strategies for engaging local stakeholders

25
2012 SLDS P-20W Best Practice Conference 1 STRATEGIES FOR ENGAGING LOCAL STAKEHOLDERS Tuesday, October 30, 2012 Facilitator: Robin Taylor (SST) Panelists: Denise Mauzy, Missouri Center for Family Policy & Research Irene Koffink, New Hampshire Department of Education John Brandt, Utah State Office of Education

Upload: lenore

Post on 22-Feb-2016

28 views

Category:

Documents


0 download

DESCRIPTION

Strategies for Engaging Local Stakeholders. Tuesday, October 30, 2012 Facilitator: Robin Taylor (SST) Panelists: Denise Mauzy , Missouri Center for Family Policy & Research Irene Koffink, New Hampshire Department of Education John Brandt, Utah State Office of Education. - PowerPoint PPT Presentation

TRANSCRIPT

Page 1: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference 1

STRATEGIES FOR ENGAGING LOCAL STAKEHOLDERS

Tuesday, October 30, 2012

Facilitator: Robin Taylor (SST)Panelists: Denise Mauzy, Missouri Center for Family Policy & ResearchIrene Koffink, New Hampshire Department of EducationJohn Brandt, Utah State Office of Education

Page 2: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference 2

STAKEHOLDER ENGAGEMENT

OVERVIEW

Page 3: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference 3

Engaging Early Childhood and After-School Stakeholders • Council for Early Childhood/School-Age Data• Research Sub-Committee• Integration of P20W planning in many data

collaborations • Electronic PD system for ec/sa workforce• Building administrative data relationships

• Head Start Data Pilot Project

MISSOURI

Page 4: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

Council for Early Childhood and School-Age DataPurpose: To investigate potential datasets for inclusion in the longitudinal data system, linkage requirements, potential research and policy questions, and the system upgrades neededMember Agencies/Institutions:• Child Care Aware® of Missouri• Coordinating Board for Early Childhood• Department of Elementary and Secondary Education• Department of Health and Senior Services• Department of Mental Health• Department of Social Services• Institute for Human Development• Missouri AfterSchool Network• Missouri Head Start- State Collaboration Office• Office of Social and Economic Data Analysis• OPEN Initiative• Parents as Teachers National Office• Region VII Head Start

MISSOURI

4

Page 5: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

Research Sub CommitteePurpose: To investigate potential datasets for inclusion in the longitudinal data system, linkage requirements, potential research and policy questions, and the system upgrades needed. Also being used as a peer review panelMember Agencies/Institutions:• Center for Family Policy & Research• Child Care Aware® of Missouri• Department of Elementary and Secondary Education• Department of Social Services• University of Missouri• Institute for Human Development• Office of Social and Economic Data Analysis• Parents as Teachers National Office• University of Missouri• Southeast Missouri State University

MISSOURI

5

Page 6: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference 6

NEW HAMPSHIRE

Page 7: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference 7

UTAHLocal/Primary Stakeholders – UDA partners from grant application onward, represented on UDA Governance Committee, chiefs on Executive Board; Department of Health (early childhood) and the Utah Afterschool Network may be added within next year• Utah State Board of Education (K-12)• Utah State Board of Regents (higher education)• Utah College of Applied Technology Board of Trustees • Department of Workforce Services Director• Utah Education Network Board (infrastructure)• Utah Education Policy Center - University of Utah

College of Education (research and coordination)

Page 8: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference 8

UTAHSecondary Stakeholders – once grant was received informal contacts were made followed by more formal presentations when invited• Prosperity 20/20• Utah State Legislature• Utah K-16 Alliance• Utah Governor’s Office of Planning and Budget• Utah Governor’s Education Excellence

Commission• Utah Foundation• Salt Lake Chamber• Utah Department of Health (early childhood)• Utah After School Network

Page 9: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference 9

VALUE ADD

Page 10: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

We need their data• Unlike the K-12 system, there is no central entity to gather

information about Missouri’s youngest children• No regulatory authority exists to require all private early

childhood and school-age programs to participate in data collection efforts

We need to resolve data issues together• Different datasets use different unique identifiers for

people and programs• No central authority to require one unique identifier for

people and programs across the early childhood fieldWe can inform the development/upgrades of many

of the data systems to support the SLDS• Recommendations for changes to PAT • Child Care Aware®/OPEN data partnership

MISSOURI

10

Page 11: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

NEW HAMPSHIRE

11

• Help form/change legislation• Participation leads to support and buy-in• Ongoing interest in and use of data • Stakeholders attending DQC meetings • Assists with ongoing conversation• Continued engagement• Helps stakeholders to understand and

think about what the department is doing now and how they can help move forward

Page 12: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

UTAH

12

• Input on governance policies and procedures• Data sources including metadata• Data quality including missing and mismatched

data• Technical consultation• Research agendas• Official multi-agency reports• Ad hoc reporting needs• Suggestions for engaging secondary stakeholders• Production of material to explain/promote the value

of the UDA/P-20W to secondary stakeholders and the public

• Management of concerns about security and privacy

Page 13: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

CHALLENGES

13

Page 14: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

1. Early childhood is multi-faceted• Early care and education• Health • Mental health• Nutrition• Special needs• Family support

MISSOURI

14

Page 15: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

2. Data often stored in multiple locations, even within the same state departments

3. Data are uncoordinated and often require probabilistic matching (child, program, staff, etc.)

4. Significant data gaps 5. Data from the early and extended learning sectors

are often “owned” by multiple local, state, and federal partners

6. Findings could be used to as basis for funding decisions (+/-)

MISSOURI

15

Page 16: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

Factors that influenced work in Missouri:Unlike the K-12 system, there is no central entity to gather

information about Missouri’s youngest childrenNo regulatory authority exists to require all private early

childhood and school-age programs to participate in data collection efforts

Different datasets use different unique identifiers for people and programs• No central authority to require one unique identifier for

people and programs across the early childhood fieldMany of the data systems are in transition

• Recommendations for changes to PAT • Child Care Aware®/OPEN data partnership

MISSOURI

16

Page 17: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

Part of the Process• Example: Effective Educator Task Force developed state

model for teacher evaluation. Give and take on requirements so that stakeholders ( Superintendents, Principals, Teachers, Unions, Legislature) would buy in.

Address Concerns • How will the data be used? Who has control of the data?

Project Priorities• Project focused – shorter engagements, areas of specific

interest (i.e. Effective Educator Task Force, EWS Pilot Team)

Engage the right stakeholders for specific projects• Match areas of interest, background, current position

NEW HAMPSHIRE

17

Page 18: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

Time and Scheduling• Meetings later in the day/after hours• Go to meetings/webinars

Long Term Commitment• Look for legislative support, work with union

representatives, continue to involve educators

NEW HAMPSHIRE

18

Page 19: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

• Concerns about displacement of staffs – provide clear definitions of roles of stakeholder staffs vs. UDA staffs, involve stakeholder staffs on technical and governance committees.

• Concerns about sustainability and displacement of stakeholders’ existing budgets to support UDA – state budget requests are being made by a “third-party” agency, the governor’s office of planning and budget.

• Loss of control over data and information, and displacement of local reporting by UDA – clear governance policies evolved about multi-agency reports, research and information vs single agency reports, research, and information.

UTAH

19

Page 20: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

UTAH

20

• Commitment of existing/permanent staffs’ time to the “project” – while stakeholders were assured time would be kept to a minimum it was emphasized that the P-20W would only be of value if such involvement existed at levels sufficient to ensure quality data and information.

• Need for control over release of data to third parties & privacy – each stakeholder must give approval prior to such action.

• Concerns about which education reporting and analysis may transition away from the data owning agency – UDA is primarily for multi-agency reporting.

• Governance of research findings and reports prior to publication – such releases must be agreed upon in data governance documents prior to actual work.

Page 21: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

WHAT WILL SUCCESS LOOK LIKE?

21

Page 22: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

• A child record can be identified and linked across multiple datasets using one of two unique variables or a combination of unique child-specific variables

• A program can be identified and linked across multiple datasets

• A classroom can be identified and linked to the sponsoring program and/or can be linked across multiple datasets

•  A child can be linked to a teacher, classroom, program, and/or support services through program or enrollment records

• A sufficient sample size is available (child, program, teachers, etc.) to make generalizations

MISSOURI

22

Page 23: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

Successful when stakeholders: • Become part of the process, way of life.• Ask to participate• Begin to utilize data to link their work with

student outcomes and teacher effectiveness• Look beyond the current project and start to

think about next steps, opportunities.

NEW HAMPSHIRE

23

Page 24: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

UTAH

24

• The stakeholders’ leadership can define P-20W/SLDS and see the efficiencies of an SLDS

• Turf battles ensue over who has control of the data and how reports etc. will be governed

• Stakeholders can articulate not just the reports and ad hoc information/analysis they need from the P-20W/SLDS but can also describe research possibilities

• Discussions of priorities and sustainability evolve• Analysts and/or researchers from respective

stakeholders want to know when the data will be available, and where the metadata are

• Data stewards and techs consider changes in source system to improve the quality of data

Page 25: Strategies for Engaging Local Stakeholders

2012 SLDS P-20W Best Practice Conference

Contact information:Robin Taylor, [email protected] Denise Mauzy, [email protected] Koffink, [email protected] John Brandt, [email protected]

CONTACTS & ADDITIONAL RESOURCES

25