Streamlining SAP HCM

Wednesday 27 June 2012 11am – US (Eastern)

4pm – UK

5pm – CET

Webcast: Online HR form processing in SAP just got even easier

House-keeping

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Damian Williams

VP for tHRive

Today’s Presenters

Tom Hallewell

Chief Architect, tHRive

Nina Oddo

VP, Service Delivery

Brandon Webb

Senior Applications Engineer

Accredited SAP HCM Implementation Partner

Expertise in HR, Payroll, Talent, Self Services

Global

ROC & tHRive

SAP HCM Solution Suite for Streamlining HR

operations

tHRive – Streamlining SAP HCM

HCM Admin Console Fully configurable web-

based utility for HR

administrators

Mobile HCM Employee Self

Services delivered

via an iPhone app

Self Service HCM

Ready-to-run Self Service applications

Performance & Goals Performance, talent,

goals & development in

a single application

HR Service Center *

Service request

processing for

employee issue

resolution

On Boarding Manage complex on and off

boarding processes across

multiple departments

* In development

HCM Forms Configurable online

forms for HR

processes

Make the most of SAP

Route flow of data and attachments between users (workflow via SAP Org Structure) Validate data to SAP tables / infotypes at all times Access existing SAP business logic Dynamically build forms according to data entered and user role Integrate data to/from SAP infotypes without developing custom web services Track & audit processes, auto-alerts & escalations Report on processes (e.g. status, duration) via available SAP BI infocubes Control all access to data (including attachments) through SAP authorizations But…

Utilise the SAP HCM Process & Forms Framework to:

…without tHRive HCM Forms

Expensive to buy Complicated and costly to deploy

and maintain Not mobile compatible

The User Interface for the SAP HCM Process & Forms Framework is

Adobe Interactive Forms.

Which is:

Leaving customers with no real cost effective solution for deploying complex processes (such as transfers)

tHRive HCM Forms - Advantages

UI options (ABAP Webdynpro/ Javascript) Drag & Drop design Mobile ready 35 ready-to-run catalog processes Workflow Wizard Service Library Dynamic action parser Service Wrapper Launch from SAP VSN by Nakisa No add-on technology required Faster performance

tHRive HCM Forms leverages all the power of the HCM Process &

Form framework and makes it easy to deploy:

Advantages:

RESULT = much lower deployment costs AND the business can deploy

any colour available

Process Flow Illustration

1. HR enters new employee in Form 1

2. Automated infotype update

3. Line Manager records IT & Facilities needs in Form 1

4. Facilities receives checklist (Form 2)

5. Automated Infotype update

6. Triggers interface to other systems

7. IT receives checklist (Form 3)

8. Automated infotype update

9. Email to new employee with logon details

Efficiency / Cost Reductions

Reduction in overall HR cycle times

No re-keying of data

Data validation at source; reduced error

correction time and payroll impact

Reduced management follow up time

(alerts & auto escalations)

Reduced paper handling, postage and

storage costs

On-going Improvement

KPI metrics & trends

Exception based reporting

Compliance

Audit approval logs

Full process tracking & exception reporting

Secure document access control

Improved process adherence

Leverage SAP Authorisation control

Ease of Adoption

Simple to use

Consistent with Self Service user interface

Sustainability

Eliminate paperwork

Support remote access / mobile operations

Business Benefits

tHRive HCM Forms Demonstration

tHRive HCM Forms Features

Deploy complex multi-step and multi-user online form based processes (e.g. hiring, transfers)

Streamline HR admin or service center operations (remove all re-keying of data)

Pre-built process catalog with process flows Triggered by all users types, with bulk processing Data validated on entry, auto-updates SAP

infotypes on completion Single or multi-level approval processing via SAP

workflow, compliance tracking KPI & status reports, identify improvement areas 100% SAP Webdynpro, utilize SAP authorizations Electronic attachments, search, save drafts Simple to create and change (training provided)

Configurable utility for automating & streamlining all your manual

HR ‘form’ based processes.

Click image to watch video

Moving HR processes fully online

offers huge efficiency gains and cost

savings

Organisation related

Position Maintenance

Job Maintenance

Org Unit Maintenance

Job Requisition

Position create / hiring

combo

Employee related

One step hiring

Multi-step hiring (with

payroll option)

Off Boarding

Transfer (in country)

International Transfer

Promotion

Pre-delivered Process Catalogue

Employee related

Change of Pay Rate

Change of Pay Scale

Special payment request

Overtime recording

Working time change

Probation review

Grievance

Disciplinary

Exit interview

Voluntary Termination

Involuntary Termination

Tuition reimbursement

Loan request

tHRive HCM Forms – Process Catalogue

Employee related

Change of address

Change of address (US)

Contract change

Unplanned absence

Maternity (UK)

Flexible working req (UK)

Sickness / Return to work

Leave of Absence

Return from leave of

absence

Contractor Hiring

Contractor Termination

Contractor to Permanent

Existing SAP Technology Steelcase Background

Global, publicly traded company leading the industry with a

comprehensive portfolio of workplace products, furnishings and

services

Mature SAP user, currently on ERP6 Enhancement Pack 5

Decentralized Self Service HCM environment running in SAP

Portal

Steelcase needed a solution that could easily handle electronic

attachments and multiple workflow steps over long periods,

whilst integrating easily and consistently into the existing

Steelcase HCM Self Service environment.

Brandon Webb , Senior Applications Engineer -

youtube.com/webbprofessor, was tasked with finding one.

$2.4 billion

revenue

10,000

employees globally

Based in Grand

Rapids, Michigan

Existing SAP Technology Steelcase Technology Choice

Business benefits

1. Reduction of manual administration

2. Elimination of associated payroll errors

3. Compliance benefits

4. Reduced processing time

5. Environment (less paperwork)

6. Reporting capability

7. Data security

Factors leading to technology decision

Leveraging Process & Forms framework to

update SAP infotypes without bespoke

integration

Easy to deploy and extend to other processes

in the future

Consistent user interface (Webdynpro) with Self

Services making life easier for users

Overall value for money

Process 1: Tuition Fee Reimbursement

Strong training culture permits employees to reclaim tuition

fees for external training. Solution to cater for long workflow

periods and attachments.

Process 2: Job Requisition

Standard e-rec requisition object created via synchronous

RFC call to SAP E-Recruitment system (on separate

instance).

Deployment Timeframes

Day 1 - Catalog tHRive HCM Form installed,

ready for testing (or adjusting to client needs)

Start 1 month 2 months

Multiple processes

Multiple countries

1 process

1 country

3 months

Typical Deployment Activities

- Design (depends on level of re-engineering) 1 - 2 weeks

- Deployment 4 - 6 weeks

4 months

Robust SAP Security

You can rely fully on SAP’s robust native security

All form rendering and processing uses

ABAP Webdynpro

Work item handling uses Universal

Worklist (optional usage)

Launch, monitoring & reporting use Portal

iViews

All Portal iView execution controlled by

Portal permissions

All data read/write and all form/process

access controlled via SAP authorizations

tHRive HCM Forms only uses native SAP technologies.

Solution Pricing

Price determined by number of

employees in organisation

Deploy ‘unrestricted’ full process

catalogue or just your process selection

Subscription or purchase price model

Volume discounts applied

20% annual maintenance fees

Less than $5 per employee (purchase)

for a 10,000 employee organisation

Simple & flexible

$

tHRive – Streamlining SAP HCM

100% SAP No add-ons

Highly Usable Ease of Adoption => ROI

Rapid Deployment Early Time to Benefit

Clear Business Benefits Efficiency, Compliance, Engagement

Flexible & Fully Configurable Customers can deploy with minimal training

Streamlining SAP HCM

For further information…

Please contact:

Nina Oddo

nina.oddo@roc-group.com

+1 425 220 3875

Damian Williams

damian.williams@roc-group.com

+44 7771 790811

Or your local ROC Consulting Organization