stuart charles taylor - campaspe.vic.gov.au · instrument of appointment and authorisation . in...

INSTRUMENT OF APPOINTMENT AND AUTHORISATION

In this instrument “officer” means:

STUART CHARLES TAYLOR

By this instrument of appointment and authorisation Campaspe Shire Council (Council):

PART A

1. under section 224 of the Local Government Act 1989 – appoints the officer to be an authorised officer for the administrationand enforcement of:

the Environment Protection Act 1970

the Residential Tenancies Act 1997

the Local Government Act 1989

the Summary Offences Act 1966

the regulations made under each of those Acts

the local laws made under the Local Government Act 1989

and any other Act, regulation or local law which relates to the functions and powers of the Council;

PART B

1. under section 4(1) of the Environment Protection Act 1970 – appoints the officer to be a litter enforcement officer for thepurposes of the Environment Protection Act 1970.

2. under section 48A of the Environment Protection Act 1970 – appoints the officer to be an authorised officer for the purposesof section 48A.

3. under section 525(2) of the Residential Tenancies Act 1997 – appoints the officer to exercise the powers set out in section 526of that Act.

PART C

1. under section 147(4) of the Planning and Environment Act 1987 – appoints the officer to be an authorised officer for thepurposes of the Planning and Environment Act 1987 and the regulations made under that Act.

It is declared that this Instrument:

(a) comes into force immediately upon its execution;

(b) remains in force until varied; or

(c) remains in force until this appointment and authorisation is revoked on cessation of the officer’s employment with Council

The Common Seal of the Campaspe )

Shire Council was hereunto affixed on )

the fifth day of December 2017 )

Councillor ____________________________________

Councillor ____________________________________

Chief Executive Officer ____________________________________

Attachment 6.1.1Campaspe Shire Council Meeting Attachments 5 December 2017

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AWAIS SADIQ


PART A









PART B




PART C









Councillor ____________________________________

Councillor ____________________________________



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REBECCA LEE FISCHER


PART A









PART B




PART C









Councillor ____________________________________

Councillor ____________________________________



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SHIRE OF CAMPASPE

LOCAL LAW NO 1

MEETING PROCEDURES

Adopted: 21 April 2015

Gazetted: 18 June 2015

Attachment 6.2.1

Campaspe Shire Council Meeting Attachments 5 December 2017

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TABLE OF CONTENTS

PART 1 – INTRODUCTION 1 1.1 Title ................................................................................................................................................................... 1 1.2 Purpose ............................................................................................................................................................ 1 1.3 Authorising Provision ........................................................................................................................................ 1 1.4 Operational Date and Area of Operation .......................................................................................................... 1 1.5 Commencement and Revocation Dates ........................................................................................................... 1 1.6 Definitions ......................................................................................................................................................... 2

PART 2 – NOTICES AND AGENDAS 4 2.1 Date, Time and Place of Meetings ................................................................................................................... 4 2.2 Altering Meeting Dates ..................................................................................................................................... 4 2.3 Notice of Meeting – Public ................................................................................................................................ 4 2.4 Notice of Meeting – Councillors ........................................................................................................................ 4 2.5 Meetings Open to the Public ............................................................................................................................ 4 2.6 Meetings Closed to the Public .......................................................................................................................... 5

PART 3 – QUORUM 6 3.1 Quorum – Council Meeting ............................................................................................................................... 6 3.2 Quorum – Advisory or Special Committee ....................................................................................................... 6 3.3 Failure to Raise a Quorum ............................................................................................................................... 6 3.4 Inability to Maintain a Quorum .......................................................................................................................... 6 3.5 Inability to Maintain a Quorum due to Declarations of Interests. ...................................................................... 6

PART 4 – CALL OF THE COUNCIL 7 4.1 Call of the Council ............................................................................................................................................ 7

PART 5 – MINUTES 8 5.1 Keeping of Minutes ........................................................................................................................................... 8 5.2 Content of Minutes ........................................................................................................................................... 8 5.3 Confirmation of Minutes ................................................................................................................................... 8 5.4 Objection to confirmation of Minutes ................................................................................................................ 9 5.5 Deferral of Confirmation of Minutes .................................................................................................................. 9

PART 6 – BUSINESS OF A MEETING 10 6.1 Order of Business Listed on an Agenda ......................................................................................................... 10 6.2 Apologies (including leave of absence) .......................................................................................................... 10 6.3 Changes to the Order of Business ................................................................................................................. 10 6.4 Deputations/Delegations ................................................................................................................................ 11 6.5 Disclosure of Conflict of Interest ..................................................................................................................... 11 6.6 Presentation of Officer Reports ...................................................................................................................... 12 6.7 Reports of Committees ................................................................................................................................... 12 6.8 Petitions / Joint Letters ................................................................................................................................... 13 6.9 Public Question Time ..................................................................................................................................... 14 6.10 Notices of Motion ............................................................................................................................................ 15 6.11 Notice of Rescission Motion ........................................................................................................................... 17 6.12 Reports from Councillors / Delegates ............................................................................................................. 17 6.13 Urgent Business ............................................................................................................................................. 18 6.14 Time Limit for Meetings .................................................................................................................................. 18

PART 7 – ADDRESSING THE MEETING 19 7.1 Addressing the Meeting .................................................................................................................................. 19

PART 8 – MEETING PROCEDURES 20 DIVISION 1 – ROLE OF THE CHAIR .......................................................................................................................... 20 8.1 Role of the Chair ............................................................................................................................................ 20 8.2 Mayor to take the Chair .................................................................................................................................. 20 8.3. The Chair’s Duties and Discretions .................................................................................................................. 20 DIVISION 2 – VOTING ................................................................................................................................................. 20 8.4 Voting – How Determined .............................................................................................................................. 20 8.5 Voting – By Show of Hands ............................................................................................................................ 20 8.6 Request for a Division .................................................................................................................................... 21


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8.7 Procedure for a Division ................................................................................................................................. 21 8.8 Between the Original Vote and the Division ................................................................................................... 21 8.9 Vote to be Taken in Silence ........................................................................................................................... 21 8.10 Recount of Vote .............................................................................................................................................. 21 8.11 Declaration of Vote ......................................................................................................................................... 22 8.12 Casting Vote ................................................................................................................................................... 22 8.13 Recording of Opposition of Motion ................................................................................................................. 22 8.14 Motion to be Read Again ................................................................................................................................ 22 DIVISION 2 – MOTIONS & AMENDMENTS ................................................................................................................ 23 8.15 Notice of Motion ............................................................................................................................................. 23 8.16 Form of Motion ............................................................................................................................................... 23 8.17 Motion not to be Withdrawn Without Consent (Leave of Council) .................................................................. 23 8.18 Moving a Motion ............................................................................................................................................. 23 8.19 Unopposed Motion or Amendment ................................................................................................................. 24 8.20 Course of Debate of Opposed Motion ............................................................................................................ 24 8.21 Right of Reply ................................................................................................................................................. 25 8.22 Moving an Amendment .................................................................................................................................. 25 8.23 Agreed Alterations to a Motion ....................................................................................................................... 25 8.24 No Right of Reply of Amendments ................................................................................................................. 25 8.25 Who May Propose an Amendment ................................................................................................................ 25 8.26 Who May Debate an Amendment .................................................................................................................. 26 8.27 How Many Amendments May be Proposed ................................................................................................... 26 8.28 Second or Subsequent Amendments ............................................................................................................. 26 8.29 An Amendment once Carried ......................................................................................................................... 26 8.30 Foreshadowing a Motion ................................................................................................................................ 26 8.31 Withdrawal of a Motion ................................................................................................................................... 26 8.32 Proposed Alternate Motions .......................................................................................................................... 27 8.33 Debating a Motion .......................................................................................................................................... 27 8.34 Adjourned Debate .......................................................................................................................................... 27 8.35 Resumption of Adjourned Debate .................................................................................................................. 27 8.36 When a Resolution is Acted Upon .................................................................................................................. 28 DIVISION 3 – PROCEDURAL (FORMAL) MOTIONS ............................................................................................. 2928 8.37 Moving a Procedural Motion ....................................................................................................................... 2928 8.38 Who Can Move a Procedural Motion ......................................................................................................... 2928 8.39 Debate and Amendments to Procedural Motions Not Allowed .................................................................. 2928 8.40 The Closure (That the Motion be Put) ........................................................................................................ 2928 8.41 Proceed to Next Business .............................................................................................................................. 29 8.42 Adjournment of Debate .............................................................................................................................. 3029 8.43 Adjournment of Meeting ............................................................................................................................. 3029 8.44 That the Question Lie on the Table ............................................................................................................ 3029 DIVISION 4 – SPEAKING TO THE MEETING............................................................................................................. 31 8.45 Speaking Times .............................................................................................................................................. 31 8.46 Extension of Speaking Time ........................................................................................................................... 31 8.47 Length of Extension ........................................................................................................................................ 31 8.48 Interruptions, Interjections and Relevance ..................................................................................................... 31 8.49 Priority of Address .......................................................................................................................................... 31 8.50 Councillors Not to Speak Twice to Same Motion or Amendment ................................................................... 32 DIVISION 5 – POINTS OF ORDER ............................................................................................................................. 33 8.51 Points of Order ............................................................................................................................................... 33 8.52 Consideration of Point of Order ...................................................................................................................... 33 8.53 Chairperson to Decide Point of Order ............................................................................................................ 33 8.54 Disagreeing with Chairperson’s Ruling .......................................................................................................... 33 8.55 Motion of Dissent ............................................................................................................................................ 33 8.56 Personal Explanation ..................................................................................................................................... 34 8.57 Ordering Withdrawal of Remark ..................................................................................................................... 34 8.58 Call for Supporting Documentation ................................................................................................................ 34 DIVISION 6 – SUSPENSION OF STANDING ORDERS ............................................................................................. 35 8.59 Suspension of Standing Orders for the Purpose of Discussion ..................................................................... 35 DIVISION 7 – ADJOURNMENTS................................................................................................................................. 36


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8.60 Adjourning the Meeting .................................................................................................................................. 36 8.61 Notice for Adjournment of Meeting ................................................................................................................. 36 8.62 Lapsed meeting .............................................................................................................................................. 36 8.63 Undisposed Business of a Lapsed Meeting ................................................................................................... 37

PART 9 – BEHAVIOURAL CONDUCT DURING COUNCIL MEETINGS 38 DIVISION 1 – COUNCILLOR BEHAVIOUR DURING COUNCIL MEETINGS ............................................................. 38 9.1 Electronic Devices: ......................................................................................................................................... 38 9.2 Code of Conduct – Councillors ....................................................................................................................... 38 9.3 Suspensions ................................................................................................................................................... 38 9.4 Removal from Chamber ................................................................................................................................. 38 DIVISION 2 – PUBLIC BEHAVIOUR DURING COUNCIL MEETINGS ....................................................................... 38 9.5 Gallery to be Silent ......................................................................................................................................... 38 9.6 Ejection of Disorderly Visitors ......................................................................................................................... 38 9.7 Chairperson may Adjourn Disorderly Meeting ................................................................................................ 39 9.8 Conduct of Public Meeting ............................................................................................................................. 39

PART 10 – PROCEDURE NOT PROVIDED IN LOCAL LAW 40 10.1 Procedure Not Provided in Local Law ............................................................................................................ 40

PART 11 – SUSPENSION OF LOCAL LAW 41 11.1 Suspension of Procedure ............................................................................................................................... 41

PART 12 – PROVISIONS TO RECORD COUNCIL MEETINGS 42 12.1 Webcasting and Recording Proceedings ....................................................................................................... 42

PART 13 – OFFENCES AND PENALTIES 43 13.1 Offences and Penalties .................................................................................................................................. 43

PART 14 – SPECIAL MEETINGS 44

PART 15 – ADVISORY AND SPECIAL COMMITTEES 45 15.1 Establishment of Advisory and Special Committees ...................................................................................... 45 15.2 Election of Chairperson – Advisory and Special Committees ........................................................................ 45 15.3 Application to Committees .............................................................................................................................. 45 15.4 Recording Minutes – Advisory or Special Committee .................................................................................... 45 15.5 Notices and Agendas – Advisory and Special Committees ........................................................................... 46 15.6 Quorum – Advisory and Special Committees ................................................................................................. 46 15.7 Reports of Committees ................................................................................................................................... 46

PART 16 – ELECTION OF THE MAYOR 47 16.1 Eligibility ......................................................................................................................................................... 47 16.2 When Required .............................................................................................................................................. 47 16.3 Agenda Content ............................................................................................................................................. 47 16.4 Temporary Chairperson ................................................................................................................................. 47 16.5 Returning Officer ............................................................................................................................................ 47 16.6 Nominations for the Office of Mayor ............................................................................................................... 48 16.7 Method of Voting ............................................................................................................................................ 48 16.8 Determining the Election of the Mayor ........................................................................................................... 48 16.9 Determining by Lot ......................................................................................................................................... 49 16.10 Mayor to Take Chair ....................................................................................................................................... 49 16.11 Absence of Mayor at Meetings ....................................................................................................................... 49

PART 17 – THE COMMON SEAL 51 17.1 Use of Common Seal ..................................................................................................................................... 51 17.2 Signatures to Accompany Common Seal ....................................................................................................... 51 17.3 Authority for Use of Common Seal ................................................................................................................. 51 17.4 Who Keeps the Common Seal ....................................................................................................................... 51 17.5 Unauthorised Use of the Common Seal ......................................................................................................... 51


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PART 1 – INTRODUCTION 1.1 Title

This Local Law will be known as the Meeting Procedure Local Law No 1.

1.2 Purpose

The purpose of Local Law No 1 is to:

a) regulate proceedings and provide for orderly and fair conduct at all Council meetings, Special Committee meetings,

Advisory Committee meetings, and other meetings conducted by or on behalf of Council where Council has resolved

that provisions of this Local Law are to apply; and

b) maintain open, efficient and effective processes of the government of the Council and assist with keeping the

preparation of the agenda consistent from meeting to meeting; and

c) regulate proceedings for the election of the mayor and Chairperson of various committees; and

d) regulate the use and prohibit unauthorised use of the common seal; and

e) revoke Council’s Meeting procedure Local Law No 1 adopted and dated 25 June 201318 June 2015

1.3 Authorising Provision

. Section 91(1) of the Local Government Act 1989 (the Act) requires Council to make a local law governing the conduct of

meetings of council and special committees.

This Local Law is made under Section 111(1) of the Local Government Act 1989 (the Act). Sections of this Local Law are in

compliance with the Act.

1.4 Operational Date and Area of Operation

This Local Law:

a) comes into operation on 30 January 201818 June 2015 and

b) operates throughout the whole of the municipal district of Council in accordance with Section 121(1) of the Act.

1.5 Commencement and Revocation Dates

a) Upon the coming into operation of this Local Law, Council’s Meeting Procedure Local Law No 1 adopted and dated

5 June 201318 June 2015 is revoked.

b) This Local Law ceases to operate on 29 January 202814 December 2017 unless revoked sooner by Council

resolution.


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1.6 Definitions

Act means the Local Government Act 1989 (as amended from time to time).

Advisory Committee means an Advisory Committee established by the Council.

Agenda means a document containing the date, time and place of a meeting and a list of business

to be transacted at the meeting.

Assembly of Councillors means a meeting at which matters are considered that are intended, or are likely to be the

subject of a Council decision, or the exercise of a delegated authority, and which is either

of the following:

A meeting of an advisory committee where at least one Councillor is present; or

A planned or scheduled meeting that includes at least half the Councillors and at

least one council officer.

Authorised Officer means a person appointed by Council under Section 224 of the Act.

Chair refers to the Chairperson.

Chairperson the person who chairs a meeting of the Council.

Chief Executive Officer means the person who is the Chief Executive Officer of the Council or any person acting

in that position.

Clause means a clause of this Local Law.

Committee means either an Advisory Committee or Special Committee or an Advisory Committee

established under Section 86 of the Local Government Act 1989.

Common Seal means the Common Seal of the Council.

Council means the Campaspe Shire Council

Councillor means a Councillor of the Council.

Council Meeting includes the Statutory Meeting.

Mayor means the Mayor of the Council and any person acting as Mayor.

Meeting means an Ordinary Meeting, a Statutory Meeting, a Special Meeting, a Section 86

Committee Meeting, an Advisory Committee Meeting or an Assembly of Councillors

Meeting.

Member means a Councillor or a member of a Committee who is entitled to vote on motions (other

than on matters in which he or she has an pecuniary interest) that are dealt with at

meetings.


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Minutes means the record of proceedings of a Meeting.

Notice of Motion means a notice setting out the text of a motion which a member proposes to move at a

Meeting.

Officer means an employee of the Council.

Offence means an act or default contrary to this Local Law.

Ordinary Meeting means an Ordinary Meeting of Council.

Petition means a letter or a document which is addressed to or is obviously intended for the Council

and is signed by ten or more persons.

Special Committee means a Special Committee established by the Council under Section 86 of the Local

Government Act 1989.

Special Meeting means a Special Meeting of the Council as prescribed under Section 84 of the Local

Government Act.

Statutory Meeting means the annual meeting of the Council held for the purpose of:

swearing in of Councillors elected at the annual or general election of the Council;

electing a Mayor and any Deputy Mayor in accordance with Section 71 of the Act;

and

fixing any allowance in accordance with Section 74 of the Act.

Visitor means any person other than a Councillor or member of Council staff present at a Meeting.

Written or in Writing includes duplicated, lithographed, photocopies, photographs, facsimiles, printed, typed, or

emailed.

Call of the Council means any Council meeting convened under Section 85 of the Local Government Act.


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PART 2 – NOTICES AND AGENDAS 2.1 Date, Time and Place of Meetings

Council will fix the dates times and places of all Council Ordinary Meetings for a twelve month period at the Statutory Meeting

of Council which is to be held no earlier than the fourth Saturday in October and no later than the 30 November in each year.

The date, time and place of all Council Meetings are to be made available to the public.

2.2 Altering Meeting Dates

Council may, by resolution, at an Ordinary Meeting or Special Meeting, alter the day, time and place upon which an Ordinary

or Special Meeting shall be held, and must provide reasonable notice of the change to the public.

2.3 Notice of Meeting – Public

Reasonable notice of Council Meetings must be given to the public by advertising in local newspapers generally circulating

within the municipality and on the Council website.

Advertising can be done as a schedule of meetings either annually or at various times throughout the year, or just prior to each

meeting unless extraordinary circumstances exist.

Reasonable notice of Council Meetings is considered to be at least 48 hours before a meeting.

2.4 Notice of Meeting – Councillors

The notice for any meeting must state the date, time and place and the business to be dealt with and must be sentdelivered to

each Councillor’s email address.place of residence (or other nominated destination advised by Councillors in writing to the

CEO) by courier, post, or electronic medium or other agreed mechanism

A notice of any meeting incorporating or accompanied by an agenda of the business to be dealt with must be served on every

Councillor at least 48 hours (excluding weekends) before a meeting.

It will not be necessary for a notice of a meeting to be served on a Councillor who has been granted leave of absence unless

the Councillor has requested in writing to the Chief Executive Officer to continue to give notice of any meeting to be held during

his or her absence.

2.5 Meetings Open to the Public

In accordance with Section 89 (1) of the Act, all meetings of Council or Special Committees must be open to the public unless

resolution is made to close the meetings to members of the public pursuant to Section 89 (2) of the Act.


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2.6 Meetings Closed to the Public

Council may resolve that a Council Meeting be closed to the public if the meeting is discussing:

a) personnel matters;

b) the personal hardship of any resident or ratepayer;

c) industrial matters;

d) contractual matters;

e) proposed developments;

f) legal advice;

g) matters affecting the security of Council property;

h) any other matter which Council or the Special Committee considers would prejudice Council or any person.


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PART 3 – QUORUM 3.1 Quorum – Council Meeting

A quorum for any Council meeting shall be the majority of the total number of Councillors. In the event of an even number of

Councillors remaining as elected Councillors, a quorum will consist of half plus one of the remaining Councillors.

In the event of Councillors abstaining from voting on an item it is still a requirement for a majority of those present at the

meeting, including those abstaining from voting, to vote in favour of the motion for it to be adopted. If a majority of those present

at the meeting abstain from voting the motion fails even if the majority who did vote, voted in favour.

3.2 Quorum – Advisory or Special Committee

The quorum for a meeting of an Advisory Committee or a Special Committee is a majority. Half plus one of the number of

persons who comprise the Advisory or Special Committee and who are entitled to vote, or such other number as Council

specifies when establishing the Advisory or Special Committee. The number cannot be less than half plus one.

3.3 Failure to Raise a Quorum

If a quorum is not present within 30 minutes of the time appointed for the commencement of any meeting or adjournment,

those Councillors present, or if there are no Councillors present the Chief Executive Officer, or in his or her absence, a Senior

Officer, may adjourn the meeting for a period not exceeding seven days from the date of the adjournment.

3.4 Inability to Maintain a Quorum

If during any meeting a quorum cannot be achieved and maintained, those Councillors present, the Chief Executive Officer, or

in his or her absence, a Senior Officer, may adjourn the meeting for a period not exceeding seven days from the time of the

adjournment.

3.5 Inability to Maintain a Quorum due to Declarations of Interests.

If during any meeting it becomes apparent to the Chairperson that it will not be possible to maintain a quorum due to the

number of Councillors who have disclosed a declaration of interest in an item of business and will be unable to vote, that item

of business will lie on the table and be considered at the next available meeting when a quorum can be reached or alternatively

until the Chief Executive Officer is able to obtain an exemption from the Minister.

The author of the subject agenda item may withdraw the item from the agenda upon notifying the Chief Executive Officer of

his or her intention to do so. The Chief Executive will notify Council of the withdrawal of the item from the agenda.


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PART 4 – CALL OF THE COUNCIL 4.1 Call of the Council

If a quorum of Councillors cannot be formed and maintained due to the absence of Councillors, the Minister responsible for

administering the Act or the Chief Executive Officer may require all Councillors to attend a call of the Council Meeting.

A call of the Council Meeting must be treated as a Special Meeting.

The Minister responsible for administering the Act (or a person appointed by the Minister) is entitled to attend and speak at a

call of the Council Meeting which he or she has required Councillors to attend.

If a call of the Council meeting has been required, immediately after the opening of the meeting:

a) the Chief Executive Officer must call the name of:

i) the Mayor; and

ii) each Councillor in alphabetic order;

b) each person present must answer to his or her name;

c) all excuses for absence must be considered; and

d) as to each excuse the question:

“Is the excuse of Cr_______ a reasonable excuse to the satisfaction of Council?” must be put to the vote.

If a Councillor does not attend within 30 minutes after the time fixed for a call of the Council meeting, or remain at the meeting,

the Chief Executive Officer must immediately advise the Minister responsible for administering the Act in writing. The Minister

will then determine whether the Councillor’s excuse for not attending is reasonable, and will also determine whether the

Councillor is capable of remaining in office.


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PART 5 – MINUTES 5.1 Keeping of Minutes

The Chief Executive Officer is responsible for arranging the keeping of minutes on behalf of Council.

Each item in the minutes must be clearly headed with a subject title and be consecutively numbered and consecutively page

numbered. The minutes must be signed by the Chairperson of the meeting at which they have been confirmed.

5.2 Content of Minutes

The Chief Executive Officer (or other person authorised by the Chief Executive Officer to attend the meeting and to take the

minutes of such meeting) must keep minutes of each Council Meeting and those minutes must record:

a) the date and time the meeting was commenced, adjourned, resumed and concluded;

b) the names of Councillors and whether they are present, an apology, or leave of absence or other details as provided;

c) the names of members of Council staff in attendance with their organisational titles;

d) arrivals and departure times (including temporary departures) of Councillors during the course of the meeting;

e) each motion and amendment moved, including the mover and seconder of the motion;

f) the outcome of every motion and amendment, that is whether it was put to the vote and the result (namely, carried,

lost, withdrawn, lapsed for the want of a seconder, or amended);

g) where a division is called, a table of the names of every Councillor and the way their vote was cast (either for or

against);

h) details of a failure to achieve a quorum and any adjournment whether as a result or otherwise;

i) a summary of all committee reports and or deputations made to Council;

j) the time and reason for any adjournment of the meeting or suspension of standing orders;

k) closure of the meeting to members of the public and the reason for such closure;

l) disclosure of interests or conflicts of interest made under Sections 77A and 77B of the Act;

m) any other matter which the Chief Executive Officer deems should be recorded to clarify the intention of the meeting

or the reading of the minutes.

5.3 Confirmation of Minutes

Advice that the minutes are available must be provided to all Councillors no later than 48 hours before the next scheduled

meeting.


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At every meeting of Council, the minutes of the previous meeting are to be listed on the agenda for confirmation. Minutes are

to be confirmed by resolution of Council.

Following confirmation of the minutes, with or without amendment, they must be signed by the Chairperson of the meeting at

which they were confirmed.

5.4 Objection to confirmation of Minutes

If a Councillor is dissatisfied with the accuracy of the minutes then he or she must;

a) state the item or items with which he or she is dissatisfied;

b) propose a motion clearly outlining the alternative wording to amend the minutes.

The item(s) objected to must be considered separately in the order in which it (or they) appear on the minutes.

No discussion or debate on the confirmation of the minutes will be permitted, except where their inaccuracy as a record of the

proceedings of the meeting to which they relate is questioned.

5.5 Deferral of Confirmation of Minutes

The Council may defer the confirmation of minutes until later in the meeting or until the next meeting as appropriate.


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PART 6 – BUSINESS OF A MEETING 6.1 Order of Business Listed on an Agenda

The order in which business is listed on the agenda is determined by the Chief Executive Officer and should be kept consistent

from meeting to meeting. This should not preclude the Chief Executive Officer from altering the order of business from time to

time to enhance the fluent and open process of the government of the Council.

In determining the order of business to be listed on the agenda the Chief Executive Officer should take into consideration the

general attitude of the Council, convenience to the community and interested community groups, sensitivity of issues and any

other relevant factors that may impact on the fluent and open process of the meeting.

The Chief Executive Officer may include any matter on the agenda that he or she believes should be considered by Council.

6.2 Apologies (including leave of absence)

A Councillor is required to seek a leave of absence from the Council if they will knowingly be absent from a scheduled Ordinary

Meeting of Council. The request for the leave of absence will be tendered at an earlier meeting and if granted will be recorded

in the minutes. The agenda for the subsequent meeting will show the councillor as an apology due to a leave of absence being

previously granted.

If the Councillor cannot seek prior approval,is is not possible, formal, written apologies should be submitted to the Chief

Executive Officer at the earliest possible time before non-attendance at any Council meeting.

An appropriate notice would include the following:

I am unable to attend the scheduled Ordinary Meeting of Council to be held on (date / month / year) and request that

my apology be tendered.

TOnce the apology is tendered the council will vote on granting a leave of absence

.Section 69 of the Act states that an ordinary vacancy will be created if a Councillor is absent from four consecutive Ordinary

Meetings of Council without leave being obtained from the Council.

As council meetings are a meeting of elected councillors there is no requirement to grant leave of absences or accept apologies

from council staff.

6.3 Changes to the Order of Business

Once an agenda has been prepared and sent to Councillors, the order of business for that meeting may only be altered by

resolution of the Council. This includes the request for an item to be brought forward.


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6.4 Deputations/Delegations

A deputation or delegation wishing to be heard at a meeting of Council must make a written request to the Chief Executive

Officer or an officer delegated by the Chief Executive Officer who will refer the request to Council for consideration.

In order for requests to be considered, they must be submitted no later than 24 hours prior to the next Ordinary Meeting of

Council.

Deputations and delegations will only be allowed for matters that are on that meeting’s agenda.

If the Council agrees to hear the deputation, it will not hear more than two speakers on behalf of any deputation and a five (5)

minute time limit will be set as to the length of the address.

Councillors may question the deputation on matters raised before Council for the purpose of clarification, but no discussion

will be entered into.

Any further information that the deputation/delegation may want the Council to have must be given to the Chief Executive

Officer, or his delegate, by 12pm on the day before the meeting. No further written or audio- visual information is allowed to be

presented during the meeting, unless approval is given by the Chief Executive Officer or his delegate before the

commencement of the meeting.

The Chief Executive Officer or his / her delegate must advise the applicant of the date, time, venue and protocolstime limits

applying for Council to hear the deputation.

6.5 Disclosure of Conflict of Interest

Councillors, Officers and members of Special Committees must comply with the conduct and interest provisions outlined in

Section 77A of the Act.

The onus is on a Councillor, Officer or members of Special Committees to identify any interest, whether it is of a direct or

indirect nature, which he or she may have.

If a Councillor has an interest in a matter in which the Council is to consider at a meeting of the Council, the Councillor must

fill in a Disclosure of Conflict of Interest form setting out the interest and lodge it with the Chief Executive Officer prior to the

commencement of the meeting completed. If an Officer is to be present at the meeting the same procedure is to be followed

for the declaration of interests by an officer in attendance at the meeting.

The disclosure must include the class type and nature of the relevant conflict of interest.

A Councillor who has a Conflict of Interest in a matter before Council must:

a) disclose the nature of the Conflict of Interest immediately before the consideration of the matter;

b) leave the Chamber for the duration of the Council’s deliberation, voting and resolution of the matter;

c) remain outside of the Chamber and any gallery, room or other area in view or hearing of the Chamber until recalled

to the Chamber.


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The minutes are to record whether the Councillor left the room in which the meeting is being held before the start of the

consideration or discussion of the item, and remained outside while the vote was taken.

The Councillor must be called back into the room before the meeting can advance to the next item of business.

6.6 Correspondence Inward

Unless otherwise directed by Council, the Chief Executive Officer must determine what inwards correspondence should be

placed before Council for its decision or information.

Correspondence addressed to any Councillor personally which requires a decision of or a direction from Council must be

referred by that Councillor to the Chief Executive Officer.

No correspondence can be read in full at any Council Meeting unless the Chairperson allows that an item or items of

correspondence be so read.

6.76 Presentation of Officer Reports

Officer reports must not be read in full at any Council meeting unless Council resolves to the contrary.

6.87 Reports of Committees

Any report of a Special Committee composed solely of Councillors must contain a recommendation to Council and be included

in the agenda for the next meeting of Council.

The procedure for any report of a Special Committee composed solely of Councillors is:

a) the Chairperson must ask: “Is the recommendation opposed?”

b) if no Councillor indicates opposition, it must be immediately put to the vote;

c) if any Councillor indicates opposition he or she must state whether he or she objects to the whole of the

recommendation or a part of it;

d) if the objection is the whole of the recommendation:

i) the Councillor objecting to it must move accordingly (and may as part of such motion, move that the report

be amended) but without speaking to his or her objection (or objection and amendment);

ii) the seconder of the motion of objection (or objection and amendment) must say:

“I second that motion”;

iii) the Councillor objecting must address the meeting; and

iv) the matter must be open to debate, and the seconder of the motion of objection (or objection and

amendment) must be accorded an opportunity to speak to it. At the conclusion of debate, the motion of

objection must be put to the vote.


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e) if the objection is to part of the recommendation:

i) the Councillor objecting must name the recommendation(s) to which he or she objects;

ii) the recommendation(s) to which the objection has been taken must be considered separately in the order in

which they appear in the report.;

iii) the Chief Executive Officer must read the recommendation(s) if requested to by the Chairperson;

iv) the Councillor objecting must move accordingly (and may, as part of such motion, move that the

recommendation be amended) but without speaking to his or her objection (or objection and amendment);

v) the seconder of the motion of objection (or objection and amendment) must second it without speaking to it;

vi) the mover of the motion of objection (or objection and amendment) may speak to it; and

vii) the matter must be open to debate, and the seconder of the motion of objection(or objection and amendment)

must be accorded an opportunity to speak to it. At the conclusion of debate, the motion of objection must be

put to a vote.

f) When all objections (or objections and amendments) to the report have been determined the chairperson must say:

“The question is that the recommendation be adopted”; or

“The question is that the recommendation as amended be adopted”;

And he or she put the question to the vote accordingly.

g) Upon the adoption of the report by Council, each recommendation contained in the report as adopted becomes a

resolution of Council.

6.98 Petitions / Joint Letters

For the sake of clarity, a petition and a joint letter have the same meaning and shall be treated as being the same by Council.

Petitions and joint letters received by Councillors and/or Council officers can be lodged with the Chief Executive Officer within

the appropriate time for inclusion in the Agenda, unless the matter which is the subject of the petition or joint letter has already

been acted upon.

b) Councillors may table a petition or joint letter received directly by them at any Council Meeting.

c) Council may resolve to receive the petition or joint letter and to refer the matter for a report or appropriate action as

required to the next appropriate meeting of the Council, unless the Council agrees to deal with it earlier.

d) A petition or joint letter must:

i) be in legible and permanent writing;

ii) not be defamatory, indecent, abusive or objectionable in language or content;

iii) not relate to matters beyond the powers of Council;


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iv) bear the whole of the petition or request upon each page of the petition; and

v) consist of single pages of paper and must not be pasted, stapled, pinned or otherwise affixed to any other piece

of paper.

e) Any petitions or joint letters that do not comply with this Local Law will not be tabled at a Council meeting.

f) A petition or joint letter may nominate a person to whom a reply must be sent, but if no person is nominated or is the

obvious intended nominated person, Council may reply to the first signatory which appears on the petition.

g) Any person who fraudulently signs a petition or joint letter which is presented to the Council is guilty of an offence.

Electronic petitions

An electronic petition (e-petition) is a petition that is ‘signed’ online, usually through a website.

A person submitting an e-petition must ensure that the petition has:

1. A clear and concise statement identifying the subject matter of the petition.

2. The total number of people ‘signing’ the petition.

3. The full name, address and phone number of the person submitting the petition (‘chief petitioner’), together with the

name of the organisation/group they represent if the petition is submitted on behalf of an organisation or group.

4. The full name, address and email address of those people who support the e-petition

6.109 Public Question Time

a) Question time will be available at every Ordinary Meeting to enable members of the public to address questions to

Council.

b) All such questions must be received in writing on the prescribed form as outlined on the Council’s website.

c) All such questions must be received by the Chief Executive Officer or other person authorised for this purpose by the

Chief Executive Officer no later than:

i) ten (10) minutes following the commencement time of the Ordinary Meeting if questions are submitted in

person;

ii) 12 noon on the day of the Ordinary Meeting if questions are submitted by electronic medium.

d) A question will only be read to the meeting if the Chief Executive Officer has determined that the question:

i) does not relate to a matter of the type described in Section 89(2) of the Act;

ii) does not relate to a matter in respect of which Council has no power to act;

iii) is not defamatory, indecent, abusive or objectionable in language or substance;

iv) is not a repetition of a question already asked or answered (whether at the same or an earlier meeting); and


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v) is not asked to embarrass a Councillor or member of Council staff.

e) If the Chairperson had determined that the question shall not be read to the meeting, then the chairperson or Chief

Executive Officer:

i) must advise the meeting accordingly; and

ii) will make the question available to Councillors upon request.

f) The Chief Executive Officer or delegate must read to the meeting the name of the person who has submitted a

question.

g) The Chief Executive Officer or delegate must read the text of the question and the Chairperson, Chief Executive

Officer or delegate may then direct that question to be answered by a nominated Councillor or member of Council

staff.

h) No debate on or discussion of a question or an answer will be permitted other than for the purposes of clarification.

i) A Councillor or member of Council staff nominated to answer a question may:

i) seek clarification of the question from the person who submitted it;

ii) seek the assistance of another person in answering the question; and

iii) defer answering the question, so that the answer may be researched and a written response be provided

within ten (10) working days following the meeting (the question thereby being taken on notice). A copy of

the written response will be attached to the minutes of the meeting. Responses of questions that fall into 6d

will not be provided.

j) Question time may be limited in duration and individual questions and answers must not exceed two (2) minutes in

duration. There is a maximum of two questions per person allowed.

Council may resolve to bring forward the commencement of Question Time – so that the item is considered before officer’s

reports. If this occurs, then questions from the public must be submitted no later than five minutes (5) after the commencement

time of the Ordinary Meeting if they are being submitted in person or by 12 noon on the day of the Ordinary Meeting if being

submitted by electronic medium.

6.1110 Notices of Motion

a) A Notice of Motion must be on the proper form (in Appendix 1), in writing, dated and signed by the intending mover and

lodged with the Chief Executive Officer no later than 12 noon at least ten (10) business days before the meeting.

b) A notice of motion will only be accepted by the Chief Executive Officer if it:

i) Does not relate to a matter in respect of which Council has no power to act

ii) Does not substantially change the levels of Council services


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iii) Does not commit Council to significant expenditure not included in the adopted budget

iv) Does not declare a rate or charge

v) Does not establish or amend Council policy

vi) Does not commit Council to any contractual arrangement

vii) Is not defamatory, indecent, abusive or objectionable in language or substance

viii) Provides sufficient detail to ensure the motion is implementable

ix) Is not against public order or safety

c) Where a notice of motion is considered by the Chief Executive Officer not to meet any or all of part b) the Chief Executive

Officer will notify the Councillor who delivered the notice of motion and all Councillors the reasons for that opinion and

provide adequate support to the Councillor to structure the notice of motion.

On accepting a Notice of Motion, the Chief Executive Officer will coordinate the inclusion of an officer comment, circulate

the Notice of Motion to all Councillors and have the Notice of Motion listed on the agenda for the next Council meeting.

d) A Notice of Motion cannot be accepted by the Chairperson unless the full text of any such motion has been listed on

the Agenda for the Council meeting at which it is proposed to be moved.

e) Where a Notice of Motion seeks to substantially affect the level of Council services, commit Council to significant

expenditure not included in the adopted budget or commit Council to any contractual arrangement, then a formal

report must be prepared and presented to Council in response to the Notice of Motion. Where practicable the report

should be presented to the next Ordinary Meeting of Council.

f) Except by leave of the Council, Notices of Motion before a Council meeting must be considered in the order in which

they were entered in the notice of motion register.

g) If a Councillor who has given a Notice of Motion is absent from the meeting or fails to move the motion when called

upon by the Chairperson, any other Councillor may move the motion

h) If a Councillor proposing the motion wishes to amend the Notice of Motion, he or she may do so by seeking leave of

Council to amend the Notice of Motion prior to it being seconded.

i) Another Councillor can put forward an amendment for consideration, which must be dealt with in accordance with

clauses 8.19, 8.21, 8.22, 8.23, 8.24, 8.25 and 8.26 of this local law, except for confirmation of previous resolution.

j) If a Notice of Motion, whether amended or not, is lost, a similar motion cannot again be put before Council for a period

of three (3) calendar months from the date it was lost.

k) A Notice of Motion cannot be submitted in relation to a matter that is the subject of Rescission Motion within three (3)

calendar months of the Rescission Motion having been dealt with.


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8.346.11 Notice of Rescission Motion

A Councillor may propose a motion to rescind a decision of Council provided the subject motion has not been acted upon.

An actual notice of motion to rescind or alter a previous resolution of Council:

a) must be provided to the Chief Executive Officer by 12.00 noon two days following the Council Meeting at which the

original motion was adopted.

b) is deemed to have been withdrawn if not moved at the meeting at which such business may be transacted; and

c) where it is a second or subsequent notice to rescind or alter an earlier resolution, must not be accepted by the Chief

Executive Officer until a period of three (3) months has elapsed since the date of the meeting at which the motion of

rescission or alteration was dealt with.

Once a notice of rescission motion has been received by the Chief Executive Officer, no further action is to be taken on the

resolution that is the subject of the rescission motion.

Any Councillor providing a notice of rescission motion is required to provide written justification that must include one of the

following:

a) The vote may not have accurately reflected the opinion held by the meeting due to the misunderstanding of the motion

or for some other reason; or

b) New information to hand; or

c) Some vital information has been overlooked.

A notice of rescission motion must include the written endorsement of at least one other Councillor.

The Chief Executive Officer will inform the Councillor whether the motion has been accepted or not, and any points for refusal

and discuss with the Mayor and the Councillors at the earliest opportunity. If the motion has been accepted it must be listed

on the agenda of the next available Council meeting.

6.12 Reports from Councillors / Delegates

At each Ordinary Meeting, Councillors will have the opportunity to speak on any meetings, conferences or events which they

have recently attended.

The duration of any report from a Councillor will be limited to two (2) minutes. If a Councillor requires information on the

conference/event to be listed in the minutes, the Councillor must submit the additional information in writing to the Chief

Executive Officer or member of Council staff responsible for the minutes by 9.00am on the day following the meeting.


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6.13 Urgent Business

a) Business which has not been listed on the Agenda may only be raised as urgent by resolution of Council.

b) Not withstanding anything to the contrary in this Local Law, a Councillor (with the agreement of the meeting) may at

a Council meeting submit or propose an item of business if the matter relates to business which does not:

i) substantially affect the levels of Council service;

ii) commit Council to significant expenditure not included in the adopted budget;

iii) establish or amend Council Policy;

iv) commit Council to any contractual arrangement;

v) require pursuant to other policy determined by Council from time to time, the giving of prior notice; and

vi) the proposed motion/s are in writing and given to the chairperson who seeks a resolution of approval from

Council meeting.

c) Business must not be admitted as urgent business unless it:

i) relates to or arises out of a matter which has arisen since distribution of the agenda; and

ii) cannot safely or conveniently be deferred until the next Council meeting.

6.14 Time Limit for Meetings

A Council meeting must not continue after four hours of commencement time of the meeting unless a majority of Councillors

present vote in favour of its continuance.

In the absence of such continuance, the meeting must stand adjourned to a time, date and place to be then and there

announced by the Chairperson.

The Chief Executive Officer must give notice to each Councillor of the date, time and place to which the meeting stands

adjourned and of the business remaining to be considered within seven (7) days of the meeting which is adjourned.


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PART 7 – ADDRESSING THE MEETING 7.1 Addressing the Meeting

Any Councillor or person who addresses the meeting must direct all remarks through the Chair.

A Chairperson may address a meeting, however if the Chairperson wishes to debate a particular motion or move any motion

or amendment, or any matter under discussion, the Chairperson must advise the Council of that intention and vacate the Chair

on such occasions for the duration of the item under discussion.

If the Chairperson vacates the Chair, a temporary Chairperson must be appointed and take the Chair until the item has been

voted on.

See clause 16.4 –Temporary Chair

Any person addressing the Chair should refer to the Chairperson as:

Mr Mayor; or

Mayor

Madam Mayor; or

Mr Chairperson; or

Madam Chairperson; as the case may be.

The Mayor of the day may advise the Councillors and staff of his/her naming preference.

Councillors and officers in speaking shall address each other by their titles of Councillor or officer as the case may be.


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PART 8 – MEETING PROCEDURES DIVISION 1 – ROLE OF THE CHAIR

8.1 Role of the Chair

The way in which Council and committee meetings are conducted makes a significant contribution to good governance. The

Chair plays a crucial role in facilitating an orderly, respectful, transparent and constructive meeting by ensuring all

Councillors, members of special committees and advisory committees have the opportunity to be heard, matters are

adequately discussed, meeting procedures are followed appropriately and statutory requirements are adhered to.

The Chair is an independent leader of meetings and generally does not participate in debate or move or second motions.

Specific duties and discretions of the Chair are outlined throughout this Local Law.

8.2 Mayor to take the Chair

(1) The Mayor must take the Chair at all Council Meetings at which the Mayor is present.

(2) If the Mayor is not in attendance at a Council Meeting, the Deputy Mayor (if applicable) must take the Chair.

(3) If the Mayor and any Deputy Mayor are not in attendance at a Council Meeting, Council must elect one (1) of the Councillors as

temporary Chair.

8.3. The Chair’s Duties and Discretions

In addition to the specific duties and discretions provided in this Local Law:

(a) the Chair must not accept any motion, question or statement which is derogatory, or defamatory of any Councillor, member of

Council staff, or member of the community; and

(b) if the behaviour of a person is disruptive and interferes with the conduct of the business of Council, the Chair must call that person

to order.

DIVISION 1 2 – VOTING

8.14 Voting – How Determined

To determine a question that is put before a meeting, the Chairperson will first call for those in favour of the motion and then

those opposed to the motion and will then declare the results to the meeting.

8.25 Voting – By Show of Hands

Unless the Council resolves otherwise, voting on any matter will be by show of hands.

All Councillors present are required to vote on any matter before Council unless that Councillor has declared a conflict of

interest in the item or signified their intention to abstain from voting on the matter.


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8.36 Request for a Division

Immediately after any motion is put to a meeting and before the next item of business has commenced, a Councillor may call

for a division.

The request must be made to the Chairperson either immediately prior to or immediately after the vote has been taken, but

cannot be requested after the next item of business has commenced.

8.47 Procedure for a Division

When a division is called for, the vote already taken must be treated as a nullity and the division shall decide the question,

motion or amendment.

When a division is called for the, the Chairperson will:

a) first ask each Councillor wishing to vote in the affirmative to raise a hand and, upon such request being made, each

Councillor wishing to vote in the affirmative must raise one of his or her hands. The Chairperson must then state, and

the Chief Executive Officer (or any person authorised by the Chief Executive Officer to attend the meeting and take

the minutes of such meeting) must record in the minutes, the names of those Councillors voting in the affirmative;

and

b) then ask each Councillor wishing to vote in the negative to raise a hand and, upon such request being made, each

Councillor wishing to vote in the negative must raise one of his or her hands. The Chairperson must then state, and

the Chief Executive Officer (or any person authorised by the Chief Executive Officer to attend the meeting and take

the minutes of such meeting) must record in the minutes, the names of those Councillors voting in the negative.

8.58 Between the Original Vote and the Division

No Councillor is prevented from changing his or her original vote and the voting on the division The voting by division, will

determine the Council’s resolution on the motion.

8.69 Vote to be Taken in Silence

Except that a Councillor may demand a division, Councillors must remain seated in silence while a vote is being taken.

8.710 Recount of Vote

The Chairperson may direct that the vote be re-counted as often as may be necessary to be satisfied of the result.


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8.811 Declaration of Vote

The Chairperson must declare the result of the vote or division as soon as it is taken.

8.912 Casting Vote

In the event of an equality of votes, the Chairperson has casting vote, except in cases where the Act provides that a matter or

amendment is to be determined by lot.

See clause 16.10 9 – Determining by Lot

8.1013 Recording of Opposition of Motion

Any Councillor may ask that his or her opposition to a motion adopted by the meeting be recorded in the minutes of the meeting.

8.1114 Motion to be Read Again

Before any matter is put to the vote, a Councillor may require that the question, motion or amendment be read again.

The Chairperson, without being so requested, may direct the Chief Executive Officer (or other person authorised by the Chief

Executive Officer to attend the meeting and take the minutes of such meeting) to read the question, motion or amendment to

the meeting before the vote is taken.


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DIVISION 2 – MOTIONS & AMENDMENTS

To assist in understanding the process a flow chart is at Appendix 2.

8.1215 Notice of Motion

See clause 6.11 – Notices of Motion

8.1316 Form of Motion

A motion or amendment must:

a) relate to the powers or functions of Council;

b) be in writing unless the Chairperson determines the amendment to be of such a minor nature in content that a written

amendment is not necessary. In the event a change is of such a minor nature so as not to require it to be in writing,

the minute taker may be requested to read the alteration to the Councillors, and

c) except in the case of urgent business, be relevant to an item of business on the agenda.

A motion or amendment must not be defamatory or objectionable in language or nature.

The Chairperson may refuse to accept any motion or amendment which contravenes this clause.

8.1417 Motion not to be Withdrawn Without Consent (Leave of Council)

A motion or amendment cannot be withdrawn without Council consenting to the withdrawal by resolution.

8.1518 Moving a Motion

The procedure for any motion or amendments is:

a) The mover must, in not more than 30 seconds, state the nature of the motion or amendment, and then move it without

speaking to it;

b) The Chairperson must call for a seconder unless the motion is a call to enforce a Point of Order;

c) If the motion is not seconded, the motion will lapse for want of a seconder;

d) Once seconded the chairperson will invite the mover to address Council on the motion

Time limit - five (5) minutes

e) After the mover has spoken the chairperson must call upon the seconder to address Council on the motion

Time limit - three (3) minutes

f) After the seconder has addressed the meeting or indicated their intention to reserve their right (or after the mover if

the seconder does not wish to speak) the chairperson must call upon the first opposition to address the meeting


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Time limit - two (2) minutes

g) After the mover, seconder and first opposition have had the opportunity to address the meeting, the chairperson will

call for speakers for and against the motion in alternate sequence until the sequence of speakers is exhausted.

Time limit - two (2) minutes each speaker

h) A Councillor may speak once on the motion except for the mover of the motion who has a right of reply after which

the motion must be put to the vote

Time limit - two (2) minutes

i) Motions must be clear and unambiguous and not be defamatory or objectionable in language or nature.

A Councillor calling the attention of the chairperson to a point of order is not regarded as speaking to the motion.

8.1619 Unopposed Motion or Amendment

If a motion or an amendment is seconded, the Chairperson must first ask if there are any questions and then if there is any

opposition.

If no Councillor indicated opposition, it must be declared to be carried.

The mover of any motion once confirmed may, by leave of the Chairperson, talk to that motion for two (2) minutes.

8.1720 Course of Debate of Opposed Motion

If any Councillor indicates opposition to a motion which has been seconded:

a) The Chairperson must call the mover to address Council upon it

Time limit – five (5) minutes

b) After the mover has spoken the Chairperson must call upon the seconder to address the meeting

Time limit – three (3) minutes

c) After the seconder has addressed the meeting (or after the mover if the seconder does not wish to speak) the

Chairperson must call upon the first opposition to address the meeting

Time limit – two (2) minutes

d) After the mover, seconder and first opposition have had the opportunity to address the meeting the Chairperson will

call for speakers for and against the motion in alternate sequence until the sequence of speakers is exhausted. Other

speakers may be granted time to address the debate at the discretion of the Chairperson


e) A Councillor may speak once on the motion except for the mover of the motion who has a right of reply after which

the motion must be put to the vote


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f) Motions must be clear and unambiguous and not be defamatory or objectionable in language or nature.

A Councillor calling the attention of the Chairperson to a point of Order is not regarded as speaking to the motion.

8.1821 Right of Reply

The mover of an original motion which has not been amended may, once debate has been exhausted, have a right of reply to

matters raised during the debate.

After right of reply has been taken, the motion must be immediately put to the vote without any further discussion or debate.

8.1922 Moving an Amendment

A motion having been moved and seconded may be amended by the minute taker by leaving out, inserting or adding words

which must be relevant to the original motion and framed as to complement it as an intelligible and consistent whole.

An amendment cannot be negative, or substantially contrary, to the contradict an original motion.

Any Councillor moving an amendment to a recommendation will be allocated thirty (30) seconds to explain the reasons for the

amendment.

The statement must be an explanation only and will not entertain the benefits or detriments of the amendment or substantive

motion.

8.2023 Agreed Alterations to a Motion

With the leave of the Chairperson, both the mover and seconder of a motion may agree to an alteration to the original motion

proposed by any other Councillor.

This does not necessitate the recording of an amendment into the minutes of the meeting as the alteration would then form

part of the substantive motion.

To avoid the risk of an unanticipated breach of the conflict of interest rules, splitting of a motion/s into parts will not be permitted.

No notice need be given of any amendment.

8.2124 No Right of Reply of Amendments

No right of reply is available where an amendment is before Council.

8.2225 Who May Propose an Amendment

An amendment may be proposed or seconded by any Councillor, other than the mover or seconder of the original motion.


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8.2326 Who May Debate an Amendment

A Councillor may address the meeting once on any amendment, whether or not they have spoken to the original motion, but

debate must be confined to the term of the amendment.

8.2427 How Many Amendments May be Proposed

Any number of amendments may be proposed to a motion but only one amendment may be accepted by the Chair at any one

time.

8.2528 Second or Subsequent Amendments

A second or subsequent amendment cannot be moved until the immediately preceding amendment is disposed of.

If any Councillor intends to move a second or subsequent amendment he or she must give notice of the intention prior to the

right of reply being exercised.

A Councillor cannot move more than two (2) amendments in succession.

8.2629 An Amendment once Carried

If an amendment is adopted, it becomes the substantive motion and as such, must be put to the vote by the Chairperson but

only after Councillors who did not speak to the original motion have exercised their right to do so.

8.2730 Foreshadowing a Motion

At any time during debate, a Councillor may foreshadow a motion to inform the Council of his or her intention to move a motion

at a later stage in the meeting, but this does not extend any special rights to the foreshadowed motion.

A foreshowed motion may be prefaced with a statement that in the event a particular motion before the chair is resolved in a

certain way a Councillor intends to move an alternative or additional motion.

A motion foreshadowed has no procedural standing and is merely a means to assist the flow of the meeting.

The Chief Executive Officer or other person authorised by the Chief Executive Officer would not be expected to record a

foreshadowed motion in the minutes until the foreshadowed motion is formally moved, but may do so if thought appropriate.

8.2831 Withdrawal of a Motion

Before any motion is put to the vote, it may be withdrawn by the leave of the Council.


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8.2932 Proposed Alternate Motions in Writing

A Councillor wishing to move an alternate motion must submit their motion in writing to the Chief Executive Officer as early as

possible on the day of the meeting. The Chief Executive Officer will then distribute the proposed alternate motion to councillors..

8.3033 Debating a Motion

Debate must always be relevant to the question before the Chair, and if not, the Chairperson will request the speaker to confine

debate to the subject matter.

If after being told to confine debate to the motion before the Chair, the speaker continues to debate irrelevant matters, the

Chairperson may disallow the speaker any further comment in respect to the matter before the Chair.

Adequate debate is required where a matter is contentious in nature. In such a case, every Councillor must be given the

opportunity to debate.

See clause 8.43 45 – Speaking Times

8.3134 Adjourned Debate

If it is the intention of a motion to adjourn debate until a time or date stated in the motion, debate can be adjourned indefinitely.

The effect of the motion is that the particular matter being debated is adjourned, but that the meeting still continues to deal

with all other business.

If debate is adjourned indefinitely, some indication must be given to the Chief Executive Officer as to when the matter should

be re-listed, otherwise it will be decided at the discretion of the Chief Executive Officer, or upon the subsequent resolution of

the Council, whichever occurs first.

A motion to adjourn debate is a procedural (formal) motion.

See Division 3 – Procedural (formal) Motions

8.3235 Resumption of Adjourned Debate

The business to which the debate relates must be placed on the agenda paper of the meeting to which it is adjourned.

Adjourned business should have priority over any other business except formal business.

If a debate is adjourned by motion, the Councillor moving the adjournment has the right to be the first speaker upon the

resumption of debate unless he or she has already spoken to the motion or amendment.


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8.3336 When a Resolution is Acted Upon

A resolution, or part thereof, will be considered as having been acted on:

a) Once its details have been formally communicated in writing (which includes electronic communications) to either

internal or external parties affected by or reliant on the resolution;

b) Where a statutory procedure has been carried out;

The Chief Executive Officer or a relevant delegate may initiate action or cause action to be initiated on any Council resolution,

or part thereof, at any time after the meeting at which it was carried.

However, if an intention to rescind a motion is formally foreshowed to the Chief Executive Officer or the relevant delegate

as soon as possible after the meeting and no later than 12.00 noon on the day following the resolution, then the Chief Executive

Officer or the relevant delegate will ensure that no action in relation to that resolution, in full or in part, is taken unless deferring

implementation of the resolution would have the effect of depriving the resolution of efficacy.

Where a resolution can be broken down into parts and some parts of the resolution have not been acted upon, then any

proposed change to those remaining parts is to be treated as an amendment of the resolution unless the substance of the

change is to reverse the resolution when considered as a whole.

8.34 Notice of Rescission Motion

A Councillor may propose a motion to rescind a decision of Council provided the subject motion has not been acted upon.

An actual notice of motion to rescind or alter a previous resolution of Council:

a) must be provided to the Chief Executive Officer by 12.00 noon two days following the Council Meeting at which the

original motion was adopted.

b) is deemed to have been withdrawn if not moved at the meeting at which such business may be transacted; and

c) where it is a second or subsequent notice to rescind or alter an earlier resolution, must not be accepted by the Chief

Executive Officer until a period of three (3) months has elapsed since the date of the meeting at which the motion of

rescission or alteration was dealt with.

Once a notice of rescission motion has been received by the Chief Executive Officer, no further action is to be taken on the

resolution that is the subject of the rescission motion.

Any Councillor providing a notice of rescission motion is required to provide written justification that must include one of the

following:

a) The vote may not have accurately reflected the opinion held by the meeting due to the misunderstanding of the motion

or for some other reason; or

b)a) New information to hand; or

c)a) Some vital information has been overlooked.


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A notice of rescission motion must include the written endorsement of at least one other Councillor.

The Chief Executive Officer will inform the Councillor whether the motion has been accepted or not, and any points for refusal

and discuss with the Mayor and the Councillors at the earliest opportunity.

DIVISION 3 – PROCEDURAL (FORMAL) MOTIONS

8.3537 Moving a Procedural Motion

Unless otherwise prohibited, a procedural motion may be moved at any time and must be dealt with immediately by the

Chairperson. A procedural motion must be seconded and voted on.

8.3638 Who Can Move a Procedural Motion

The mover/seconder of a procedural motion must not have moved, seconded or spoken to the question or any amendment of

it before the Chair.

A procedural motion cannot be moved by the Chairperson.

8.3739 Debate and Amendments to Procedural Motions Not Allowed

Unless otherwise provided, debate on a procedural motion is not permitted and the mover does not have the right of reply.

Unless otherwise provided a procedural motion cannot be amended.

8.3840 The Closure (That the Motion be Put)

The motion ‘That the motion be now put’

a) Is a procedural motion which if carried to an original motion, requires that the original motion must be put to the vote

immediately, without any further debate, discussion or amendment;

b) If carried in respect to an amendment, requires that the amendment be put to the vote immediately without any further

debate or discussion and allows debate on the original motion to continue; and

c) If lost, allows debate to continue unaffected.

The Chairperson has the discretion to reject such a motion for closure if the motion proposed has not been sufficiently debated.

8.3941 Proceed to Next Business

A motion ‘That the meeting proceed to the next business’

a) Is a procedural motion which if carried to an original motion, requires that the meeting move immediately to the next

business without any further debate, discussion or amendment;


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b) If carried in respect to an amendment, Council considers the motion without reference to the amendment; and

c) If lost, allows debate to continue unaffected.

8.4042 Adjournment of Debate

A motion ‘That the motion and amendments now before the meeting be adjourned until a later hour or date’

a) Is a procedural motion which if carried to an original motion or amendment, requires that the meeting dispose of the

matter before the chair so that debate can resume at a later hour and or date and the meeting move on to the next

business; and

b) If lost, allows debate to continue unaffected.

8.431 Adjournment of Meeting

A motion ‘That the meeting be adjourned until a later hour or date’

a) Is a procedural motion which if carried to an original motion or amendment requires that the meeting be adjourned to

a later hour and or date; and

b) If lost, allows debate to continue unaffected.

8.4244 That the Question Lie on the Table

A motion ‘That the question lie on the table’

a) Is a procedural motion which if carried to an original motion or amendment, ceases any further discussion or voting

on a matter until Council either:

i) resolves to take the question from the table at the same meeting; or

ii) places the matter on an agenda and Council resolves to take the question from the table.

bb) If lost, allows debate to continue unaffected.


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DIVISION 4 – SPEAKING TO THE MEETING

8.4345 Speaking Times

A Councillor must not speak longer than the time set out below, unless granted an extension by the Chairperson:

a) a mover of a motion – five (5) minutes;

b) the seconder of a motion – three (3) minutes;

c) any other Councillor – two (2) minutes; and

d) the mover of a motion when exercising their right of reply – two (2) minutes.

A Councillor may speak for the duration of time set out below if granted leave by the Chairperson:

a) the mover of an unopposed motion – two (2) minutes; and

b) the mover of a motion and any other Councillor once confirmed – two (2) minutes.

8.4446 Extension of Speaking Time

An extension of speaking time may be granted by the Chairperson but only one extension is permitted for each question.

8.4547 Length of Extension

Any extension of speaking time must not exceed three (3) minutes.

8.4648 Interruptions, Interjections and Relevance

A Councillor must not be interrupted except by the Chairperson or upon a Point of Order or personal explanation.

If a Councillor is interrupted by the Chairperson or upon a Point of Order or personal explanation then he or she must remain

silent until the Councillor raising the Point of Order has been heard and the question disposed of.

See clause 8.50 51 – Points of Order

A Councillor must not digress from the subject matter of the motion or business under discussion.

The mover of a motion must not introduce fresh matter when exercising any right of reply.

8.4749 Priority of Address

In the case of competition for the right to speak, the Chairperson must decide the order in which the Councillor concerned will

be heard.


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8.4850 Councillors Not to Speak Twice to Same Motion or Amendment

Except that the mover of an unamended motion has the right of reply and that any Councillor may take a point of order or offer

a personal explanation, a Councillor must not speak more than once to the same motion or amendment.


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DIVISION 5 – POINTS OF ORDER

8.4951 Points of Order

A Councillor who is addressing the meeting must not be interrupted unless called to order at which time he or she must remain

silent until the Councillor raising the Point of Order has been heard and the question disposed of.

A Point of Order must be taken by stating ‘Point of Order’ and the matter complained of.

8.5052 Consideration of Point of Order

When called to order, a Councillor must sit down and remain silent until the Point of Order is decided unless he or she is

requested by the Chairperson to provide an explanation.

8.5153 Chairperson to Decide Point of Order

The Chairperson may adjourn the meeting to consider a Point of Order but must otherwise rule upon it as soon as it is taken.

All matters before the Council are to be suspended until the Point of Order is decided.

8.5254 Disagreeing with Chairperson’s Ruling

The decision of the Chairperson in respect to a Point of Order raised will not be open for discussion and will be final and

conclusive unless the majority of Councillors present at the meeting move a motion of dissent.

8.5355 Motion of Dissent

When a motion of dissent is moved and seconded, the Chairperson must leave the Chair and a temporary Chairperson must

take his or her place.

The temporary Chairperson will invite the mover to state the reasons for his or her dissent and the Chairperson may then reply.

The temporary Chairperson then puts the motion in the following form:

“That the Chairperson’s ruling be upheld”.

a) If the vote is in the affirmative, the Chairperson resumes the Chair and the meeting proceeds.

b) If the vote is in the negative, the Chairperson resumes the Chair, reverses his or her previous ruling and then

proceeds.

The defeat of the Chairperson’s ruling is in no way a motion of censure or non-confidence, and will not be so regarded by the

meeting.

See clause 16.4 11–Temporary Chairperson


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8.5456 Personal Explanation

A Councillor may, at a time convenient to Council, make a brief personal explanation in respect of any statement (whether

made at a Council meeting or not) affecting him or her as a Councillor.

A personal explanation arising out of a statement at a Council meeting must be made as soon as possible after that statement

was made.

A personal explanation must not be debated except upon a motion to censure the Councillor who has made it.

8.5557 Ordering Withdrawal of Remark

Whenever any Councillor makes use of any expression or remark that is disorderly or capable of being applied offensively to

any other Councillor or Officer, the offending Councillor will be required by the Chairperson to withdraw the expression or

remark and to make a satisfactory apology to the meeting.

The Chairperson may require a Councillor to withdraw any remark that is defamatory, indecent, abusive or offensive in

language or substance.

A Councillor required to withdraw a remark must do so immediately without qualification or explanation.

Any Councillor using defamatory, indecent, abusive or offensive language, and having been twice called to order or to

apologise for such conduct and refusing to do so will be guilty of an offence.

See clause 13.1 – Offences and Penalties

8.5658 Call for Supporting Documentation

A Councillor may request at a Council meeting to immediately make available any documents kept in the municipal offices and

relevant to the business being considered.

Upon any request being made, the Chief Executive Officer must use his or her best endeavours to make available documents.


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DIVISION 6 – SUSPENSION OF STANDING ORDERS

Standing Orders are the rules made to govern the procedure at Council Meetings and Special Committee meetings

contained in this Local Law. The Standing Orders cover a range of matters including the order of business, rules of debate,

procedural motions and election procedures. Standing Orders can be suspended to facilitate the business of a meeting but

should not be used purely to dispense with the processes and protocol of the government of Council.

8.5759 Suspension of Standing Orders for the Purpose of Discussion

The provisions of the Local Law may be suspended for a particular purpose by resolution of the Council.

The suspension of Standing Orders will be used to enable full discussion of any issues without the constraints of formal meeting

procedure. An appropriate motion would be:

‘That Standing Orders be suspended for a period of (?) minutes to enable discussion on____’.

Once the discussion has taken place and before any motion can be put the resumption of Standing Orders will be necessary.

An appropriate motion would be:

‘That Standing Orders are resumed’.

No motion may be accepted by the Chair or be lawfully dealt with during any suspension of standing orders.

Suspension of standing orders are only for the purpose of a fuller discussion without the need to follow the debating rules.

Clarifying questions of relevant officers can occur without the need to suspend standing orders. Delegations and deputations

are part of the business of the meeting and do not require the suspension of standing orders for them to be heard.


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DIVISION 7 – ADJOURNMENTS

8.5860 Adjourning the Meeting

Once a meeting is declared open, Council may, from time to time, resolve to adjourn the Meeting if:

a) a quorum is not present within half an hour after the time appointed for the meeting;

b) if at any time throughout a meeting a quorum is lost;

c) if the meeting becomes excessively disorderly and order cannot be restored;

d) to allow for additional information to be presented to a meeting; and

e) to give councillors a comfort break

f) to give councillors time to liaise with members of the public who may want to leave the meeting as their issue has been

considered

eg) any other situation where adjournment could aid the process of the meeting.

A meeting cannot be adjourned for a period exceeding seven days from the date of the adjournment.

An appropriate motion would be:

“That the meeting be adjourned until __ (time the date specified, which does not exceed seven (7) days)”.

No discussion is allowed on any motion for adjournment of the meeting, but if on being put the motion is lost, the subject then

under consideration of the next on the Agenda or any other matter that may be allowed precedence must be resolved before

any subsequent motion for adjournment is made.

8.5961 Notice for Adjournment of Meeting

If a meeting is adjourned, the Chief Executive Officer will ensure that the Agenda for such a meeting is identical to the agenda

for the meeting which was resolved to be adjourned.

Except where a meeting is adjourned until later on the same day, the Chief Executive Officer must give all Councillor’s written

notice of a new date for the continuation of the adjourned meeting and every reasonable attempt must be made to advise the

public of the new meeting date.

Where it is not practical to provide written notice to Councillors because time does not permit that to occur then provided a

reasonable attempt is made to contact each Councillor, contact by telephone, electronic medium, or in person will be sufficient.

8.6062 Lapsed meeting

A meeting is deemed to have lapsed if a meeting does not commence and therefore no resolution can be carried to adjourn

the meeting.


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8.6163 Undisposed Business of a Lapsed Meeting

If a Council meeting lapses, the undisposed-of Business will, unless it has already been disposed of at a Special meeting, be

included in the agenda for the next Ordinary Meeting.

The business of the lapsed meeting must be dealt with prior to any other business, and in the same order as the original

meeting papers.


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PART 9 – BEHAVIOURAL CONDUCT DURING COUNCIL MEETINGS DIVISION 1 – COUNCILLOR BEHAVIOUR DURING COUNCIL MEETINGS

9.1 Electronic Devices:

Any person in attendance at a Council meeting or committee meeting must ensure that his /her electronic device is

turned off or switched to silent.

9.12 Code of Conduct – Councillors

During the course of any Council meeting, Councillors must comply with the Councillor Code of Conduct. A copy of the code

is available on the Shire of Campaspe website, or can be obtained by contacting the Governance Manager.

9.23 Suspensions

Council may suspend from a meeting or for the balance of a meeting, any Councillor whose actions are disruptive the business

of Council, or impedes its orderly conduct.

9.34 Removal from Chamber

The Chairperson, or Councillor in the case of a suspension, may ask any authorised officer or member of the Police Force to

remove from the chamber any person who acts in breach of this Local Law or whom the Chairperson has ordered to be

removed from the gallery under Clause 9.5 of this Local Law.

DIVISION 2 – PUBLIC BEHAVIOUR DURING COUNCIL MEETINGS

9.45 Gallery to be Silent

Visitors must not interject or take part in the debate.

Silence must be maintained by members of the public in the gallery at all times.

9.56 Ejection of Disorderly Visitors

If any visitor is called to order by the Chairperson and thereafter again acts in breach of this Local Law, the Chairperson may

order him or her to be removed from the gallery.


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9.67 Chairperson may Adjourn Disorderly Meeting

If the Chairperson is of the opinion that disorder at the Council table or in the gallery makes it desirable to adjourn the meeting,

he or she may adjourn the meeting to a later time on the same day, or to some later day prior to the next Ordinary Meeting, at

a time and date and venue to be fixed as he or she thinks proper.

Posters, Banners and other protest material

Posters, banners or any other material that is brought to a council meeting may be removed if, in the opinion of the Chairperson,

it is offensive or derogatory or poses a threat to the safety of those present.

9.78 Conduct of Public Meeting

The provisions of this Local Law applicable to Ordinary Meetings apply to meetings of ratepayers, residents and/or citizens

and other public meetings called by the Mayor or Council, with appropriate modifications.

This clause does not prevent any person from addressing a meeting if permitted to do so by the Chairperson.


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PART 10 – PROCEDURE NOT PROVIDED IN LOCAL LAW 10.1 Procedure Not Provided in Local Law

In all cases not specifically provided by this Local Law, resort must be had to the rule, forms and usages of the Legislative

Council of the Victorian Parliament so far as the same are capable of being applied to Council or Special, Advisory or other

committee proceedings.


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PART 11 – SUSPENSION OF LOCAL LAW 11.1 Suspension of Procedure

The operation of any clause of this Local Law may be suspended temporarily at a meeting by a majority of members present

resolving to so suspend it, unless such suspension of operation would be inconsistent with the Act.

A reason for the proposed suspension of the operation of a clause must be given in the motion to suspend the operation of the

clause.


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PART 12 – PROVISIONS TO RECORD COUNCIL MEETINGS 12.1 Webcasting and Recording Proceedings

Webcasting and audio recording is recognised as promoting and improving the democratic process at Council. Other benefits

to Council are:

Improved accessibility of Council meetings to residents

Improved communication to residents of Councils' forthcoming plans and projects

Improved transparency in the decision making process of Council

Providing a compliment to formal minutes

Maintaining a more detailed historical record of meetings than formal meetings alone will offer

The Chief Executive Officer (or other person authorised by the Chief Executive Officer) may conduct electronic broadcasting

of the proceedings of a Council Meeting or Special Meeting.

Recordings will be retained and available to the public for viewing or listening for a period of twelve (12) months from the date

of the meeting.

Public Council meetings are an open forum of statements, questions and answers. Occasionally some things that are said

may be regarded as offensive defamatory or contrary to law. In circumstances when statements are made that may fall into

these categories the Chief Executive Officer, at his or her sole discretion, may edit the recorded version of the meeting so as

not to cause embarrassment or increase liability exposure to members of the public or Council.

In circumstances where comments are made that may be considered to be defamatory, breach copyright, breach privacy or

may be considered discriminatory, such ,comments will be edited from the available recorded version of the meeting before

being posted to Council's website.

Media representatives may, with the consent of Council or the Special Committee (as the case may be), be permitted to record

any part of the proceedings of the Council or Special Committee meeting. The consent of Council or the Special Committee

must not be unreasonably withheld, but may be revoked at any time during the course of the relevant meeting.

Members of the public must not operate recording equipment at any Council or Special Committee meeting without

the prior written consent of Council. Such consent may be given only after receipt of a written application and may

at any time during the course of such meeting be revoked by Council or the Special Committee as the case may be.


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PART 13 – OFFENCES AND PENALTIES 13.1 Offences and Penalties

It is an offence:

a) For a Councillor to not withdraw an expression which is considered by the Chairperson to be defamatory, indecent,

abusive, disorderly or objectionable, and to not satisfactorily apologise when called upon twice by the Chairperson to

do so.

Penalty: 20 penalty units.

b) For any person, not being a Councillor, who is guilty of any improper or disorderly conduct to not leave the meeting

when requested by the Chairperson to do so.


c) For any person to fail to obey a direction of the Chairperson relating to the conduct of the meeting and the maintenance

of order.


d) For a Councillor to refuse to leave the chamber on suspension.


e) For any person to fraudulently sign a petition or joint letter which is presented to the Council.


f) For any person who uses the common seal or any device resembling the common seal without authority.



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PART 14 – SPECIAL MEETINGS The Mayor or at least three (3) Councillors may, by written notice, call a Special Meeting. The notice must specify the date,

time and place of the Special meeting and the business to be transacted. The notice is to be delivered to the Chief Executive

Officer and the Chief Executive Officer must convene the Special Meeting and the business to be transacted. Giving at least

48 hours’ notice of the Special Meeting

Unless all Councillors are present and unanimously agree to deal with another matter, only the business specified in the notice

is to be transacted.

Subject to any resolution providing otherwise, the order of business of any Special Meeting must be the order in which such

business stands in the agenda for the meeting.

Council may hold Special Meetings to deal with the following:

a) Adoption of the Council Plan and the Declaration of Rates and the Charges;

b) Adoption of Council’s Audited Financial Report, Standard Statement and Performance Statement;

c) Election of the Mayor and appointment of Council representatives;

d) Presentation of the annual budget; and

e) Any other matter.


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PART 15 – ADVISORY AND SPECIAL COMMITTEES 15.1 Establishment of Advisory and Special Committees

Council may from time to time establish one or more Advisory Committees comprising the following:

a) Councillors;

b) Council staff;

c) Other person’s; or

d) Any combination of person referred to in a, b or c above

to advise it on any of the purposes, functions or powers of Council.

Council may from time to time establish one or more Special Committees comprising the following:

a) Councillors;

b) Council Staff;

c) Other persons; or

d) Any combination of persons referred to in a, b or c above.

15.2 Election of Chairperson – Advisory and Special Committees

The Chairperson of a Special Committee or Advisory Committee may be elected by the members of the committee unless

otherwise determined by Council, and such committee may from time to time replace its Chairperson in the manner in which

the chairperson is ordinarily elected or appointed.

The Chairperson or any three (3) members of a Special or Advisory Committee may at any time call a meeting of the committee

by giving a notice of business to the Chief Executive Officer in sufficient time to give him or her 48 hours’ notice of the date

and time of the proposed meeting. The Chief Executive Officer must call the meeting as specified in the notice.

15.3 Application to Committees

This Local Law applies to Special Committee meetings, Advisory Committee meetings and other meetings where Council has

resolved that the provisions of this Local Law must apply, with any necessary modifications.

15.4 Recording Minutes – Advisory or Special Committee

The Chief Executive Officer (or other person authorised by the Chief Executive Officer) must record the minutes of all meetings

of Special Committees of Council.

If the minutes of any meeting of a Special Committee disclose a recommendation to Council, the Chief Executive Officer must

ensure that such recommendation is reported to the next practicable meeting of Council for adoption.


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15.5 Notices and Agendas – Advisory and Special Committees

The Notice Paper or Agenda for Advisory and Special Committees will be relevant to the issues, which are to be raised at the

meeting and any reference to Councillors extends to non-Councillor members of Advisory or Special Committees under Section

86 of the Act and any reference to the Council is to be read as referring to the Advisory or Special Committee under Sections

86 and 87 of the Act.

15.6 Quorum – Advisory and Special Committees

See Part 3 – Quorum – Advisory and Special Committees

15.7 Reports of Committees

See clause 6.8 – Reports of Committees


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PART 16 – ELECTION OF THE MAYOR 16.1 Eligibility

Any Councillor is eligible for election or re-election to the office of Mayor.

16.2 When Required

The Councillors must elect a Councillor annually or bi-annually to be Mayor of the Council at a Special Meeting of Council

which is to be held after the fourth Saturday in October and no later than 30 November in each year as set out under Section

71 of the Act.

Additional meetings may be required from time to time if the office of the Mayor becomes vacant for reasons set out under

Section 72 of the Act.

The Mayor is to be elected as soon as possible after any vacancy in the office of Mayor occurs.

16.3 Agenda Content

The Agenda for the Annual Meeting to elect the Mayor and Deputy Mayor must include so far as is possible

a) appointment of temporary Chairperson;

b) the fixing of allowances for the Mayor and Councillors under Section 74 of the Act;

c) the election of the Mayor;

d) the election of the Deputy Mayor (if a Deputy Mayor is to be elected);

e) appointments of Council representatives to committees, peak industry bodies, regional and community based

organisations; and

f) the fixing of the dates, times and place of all Council meetings for a twelve month period.

16.4 Temporary Chairperson

The Chief Executive Officer will be temporary Chairperson of the Special Meeting at which the election of the Mayor and

Deputy Mayor is to be conducted, but will have no voting rights.

16.5 Returning Officer

The Chief Executive Officer will be the Returning Officer for the election of the Mayor.


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16.6 Nominations for the Office of Mayor

The Chief Executive Officer will announce nominations for the position of Mayor. If there is only one nomination for the position

of Mayor, that person is deemed to be elected Mayor.

16.7 Method of Voting

The Election of the Mayor will be carried out by show of hands, but if the Council resolves to, the vote may be carried out by

secret ballot. If the election of the Mayor and Deputy Mayor is held by secret ballot, any requests to the Chair for a Division

must not be accepted.

16.8 Determining the Election of the Mayor

Within seven (7) days prior to a Statutory Meeting to elect the Mayor and Deputy Mayor, Councillors may elect a Mayor and

Deputy Mayor Elect.

Note: The election of Mayor and Deputy Mayor Elect is not a statutory process and Councillors may still nominate for either or

both position at the Statutory Meeting when the Mayor and Deputy Mayor is formally elected.

The process to elect the Mayor and Deputy Mayor elect is:

Not later than ten (10) days before an election of the Mayor and Deputy Mayor, the Chief Executive Officer will notify all

Councillors of the election date. Councillors choosing to stand for either or both positions will notify the Chief Executive Officer

in writing of their nomination(s) at least seven days before the election date. The nomination may be accompanied by a

candidate statement. The Chief Executive Officer will notify all Councillors of the nominations seven days before the elections

and distribute the candidates statement where provided by the candidate.

If there is more than one nomination (each of which must be seconded), the Councillors present at the meeting must vote for

one of the candidates by a show of hands (unless Council has a resolved to conduct a secret ballot).

In the event of a candidate receiving an absolute majority of the votes, the candidate is declared to have been elected.

In the event that no candidate receives an absolute majority of the votes, the candidate with the fewest number of votes is

declared to be a defeated candidate. The Councillors present at the meeting must then vote for one of the remaining candidates

by a show of hands (unless Council has resolved to conduct a secret ballot).

If one (1) of the remaining candidates receives an absolute majority of the votes, he or she is duly elected. If none of the

remaining candidates receives an absolute majority of the votes, the process of declaring the candidate with the fewest number

of votes a defeated candidate and voting for the remaining candidate by show of hands (unless Council has resolved to conduct

a secret ballot) must be repeated until one (1) of the candidates receives an absolute majority of the votes. That candidate will

then be declared to have been duly elected.

In the event of two (2) or more candidates having equal votes and one (1) of them having to be declared:


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a) a defeated candidate; or

b) duly elected;

the temporary Chairperson shall have no second or casting vote, and the result will be determined by lot.

See clause 16.109 – Determining by Lot

Any Councillor nominated may refuse nomination.

16.9 Determining by Lot

If a lot is required, the Chief Executive Officer will conduct the lot and the following provisions will apply:

a) Each candidate shall draw one (1) lot;

b) The order of drawing lots shall be determined by the alphabetical order of the surname of the Councillors who received

an equal number of votes, except that if two (2) or more such Councillors surnames are identical, the order shall be

determined by the alphabetical order of the Councillor’s first name;

c) As many identical pieces of paper as there are Councillors who receive an equal number of votes shall be placed in

a receptacle provided by the Chief Executive Officer;

d) If the lot is being conducted to determine which candidate is to be duly excluded, the word “Excluded” shall be written

on one (1) of the pieces of paper and the Councillor who draws the paper with the word “Excluded” written on it shall

be declared to have been excluded.

e) The remaining candidates will then be subject to the processes of clause 16.8

16.10 Mayor to Take Chair

After the election of the Mayor is determined, the Mayor will take the Chair.

The Mayor will take the Chair at all meetings of Council at which he or she is present unless precluded from doing so because

of a pecuniary interest.

16.11 Absence of Mayor at Meetings

If the Mayor is absent or incapable of acting or not present within fifteen (15) minutes of the scheduled commencement time

of any meeting, the Deputy Mayor will chair the meeting. In the event of the Mayor and Deputy Mayor being not being present

or incapable of chairing the meeting, an acting Chairperson is to be elected.

In the absence of the Mayor and Deputy Mayor, the Chief Executive Officer will invite nominations for a temporary Chairperson

for the period the Mayor and Deputy Mayor are to be absent. If there is more than one nomination, the Councillors present at

the meeting must vote for one of the candidates by a show of hands (or by such other method as Council determines) and the

candidate receiving a majority of the votes must be declared to have been duly elected.


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In the event that there is prior knowledge that the Mayor and Deputy Mayor will require a leave of absence for a period of time,

then a report will be provided to Council for resolution regarding a temporary Chairperson for the duration of that leave of

absence.


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PART 17 – THE COMMON SEAL 17.1 Use of Common Seal

The common seal of Council must be in the following form:

The Common Seal of the ) ……………………………….Councillor

Shire of Campaspe ) ……………………………….Councillor

was hereunto affixed ) …………………… …………Chief Executive Officer

on the (date) of (month) (year) )

17.2 Signatures to Accompany Common Seal

Everyday documents to which the common seal is affixed must be signed by two (2) Councillors and the Chief Executive

Officer or, in the absence of the Chief Executive Officer, two (2) Councillors and any other member of staff acting as the Chief

Executive Officer or authorised by Council.

17.3 Authority for Use of Common Seal

The common seal must be affixed to a document only for the purpose of giving effect to a decision which has been:

a) made by Council resolution;

b) made by resolution of a Special Committee to which the power to use the common seal has been delegated; or

c) made by the Chief Executive Officer or a senior officer to whom power to use the common seal has been delegated.

17.4 Who Keeps the Common Seal

For security purposes, the Chief Executive Officer or other member of Council staff to whom this duty has been delegated

must keep the common seal in safe custody.

17.5 Unauthorised Use of the Common Seal

Any person who uses the common seal or any device resembling the common seal without authority is guilty of an offence.

Penalty 20 penalty units

See clause 13.1 – Offences and Penalties


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Draft

52

The Shire of Campaspe Local Law No 1 Meeting Procedures was adopted by Council on xx December 2017.18 April 2015.

The Common Seal of the ) ……………………………………….................Councillor

Shire of Campaspe ) ……………………………………….................Councillor

was hereunto affixed ) ……………………………………….................Chief Executive Officer

on the xx of December 2017

on the nineteen of June 2015 )


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Draft

Notice of Motion

Subject: ........................................................................................................................................................................

........................................................................................................................................................................

I hereby give notice that at the Ordinary Council Meeting on …….. /…….. /........ I will move the following motion:

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

Reason:

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

Signed by me at the Shire of Campaspe Administration Centre, Echuca

…….. /…….. /........

…………………………………………………………….

Councillor

Officer Comments:

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

....................................................................................................................................................................................................

Appendix 1Campaspe Shire Council Meeting Attachments 5 December 2017

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Draft

Appendix 2 - Procedure for Motions and Amendments Division 2 – Motions and Amendments

Original Motion Amendment Cl. 8.22 Amendment cannot be negative,

or substantially contrary, to the motion

Cl. 8.18 Chair calls for a

mover of a motion

Cl. 8.18 Chair calls for a seconder of a

motion

No mover – no motion

No seconder – motion lapse

Amendment proposed Chair calls for a second for the amendment

Cl. 8.25 and 8.28

Mover or seconder of the motion cannot propose or second an amendment.

Any one (1) Councillor cannot move more than two (2) amendments in succession

If no seconder – amendment lapses. Return to original motion

Cl. 8.18 Mover speaks to

the motion (cannot reserve the right

to speak)

Amendment debated. All Councillors may debate

– no right of reply

A vote on an amendment is to determine if the amended wording is to be accepted,

NOT a vote regarding the matter of the original motion

Cl. 8.18

Seconder speaks to the motion or reserve the right

to speak

Cl. 8.18

Speakers for / against – Right of

reply for the mover

Original or substantive

motion put to the vote

Motion carried / lost

Amendment put to the vote

Lost Carried

Cl. 8.29 If amendment carried, the

motion, as amended, becomes the substantive motion (which can then be voted on or further

amended)

Cl. 8.30

Foreshadowed Motions At any time during a debate, a Councillor

may foreshadow a motion so as to inform the meeting of the intention to move

another amendment or a new (alternative) motion

A foreshadowed motion has no formal standing and does not extend a special

right to the foreshadowed motion

Division 5 Points of Order

Points of Order can be called at any time relating to procedure, disorder etc.

The Chair must rule on Points of Order as they are called. A Councillor speaking

must stop and be seated until the Chair has rules on any Point of Order


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Meeting Procedure Local Law No. 1 2018.

Council provides the following information to the community in respect of the proposed Local Law.

PART A - GENERAL BACKGROUND

Council is considering making a new Local Law, Meeting Procedures Local Law No.1 2018 (proposed Local Law), that prescribes the conduct of meetings of the Council and special committees and other governance arrangements.

The proposed Local Law will create an environment for meetings that will enhance transparency and accountability in Council decision making.

Purpose

The purpose of the Local Law is set out in the draft of the Local Law under clause 1.2. Of particular note are the purposes of providing procedures to govern meeting conduct, election of the mayor, and regulation of the use of the common seal.

The Local Government Act 1989 (the Act) requires council to make local laws governing the conduct of meetings of the Council and special committees.

PART B - OVERALL IMPACT ASSESSMENT

The proposed Local Law is being made under section 111(1) of the Act and will operate throughout the municipal district of the Campaspe Shire Council.

Measures of success of the Local Law

The success of the proposed Local Law will be best measured by the extent to which it improves the transparency and accountability of the decision making processes of Council.

Council will assess outcomes as part of its periodical review of its 'Satisfaction with council decisions' service indicator which measures the community satisfaction rating out of 100 with how council has performed in making decisions in the interest of the community.

Existing legislation that might be used instead

Council has a legal obligation under section 91(1) or the Act to make local laws governing the conduct of meetings of the Council and special committees.

There are no alternative mechanisms or instruments that can be used for this purpose. Council considers the proposed Local Law is the best approach to ensure that the objectives of Council are achieved in a legally compliant way.

State legislation more appropriate

Council has a legal obligation under section 91(1) of the Act to make local laws governing the conduct of meetings of the Council and special committees.

There are no alternative mechanisms or instruments that can be used for this purpose.

Overlap of existing legislation

The Local Law does not overlap with existing legislation.

Attachment 6.2.2


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Overlap of planning scheme

The proposed Local Law has no relevance to the Planning Scheme.

Risk assessment

The proposed Local Law enhances Council decision making by establishing the procedures and rules that apply to the conduct of Council meetings.

This approach addresses the risk that the community becomes disaffected by a perception that Council cannot effectively and efficiently make decisions about important matters that materially impact their lives, jobs and future or change the way the municipality is governed.

Legislative approach adopted

No other legislation can be used.

Restriction of competition

Council has conducted a review of the proposed Local Law in accordance with National Competition Principles.

The proposed Local Law relates only to Council processes and there are no National Competition Policy implications associated with the proposal.

Penalties

This Local Law imposes penalties for contravention of a small number of provisions of the Local Law.

The penalties proposed a generally consistent with those imposed by Council under previous versions of this proposed Local Law and consistent with the penalties applied generally in the Victorian local government sector for similar contraventions.

Permits

The proposed Local Law does not make provision for the issue of permits.

Fees

The proposed Local Law does not prescribe any fees.

Performance standards or prescriptive

It is considered appropriate that the proposed Local Law is prescriptive because its purpose is to prescribe the procedures to be followed by Council in relation to electing a Mayor, using the Common Seal and conducting meetings.

The prescriptive nature of the proposed Local Law provides procedural certainty for Councillors, Council staff and the community.

It is consistent with processes required by the Act.

Comparison with neighbouring and like Councils

The proposed Local Law is consistent with the approach taken by neighbouring and like municipalities.

Charter of Human Rights

Council has assessed the proposed Local Law for compatibility with the Charter of Human Rights and Responsibilities.


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The proposed Local Law is considered to be, on balance, compatible with the Charter of Human Rights.

Consultation

In the process of drafting the proposed Local Law, the Council, Chief Executive Officer and General Managers have been consulted. The draft local Law will be exhibited to the public as part of the statutory process of making a Local Law.

Public consultation will be undertaken in accordance with section 223 of the Act.

All submissions and any proposed changes will be considered by Council prior to the Local Law being made.

Submissions

Submissions are invited from the community in regards to the proposed Local Law in accordance with section 223 of the Act.

A notice to this effect will be advertised in the local newspaper and in the Victoria Government Gazette and also on Council's website indicating that submissions will be until 11 January 2018.

Persons making submissions can request an opportunity to address Council at a Special Council Meeting scheduled for 23 January 2018.

All submissions will be considered by Council when deciding whether or not to make the proposed Local Law at the Ordinary Meeting of Council scheduled for 30 January 2018.

PART C - SPECIFIC PROVISIONS

Part 1 - Introduction

Provides details of the purpose of the Local Law, its operation and revocation date and definitions.

Part 2 – Notices and Agendas

Ordinary Council Meetings are held monthly to conduct the business of the Council and Special Council meetings are held from time to time for specific purposes.

Public notice of Ordinary Meeting time, date and venue is required to allow for attendance by members of the community. An agenda must be provided to Councillors in advance so that they can prepare adequately for the meeting.

Part 3 - Quorum

No business can be transacted at a Council Meeting unless a quorum, that is a majority of the Councillors, is present. If there is no quorum at the commencement of a meeting or if a quorum cannot be maintained during a meeting, the meeting is to be adjourned to another date and/or time.

Part 4 – Call of the Council

If a quorum cannot be formed or maintained the Minister or the Chief Executive Officer may require all Councillors to attend a Call of the Council Meeting.

If a Councillor is not present the Minister will determine whether the Councillor’s excuse is reasonable and whether the Councillor is capable of remaining in office.


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Part 5 - Minutes

The Council is required to keep minutes of a Council Meeting in accordance with section 93 of the Act. The minutes must contain details of the proceedings and resolutions made, be clearly expressed, be self-explanatory and incorporate relevant reports or a summary of the relevant reports considered in the decision making process. The minutes of a Council Meeting must be submitted to the next appropriate Council Meeting for confirmation.

Part 6 - Business of a Meeting

The business to be transacted at a Council Meeting is contained in the agenda provided to Councillors and available to the public on Council's website.

The Chief Executive Officer oversees preparation of the agenda and determines the order of business to facilitate open, efficient and effective processes of government

Council can admit an item of urgent business if it has arisen after distribution of the agenda and cannot be reasonably deferred to the next meeting.

Part 7 – Addressing the Meeting

Any Councillor or person who addresses the meeting must direct all remarks through the Chair and address each other by their titles of Councillor or officer as the case may be.

Part 8 – Meeting Procedure

This section covers the following:

Role, duties and discretions of the Chair The chair plays a crucial role in facilitating an orderly, respectful, transparent and constructive meeting.

Voting Unless the Council resolves otherwise voting will be by show of hands

Motions and amendments A motion or amendment must relate to the powers or functions of the Council and except in the case of urgent business, be relevant to an item of business on the agenda.

Procedural motions Are about meeting procedures. Debate on procedural motions is not permitted.

Speaking to the meeting This section sets out the time limits for speakers.

Points of Order A point of order can be raised at any time when a councillor believes there has been a breach of the meeting procedures.

Suspension of Standing Orders Standing orders can be suspended to facilitate the business of a meeting but should not be used purely to dispense with the processes and protocols of the government of Council.

Adjournments A meeting may be adjourned if a quorum is not present at the start of the meeting, is lost during a meeting, if the meeting becomes excessively disorderly, to give councillors a comfort break or to give councillors time to liaise with members of the public who are about to leave the meeting.

Part 9 – Behavioural Conduct During Council Meetings

This section sets out the standard of behaviour required by Councillors and members of the public during Council meetings.


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Part 10 – Procedure Not Provided in Local Law

In all cases not specifically provided for in the Local Law the rules of the Legislative Council of the Victorian Parliament must be followed.

Part 11 – Suspension of Local Law

If the Council decides to suspend clauses of the Local Law during a meeting it must provide a reason in the motion to suspend.

Part 12 – Provision to record Council Meetings

This provision deals with the webcasting and audio recording of Council meetings.

Part 13 – Offences and Penalties

Part 13 of the proposed Local Law deals with offences and penalties.

Part 14 - Special Meetings

Special Council meetings are held from time to time for specific purposes.

Public notice of Special Meeting details is required to allow for attendance by members of the community.

An agenda must be provided to Councillors in advance so that they can prepare adequately for the meeting.

Part 15 – Advisory and Special Committees

This section deals with the establishment of advisory and special committees, how to elect a chairperson, requirements for recording minutes and notices and agendas.

Part 16 - Election of Mayor

This section sets out the requirements for the election of the Mayor.

It describes how the Mayor and a temporary Chair are to be elected.

It also provides for the establishment of the role of a Deputy Mayor and any election for that role.

Part 17 - Common Seal

Part 17 of the proposed Local Law deals with the common seal.

The common seal is a device which formally records the collective will of Council.

The provisions in this Part are designed to protect the integrity of the common seal, and describe when it may be affixed to a document.

As many of the powers, duties and functions of a Council are these days formally delegated to the Chief Executive Officer and other members of Council staff, the common seal of Council is only used on legal documents such as local laws, contracts, agreements, transfers of land and other documents where required by legislation or where outside the authority of the instruments

A full copy of the proposed Local Law is available from Council Service Centres in Echuca, Kyabram, Rochester, Rushworth and Tongala or on Council’s website – www.campaspe.vic.gov.au.


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http://www.campaspe.vic.gov.au/

Arbovirus & MosquitoManagement Plan 2017-2020

Attachment 6.3


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TABLE OF CONTENTS

1. INTRODUCTION ..................................................................................................................................... 1

1.1. Purpose ........................................................................................................................................................1 1.2. Municipal Profile ...........................................................................................................................................2

2. BACKGROUND ...................................................................................................................................... 3

2.1. Budget ..........................................................................................................................................................3 2.2. Legislation ....................................................................................................................................................3

2.3. Council Plan .................................................................................................................................................4 2.4. Stakeholders/partners Roles and Responsibilities .......................................................................................5

2.5. Mosquito lifecycle .........................................................................................................................................6 2.6. Mosquito Species of Interest ........................................................................................................................7

2.7. Arboviruses of Importance in Australia .........................................................................................................8

3. RISK ASSESSMENT AND MANAGEMENT ......................................................................................... 10

3.1. Community Implications .............................................................................................................................10 3.2. Risk Assessment ........................................................................................................................................10

4. KEY PRIORITY AREAS ........................................................................................................................ 13

4.1. Surveillance ................................................................................................................................................13 4.2. Communication and Education ..................................................................................................................15 4.3. Complaint Investigation ..............................................................................................................................16

4.4. Emergency Management ...........................................................................................................................16

5. ACTION PLAN ...................................................................................................................................... 17

5.1. Administration and Program Management .................................................................................................17

5.2. Surveillance ................................................................................................................................................18 5.3. Communication and Education ..................................................................................................................18

5.4. Complaint investigation ..............................................................................................................................19 5.5. Emergency Management ...........................................................................................................................19

6. REFERENCES ...................................................................................................................................... 20


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APPENDICIES

To be completed:

7. APPENDICES ....................................................................................................................................... 21

7.1. Appendix 1 - Plan of the Shire of Campaspe 7.2. Larval breeding sites 7.3. Adult trap locations

7.4. Standard Operating Procedures


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1. INTRODUCTION Mosquito populations are always present in the environment so it is important to have strategies in place to manage mosquito numbers and potential risks associated with an increase in vector mosquitoes and vector borne diseases. Some mosquitoes that can be found within the Shire of Campaspe are known vectors that can transmit diseases. The most common mosquito borne diseases in Victoria are Ross River Virus (RRV) and Barmah Forest Virus (BFV). Of more concern is Murray Valley Encephalitis (MVE) which has not been seen in Victoria for a number of years, however is still of significant concern to health authorities due to the serious nature of the illness. The Victorian Government through the Department of Health and Human Services (DHHS) are responsible for the State Arbovirus program. The purpose of this program is to monitor and reduce the public health risks associated with arboviruses. This is done by assisting select Local Governments to conduct surveillance, mosquito trapping and community education. The Campaspe Shire Council has participated in the Victorian Arbovirus Disease Control Program (VADCP) since its inception in 1975 following an outbreak of Murray Valley Encephalitis (MVE) across the region. The 1974 MVE outbreak saw a total of 58 cases and 13 deaths from the disease nationally. This outbreak had significant impact in Victoria, not just in terms of clinical cases and medical burden but through the negative economic impacts to the region, particularly to the Murray Valley region. In 2016-17 Victorian experienced the largest outbreak of RRV on record with over 2000 confirmed cases across the state. Majority of these cases were from the Loddon Mallee and Hume Regions in Northern Victoria. In addition, cases were isolated in metropolitan Melbourne with no clear link to travel to areas where RRV is usually found. This outbreak led to increased funding from the State Government to identified high risk Councils for increased surveillance and treatment throughout Victoria to combat the large numbers of mosquitos and RRV cases. Campaspe Shire Council were one of the councils considered high risk and received additional funding for the season. The Campaspe Shire Councils Arbovirus Program typically runs from November to late March each year, dependent on weather conditions and mosquito population patterns. Council employs a Mosquito Monitor on a casual basis to carry out the day to day activities of the program. The overall management of the program is the responsibility of the Environmental Health Department within council. The Arbovirus and Mosquito Management Plan outlines how council manages their mosquito program and explains the importance of ongoing support for mosquito management within Campaspe Shire into the future.

1.1. Purpose

The Campaspe Shire Councils Arbovirus and Mosquito Management Plan has been developed to provide clear guidance and direction for the implementation of Councils Arbovirus Program. The plan also identifies how Council manages mosquito control and education initiatives. The plan aims to assist council to:

Protect the public health of the community and minimise the impact of mosquito borne disease.

Provide for an emergency response in the event of an outbreak of mosquito borne disease in the region.

Educate residents and visitors to our municipality of the risks posed by local mosquito populations and the steps they can take to protect themselves.

Educate residents on ways they can prevent breeding from around their homes.


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1.2. Municipal Profile

The Shire of Campaspe is located in north central Victoria, about 180kms north of Melbourne. The Shire of Campaspe is bounded by the Murray River and the New South Wales border in the north, Moira Shire in the north-east, the City of Greater Shepparton in the east, Strathbogie Shire and the City of Greater Bendigo in the south, Loddon Shire in the west, and Gannawarra Shire in the north-west. The Shire has an estimated population of more than 38,000 people and an increasing population. Echuca is the largest urban area in the Shire and is located adjacent to the Murray River. The bridge which crosses the Murray River into New South Wales at Echuca provides a major connection between the two states. The majority of the community lives in the townships of Echuca, Kyabram, Gunbower, Lockington, Rochester, Rushworth, Stanhope and Tongala, with smaller townships in Colbinabbin, Toolleen, Girgarre, Corop and Nanneella. The Shire of Campaspe is predominantly a rural area. Land use across the Shire is dominated by agriculture, predominantly irrigated agriculture, and the landscape is visually defined by the network of irrigation and drainage channels. The local economy is based on agricultural production (dairy, beef cattle, sheep, cereals and grains, vegetables and viticulture), processing of agricultural products (milk, grapes), as well as the provision of services and tourism. During the peak tourist season (December – March), the population can increase to 3 times the regular population. The Shire is characterised by a flat landscape that slopes to the north. There is a variation in landscape and vegetation types, from river valleys, plains grasslands to river red gum floodplains. Major features of the Shire include the Campaspe, Murray and Goulburn Rivers, the Port of Echuca, Kyabram Fauna Park, Whroo Historic Reserve (including the Balaclava open cut mine), Oppy Museum, Lockington & District Living Heritage Complex, Torrumbarry Weir, Waranga Basin, Lake Cooper, Gunbower Island, Wallenjoe Wetlands, several state forests and various wineries. Floods have been the cause of the majority of emergencies in the Shire of Campaspe as three rivers, the Goulburn, Murray and Campaspe traverse the Shire. Flooding of the Murray River mainly affects the Port area of Echuca and the east of Echuca whereas flooding of the Campaspe River causes major problems at Rochester and the surrounding area. Rochester was severely affected by flooding in 2011. The flooding in January 2011 resulted in 80% of Rochester Township being inundated. Over 250 properties had above floor inundation. The level was higher than the 1 in 100 year flood, probably around the 1 in 150 year flood.


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2. BACKGROUND

2.1. Budget

Councils Arbovirus Program is funded by Campaspe Shire Council and the Victorian Arbovirus Disease Control Program within the Department of Health and Human Services. The current funding model is as follows:

Item Reimbursement

Salary 50%

Travel and Vehicles 50%

Control Agents 100%

Consumables 100%

Other items 50-100%

Reimbursement from Department of Health and Human Services is completed at the end of each season following submission of an annual report by Council.

The Department of Health and Human Services are currently reviewing the funding arrangements with Councils. It is expected that a more formal arrangement will be established for funding in the coming years.

2.2. Legislation

Public Health and Wellbeing Act 2008 In Victoria the Public Health and Wellbeing Act 2008 (PHWB Act) is the primary piece of legislation used in the management of the health of the community.

Objectives

(a) protecting public health and preventing disease, illness, injury, disability or premature death;

(b) promoting conditions in which persons can be healthy;

(c) reducing inequalities in the state of public health and wellbeing.

Section 7 – Principle of primacy of prevention

(1) The prevention of disease, illness, injury, disability or premature death is preferable to remedial measures.

(2) For that purpose, capacity building and other health-promotion activities are central to reducing differences in health status and promoting the health and wellbeing of the people of Victoria.


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Section 24 – Function of Councils The function of a Council under this Act is to seek to protect, improve and promote public health and wellbeing within the municipal district by—

(a) creating an environment which supports the health of members of the local community and strengthens the capacity of the community and individuals to achieve better health;

(b) initiating, supporting and managing public health planning processes at the local government level;

(c) developing and implementing public health policies and programs within the municipal district;

(d) developing and enforcing up-to-date public health standards and intervening if the health of people within the municipal district is affected;

(e) facilitating and supporting local agencies whose work has an impact on public health and wellbeing to improve public health and wellbeing in the local community;

(f) co-ordinating and providing immunisation services to children living or being educated within the municipal district;

(g) ensuring that the municipal district is maintained in a clean and sanitary condition. Public Health and Wellbeing Regulations 2009 Under the Public Health and Wellbeing Regulations 2009 authorised officers of councils have the powers to direct owners of property to take measures to prevent the breeding of mosquitoes.

Part 4—Arbovirus Infection Control Section 12 – Prevention of mosquito breeding (1) For the purposes of section 235(a) of the Act, in order to prevent the breeding of mosquitoes which may be

vectors of arboviruses, an authorised officer may give written directions to the owner or occupier of any premises to remove, or take steps to avoid, any condition on those premises conducive to the breeding of mosquitoes.

(2) A person to whom a direction is given under subregulation (1) must comply with the direction.

2.3. Council Plan

Shire of Campaspe Council Plan 2017-2021 The Council Plan is council’s key planning document for the four year term of council. It describes the objectives of council and the activities to meet these objectives. The Council Plan for Campaspe Shire also incorporates the Municipal Health and Wellbeing Plan, a requirement of the Public Health and Wellbeing Act 2008. The Arbovirus and Mosquito Management Plan has been developed in line with councils Vision, Mission and the strategic objectives of the Council Plan.

Vison – We are strong, supportive, vibrant and sustainable. Mission – Campaspe Shire Council will provide services, facilities, support and advocacy to enable our community to be healthy, connected, prosperous and resilient.


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Council Plan strategic objective

Strong and Engaged Communities Educate and engage with the community about councils Mosquito

Management Program. Provide them with advice and information on

personal protection and removal of breeding sites around the home.

Resilient Economy Effective management of mosquito numbers ensures the community

continues to provide services to the community, particularly in the

tourism sector.

Healthy Environment Appropriate management of treatment sites and use of chemical

products that are considered the safest option for the environment

and ecosystems.

Balanced Services and Infrastructure Involvement in future developments to prevent the establishment of

new mosquito breeding sites within the community.

Responsible Management Ensuring mosquito management is carried out in the most cost

effective way, while protecting the health of the community.

2.4. Stakeholders/partners Roles and Responsibilities

Councils Arbovirus Program requires collaboration with a number of agencies to be successful. Council is committed to developing and improving relationships with new and existing stakeholders and agencies involved in Arbovirus management.

Campaspe Shire Council Council’s Environmental Health Department is responsible for overseeing and managing councils Arbovirus Program. This includes:

Providing local services to the community to support residents in the protection of public health, this includes educational material and assistance in management of mosquito control within their own properties.

Manage council land to prevent the breeding of mosquitoes and the removal or treatment of breeding sites.

Provide regular reports of treatment activities to the Department of Health and Human Services.

Carry out trapping of adult mosquitoes and send them to the DHHS approved laboratory for identification and virology testing.

Approve and monitor planning developments and the impact these can have on mosquito breeding.

Liaise with internal departments including planning, design engineering, parks and gardens in the management of potential breeding sites.

Any other activities as requested by Department of Health and Human Services.

Department of Health and Human Services The Department of Health and Human Services are responsible for the management of the statewide mosquito surveillance program including:

Monitoring and prediction of disease prevalence


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Provide strategic direction for the prevention of disease.

Training of local government and other staff in mosquito management.

Providing funding to local government for mosquito monitoring activities.

Manage and fund laboratory support services in identification, virology and entomology programs.

Coordinate emergency response activities.

Parks Victoria Parks Victoria are responsible for the management of parks and reserves including the Murray River reserve. They approve mosquito management programs to be carried out on their land. They are responsible for promoting community education on conservation and the environment and inform park users of any mosquito management programs being carried out.

Neighboring municipalities Collaboration with neighboring municipalities is essential in the effectiveness of mosquito management and arbovirus control. Council must work closely together to ensure a consistent approach is taken in the treatment of mosquitos across the region. Councils that border the Shire of Campaspe will have in place Arbovirus Management Plans that will outline the activities they undertake in the management of mosquitos. All councils that participate in the Victorian Arbovirus Disease Control Program are required to prepare a Management Plan. These plans are overseen by the Department of Health and Human Service to ensure a consistent approach across councils.

Landowners and the community Owners of private property are responsible for ensuring they do not allow mosquitoes to breed on their property. This includes the removal of breeding sites as well as taking preventative steps to reduce the likelihood of mosquitoes breeding.

Members of the community are responsible for ensuring they take measures to prevent or reduce the likelihood of getting bitten. This includes educating themselves on personal protection, wearing appropriate clothing and repellant when outdoors.

2.5. Mosquito lifecycle

Diagram obtained from Framework for Mosquito Management in Victoria (2004)


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Eggs - The adult female mosquito lays eggs which then float on the surface of the water or alternately they are laid on soil or plants depending on the species of mosquito. Culex and Anopheles spp. lay their eggs on the surface of the water whereas Aedes spp. lay their eggs on damp soil that is then flooded by water following rain and/or flood events. On average, eggs hatch into larvae within 48 hours. Larvae - Larvae, otherwise known as wrigglers, live in the water and come to the surface to breathe. They tend to concentrate in shallow waters where they gain most shelter from larger predators. The larvae pass through four development stages, otherwise known as instars. They shed their skin and grow in size following each stage. Following the fourth instar stage, they change into a pupa. Pupae - Mosquito pupae are otherwise known as tumblers because of their swimming action and their shape. This is a resting stage and it is the time when the mosquito turns into an adult. The pupae do not feed and the adult emerges after approximately two days. Adult - Following the pupae stage, the adult mosquito emerges and rests on the surface of the water to allow itself to dry before it is able to fly. On average, the life cycle of a mosquito from egg to adult stage takes between 10-14 days, depending on mosquito species and weather conditions.

2.6. Mosquito Species of Interest

These mosquito species are commonly found throughout the Shire of Campaspe, some are known to transmit vector borne disease, and others are known nuisance mosquitoes.

Mosquito name Description

Culex australicus

Culex australicus are a medium sized mosquito, normally brownish in colouration. They are known

vectors of Ross River virus (RRV), Barmah Forest virus (BFV), Murray Valley Encephalitis virus

(MVEV) and Kunjin virus however they are not known to readily bite humans, more known to feed

off rabbits and birds. They are more prevalent in freshwater grassy ground pools and permanent

well-vegetated ponds. Most common in the environment during Spring and Autumn. Usually seen

after first flood events. They are known to harbour in paddocks and forest type environments.

Known to be a precursor species for Culex Annulorostris.

Culex annulorostris

Breed in fresh water however they are also capable of breeding in drains and constructed water

bodies. Adult females mainly feed at dusk and night and to a lesser extent at dawn and are

capable of transmitting vector borne diseases such as Ross River virus (RRV), Barmah Forest

virus (BFV), Murray Valley Encephalitis virus (MVEV) and Kunjin virus. This species of mosquito

normally appear after Culex Australicus. They are a medium sized mosquito with a white band

located on their proboscis. Dependent on weather conditions, they can travel medium to long

distances, ranging between 2km to 10km in distance.

Aedes sagax

This species of mosquito breeds in fresh waters, along with roadside ditches. They are known as

a pest mosquito and readily bite humans. They are a larger sized mosquito who predominately

enter the environment following large rain or flood events.


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Mosquito name Description

Aedes camptorhynchus

Adults can be active throughout the year and are known saltwater species although they are

thought to breed in some freshwater environments. They feed throughout the day and night and

are vicious biters.

Aedes notoscriptus

Readily attack humans night and day and are known to be a vector of dog heartworm. Their

human vector status is generally unknown. They are known as ‘container breeders’ and are found

to harbour in shaded areas. They are known to attack during the day and tend to be aggressive

in nature. They travel short distances, ranging between 200 metres to 500 metres. Their

distinguishing features include black and white stripes, including a white band on their proboscis.

Aedes vittegar

Readily attack humans and other animals often during the day but also at evening and night. Are

known to be a significant pest in irrigation areas and after flood events. Commonly known as a

nuisance pest, and can be ferocious when attacking. Known as day biters.

Culex quinquefasciatus

Like to breed in manmade polluted/organic water features including stormwater drains, tyres,

drums, disused swimming pools, rain water tanks and septic tank systems. They are attracted to

indoor environments and like to attack at night. They are capable of travelling medium distances

ranging between 1-2kms. They are a medium sized mosquito and are a brown/golden coloured.

They are known to make a loud audible buzzing noise.

2.7. Arboviruses of Importance in Australia

There are a number of arboviruses of public health important within Australia. In the northern states of Australia the viruses most prevalent can be different to those we experience in Northern Victoria.

Within the Murray Valley region Ross River Virus (RRV) and Barmah Forest Virus (BFV) are endemic and human cases are identified every year. Of particular concern is Murray Valley Encephalitis (MVE) due to the serious nature of the disease. Cases of MVE are rare and very serious.

Below is a table of the current arboviruses of concern throughout Australia.

Virus

Genus

Name of

Virus

Abbreviation Comments

Flavivrus Murray Valley

Encephalitis

Virus

MVEV MVE virus is endemic in northern Australia where sporadic cases or

small outbreaks of MVE occur every few years, usually at the end of

the wet season. Seven outbreaks of MVE have occurred at irregular

intervals in south-eastern Australia since 1917. The most recent was in

1974. During those times, there was heavy rainfall leading to

widespread flooding, which promoted large increases in water bird and

vector mosquito populations. The MVE virus numbers were amplified in

the bird–mosquito–bird cycle, and humans became infected when

bitten by mosquitoes carrying the virus. MVE seems to occur in people

who receive large numbers of mosquito bites during a single exposure.


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Virus

Genus

Name of

Virus

Abbreviation Comments

Kunjin Virus

West Nile

Virus

KUNV

WNV

West Nile virus/Kunjin virus has many similarities to MVE virus, and

these two viruses can only be distinguished by virological tests. This

distinction is important during periods when weather patterns and other

surveillance indicators suggest that an outbreak of MVE virus may be

imminent in south-east Australia. MVE has a higher mortality rate and

can be more prevalent.

Japenese

Encephalitis

Virus

JEV The occurrence of JEV disease in Papua New Guinea and probable

spread from there to cause disease in the Torres Strait islands poses a

significant threat to Australia. There is a theoretical concern that

migratory birds could carry the virus southwards in Australia, even as

far as Victoria.

Dengue 1, 2,

3 and 4 virus

DENV-1, 2,

3, 4

Local transmission has not been reported in Victoria for decades;

however, dengue does occur in travelers returning from endemic areas

from time to time.

Alphavirus Ross River

Virus

RRV Major outbreaks have occurred in all parts of Australia, primarily from

January to May each year. RRV disease has been detected and

possibly transmitted to humans in most major metropolitan areas of

Australia, including Perth, Brisbane, Sydney and Melbourne. RRV

disease is considered endemic throughout most parts of Victoria,

particularly around inland waterways and coastal regions, but not in

metropolitan Melbourne. Epidemics usually follow heavy rains, or high

tides that inundate salt marshes or coastal wetlands.

Barmah

Forest Virus

BFV BFV disease is considered endemic throughout Victoria. Since 1988, it

has been reported in Western Australia, Queensland, New South Wales

and the Northern Territory. Outbreaks have been reported in Victoria

throughout the Murray Valley and the Gippsland area.

In Victoria, the number of notified cases per year varies widely

depending on seasonal and other conditions.

Chikungunya CHIKV No locally acquired cases have been reported in Australia, and there is

no evidence confirming incursions of chikungunya into Australia.

However, a few visitors and returning residents entering Australia have

been diagnosed with the disease. There is the potential for significant

socioeconomic impact should it become established in Australia.


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3. RISK ASSESSMENT AND MANAGEMENT

3.1. Community Implications

There are a number of potential implications for council and the community if risks are not managed appropriately. The table below list some of the potential issues council must consider.

Public Health Increase in disease cases and possible Murray Valley Encephalitis outbreaks.

Increased morbidity and mortality rates within the community.

Social and Economic Loss of amenity and outdoor enjoyment due to increase in nuisance mosquitos.

Loss of income for individuals who are unable to work due to illness.

Reduction in numbers of visitors to the region.

Financial implications for businesses due reduction in tourism to the area and staff illness.

Environmental Impact on natural ecosystems and animals through the use of inappropriate chemical

treatment.

Legal Legal implications for council if not meeting obligations under the Public Health and

Wellbeing Act 2008 in the protection of the health of the community.

In order to assess the potential impacts on the community and determine a relevant course of action a risk assessment approach is taken to determine the appropriate level of response by council.

3.2. Risk Assessment

3.2.1. Individual Site Assessment

Mosquito management programs are based on public health risk so it is important that each site is assessed throughout the season to determine the action required. Each site will be different so it is essential that the mosquito monitor physically assesses all possible breeding sites before making a decision on what level of response is required. This ensures that the public health risk is managed as well as being cost effective for council. The following factors must be considered in determining what action is required:

assessment of the physical site

weather conditions

incidence of disease (RRV, BFV)

population numbers

species trapped in adult traps

historical data associated with breeding sites

Following the assessment the mosquito monitor will determine if control methods are required. A more detailed process for carrying out a risk assessment can be found in the appendices.


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3.2.2. Operational Risk Assessment

At the beginning of each season an operational risk assessment is conducted to determine the level of activity and resources that will be required for the coming season. This assessment will be based on the current conditions and advice provided by the Department of Health and Human Services (DHHS). The tables below demonstrate each risk level as determine by officers and the criteria for each of these risks.

Level of Risk Criteria

Extreme Incidence of MVE in humans as confirmed by DHHS

Very High High likelihood of MVE cases in humans. Confirmed detection of MVE in

sentinel chickens or trapped mosquitos

High Potential for cases of MVE. High incidence of RRV or BFV cases in current

season or during the past 5 years.

Moderate High numbers of nuisance mosquitos. Increased numbers of RRV or BFV

cases.

Low Low numbers of nuisance mosquitos. No increase in endemic cases of RRV

or BFV.

Once the level of risk is determined an appropriate level of response must be determined. The table below explains the response that council would need to provide based on the level of risk determined.

Level of Risk Response

Extreme Increased surveillance and treatment activities including adult spraying.

Increased communications to the community and at a state level. Direction to

be taken from the DHHS regarding activities required.

Very High Increased surveillance and treatment activities may include adult spraying.

Increased communications to the community. Direction to be taken from

DHHS regarding activities required.

High Increase surveillance and treatment activities in areas considered high risk.

Adult spraying of mosquitoes only to be carried out at the direction of DHHS.

Some additional communications may be required.

Moderate Regular surveillance and treatment activities will be undertaken. Additional

surveillance and treatment will be determined following direction from DHHS.

Communications to continue as standard.

Low Regular surveillance to occur with treatment activities if required. Standard

communication to be provided to the community.


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It is important to note that the level of risk can change at any time throughout the season based on the conditions. Officers will assess the operational requirements based on the activities of the mosquito monitor. This will include

Number and size of breeding sites found,

Amount and type of treatment applied to breeding sites

Numbers of mosquitos trapped

Number of complaints received.

If the conditions of the season change the level of risk could change and further activity and resources may be required.


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4. KEY PRIORITY AREAS

4.1. Surveillance

Mosquito monitoring provides important information on the activity of vector and pest mosquito species. It also provides triggers for public health warnings and an assessment of necessary mosquito control activities. Council employs a Mosquito Monitor on a casual basis for approximately 22 weeks between November and the end of March depending on weather conditions and mosquito numbers. The monitor conducts regular trapping of adult mosquitoes and treats identified active breeding sites by undertaking larval sampling. They also investigate complaints made by the community regarding potential breeding sites. It is a requirement that the mosquito monitor provides weekly reports to Council’s Environmental Health Department. These reports outline the activities conducted throughout the week, numbers and types of mosquitoes caught and any treatment undertaken of larval breeding sites. The data from these reports are entered into a database, which provides basic data about the identification of adult mosquitoes in the area and locations and treatment controls of active larval breeding sites. A new application (app) has been developed for reporting of council activities to the Department of Health and Human Services. This app allows an officer to enter information about surveillance and trapping directly into the app whilst in the field. Campaspe Shire council officers began the use of this app by entering trapping locations and results in the 2015/16 season. Use of the app will be increased including the entering of larval surveillance starting in the 2017/18 season. Mosquito Surveillance within the Shire of Campaspe is carried out through a range of activities as detailed below.

4.1.1. Breeding sites

The location of potential mosquito breeding sites is based on levels of mosquito activity identified in previous years, along with any complaints received by Council. Depression levels, the amount of rainfall and table drains are also considered when determining potential breeding sites. Mosquitoes have the ability to breed in a number of locations dependent on the species, including:

Saltmarsh – coastal. Saline or brackish. Fresh or muddy (not prevalent in our municipality).

Freshwater – rivers, lakes, inland or coastal. Flooded areas. Clean or polluted.

Shallow flooded plains and grassland

Vegetated margins of permanent or temporary lakes, ponds, drains, creeks etc.

Roadside drains

Constructed wetlands

Irrigation ditches

Agricultural land

Containers around the home including bird baths, animal water bowls/troughs, wheelbarrows, watering cans, pot plant plates and trays, septic tanks, drains and gutters, water tanks, BBQ pits, air conditioner trays, neglected swimming pools and ponds

Council Mosquito Monitor checks known breeding sites throughout the municipality by conducting visual checks and dipping for larvae. The mosquito monitor has a list of all breeding sites, including current and past sites, which are monitored as needed. New breeding sites are added to this list as they are found so they can be monitored into the future. If a breeding site is found to be active with mosquito larvae treatment will be applied as needed.


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4.1.2. Control methods

Once breeding sites are identified a treatment method will be determined based on the number of larvae present. This will be determined by a risk assessment of the area including its proximity to human and animal populations and a determination made as whether treatment is required and what the best type of treatment is. It may be determined that no treatment is required due to natural predators being present in the environment or minimal breeding activity. There are three types of control methods that may be used by Council.

Physical Alteration of the breeding site to minimise or prevent mosquito breeding. This may include the

removal of vegetation or other works to make the water flow more freely.

Chemical Use of chemicals to reduce mosquito populations, both larvae and adult treatment. Chemicals

that can be used are listed below.

Biological Use of biological means to reduce mosquito populations. This may involve introduction of

predators like fish or other water insects.

Council may elect to use physical and chemical treatment methods to treat active mosquito larval breeding sites. Biological treatment is rarely used as an option unless predators are naturally occurring in the breeding environment. A list of the types of chemicals used in council’s mosquito management plan can be found in the table below.

S-methoprene: Prolink S-methoprene is an insect growth regulator which interferes with the normal development

of mosquito larvae, resulting in the prevention of the development of adult mosquitoes. The

use of these products has a residual effect, resulting in residual control of mosquitoes.

These are safe to use in rainwater tanks – residual effect ranging from 30 to 150 days

depending on the product used.

Bacillus thuringensis

israelensis (BTI)

BTI is a selective microbial mosquito larvicide which is mostly effective on 1st, 2nd, 3rd and

early 4th instar mosquito larvae.

Organophosphates Abate 10SG is an organophosphate insecticide used in public health programs for the

control of mosquito larvae by treating breeding areas. Due to the high toxicity to other

insects this is used only in an emergency situation where the public health risk is

considered significant.

No moz Active ingredient is S-methoprene. This product is suitable for homeowners who wish to

treat on a small scale around their property.

Sumilarv Administered in a sachet formulation. It uses controlled release granules that slowly

dissolve in water source.

Adulticiding chemicals Twilight ULV is a highly effective adulticide concerntrate used for the treatment of adult

mosquitos. The environmental impacts are low.

Removal of the identified breeding site is the preferred option for council in the reduction of mosquito numbers. If treatment of a breeding site is required councils preferred method is the use of the PROLINK products as it is highly effective and has minimal impact on the surrounding environment.


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Spraying of adult mosquitoes is not current practice as part of council’s mosquito program. Adulticiding is effective in reducing adult numbers of mosquitoes in a specific location for a limited period of time. Adulticiding may be considered during a regular season prior to events where large numbers of people are attending and at risk. It may also be considered around schools and childcare centres to reduce the risk of children getting bitten and to improve amenity within play areas. A risk assessment would be carried out prior to the commencement of any adult spraying for each location identified. This assessment would assist in determining the level of treatment required as well as the appropriate treatment method to be used.

4.1.3. Adult trapping

To monitor the activity of mosquitoes, adult mosquito populations are trapped on a weekly basis between November and late March throughout the municipality. Adult populations are sampled using a dry-ice baited Encephalitis Vector Surveillance (EVS) trap operated at fixed sites. EVS traps use carbon dioxide (normally supplied via dry ice) to attract mosquitoes. Traps are set in the late afternoon and collected the following morning, these are the times when mosquitoes are known to be most active. Mosquitoes collected in these traps are sent to AgriBio at the Department of Economic Development, Jobs, Transport and Resources (DEDJTR), in Bundoora for identification and screening of viruses. The benefits of this is clear, accurate data and species identification is obtained for council, the Department of Economic Development, Jobs, Transport and Resources and the Department of Health and Human Services. Traps are currently set at eight locations across the municipality. Further details of the locations of these traps can be found in the appendices.

4.1.4. Sentinel Chickens

The sentinel chicken program is an early warning system for the identification of arboviruses and is conducted at various locations throughout Victoria. This assists in the early identification of viruses in particular Murray Valley Encephalitis (MVE) and forms part of both the state and national virus monitoring programs. Throughout the mosquito season flocks of chickens, specific to the program, are bled and then tested for the presence of flaviviruses including Murray Valley Encephalitis and Kunjin Virus. Currently the Campaspe Shire does not have a sentinel chicken flock within the municipality. Flocks are located within neighboring councils including Barmah and Cobram in Moira Shire Council, at Kerang within Gannawarra Shire Council and at Toolamba within the Greater Shepparton City Council. If in the future if the Department of Health and Human Services requested a sentinel chicken flock to be located within Shire of Campaspe consideration would need to be given to this and a suitable location established.

4.2. Communication and Education

Community education is a major component of Campaspe Shires Arbovirus Program. The public health message regarding mosquitoes is a primary focus for the community and visitors to the region. Information is available on Councils website, at Councils Customer Service Centres and is disseminated at local tourist locations (ie. caravan parks etc.) as required.

The Beat the Bite campaign produced by the Department of Health and Human Services is the basis for councils public health messaging. This program has prepared educative material available for councils to use within the community. These messages focus on the importance of protecting yourself from getting bitten by mosquitoes and reducing breeding sites around the home. As this campaign is produced by the state it ensures consistency of messaging across municipalities.


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Media and Communications The Campaspe Shire develop and issue media releases at the beginning of the program and again prior to the summer holiday period. Working with the media is an important component of community education because it provides an opportunity for the dissemination of accurate information on mosquitoes and personal protection strategies, as well as opportunities to publicise the local mosquito management program and raise awareness.

Campaspe Shire Council supports local events and encourages all community groups and organisers of events to supply information to people attending their events about the importance of protecting themselves. Council are able to assist with the provision of information to event organisers to be distributed at events during periods where mosquito numbers are of concern.

Further information can be found at https://www.betterhealth.vic.gov.au/campaigns/beat-the-bite

4.3. Complaint Investigation

When mosquito numbers are high council often receive complaints from the community about potential breeding sites. When a complaint is received by Councils Environmental Health Department, details of the complaint are forwarded to Councils Mosquito Monitor who will then investigate the complaint. This may include attending the complainant’s property to discuss the details of the complaint with them. If the complaint is about another property or breeding on public land the mosquito monitor will attend the location and investigate the concerns raised. The investigation may include larval dipping and treatment of the breeding site. Alternatively an adult trap could be placed in the area overnight to determine the extent of the issue and the mosquitoes that are causing the nuisance. Managing complaints in this way is an excellent opportunity to connect the local community with the mosquito management program and provide education on personal protection and reducing breeding around the home.

4.4. Emergency Management

The Department of Health and Human Services are responsible for initiating an emergency control program to minimise the incidence and spread of arboviruses. An emergency control program will be carried out if DHHS considers that there is an actual or potential outbreak of MVE and/or a very high incidence of RRV or BFV in a particular area or region.

This is likely to involve council’s current level of activity as well as additional monitoring of breeding sites, adult trapping and adult spraying of mosquitoes. It is important to ensure that adequate chemicals and equipment for adulticiding are available in the event that these are required. An assessment of the risk to public health will need to be carried out for each location that adulticiding will be carried out to determine the priority in which they are completed.

In the event of increased risk of arboviruses adult spraying of locations prior to large scale community events will be considered. A risk assessment will be completed prior to any spraying occurring in the lead up to an event where a large group of people are expected to congregate. Any adult spraying of mosquitos will be fully funded and arranged by council through the arbovirus program. Event organisers will be encouraged to supply information to the attendees about protection against mosquitos. Consideration should also be given to supplying insect repellant at the event, either for free or at a charge to the attendees. Council will not provide insect repellent to event organisers for distribution at events.


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https://www.betterhealth.vic.gov.au/campaigns/beat-the-bite

5. ACTION PLAN Environmental Health Coordinator – EHC Mosquito Monitor - MM Environmental Health Officer – EHO Communications Officer - CO

5.1. Administration and Program Management

Action Time Responsible Officer/s Comments

Review of current

breeding sites

Prior to start of season and

throughout the season as needed.

EHC, EHO, MM A review of breeding sites is to be undertaken to ensure that a current database is available

for staff outlining the location, trends and breeding activity of identified sites.

Chemical stocktake

and ordering

One month prior to program start. EHO

Ensure adequate chemical stock is available for the season to commence. Continue use of

appropriate chemicals for larvaeciding and look at alternative treatment methods.

Reporting As required EHC

Reporting of activities to be provided to the Department of Human Services as required under

agreement. Reporting is to be done through the App.

Reports to be provided to Council and EMG as requested. May include program activities as

well as current public health issues or concerns.

Financial

Management

Ongoing EHC

Manage the day to day expenditure for the program and provide details of expenditure to the

Department of Health and Human Services as required, including annual report/acquittal.

Training As required EHC Maintain training needs for staff including staff to attend the Victorian Mosquito Management

Training Course run by the Department of Health and Human Services.

Staff As required EHC

Ensure adequate staff are available to carry out the annual Arbovirus program and that

succession planning has been considered and planned for.

Stakeholder

relationships

Prior to start of season and


EHC, EHO, MM Meet with relevant agencies and stakeholders to discuss arrangements for the upcoming

season. Document any agreements/arrangements discussed in relation to tasks to be

completed.


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Review and

Evaluation of

Mosquito

Management Plan

At the end of the mosquito

monitoring season

EHC An annual review of the plan will be carried out as well as a major review of the plan prior to

the 2020 season.

5.2. Surveillance


Adult Trapping Weekly MM Alternate between 4 locations a week.

Send adult traps to

Agribio Bundoora

Weekly EHO,MM Traps set at designated locations will be forwarded to DEPI Bundoora weekly to identify

mosquitoes and obtain data.

Larvae sampling As required MM Focus on areas known to be mosquito breeding areas and in areas where adult trapping

numbers are high.

Treatment of larval

breeding sites

As required MM Each breeding site will be assessed and treatment determined as needed.

Adulticiding As required MM, Contractor Adult spraying will be considered in circumstances where the benefits to the community

and risk requires alternative treatment to be applied.

5.3. Communication and Education


Delivery of education

materials

Beginning of program and before

Christmas holiday period

EHO

Aim to promote Personal Protection within the community through the use of repellents,

removal of stagnant water etc, through the delivery of Beat the Bite brochures and

materials.


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School Education Prior to start of season and


EHO, MM Send correspondence to schools offering free education session to be run by an EHO

and Councils Mosquito Monitor to educate students about mosquito breeding and

protecting themselves.

Media releases Beginning of program and as

needed.

EHC, CO Work with the communications team to develop media releases with current messages

5.4. Complaint investigation


Complaints As received. EHC, EHO, MM Complaints received via Councils Request Management System/ECM to be referred to

MM for action as required.

Complaints Monthly EHC A monthly review of all complaints to be carried out to ensure action has been taken

appropriately and there are no other public health concerns that need to be addressed.

5.5. Emergency Management


Surveillance activities As required EHC, EHO, MM Additional surveillance including larval and adult trapping will be carried out as requested

by the Department of Health and Human Services.

Treatment activities As required EHC, EHO, MM Additional treatment including adult spraying and larval treatment will be carried out as

requested by the Department of Health and Human Services.


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6. REFERENCES Victorian Government Department of Sustainability and Environment (2004). Framework for Mosquito Management in

Victoria. Department of Health Australia. Framework for the surveillance, prevention and control of Murray Valley Encephalitis virus in Australia, Revision number 1: 18 November 2013. Australian Government Department of Communicable Diseases Information, Arbovirus and malaria surveillance.

http://health.gov.au/internet/main/publishing.nsf/Content/arbovirus+malaria+surveillance-2 Blue Book – Guidelines for the control of Infectious Disease. Department of Health and Human Services. Victorian Government Public Health and Wellbeing Act 2008 and Public Health and Wellbeing Regulations 2009.


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http://health.gov.au/internet/main/publishing.nsf/Content/arbovirus+malaria+surveillance-2

7. APPENDICES

7.1. Appendix 1 - Plan of the Shire of Campaspe

7.2. Larval breeding sites

7.3. Adult trap locations

7.4. Standard Operating Procedures


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Issue What is Council seeking Advocacy Lead Assisting officer Action Timeframe Quarter 1 Status Quarter 2 Status

1. Work with Healthier Campaspe Working Group (Drugs &Alchohol) to undertake gathering of data and evidence to underpin advocacy

2017 Q1 - Q4 Commenced Commenced

2. Facilitate and participate in direct advocacy activities with keydecision makers where opportunities are identified by Healthier Campaspe Working Group (Drugs & Alchohol)

Ongoing Ongoing Ongoing

1. Participate as member of Campaspe Family Violence Action Group


2. Participate in evidence-gathering exercises to underpin advocacy,including supporting the evidence-gathering activities of Centre Against Violence

Commence 2017 Q1 Commenced Commenced

3. Continue to participate in the White Ribbon campaign and use annual campaign as opportunity to undertake Council-led advocacy


1. Work alongside Murray River Group of Councils as lead regional advocate to re-affirm broader advocacy strategy

2017 Q2 Commenced Commenced

2. Underpin advocacy by working directly with key local industries to understand challenges and opportunities, and document findings


3. Monitor for opportunities to contribute to reviews by governmentsor agencies, including liaising with local political representatives


1. Continue to implement targeted advocacy strategy to achieve full State and Federal Government funding for second river crossing

Ongoing Achieved Achieved

2. Monitor for issues and opportunities with construction activities,including prioritisation of local employment, and undertake targeted advocacy as needed


1. Undertake ongoing monitoring for opportunities to input into policyreform through submissions and forums


2. Work with peak bodies including Rural Councils Victoria (RCV),Australian Local Government Association (ALGA) and Municipal Association of Victoria (MAV) to develop united advocacy response


Domestic violenceThe establishment of local facilities to support victims of domestic violence

Regulatory & Community Services General Manager

Substance abuse

A comprehensive response to problems of substance abuse, including provision of locally accessible support facilities and programs for improved public education

Corporate Strategy Manager

Second bridge for Echuca MoamaFunding for the second bridge at Echuca Moama*

Chief Executive OfficerInfrastructure Services General Manager

Water supply for agricultureImproved policy for a secure, sustainable and affordable water supply for local agricultural production*

Chief Executive Officer

Economic & Community Development General Manager / Investment Attraction Manager

Rural council fundingA sustainable, long-term model for rural council funding*

Chief Executive OfficerCorporate Services General Manager

Attachment 7.3


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1. Participate in ALGA targeted advocacy campaign through i) writing to relevant political representatives & ii) issuing local media releases

2017 Q1 – Q2 Commenced Commenced

2. Undertake ongoing monitoring for opportunities to input into policy reform through submissions and forums


1. Write to State Emergency Services Minister advising i) pending end of Campaspe contribution & ii) advocating for appropriate level of State funding & iii) seek engagement

2017 Q2 Commenced Achieved

2. Re-engage with MAV to ascertain status of MAV advocacy 2017 Q2 Commenced Achieved

3. Monitor for opportunities to contribute to wider advocacy or government/agency reviews


1. Undertake data and evidence gathering exercise to underpin Council's advocacy

2017 Q3 Not commenced Commenced

2. Monitor for opportunities for direct advocacy to decision makers or participatory advocacy where led by other groups

Ongoing Ongoing Not commenced

1. Participate in advocacy activities where requested by lead school groups


2. Offer Council advocacy services to lead groups if specific opportunities are identified


1. Develop advocacy strategy identifying key stakeholders, key issues and key decision-makers

2017 Q2 Not commenced Not commenced

2. Develop program of forums at town / industry level with local business to build knowledge and underpin advocacy

2017 Q2 Commenced Ongoing

3. Provide support for Study into Echuca Energy Study for four major processors


4. Undertake ongoing monitoring for opportunities to input into policy reform through submissions and forums


Financial Assistance Grants Revised future indexing of Financial Assistance Grants to rectify impacts from the 2014-2017 indexation pause

Chief Executive OfficerCorporate Services General Manager

Improved models and funding options for the development of low-cost housing

Community Programs Coordinator

State Emergency ServiceFull State Government funding for the State Emergency Service, reflecting its status as a statutory authority

Chief Executive OfficerEconomic & Community Development General Manager

Improved government focus and policy for the agriculture and processing sectors*

Investment Attraction Manager

Funding for urgent infrastructure renewal for local schools, such as the Kyabram P-12

Economic & Community Development General Manager

Low-cost housing

Infrastructure renewal for schools

Policy for agriculture/processing sectors


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1. Underpin advocacy by working directly with key local industries to understand challenges and opportunities, and document findings

2017 Q1 - Q3 Commenced Ongoing

2. Share information and knowledge across industries and between agencies


3. Undertake ongoing monitoring for opportunities to participate in wider advocacy initiatives, specifically including government reviews


Temporary workforce issues: taxation rates for backpackers

The re-evaluation of proposed tax levels for backpackers, to ensure adequate availability of temporary workers for local agricultural businesses


1. Develop a submission to Federal Government Inquiry into backpacker taxation

2016 3Q Achieved Achieved

1. Undertake evidence and data gathering exercise to underpin advocacy


2. Develop documented advocacy strategy 2017 Q3 Not commenced Not commenced

3. Monitor for opportunities to participate in advocacy led by other bodies, in particular during peak harvest season(s)

Ongoing Ongoing Not commenced

4. If appropriate (depending on evidence and data) undertake direct advocacy to relevant government agency, Minister, and/or local Member(s) in accordance with advocacy strategy


1. Develop revised advocacy strategy for improved mobile telecommunications infrastructure consistent with Campaspe Advocacy Toolkit, and undertake ongoing implementation

2017 Q2 Not commenced Commenced

2. Participate in data gathering exercises (mobile testing) to underpin advocacy

2016 Q3 Achieved Achieved

3. Provide data and evidence directly to relevant government agency, Minister and/or local Member(s)


1. Update existing advocacy strategy, specifically seeking to identify opportunities for direct engagement with key decision makers


2. Continue involvement with Loddon Campaspe Regional Transport Group as key advocacy group


3. Undertake development of Echuca Railway Precinct Master Plan, to help underpin advocacy

2016 Q3 - 2017 Q1 Achieved Achieved

A policy environment that encourages local investment in the renewable energy industry


Business Network Officer

Additional train services on the Echuca line and improved Shire and regional bus connections*


Early NBN rollout and improved mobile telephone infrastructure*


Business Network Officer

The development of a housing strategy to address the shortage of temporary housing for agricultural sector workers


Renewable energy

Temporary workforce issues: temporary housing

NBN and mobile phone infrastructure

Train services and public transport


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1. Form partnership with lead stakeholders including City of Greater Bendigo, DELWP and Parks Victoria


2. Develop business case for funding 2016 Q4 Achieved Achieved

3. In conjunction with stakeholders, develop outline advocacy strategy for joint action


4. Undertake ongoing engagement with local community interest group


1. Participate in development of regional floodplain management plans


2. Work with relevant agencies to install Rochester flood gauge 2016 Q3 Achieved Achieved

3. Work with CMA to implement Rochester Flood Management Plan Ongoing Ongoing Ongoing

1. Affirm internal stakeholders and scope of issue 2017 Q2 Not commenced Not commenced

2. Develop issue summary sheet for public and decision-maker information


3. Develop outline advocacy strategy, including identifying opportunities for partnership with adjoining LGA's


1. Develop outline advocacy strategy identifying key stakeholders, key issues and key decision makers


2. Participate in MAV campaign including i) corresponding directly with Federal Government Minister and ii) developing local media to encourage wider community petitioning

2017 Q1 - Q3 Commenced Ongoing

3. Participate in and support advocacy activities led by other peak bodies and partner groups where messaging aligns with that of Council

2017 Q1 - Q3 Ongoing Ongoing

1. Undertake review of existing assets and co-location opportunities to underpin advocacy

Commence 2017 Q2 Not commenced Not commenced

2. Monitor for opportunities to advocate for funding and/or to support advocacy of other leading groups for funding


1. Participate in advocacy activities led by other groups, and contribute to messaging to key decision makers where opportunities arise

2016 (Ongoing) Achieved Achieved

2. Facilitate resolution of land tenure issues to assist advocacy task 2016 (Ongoing) Achieved Achieved

Echuca east-west pedestrian crossing (Eyre St)Funding for new and renewed pedestrian links including the east-west crossing of the train line, Echuca (near Eyre Street)

Recreation Manager Recreation Planner

1. Develop documented advocacy strategy, including identification of potential funding streams and alignment with other funding opportunities (eg. implementation of Echuca Railway Precinct Masterplan)

2017 Q2 - Q3 Not commenced Not commenced

Improved legislation and/or funding to address water pressure for urban fire-fighting


Municipal Emergency Coordinator / Investment Attraction Manager

Improved legislation and/or funding for enhanced flood monitoring


Municipal Emergency Coordinator

Funding for the construction of the Waranga Trail


Community Places Project Officer

Waranga Trail

Universal access to early childhood educationGuaranteed continuation of the National Partnership Agreement on Universal Access to Early Childhood Education beyond 2017

Community Care ManagerChildren Services Coordinator

Water management: Flood monitoring

Water management: Water pressure

Co-location/upgrade of the Waranga Hospital and Aged Care Hostel

The co-location and upgrade of the Waranga Memorial Hospital and Waranga Aged Care Hostel at Rushworth

Community Care Manager

Co-location of kindergartens with local schoolsFunding to support the progressive co-location of kindergartens with local schools

Community Care ManagerChildren Services Coordinator


3780

1. Contribute to regional advocacy seeking funding for dedicated position to operate across region


2. Monitor for opportunities to participate in regional advocacy initiatives, specifically seeking improved government funding


1. Support advocacy initiatives led by Murray River Group of Councils (MRGC) taskforce and monitor for advocacy opportunities


2. Alongside MRGC taskforce, develop advocacy strategy specifically seeking i) modification to Parks Victoria Carry In Carry Out policy coupled with ii) appropriate government funding


1. Write to relevant Minister and local members seeking commitment to extension of funding for Roadside Weeds & Pest Management Program beyond 2017

2017 Q2 Commenced Achieved

2. Develop communication program to wider community to underpin Council advocacy, including information about purpose of funding


3. Re-engage with Murray River Group of Councils to develop consistent approach across region


4. Participate in any wider advocacy initiatives led by peak bodies (eg. MAV, RCV)


1. Build advocacy partnerships with adjoining LGA's and document advocacy strategy(ies) to define scope of ask

2017 Q2 - Q3 Commenced Commenced

2. Develop information package to support advocacy 2017 Q4 Not commenced Not commenced

3. Undertake direct advocacy to VicRoads for funding using existing working relationship


Heygarth Street/Hare Street intersectionFunding for new and renewed pedestrian links including the Heygarth Street/Hare Street intersection, Echuca

Infrastructure Services General Manager

Assets Manager1. Undertake direct advocacy to VicRoads for funding using existing working relationship


1. Undertake review of project scope and indicative costings 2017 Q2 - Q4 Commenced Commenced

2. Develop public and stakeholder information to support advocacy 2018 Q1 Commenced Commenced

3. Undertake direct advocacy to VicRoads for funding using existing working relationship


Crown land waste management

Improved waste management practices on Crown Land to reduce the burden on local government, in particular along the Murray River

Public Environments Manager

Waste Environment Coordinator

Fruit flyImproved policy, funding and information for the management of fruit fly



Highway fundingHighway funding for key routes, including Northern Highway passing lanes and the Goulburn Valley (Shepparton) bypass


Assets Manager

Roadside weedsContinued funding to local government to support management of roadside weeds



Town entrance highway upgradesTown entrance highway improvements, including the eastern entrance to Echuca


Assets Manager


3781

Ogilvie Avenue rail crossing upgradeInstallation of rail crossing boom gates at Ogilvie Avenue, Echuca


Assets Manager1. Undertake direct advocacy to VicRoads for funding using existing working relationship

Ongoing Commenced Commenced

1. Continue to progress regional partnerships to drive advocacy (eg. Loddon Campaspe Transport Working Group)

Ongoing Commenced Commenced

2. Monitor for opportunities to participate in government / agency reviews


1. Participate in rural drainage strategy development to inform and underpin advocacy


2. Update Council knowledge base of water reform opportunities, and develop advocacy strategy based on new information


3. Monitor for broader advocacy initiatives led by peak bodies (eg. MAV)


1. Undertake direct written advocacy to relevant Minister 2017 Q3 Not commenced Not commenced

2. Identify partnering opportunities with neighbouring Councils and other agencies


3. Monitor for broader advocacy initiatives led by peak bodies (eg. MAV)


1. Participate in research activities to underpin advocacy, including regional survey of tourism providers


2. Participate in broader advocacy initiatives led by regional and peak tourism bodies


3. Monitor for opportunities to contribute to government or agency reviews, in particular concerning i) land management practices and ii) sustaining of tourism during blooms


1. Develop single advocacy strategy responding to both aspects of channel decommissioning, including affirming lead and specific tasks and responsibilities


2. Develop one-page stakeholder/public information sheet outlining issues, impacts, and ask


Regional infrastructure planningImproved models for regional infrastructure planning


Water management: Fire plugsImproved legislation and/or funding to address responsibility for fire plugs


Assets Manager

Water management: Rural drainageImproved legislation to address rural drainage responsibilities


Assets Manager

Water management: Channel decommissioning

Improved legislation and/or funding to address the impacts of channel decommissioning, including water supply for rural fire-fighting and road construction

Economic & Community Development General Manager / Infrastructure Services General Manager (Shared Lead)

Municipal Emergency Coordinator / Assets Manager

Blue-green algaeImproved research into policy and practices that can minimise the impact of blue-green algae

Economic & Community Development General Manager / Public Environments Manager (Shared Lead)

Tourism Support Officer / Waste Environment Coordinator


3782

Strategic Priority Area 1:

Desired Outcome:

Major InitiativeImplementation Timeframe

Responsible Department

Quarter 1 Status

Not commencedCommenced AchievedOngoing

Quarter 2 Status


We will work with statewide community foster care networks and animal rescue groups to promote and support animal welfare and adoption programs

Quarter 4 Public Environments

We will strengthen our partnerships with Echuca Regional Health and Kyabram District Health to deliver the Library Link Program

Quarter 2 Community Care

We will partner with Murray River Council and Sports Community to bring to sporting clubs a series of free workshop to help club members unlock volunteer potential of their club

Quarter 2 Recreation

We will engage and partner with local communities to support activation of outdoor pools


We will partner with Njernda Aboriginal Corporation to host a whole of community event in recognition of Reconciliation Week

Quarter 4 Communications

We will establish business rules for re-allocation of project savings /contingency on completed projects to fund additional projects during the year

Quarter 4Program Management Office

We will implement a system that will enable our customers to make electronic payments via Council’s website

Quarter 2 ICT

We will coordinate one community event to raise awareness of violence against women


We will complete programed works identified as part of the unlicensed/historic landfills rehabilitation program


We will establish a nursery at the Echuca depot supporting plant establishment and growth to increase size and hardiness for the climatic conditions prior to planting


We will complete a Shirewide tree asset assessments incorporating health assessment


We will develop a future street tree planting program incorporating planting themes


We will implement a procedure to improve the health and wellbeing of staff

Quarter 4 Human Resources

We will review OH&S processes to ensure staff safety and identify appropriate metric and report to Council


Foster community partnerships and support other agencies in the delivery of services

Strategy

Build strong, healthy and vibrant communities through innovation and implementing best practice in service delivery for our diverse community

Ongoing

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Not commenced

Commenced

Commenced

Commenced

Commenced

Not commenced

Commenced

Ongoing

Commenced

Commenced

Not commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Services, programs and advocacy enable improved health, wellbeing and safety of our community

Strong and Engaged Communities

Commenced

Not commenced

Commenced

Attachment 7.4


3783

We will launch an information campaign utilising existing evidence based research to promote early childhood development


We will review Planning and Building processes and seek to maintain a high level of service to applicants and the community. This will be measured through processing times of applications, number of building permits issued and auditing of issued permits

Quarter 4 Planning & Building

We will complete a review of sporting oval management practices including fertiliser, watering, grass selection


We will develop and implement the Disability Access Program under the guide of the new ILC (Information, Linkages Capacity Building) Framework

Ongoing Community Development

We will support a range of programs and community initiatives targeting improved access and better social health outcomes for the community, these include;a. L to P program b. Walk to Schoolc. Youth partnership management groupd. Campaspe family Violence Work Groupe. Healthier Campaspe


We will support better health and wellbeing outcomes by funding community groups through programs such as:a. Senior Grants b. Community Grantsc. National Youth Weekd. Youth camp Funding

Quarter 1Quarter 1 & 3Quarter 4Quarter 2 & 3

Community Development

We will commission a concept to establish an Arts Precinct at the Wharf

Quarter 3 Community Development

We will implement a revised Community Engagement process, including • New internal processes• Educate and Communicate new structure• Roll out to broader Community

Quarter 1Quarter 2Quarter 3

Community Development

We will introduce a seniors membership to Campaspe Aquatic and Leisure Centres


We will develop a Master Plan for Victoria Park Echuca which encourages increased utilisation of the active sporting and informal recreation assets


We will develop an ambassadors program for the Port of Echuca

Quarter 4 River Services

We will support Australia Day Committees and community groups across the shire to host Australia Day events


Not Commenced

Enable residents to be active and engaged in their community and support participation in artistic, cultural, sporting, and leisure opportunities

Commenced

Ongoing

Commenced

Not commenced

Commenced

Commenced

Commenced

Ongoing

Not commenced

Commenced

Commenced

Not commenced

Commenced

Commenced

Commenced

Achieved

Commenced

Commenced

Ongoing

Commenced

Ongoing

Ongoing

Commenced


3784

Strategic Priority Area 2:Desired Outcome:



Quarter 1 Status


Quarter 2 Status


We will investigate the feasibility of hosting a Business Incubator through the Creative Start initiative of the State Library


We will complete Investigations and design works for the Echuca Industrial Estate – Stage 3


We will run Business Workshops on a variety of different topics in various locations around the Shire

OngoingCommunity & Economic Development

We will attend Chamber of Commerce and MBN meetings on a regular basis to share information and ideas and offer support


We will develop an Active Transport Strategy which allows for increased pedestrian, cycling and active transport infrastructure connecting residents to places of interest and increasing the desirability of living in the Shire’s towns


We will support investors with information on the local economy, land selection and facilitate introductions to internal departments as required and the relevant external organisations

Ongoing Investment Attraction

We will create marketing material for a Chinese audience to promote Campaspe Shire as a great place to invest and visit

Quarter 2 Investment Attraction

We will support event organisers of new and existing events to meet all the compliance regulations as well as grow and diversify their events and attract new audiences


We will review, develop and implement marketing plans and activities for Councils commercial businesses (Echuca Paddle Steamers and Echuca Holiday Park)

Quarterly Commercial Operations

We will review provisions of contract management to align with development of tourism and local business opportunities at Echuca Holiday Park


We will develop and support product package offerings in conjunction with local businesses at Councils commercial businesses (Echuca Paddle Steamers and Echuca Holiday Park)


Strategy

Commenced

Resilient EconomyDiverse and growing economy with increased employment and investment opportunities, economic prosperity and community development

Commenced

Commenced

Commenced

Facilitate and enable local enterprise, support existing businesses and develop stronger business networks

Ongoing

Commenced

Not commenced

Commenced

Not commenced

Commenced

Ongoing

Promote Campaspe’s competitive advantages to attract new investment and maximise economic growth

Commenced

Commenced

Not commenced

Commenced

Commenced

Ongoing

Achieved

Ongoing

Ongoing

Ongoing

Ongoing


3785

We will develop a Master Plan for Victoria Park Echuca which improves tourism opportunities along the Muirray River waterfront and in the bushland for events and functions


We will partner with the wineries in the southern part of the Shire (Toolleen, Corop, Colbinabbin etc) to look at opportunities for increased signage, the creation of maps and other marketing material which will increase awareness

Quarter 2 Investment Attraction

We will establish an agreement with Basketball Victoria Country to support the Basketball Victoria Country Junior Jamboree by providing 5 days of free stadium access


We will introduce a Tourist Membership to the Echuca War Memorial Aquatic Centre to support visitors in maintaining their health and wellbeing while holidaying in Echuca


We will review the Port of Echuca point of sale and website to seek to improve the customer experience


We will investigate opportunities to enhance wedding and function facilities at the Port of Echuca


We will deliver capitial budget renewal projects at the Echuca Riverfront Development, Hopwood Garden Play Space Development and Echuca Shackle’s Bond Store


We will work with BRIT to deliver Animal Management Studies Program


We will host annual meetings with education and industry leaders to discuss local issues and encourage better colloboration

Ongoing Investment Attraction Ongoing

Commenced

Support and develop Campaspe's tourism opportunities

Work in partnership with industry, education providers and community to address skills for the future, lifelong learning opportunities and skills shortage gaps

Commenced

Commenced

Commenced

Not commenced

Achieved

Commenced

Commenced Commenced

Commenced

Achieved

Not commenced

Commenced

Commenced

Commenced

Commenced

Ongoing


3786

Strategic Priority Area 3:Desired Outcome:



Quarter 1 Status


Quarter 2 Status


We will develop an Active Transport Strategy which allows for increased pedestrian, cycling and active transport infrastructure connecting residents to places of interest and increasing the desirability of living in the Shire’s towns


We will support the Stanhope and Rochester Crown Land Committies of Management and recreation user groups in the preparation of Recreation Infrastructure and Service Plans


We will support the Rochester community to strategically plan for the 'Rochester of tomorrow' following the closure of the Murray Goulburn factory


We will work with the Victorian Planning Authority to help produce a Precinct Structure Plan (PSP) for Echuca West. The PSP will facilitate strategically planned development and allow for major residential growth to the benefit of the Shire. The PSP will create an urban design outcome which will carefully balance and considers the needs of the community and the environment


We will promote increased uptake of garden organics service inline with WICKED program


We will support the Denmark Road Echuca Food Manufacturers Energy study inline with Advocacy Plan initative


We will support Kagome Foods to find a solution for their waster water


We will support and partner with Sustainability Victoria in the delivery of the Victorian Healthy Homes Project to a sample of eligible Campaspe residents


We will implement a sustainable energy program including Echuca, Library Solar Power installation

Quarter 4

Community CarePublic Environments & Program Management Office

We will promote information and funding opportunities to the business community which focus on climate change adaptation strategies


Strategy

Commenced

Ongoing

Adopt, support and promote sustainable and affordable energy options

Not commenced

Not commenced

Promote resource minimisation and recovery through innovative environmental practice

Commenced

Ongoing

Commenced

Commenced

Not commenced

Ongoing

Healthy EnvironmentA healthier environment for current and future generations

Commenced

Commenced

Commenced Strategically plan for future growth areas and existing communities while respecting our natural, built, social and economic environments

Not commenced

Commenced

Commenced

Ongoing

Commenced

Commenced

Ongoing


3787

We will identify and prioritise issues requiring the development of social scripts to support the Campaspe community in responding to the impacts of a changing climate

Quarter 2 Corporate Strategy

Develop a program which raises community awareness and resilience around the need to prepare and what can be done to minimise the impact of an incident

Quarter 4 Corporate Strategy

We will deliver the weed management and pest control program in partnership with State Government


We will work in partnership with EPA to identify a process to meet compliance for nominated unlicensed/historic landfill sites across the Shire


We will work with partners to implement the state’s fruit fly program


Develop partnerships to ensure a healthy natural environment

Support the community, business and industry to respond to the impacts of a changing climate

Not commenced

Commenced

Commenced

Commenced

Not commenced

Not commenced

Commenced

Commenced

Commenced

Commenced


3788


Desired Outcome:



Quarter 1 Status


Quarter 2 Status


We will ensure Council’s infrastructure assets are maintained by undertaking active maintenance regimes, through gradeing 1,200km gravel roads; 150km earth roads and 200km of road shoulders

Quarter 4 Infrastructure Delivery

We will respond to 100% of all road defects identified in the Road Management Plan requiring maintenance actions on time

Ongoing Infrastructure Delivery

We will update the Service Level Agreement between the Infrastructure Delivery and the Assets departments to ensure that all Council’s critical road assets requiring maintenance are captured and adequately maintained to optimise their service


We will develop a Service Level Agreement between the Building Maintenance Unit and other Service departments to establish agreement on how we will maintain Council-owned buildings to optimise their life and to enable Service Managers deliver services to the community on consistent basis


We will implement advocacy plan actions to support additional train services on the Echuca line and improved Shire and regional bus connections

Quarter 4Economic & Community Development

We will implement advocacy plan actions to support Guaranteed continuation of the National Partnership Agreement on Universal Access to Early Childhood Education beyond 2017 through participation in MAV campaign including i) corresponding directly with Federal Government Minister and ii) developing local media to encourage wider community petitioning


We will undertake capacity planning for early years infrastructure across Campaspe


We will review leases for Council owned kindergarten assets to ensure Council's expectations for demonstrated compliance with the Child Safe Standards, National Quality Frameworks and Standards, and participation in the Central Enrolment program is affirmed and formalised

Ongoing Community Care

We will pursue grant opportunites for funding to support the renewal of the log slip


We will pursue grant opportunites for a public pontoon near the Echuca Moama bridge


Strategy

Plan and advocate for services and infrastructure to meet community need

Ongoing

Ongoing

Not commenced

Commenced

Ongoing

CommencedManage and maintain assets to optimise their lifecycle considering social, economic andenvironmental sustainability

Commenced

Commenced

Commenced

Commenced

Commenced

Not commenced

Services and assets meet current and future community need

Balanced Service and Infrastructure

Not commenced

Ongoing

Ongoing

Not commenced

Commenced

Ongoing

Ongoing

Commenced


3789

We will facilitate and participate in direct advocacy activities with key decision makers where opportunities are identified by Healthier Campaspe Working Group (Drugs & Alchohol)

Ongoing Corporate Strategy

We will review and consolidate mobile devices whilst ensuring the most appropriate devices are available to staff in each role

Quarter 2 ICT

We will implement changes to the Immunisation Service in response to community need


We will in partnership with the RSL, and the community, develop a War Memorial Preservation strategy that clearly articulates the role of the Council

Quarter 3 Community Development

We will implement a Service Level strategy with communities that have identified excess assets such as Places of Assembly


We will commence development of Property Strategy to provide strategic direction on property related matters including surplus property sales

Quarter 4 Property Management Not commenced

Not Commenced

Commenced

Relinquish services and assets that no longer meet community need

Maximise access and usage of assets through innovative design and partnership initiatives Commenced

Commenced

Ongoing

Not commenced

Ongoing

Achieved

Achieved

Commenced

Commenced


3790




Quarter 1 Status


Quarter 2 Status


We will survey the community to find out how they would like to find out council news, services and information


We will engage service users to support improved service delivery of Council’s Immunisation program


We will facilitate Community Education Programs on topics including:• Tobacco Laws• Responsible pet ownership• Local Laws Programs


We will develop a service charter/plan to help define workflows, resources, delivery, stakeholder engagement and opportunities for efficiencies. This will include a review of our services by key stakeholders to identify opportunities for improvement


We will survey Campaspe Shire volunteers and staff to understand their experience to better match service needs and to improve engagement


We will advocate for improved pedestrian links including the development of the east-west pedestrian connection Eyre Street, Echuca

Quarter 4 Recreation / Community and Economic Development

We will advocate to VicRoads for funding for new and renewed pedestrian links including the Heygarth Street/Hare Street intersection, Echuca

Quarter 1 Assets

We will implement advocacy plan actions for improved Highway funding for key routes, including Northern Highway passing lanes and the Goulburn Valley (Shepparton) bypass through the development of information packages to support advocacy

Quarter 4Assets/Investment Attraction

We will partner with LLEN, PCP, schools, training providers to investigate apprenticeship/traineeship opportunities locally


We will partner with LLEN, PCP, schools, training providers to identify opportunities for young people to obtain employment in their local community

Ongoing Human Resources

Commenced

Commenced

Ongoing

Commenced

Not commenced

Desired Outcome:

Strategy

Consult and engage with all sectors of the community to determine their priorities andsupport council decision making

Strengthen relationships and partnerships to maximise service and infrastructure opportunities, deliver joint initiatives, and leverage external funding

Advocate for infrastructure and services where another level of government has responsibility, such as road and transport issues

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Ongoing

Commenced

Commenced

Achieved

Commenced

Commenced

Achieved

Responsible Management

Strong leadership, advocacy and good governance

An organisation that is responsive, flexible, honest, accountable and consistent

Not commenced

Achieved


3791

We will implement a Program Office Management software system to assist in project and program governance, workflow and reporting

Quarter 4ICT Program Office Management

We will review Meeting Procedure local Law No 1 to ensure that it is efficient, procedurally fair and easy to understand

Quarter 2 Governance

We will implement a process for the Executive Management Group for identifying, documenting and monitoring strategic risks


We will implement quarterly reporting to Council on Statutory Obligations


We will review Section 86 Committees with a view to reducing and simplifying compliance requirements


We will review budget development and analysis process for improved budgeting accuracy

Quarter 3 Finance

We will review Council's Communications & Public Affairs Strategy


We will develop a program to embed organisational values


We will development of an annual training plan for staff skills and development


We will develop a Customer Focus Strategy, together with Action Plan, to put the customer at the centre of service delivery


We will deliver professional development training to our current and future leaders


Foster a customer centred approach

Foster an organisational culture that promotes staff development, recognisesachievements and celebrates successes

Enable the delivery of services, facilities and programs to the community through soundcorporate governance and fiscal responsibility

Commenced

Not commenced

Commenced

Achieved

Not commenced

Commenced

Achieved

Commenced

Ongoing

Not commenced

Commenced

Commenced

Commenced

Achieved

Achieved

Ongoing

Not commenced

Commenced

Commenced

Achieved

Achieved

Achieved


3792

stuart charles taylor - campaspe.vic.gov.au · instrument of appointment and authorisation . in...

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