student activity fee survey - naca · the student activity fee was included within the total...
TRANSCRIPT
Student Activity Fee Survey
Dear Colleague:
We are requesting your assistance in the completion of a survey about student activity funds and funding procedures. You have beensent this survey because you are the director of student activities, or you hold an equivalent position on your campus. This nationalsurvey is sponsored by the Research and Scholarship Group (RSG) of the National Association of Campus Activities.
This project is a replication of a study that was conducted in 1978, 1985, and 1996 and subsequently published in three monographs:
· Student Activity Fees: A Legal and National Perspective , by David Meabon, Robert Alexander, and Katherine Hunter, 1978
· A Student Activities Fee Primer: Current research on Collection, Control, and Allocation , by David Meabon, David Sudick, andAnnette Gibbs, 1985
· Financing Campus Activities, by David Meabon, Lee Krehbiel, and David Suddick, 1996
The purpose of this survey is to assess the current status of student activity funds in postsecondary education. We intend to publishthe results in an updated monograph.
This anonymous survey is moderate in length and requires knowledge about multiple aspects of student activity fees on campus. Ourpre-testing shows that administrators require on the average about 15-20 minutes to complete the survey. The survey has foursections: 1. institutional information, 2. questions about how student activities are collected, 3. policies and procedures related to feeappropriation and allocation, and 4. questions about how the fee expenditures are monitored and controlled.
We know that student activity fee policies and procedures vary widely from campus to campus, so there is plenty of space in thesurvey for you to comment or clarify the situation and specifics at your campus. The more specific you can be, the better. (NOTE: if youare not the person to fill out this survey, please let Christine Wilson know who the correct person is.)
If you have any questions about this survey, please feel free to contact Christine Wilson, RSG Chair, at [email protected] you in advance for your time and effort.
Sincerely,
Christine M. Wilson, PhD
On behalf of the Research & Scholarship Group of NACA
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Institutional Information
Student Activity Fee Survey
1. Please select the classification that best describes your institution:
2 year
4 year
4 year + graduate and/or professional school
2. Please select the classification that best describes your institution:
Public
Private
3. Is your institution religiously affiliated?
Yes
No
4. Please select the classification that best describes your institution's location.
Rural
Urban/Metropolitan
Suburban
5. What was the enrollment in 2017-2018?
0-499
500-999
1000-2499
2500-4999
5000-9999
10000-24999
25000-49999
50000 or more
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Fee Collection
Student Activity Fee Survey
6. Please indicate the individual, group, or body who has the primary authority to establish the amount ofthe student activity fee for departments and professional staff to use.
Students (student government or other student group)
Institutional officials (administrators and/or faculty)
Institutional local board of control
Statewide board of control or coordinating agency
State legislature
No fees collected
Not applicable
Other (please explain)
7. Please include any additional information regarding your response to question 6 here, including if youresponded "Not applicable."
8. Please indicate the individual, group, or body who has the primary authority to establish the amount ofthe student activity fee for student organizations to use.
Students (student government or other student group)
Institutional officials (administrators and/or faculty)
Institutional local board of control
Statewide board of control or coordinating agency
State legislature
No fees collected
Not applicable
Other (please explain)
9. Please include any additional information regarding your response to question 8 here, including if youresponded "Not applicable."
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Fee Collection
Student Activity Fee Survey
10. Please check the categories below that describe how student activities, managed by staff members,are financed on your campus. (Check all that apply.)
Mandatory student activity fees
Optional student activity fees
Funds directly appropriated from the institutional budget
Income generated from vending machines or other auxiliaryservices
Other (please explain)
11. Please include any additional information regarding your response to question 10 here.
12. Please check the categories below that describe how student activities, managed by students (suchas student governments or programming boards), are financed on your campus. (Check all that apply.)
Mandatory student activity fees
Optional student activity fees
Funds directly appropriated from the institutional budget
Income generated from vending machines or other auxiliaryservices
Other (please explain)
13. Please include any additional information regarding your response to question 12 here.
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Fee Collection
Student Activity Fee Survey
14. Please select the category/categories that describes the manner in which student activity fees wereitemized on student bills on your campus for the academic year 2017-2018.
The student activity fee was listed separately from all otherfees.
The student activity fee was included within the total tuitionand fees amount.
The student activity fee was grouped with a number of feecharges but separated from tuition.
Students are not charged a student activity fee. Monies arederived from institutional budget or auxiliary services.
Not applicable
Other (please explain)
15. Please include any additional information regarding your response to question 14 here, including if youresponded "Not applicable."
Please include any information regarding your response here.
16. Do part time students pay the same student activity fees as full-time students?
Yes No
Please include any information regarding your response here.
17. Do graduate students pay the same student activity fees as undergraduate students?
Yes No
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Please include any information regarding your response here.
18. Do online students pay the same student activity fees as on campus students?
Yes No
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Fee Collection
Student Activity Fee Survey
Please include any information regarding your response here.
19. Please check the category within which your total student activity budget for 2017-2018 falls-moniesunder staff and departments control. (Includes appropriated, collected, or generated funds from auxiliaryservices or student activity programs.)
$0-$999
$1,000-$4,999
$5,000-$9,999
$10,000-$19,999
$20,000-$49,999
$50,000-$99,999
$100,000-$249,999
$250,000-$499,999
$500,000-$749,999
$750,000-999,999
$1,000,000-$1,499,999
$1,500,000-$1,999,999
$2,000,000-$2,499,999
$3,000,000 or above
Please include any information regarding your response here.
20. Please check the category within which your total student activity budget for 2017-2018 falls-moniesunder student control. (Includes appropriated, collected, or generated funds from auxiliary services orstudent activity programs.)
$0-$999
$1,000-$4,999
$5,000-$9,999
$10,000-$19,999
$20,000-$49,999
$50,000-$99,999
$100,000-$249,999
$250,000-$499,999
$500,000-$749,999
$750,000-999,999
$1,000,000-$1,499,999
$1,500,000-$1,999,999
$2,000,000-$2,499,999
$3,000,000 or above
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Fee Collection
Student Activity Fee Survey
21. Which of the following best describes the frequency with which student activity fees are collected fromfee paying students?
Each semester
Each trimester
Each quarter
Once per academic year
No fees collected
Other (please explain)
22. Please include any additional information regarding your response to question 21 here.
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Policies and Procedures - Appropriation
Student Activity Fee Survey
23. Please indicate the individual, group or body who has the primary authority to appropriate studentactivity funds for staff and departments to use. To appropriate is to devote money for a specificpurpose.
Students (student government or other student group)
Institutional officials (administrators and/or faculty)
Institutional local board of control
Statewide board of control or coordinating agency
State legislature
Not applicable
Other (please explain)
24. Please include any additional information regarding your response to question 23 here, including if youresponded "Not applicable."
25. Please indicate the individual, group or body who has the primary authority to appropriate studentactivity funds for student organizations to use. To appropriate is to devote money for a specificpurpose.
Students (student government or other student group)
Institutional officials (administrators and/or faculty)
Institutional local board of control
Statewide board of control or coordinating agency
State legislature
Not applicable
Other (please explain)
26. Please include any additional information regarding your response to question 25 here, including if youresponded "Not applicable."
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27. Please select the category which best describes the process used by the appropriating individual orgroup in determining appropriations.
Public Hearing Private Hearing
Other (please explain)
28. Please include any additional information regarding your response to question 27 here.
29. Does your institution use internally published guidelines to assist the appropriating body in theappropriation of student activity funds?
Yes No
Other (please explain)
30. Please include any additional information regarding your response to question 29 here.
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Policies and Procedures - Allocation
Student Activity Fee Survey
Required for organization to
receive fundsPrevents organization from
receiving fundsDoes not influence organization’s
eligibility to receive funding
Student group charteredor registered with theinstitution
Student group open tofaculty and staffparticipation
Membership open to anystudent
Student fraternity orsorority
Student political groups
Student religious groups
Student lobbying group
Please include any additional information regarding your response here.
31. Please check the appropriate statement that describes the conditions that affect student organizationeligibility to be allocated student activity funds.
32. Please select the category that best describes the system used for allocating funds to studentorganizations or activities.
Formula-based
Program/Activity-based
Lump-sum
Line-item
Not applicable
Other (please explain)
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33. Please include any additional information regarding your response to question 32 here, including if youresponded "Not applicable."
34. Please check the statements that describe what action(s) a student organization must take to apply foror receive student activity funds. (Check all that apply.)
Submit letter of request for funding
Submit record of organization’s expenditures for previous yearthat used student fee monies
Submit statement of organization’s program plans for comingyear
Submit projected budget for coming year
Make a presentation to the body that allocates funds
No action required
Not applicable
Other (please explain)
35. Which of the following categories best describes when funds are allocated to student organizations?(Check all that apply)
Each fiscal year
Each academic term
Each project or program
Other (please explain)
36. Please include any additional information regarding your response to question 35 here.
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Policies and Procedures - Allocation
Student Activity Fee Survey
37. Please indicate any building or facility that was allocated student activity funds for debt requirementsduring the 2017-2018 academic year. (Check all that apply.)
Student activity fees are not allowed to be used to fund thedebt requirement of campus buildings or facilities
Alumni club or house
Academic classroom buildings
Intercollegiate athletic facilities
Faculty club or house
Campus leisure or recreational facilities
Continuing education facilities
Residence halls
Student unions
Other (please explain)
38. Please include any additional information regarding your response to question 37 here.
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39. Check each student organization or activity or type of activity which was allocated student activitiesfunding during the 2017-2018 academic year. (Check all that apply.)
Academic Clubs
African-American Society (or equivalent)
Asian and Pacific Islander student organizations
Campus Traditions (Homecoming, etc.)
Club Sports (non-intramural, non-NCAA)
Concerts (popular music, non-academic)
Drama & Performing Arts (student organization or academicdepartment)
Educational Activities (short courses, etc.)
Literary Groups
GLBTQI groups
Greek Organizations (Social Fraternities and Sororities)
Student Health Services
Honor Societies
Intercollegiate Athletics
International Students programs and/or support
Intramurals
Latinx student organizations
Lectures
Military
Movies
Music (Choral groups, band, etc.)
Native American and Alaskan Native student organizations
Professional (Student Bar Association, National Society forBlack Engineers, etc)
Service organizations and service programs [such as EscortService (for safety), or APO, a service fraternity]
Student Consumer Group (PIRG, etc.)
Student Government
Student Legal Aid
Student Publications and Media (yearbook, radio, TV, etc.)
Travel for conferences
Travel for competitions
Visual Arts (Art Exhibits, etc.)
Other (please explain)
40. Please include any additional information regarding your response to question 37 here.
41. Does your institution use internally published guidelines to assist the allocating body in the allocation ofstudent activity funds?
Yes No
Other (please explain)
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42. Please include any additional information regarding your response to question 41 here.
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Expenditure Monitoring and Control
Student Activity Fee Survey
43. Please identify the category that best describes the system used to monitor student activity fundaccounts. (Check all that apply.)
Annual audit
Quarterly-semi-annual audit
Continuous audit
Other (please explain)
44. Please include any additional information regarding your response to question 43 here.
Please include any information regarding your response here.
45. Does your institution use internally published guidelines to regulate the expenditure of student activityfunds?
Yes No
46. Please identify those individuals required to authorize the expenditure of student activity funds bystudent groups and organizations. (Check all that apply.)
Student group/organization treasurer
Student group/organization president
Other student group/organization officer
Student government officer
Faculty/staff advisor
Staff member
Institutional president and/or their designee
Other (please explain)
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47. Please include any additional information regarding your response to question 46 here.
48. Please indicate the manner in which student activity funds are organized for student organizations forexpenditure purposes.
Individual institutional accounts for each funded group ororganization
Individual commercial checking accounts for each fundedgroup or organization
Central institutional account for all expenditures of all groupsor organizations
Central commercial checking account for all expenditures ofall groups and organizations
Other (please explain)
49. Please include any additional information regarding your response to question 48 here.
50. Please check the category below that best describes how the end of year balance for student activityfunds for student organizations is handled on your campus. (Check all that apply.)
Balance retained by student organization
Balance returned for redistribution to other student activities or organizations
Balance transferred to institution’s general fund
Other (please explain)
51. Please include any additional information regarding your response to question 50 here.
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Expenditure Monitoring and Control
Student Activity Fee Survey
52. Please indicate whether or not student activity funds are restricted for the following activities or groups.(Check all that apply.)
No restrictions
Counseling on reproductive matters
Counseling on birth control and abortion
Alcoholic beverages
Legal fees for students
Salary for staff attorney for students
Political contributions
Partisan political activities
LGBTQI student organizations
Religious student organizations
X rated movies
Controversial speakers
Insurance
Payment for paid student staff
Payment for professional staff at the institution
Payment of student organization officers
Travel (professional development; conferences; competitions)for student staff
Travel (professional development; conferences; competitions)for student organization officers
Travel (professional development; conferences; competitions)for professional staff at the institution
Office supplies for student organizations
Office supplies for staff
Marketing and promotions
Awards and prizes for professional staff at the institution
Awards and prizes for student organizations
Awards and prizes for student organization leaders
Awards and prizes for student staff (paid)
Dues or membership fees for national or regionalorganizations
Maintenance of institutional or campus buildings
Renovations
Construction
Other (please explain)
53. Please include any additional information regarding your response to question 52 here.
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Please include any information regarding your response here.
54. Are student organizations that receive student activities funds are allowed to invest these monies ininterest earning accounts, purchase interest bearing notes, or certificates?
Yes No
Please include any information regarding your response here.
55. Are student organizations that receive student activity funds required to file federal and/or state incometax returns?
Yes No
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Student Activity Fee Survey
56. If you have any other comments, clarifications, or explanations about your institution's student feefunds, please list those here.
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Student Activity Fee Survey
57. In order to keep track of what institutions have responded, please list the name of your institution here.Please note that survey information will only be reported in aggregate, so no school names or identifyinginformation will be used.
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Student Activity Fee Survey
Thank you for taking this survey. We really appreciate the time you spent sharing this information. Your input will invaluably contributeto the on-going assessment, evaluation, and research initiatives of campus activities.
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