student attendance system

ATTENDANCE MANAGEMENT SYSTEM

DILLA UNIVERSITY

SCHOOL OF TECHNOLOGY

DEPARTMENT OF COMPUTER SCIENCE

Project Proposal

On

Attendance Management System

GROUP-5

PREPARED BY: ID

1. Filmawit Mekonen RCS-035/10

2. Fiagot Sileshi RCS-034/10

3. Berihun Getnet RCS-019/10

4. Gizachew Ayele RCS-040/10

SUBMITTED TO: KEDIR K.

SUBMITION DATE:16/08/05e.c


TABLE OF CONTENTS

CONTENTS PAGE

Abstract

1. INTRODUCTION

1.1 BACKGROUND

1.2 STATEMENT OF PROBLEM

1.3 OBJECTIVE

1.3.1 GENERAL OBJECTIVE

1.3.2 SPECIFIC OBJECTIVE

1.4 SCOPE AND LIMITATION

1.4.1 SCOPE

1.4.2 LIMITATION

1.5 SIGNIFICANCE

2. METHODOLOGY AND TOOLS

2.1 METHODOLOGY

2.2 TOOLS

2.2.1 HARDWARE AND SOFTWARE

ENVIRONMENT

2.3 COST ANALAYSIS

3. REFERENCE


ACKENOLEDMENT

We would like to provide special thanks for those individuals who gave

us some vital information’s which is very essential for our project.

We would also provide special thanks for our instructor Ato Kedir Kamu

(MSC) who invited us to participate in this project, and also we would

like provide our special thanks for those people that we are not mentioned

their name in this paper.


ABSTRACT

This project is absolutely on the computer-based attendance management

system. Computer based attendance system provide efficient means of

determining eligibility criteria for students to meet examination

requirements. Now, with the advent of the computerized attendance

management system, Problems associated with the manual processing of

student attendance will be alleviated to its minimum level. Hence,

computerization of attendance management system aimed at its

incorporating a computer based system in processing attendance of

student at Promoting speed of operations and accuracy of result. In the

overview, this project looks at the existing system of student attendance

Management and attempt to covert the process from manual to a

computerized one In order to reduce the time spent on manual operations

to eradicate errors and time Consumptions. The programming language

used for this project work is C#.net, it was used because it is easy to

manage, and it is object oriented and its availability of Debugging tools.

C# .net used as front-end and SQL used at the back-end.


1. INTRODUCTION

1.1 BACKGROUND OF THE STUDY

The world itself has become a global village of technology today,

especially with the computer technology. With the advent of new

technology, the world is now witnessing an easy way to keep information

/ data. Hence the introduction of Computer is one of the greatest

challenges facing man today. Attendance Management System is

software developed for daily student attendance in universities. It

facilitates to access the attendance information of a particular student in a

particular class. The information is sorted by the operators, which will be

provided by the lecturer for a particular class. This system will also help

in evaluating attendance eligibility criteria of a student. Since ages,

attendance system has remained one of the most important systems for

evaluating the working time of students in any college or school. In short,

this project is used to mark the number of days present/absent in any

academic year of students in universities. The software system also helps

in evaluating the examination eligibility criteria for a student in the sense

that only those students with attendance above semester exams. And this

system will also help in evaluating attendance eligibility criteria of a

student. In universities, attendance is important and mandatory.

Nowadays, due to the large number of students, it is efficient to use

attendance management system to manage attendance in universities.

Student Attendance Management System has been developed in Institute

for computerized attendance submission and it’s monitoring by Lecturers,

Head of Departments, and Dean Academic Affairs. Students also have

access to view their attendance. In this, the Lecturers engaging different

classes are required to submit the attendance of the students present in

their class regularly. Detailed guidelines for its use are under. Lecturers

will submit their attendance through this Student Attendance

Management System.


1.2 STATEMENT OF PROBLEM

As stated early in the introduction part of the existing system, Attendance

process is performed manually. As a result, it came up with the following

problems:

Have very time consuming process for retrieving data

Requires lot of paper work. Loss of even a single

record led to difficult situation because all the papers

are needed to generate the reports.

Has a risk when loss of data occurs.

Difficult to check the signature of someone.

1.3 OBJECTIVES OF THE PROJECT

1.3.1 GENERAL OBJECTIVE

The main objective of the project is to develop software based Attendance

management system.

1.3.2 SPECIFIC OBJECTIVES

Analyzing the current system and to design the new data

base based system

Create a Window application to be used in place of old

paper based user Employee Salary manage process.

Use .NET and SQL Server technology to create strong and

secured database connectivity.

1.4 SCOPE AND LIMITATION OF THE PROJECT

1.4.1 SCOPE

The scope of the project is the system on which the software is installed,

i.e. the project is developed as a desktop application, and it will work for


a particular university. This project is basically a desktop application

which means self-contained software runs on the system on which it has

been installed under the user control and it will work for a particular

University. This project involves the design of computer software which

is capable of taking attendance record of students for a particular course

with the aim/ purpose of determining their eligibility to sit for the exam.

1.4.2 LIMITATION

The system is only concerned with Attendance System only. The new

system does not deal with:-

Student related data such as students grade report,

student’s status (failed or pass), students name etc.

Online Attendance system

1.5 Significance of the project

The purpose of developing this attendance management system is to

computerize the traditional way of taking attendance in classes and also

manage student information along with their courses. Another purpose

for developing the software is to generate the reports automatically

whenever required,-in between the semester or after the semester.

Attendance Management System facilitates the attendance information

of a particular student in a particular course. The information is sorted

by the operators, which will be provided by the lecturer for a particular

course. This system will also help in evaluating eligibility criteria of a

student to sit for an examination.


2. METHODOLOGY AND TOOLS

2.1 METHDOLOGY

In order to get real information about the system we used the following

data gathering methodologies:-

Observing forms

2.2 Tools

We will also use the following tools

object oriented software engineering approach for analysis and design

Tools - Microsoft Visual Studio.NET 2008

Database- Microsoft SQL server 2000

2.2.1 Hardware / Software Environment:

Hardware:

PENTIUM 4 or later.

700 M.B HARD DISK DRIVE (FREE SPACE MEMORY).

256 MB RAM or more.

Software:

Operating System: Windows XP or later.

Development Tools:

Front End: C#. Net (VISUAL STUDIO 2008).

Back End: MS SQL SERVER 2005.

Documentation Tools:

Microsoft Word 2013.


2.3 COST ANALAYSIS

Resource type cost

Paper 20.00 birr

Pen 10.00 birr

Printing service 100.00 birr

CD-R 10.00 birr

Tea 15.00 birr

Total 155.00 birr


3. REFERENCE

O’Reilly c sharp essentials 2nd edition

Deitel c sharp how to program

PL/SQL Programming – Evan Bayross

student attendance system

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