student handbook 2015-2016 - trinity episcopal school of austin · 2015-09-03 · 2 unexcused...
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STUDENT & PARENT HANDBOOK 2015-2016
SCHOOL HOURS
THE SCHOOL DAY
The academic day begins at 8:00am. It is best that students arrive no later than 7:45am to ensure proper preparation for the start of the
day. Supervision is provided beginning at 7:30 each morning. Lower School students should go to the Blue House Hall commons. Middle
School students wait in the dining hall until the 7:45am bell rings to dismiss them to go to their lockers. Middle School students may not
leave their designated buildings to go to classes in other buildings until the 7:55am bell. Students and parents can access the A-F calendar
days and the Middle School bell schedule through their portals on the Trinity website.
Dismissal Times:
Kindergarten through 4th grade – 3:15pm
Middle School – 3:30pm
Lower School students who remain on campus after 3:50pm (K - 4th grades) will be taken to After the Bell. Middle School students who
remain on campus after 3:50pm who are not in office hours, a school-sponsored activity, or athletic practice or competition go to the
Middle School Study Lab. Parents may preregister their student for After the Bell online; students may also attend on a drop-in basis.
Parents will be billed for After the Bell and Middle School Study Lab.
Throughout the year, special events necessitate changes to the published times of our standard daily school day. These dates are
available on the school calendar located on the website and in Veracross; any changes will be communicated clearly via letter, email,
school publications and/or the website.
CARPOOL, ATTENDANCE, LATE STARTS & EARLY DISMISSALS
CARPOOL RULES OF THE ROAD Carpool begins at 7:30am. All cars must enter either on Camp Craft Road and proceed directly to the carpool line, or enter on Westlake
Drive and proceed either to the carpool line or the parking lot. No student should be dropped off outside of the designated carpool line
drop-off area. Exiting onto both Camp Craft and Bee Cave Road requires right turns only during carpool hours. Please do not make U-
turns at Eanes School or any adjoining office buildings to approach carpool; this is illegal and Westlake Police will ticket. Please remain
in your car and allow a staff member to assist your student in the carpool line. When picking up, refrain from stopping when you see
your child; instead follow the staff's directions for pulling forward. Do not pass cars during carpool unless directed by one of the carpool
staff. State law mandates that cell phones not be used in school pickup zones. To protect the security of our students, we will release a
child only to the parents, guardians or other individuals specifically listed on file in the office. If someone else is to pick up a child, the
parent or guardian must call the school office or put it in writing in Veracross, and the photo ID of that person will be checked before the
child is released to them.
ATTENDANCE
Communicating Absences Absences should be reported by 8:15am for each day a student is absent. Parents must report absences
online on their portal pages on the school’s website. All students are encouraged to check their class web pages and teachers’ websites
for class assignments and homework information. In the Middle School, students are allowed the number of days they were out of
school to make up any missed work. Lower School students should communicate directly with homeroom teachers or specials teachers to
make up any missed assignments.
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Unexcused Absences An absence being classified as either excused or unexcused rests solely with the Division Head. When a parent
has prior knowledge of an upcoming absence, he or she is responsible for notifying the school as soon as possible. If unexcused absences
occur while standardized tests are being given, make-up tests will not be administered. Typically, student illness, death in the family,
family emergency, religious events, and school-related activities are considered excused absences. Family trips and extended vacations
are typically considered unexcused absences. In Middle School when absences are unexcused, students may not be able to earn credit
for some assignments and/or grade penalties may incur. Families should notify their child’s advisor of anticipated absences and have
students complete the Planned Absence Form to discuss a plan to make up missed lessons and assignments.
LATE ARRIVALS It is important for students to arrive on time each day. If your LS student arrives after 8:00am when the carpool adults return to the
building, please park and escort your child to his/her classroom or directly to chapel. LS students will process to Jane Hill Hall for
morning chapel at 8:05, so adults will not be available to note your child’s arrival or escort your child to chapel. MS students who arrive
after 8:00 are expected to sign in and receive a pass from either Susan Sealey or Sarah Burgess. Six or more tardies will be considered
excessive and will result in a letter or phone call from one of the deans. If a pattern of tardiness continues, one of the division heads
will contact you. In the middle school, patterns of late arrival to school will result in disciplinary action. Students will be required to
make up missed class time after school.
EXCUSED ABSENCES FROM PHYSICAL EDUCATION A student may be excused from P.E. only by a dated note from a parent or guardian stating the reason for the student not taking class.
The note must first be presented to the Nurse. She will call the parent if more information is required and then forward the note to the
P.E. department. Without a note, the student will be expected to fully participate. For exemptions of three days or longer, a note from a
physician is required.
EARLY DEPARTURES FOR INDIVIDUAL STUDENTS Students needing to leave school early must bring a note from a parent or guardian at the beginning of the day. Lower School students
will turn their note into their lead teacher while Middle School students will hand notes to the receptionist. Parents or guardians must
visit the main reception desk in Unity Hall to sign their student out before the student will be allowed to leave campus. Students in
grades 6-8 should sign out at the Legacy Hall reception desk and then proceed to Unity Hall reception to meet their parents. Students
and parents are responsible for contacting teachers in order to make up missed work in accordance with Trinity's absence policy.
DELAYED OPENINGS AND SCHOOL CLOSINGS Trinity has an emergency alert system that will send a text and/or email in the event of a school closure, late start, or on-campus
emergency. Parents will be sent a text at the beginning of the year to opt in to this system; please respond yes (Y) to that text. Trinity
generally adheres to Eanes ISD's decisions. Late starts and early closings will be posted on the school’s website. Every effort is made to
announce school closings or late starts on radio and television as well. In the event that Eanes schools open late due to inclement
weather, Trinity will usually also follow that late-start schedule.
STUDENTS WALKING HOME
For safety reasons, students may not leave campus without adult supervision. This includes walking to and from school.
CROSSWALKS
Please use designated crosswalks when arriving at or departing from school. Students in eighth grade may use the crosswalk during
afternoon carpool without adult supervision if a parent of guardian is within sight.
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STUDENT HEALTH & WELL-BEING
IMMUNIZATIONS AND HEALTH State Law requires that each student have a completed health form signed by a physician or health professional and an
updated record of immunizations on file in the main office before school begins. By order of the Department of Human
Services of the State of Texas, any student unable to produce an immunization card by the first day of school will not be allowed to enter
school until this card is received by the school. In compliance with state law, Trinity requires a vision and hearing screening for all NEW
students and those entering kindergarten and grades 1, 3, 5 and 7. Scoliosis screening is required for students entering the 6th grade. An
acanthosis nigricans (AN) screening is required for students in grades 1, 3, 5 and 7. Additionally, all Middle School students who play
either football or lacrosse are required to complete a health form signed by a physician before they can participate.
Any student who exhibits a fever of 100 degrees or more, or two of the following symptoms, will be sent home immediately: runny or
stuffy nose, body aches, fatigue, cough or sore throat. Students who are sent home must be fever-free for at least 24 hours without the
use of fever-reducing medication before they may return to school. Please call the school nurse to inform her if your student has any
communicable disease or contracts head lice.
MEDICATIONS Medications, prescription or non-prescription, can be given at school only if it cannot be sufficiently administered at home. Prescription
medication must be in the original container and labeled with the student’s name, date, instructions and ordering physician’s name.
(Pharmacists will normally provide a second container for medication to be given during school hours.) No prescription medications will
be administered at the school without a signed parental permission slip. Medications (prescription or non-prescription) may only be
administered by the school nurse with the signed consent of parent or guardian. All non-prescription medications are to be kept with the
school nurse and should be in the original container and labeled with the student’s name, the date and instructions for use. All students
with severe allergies should provide an Epi-pen or Benedryl labeled with the student's name and dispensing instructions to the school
nurse along with a signed parental permission slip. Students may not keep any type of medication in their lockers, book bags, or gym
bags with the exception of asthma inhalers and medications for diabetes and anaphylaxis for Middle School students only. The only self-
administered medications allowed are for asthma, diabetes and anaphylaxis. Parents must complete and return an authorization form
for students who self-carry or self-administer medications for the previously listed conditions. This form can be obtained from the
school nurse.
EMERGENCY PROCEDURES Drills – Throughout the year, the school will have scheduled fire, tornado and lockdown drills. Regularly scheduled fire, tornado, and
lockdown drills are required by law and are an important safety precaution. The emergency alert system may also be tested during a
drill; however, texts and emails will clearly read ‘Trinity Episcopal School is conducting a drill”.
• Fire –Everyone must clear the building by the prescribed exit when the first alarm is given. No one may re-enter the building
until the “all clear” signal is given by an administrator. Fire evacuation procedures are reviewed by safety officials and are
posted in each room.
• Tornado – All students will be briefed on various scenarios involving tornadoes, and all students will know the appropriate
shelter and position if a tornado or other severe weather moves into the area.
• Lockdown – Everyone on campus must seek cover in a lockable classroom or office with blinds closed and lights out. No one
may exit the building until the “all clear” signal is given by an administrator.
Student Health Emergency – If there is an emergency involving a student on campus or at a school-sponsored activity away from
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campus, every possible effort will be made to contact the parents. Failing to contact the parents, we will make every effort to reach the
people listed on the medical release form. If a student becomes ill or is injured while at school, the staff will provide appropriate first
aid. If the illness or injury is not life threatening, the parents will be contacted to come pick up their student. If the illness or injury is
life threatening, the staff procedure is as follows:
• Call an ambulance – dial 911. Parents are responsible for the EMS fee.
• Provide appropriate first aid measures immediately.
• Notify the parents. It is the parent’s responsibility to update emergency contact information on the emergency contact cards.
• Contact the student’s physician if the parents cannot be located.
• Accompany the student to the hospital if a parent is not present. The health form accompanies the student to the hospital to
ensure appropriate emergency treatment.
CHILD ABUSE AND CHILD NEGLECT Texas state law requires the Trinity staff to report immediately any suspected neglect or sexual, physical or emotional abuse. Without
hesitation, a confidential report will be made directly to the Texas Department of Human Services within 24 hours. This will not include
any school notification to the family.
GRADING, HOMEWORK & PROMOTION
GRADING PERIODS AND CONFERENCES Grades are reported every twelve to thirteen weeks (by trimesters) via report cards. Between report cards, parents will be kept
informed of student progress as needed. In Middle School, students and parents are encouraged to access grades through Veracross on
a regular basis. Teachers update grades every 2-3 weeks. Middle School teachers also notify parents when a student performs below 75
(or significantly lower than usual) on a quiz, test, or major assignment. Lower School parents will be notified if their student’s
performance/effort significantly changes. Two formal parent-teacher conferences are held during the year in addition to a formal
cumulative narrative report that accompanies reports cards. Additional conferences, either by phone or in person, may be initiated by
parents or teachers as needed. In between those formal reports, teachers will communicate via email or phone.
Middle School
• If a student receives an F on a trimester report card, or has a cumulative average of 74 or below on a trimester report card, a
conference will take place with the Middle School Head, advisor, student, and parents to put formal support in place for student
improvement.
• Summer Remediation - Should a student in grades 5-7 end the year with a grade average below 75% in Spanish, English or Math,
that student will be required to receive remediation over the summer.
• Any students in grades 5-7 who end the year with a grade average below 80% in Spanish, English or Math will be strongly
recommended for summer remediation.
Summer Remediation for Middle School Students
Students must work with a private tutor. Twenty-four hours are required for English and math; 12 hours are required for Spanish. Trinity
can provide the names of tutors upon request. Students required to work with a tutor will need to schedule an appointment to complete
an end-of-summer assessment with the subject area teacher.
GRADING SCALE - K – 4: 1+ = Exceeds expectations
1 = Meets expectations
2 = Meets expectations while requiring routine assistance for recall, application of skill and/or connection of ideas
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3 = Does not yet meet expectations
NA = Not Assessed
5 – 8: For core academic areas and some electives:
A = 90-100
B = 80-89
C = 70-79
F = 69 and below
I = Incomplete
5 – 8: For some electives:
E = Exceeds Expectations
M = Meets Expectations
N = Needs Improvement
U = Unsatisfactory Effort
All grades of Incomplete must be resolved within two weeks following the close of the grading term unless special permission is granted
by the division head. In the Middle School, class averages are computed differently for each course. Teachers will publish their
individual grade breakdown at the beginning of each course. The course overviews, with grading details, are also posted in Veracross.
HOMEWORK – LOWER SCHOOL All students in grades 1-8 should expect regular homework. Though length of homework assignments may vary, the following ranges are
given for each grade level. Note that these are average times spent on homework and do not include preparation for tests or long-term
projects, etc.
Kindergarten 0-10 minutes
First Grade 10-20 minutes
Second Grade 20-30 minutes
Third Grade 30-40 minutes
Fourth Grade 40-50 minutes
HOMEWORK – MIDDLE SCHOOL In order for homework to serve as a deliberate, philosophic extension of our other curricular and instructional practices, as well as to ensure high student interest, ownership, and skill-building, Trinity will attempt to follow these key beliefs and guidelines: Key Beliefs The Middle School faculty believes that homework at Trinity will:
• be cumulatively moderate and balanced.
• be generally time-based rather than task-based to avoid student frustration.
• be independently achievable.
• appropriately involve parents.
• help develop/improve students’ study habits, time management, and mindset.
• be aligned with current national/international research on best practice and brain development. In practice, homework will be:
• assigned by the teacher with intention.
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• aligned with the unit’s desired results.
• thoughtfully designed by the teacher so as to maximize student engagement/interest in the subject.
• regularly assessed (but not necessarily graded) for usable data for teachers, students, and parents.
• appropriately differentiated according to accommodations.
• coordinated by each grade level team with regard to overall load and the time guidelines below.
• regularly communicated to students and parents through weekly updates and classroom websites. Guidelines: Each grade level has identified the cumulative amount of time their students should spend on work outside of regular class time. The target is the amount of time the students will spend, on average, each night. The ceiling is to be used as one way to signal whether students are spending too much time on homework. Students and parents are encouraged to communicate with the advisor or Middle School learning specialist if the student is spending, on a regular basis, less than the target time or more than the ceiling time to complete homework.
Grade Target Ceiling
5th 1 hr. 1.5 hrs.
6th 1.25 hrs. 1.75 hrs.
7th 1.5 hrs. 2 hrs.
8th 1.5 hrs. 2 hrs.
Please note that students who are enrolled in accelerated courses and/or take courses in addition to the typical course load (i.e., before school Latin) will likely need to spend more time on homework than the stated target. Further, students are expected to regularly read independently-selected books/reading materials, effort that will be in addition to the stated guidelines above. The English department communicates those requirements and teachers consult with students to set individual reading goals/expectations. Grade levels and individual teachers will provide guidance as to the type of parental involvement that is appropriate. In general, parents are asked to refrain from assisting their children with the completion and/or correction of assignments, as they are meant to measure students’ independent ability. Instead, we ask that parents support their children’s homework efforts by:
• ·directing children to their teachers’ web pages for assignment events/deadlines and other resources
• ·providing a quiet, distraction-free environment
• ·supervising work time to promote efficient, on-task behaviors
• ·engaging children in conversations (outside of work time) about their learning
• ·encouraging children to contact teachers and attend Office Hours when additional instruction or support is needed
ACADEMIC SUPPORT • Tutorials (extra help sessions) for students during the school day may be arranged between the student and the teacher.
Additionally, Middle School teachers are available for office hours according to the published schedule, and students are
encouraged to seek out extra help when needed. Office hours take place in the CLC in Legacy Hall, either 7:20-7:55am or
3:30-4:15pm. Tutoring (a program of individual teaching and support for a fee) by Trinity teachers is not permitted during the
regular school day. Also, Trinity teachers may not tutor students they are currently teaching, either on campus or
elsewhere.
• Non-Trinity tutors may be authorized to work on campus during the regular school day with permission from the Division
Head. Any outside tutors who work regularly on Trinity’s campus are subject to the same background checks as all Trinity
employees. They must also follow direction from Trinity staff regarding tutoring location and must follow procedures
during emergency situations. Payment of tutors is the sole obligation of the parents and in no way obligates Trinity or the
Board of Trustees. Parents are responsible for notifying tutors of all student schedule changes. Tutors must sign in at an
office and wear a visitor badge every time they are on campus.
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PROMOTION AND RETENTION Contracts for the following school year are sent to families of current students in the spring with a firm deadline for return. The Board of
Trustees votes each year on the rate of increase for the tuition and fee schedule, and each current and applicant family is notified of the
increase before the contract deadline.
Once a student is accepted at Trinity, it is the intention of the school to reserve a place for the student from year to year. However,
advancement into the next level is subject to the student’s readiness for advancement as determined by a student’s demonstration of
sufficient academic and social growth to meet the demands of the next grade, the child's behavior being within expectations, and the
family's continued commitment to a positive relationship with the school. While one of the benefits of a Trinity education is individual
attention, a student is at risk for non-promotion to the next grade and/or non-continuation at the school if he or she fails to meet the
above criteria, and/or if he or she required an extraordinary and excessive amount of individual time and attention from the teachers. If
the school recommends testing or counseling of a student and that recommendation is not honored; or if behavioral problems become
extreme; or if financial obligations are consistently not met, the school reserves the right to deny re-enrollment to any child at the
discretion of the Division Head and/or the Head of School.
Trinity reserves the right to insist upon the immediate withdrawal of any student whose presence is considered by the school to be
detrimental to the best interest of either the student or the school. Trinity also reserves the right to deny re-enrollment if a student’s
actions are determined to reflect poorly on the school.
In all cases where promotion is in question, the school will initiate contact with the parents as early as possible, so that alternate
educational arrangements may be made.
PROMOTION AND GRADUATION REQUIREMENTS
Middle School students (grades 5-8) are required to successfully complete full-year courses in English, math, science, and social studies
(known as the core academic subjects) in order to advance to the next grade. Though foreign language courses are also considered
academic subjects at Trinity, students with diagnosed learning differences may be exempt. To graduate at the end of 8th grade, students
must have passed (70 or above) the core academic subjects for each year they attended Trinity, or have completed remedial coursework
and demonstrated required levels of mastery, as approved by the division head. Students who successfully complete Integrated Math 1,
Integrated Math 2, Latin I, and Spanish I and 2 receive high school credit from Trinity, though placement, as well as awarding of credits
and values for grade point averages, are determined by the admitting institution. Students may also graduate “with distinction” by
completing the required number of community service hours.
RECORDS AND TRANSCRIPTS All requests for transcript release, including immunization records, prior years’ grades, current report cards, etc., must be in writing from
the parent(s) or guardians of an enrolled or former student. These written and signed requests, once received by the school, will be
directed to appropriate staff to process. After receiving a request, staff will inform the school’s Chief Financial Officer (CFO) of the
request in writing and will be directed to either release transcripts or to hold the request pending all financial obligations to Trinity
Episcopal School first being met. The CFO will inform the Head of School of any denied requests (transcript held). Please allow three
school days to process transcript requests.
ACADEMIC POLICIES
MIDDLE SCHOOL TEXTBOOKS
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Textbooks are the property of Trinity Episcopal School. All textbooks must be returned in good condition at the end of the academic
year. A replacement fee will be assessed for any textbooks that are damaged or not returned. Workbooks, novels, and other books that
students are allowed to write in are the property of students and do not need to be returned or replaced, if lost, unless these same texts
will be used the following year by the same student.
ACADEMIC HONESTY & INTEGRITY We strive to build a school community where everyone’s best efforts are respected and celebrated. Academic honesty is at the heart of
Trinity Episcopal School and is expected of all students at all times. Accepting responsibility and credit for one’s own work is at the core
of academic honesty. Violations of academic honesty and integrity will result in disciplinary action.
STUDENT LIFE
DAILY CHAPEL
Attendance is required at daily chapel services for students, faculty, and staff. Grades K-4 service: 8:05am and grades 5-8 service:
9:50am. Parents and special friends are welcome to attend either of our two services. All-school Chapel services begin at 8:05am and are
held in the Hill Chapel.
COMMUNITY SERVICE To graduate with distinction, Middle School students must complete at least 30 hours of community service between 5th and 8th grades.
For students who join Trinity after 5th grade, the following scale is used to determine eligibility for distinction: 25 hours for three years
as a Trinity student, 20 hours for two years, and 15 hours for one year. Students must log their service hours on their portal.
EXTRACURRICULAR ACTIVITIES
After-school, evening, and weekend school-sponsored activities – either on campus or held at other venues – are considered an
extension of the school day. Students must attend a minimum of three academic classes in order to participate in/or attend an
extracurricular activity on any given school day. Students are expected to: 1) behave in a manner consistent to what is required of them
during the academic school day; 2) respect school property; and 3) dress appropriately for the activity. Upon completion of any activity,
students will only be permitted to leave with a parent or guardian. Extracurricular activities include: athletics, clubs, school-sponsored
academic competitions, service projects, school parties, and most other school events that take place after the close of the regular
school day. Middle School students who wish to attend on-campus extracurricular events must have a note from their parent or
guardian, or be accompanied by an adult who has agreed to supervise.
VISITORS TO CAMPUS Adult visitors must sign in at the main reception desk in Unity Hall; non-parent visitors will be issued a visitor badge, which they should
wear at all times while on campus. Parent visitors will be issued a parent badge, which they should also wear while on campus. Lower
School parents visiting campus for daily chapel do not need to sign in, but if they plan to remain on campus after chapel, they should
visit the Unity Hall reception desk to sign in and receive a badge. Middle School parents should not enter a classroom without
permission from the division head. When picking up a student early from school or delivering student possessions, parents are asked to
check in at the reception desk in Unity Hall and allow school personnel to assist them. Student visitors are not allowed unless they are
applicants to the school for the following school year or have special permission from the division head.
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STUDENT EXPECTATIONS AND CONDUCT
DISCIPLINE IN THE LOWER SCHOOL
When dealing with young children, it is the belief that discipline should be more instructive than punitive in order to help children
change the behavior that created the difficulty in the first place. Therefore, whenever possible and appropriate, counseling with children
involved will always be the first effort made to correct the behavior. Other consequences may be applied in relation to the offense
committed, but all actions are based on individual children’s needs.
Consequences may include, but are not limited to:
• A verbal reminder
• Relocation of the student within the classroom or to the school office
• Phone call or email to parents about the issue
• Conference with parents, student and administrators
• Denial of privileges or participation in activities or events
• Suspension or expulsion from school
DISCIPLINE IN THE MIDDLE SCHOOL
Trinity uses a Character Pledge and an Honor Code as a teaching tool for students as they learn and master the behaviors expected of
them.
Trinity Character Pledge
The following Character Pledge embodies the moral vision of the Trinity community:
“We, who are stewards of the Trinity community, seek to live lives of good character. We believe that good character grows from daily
acts of honesty, respect, responsibility, and compassion. We pledge ourselves to develop these ideals with courage and integrity,
striving to do what is right at all times.”
Trinity Honor Code
The Honor Code is designed to create an environment that promotes strong values centered on respect, trust, kindness, pride, and a
strong work ethic. As stewards of the Trinity community, each student is expected to abide by the Honor Code and notify teachers and
administrators if a fellow Trinity student is violating the Honor Code.
• A Trinity student will not lie.
• A Trinity student will not steal.
• A Trinity student will not cheat.
• A Trinity student will not plagiarize.
• A Trinity student will not show disrespect toward others .
Although Honor Code violations can encompass many forms of misbehavior, lying, cheating, stealing, plagiarism and flagrant disrespect
are some of the most serious violations.
Lying Incudes:
Either not telling the truth or twisting the truth to serve one’s own purpose. A Trinity student accepts responsibility for his/her own
actions and is willing to accept the consequences for their own behavior.
Stealing Includes:
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Taking anything that belongs to another student, faculty, or staff member. This includes school supplies, lunch items, P.E. clothes, items
from the Lost & Found bins, and personal possessions belonging to others. A Trinity student will respect the property and boundaries of
others and the community.
Cheating Includes:
• Copying someone’s homework
• Allowing someone to copy your work
• Getting answers from the back of the textbook and submitting them as if you had done the work yourself
• Programming formulas, equations, or words into the memory of a calculator or handheld computer device
• Giving or receiving help on a test by using unauthorized notes (i.e., using a “cheat sheet” of any kind), talking to or showing
work to another person during the test, or talking about the test with someone who has not yet taken it
Plagiarizing Includes:
Plagiarism is defined as the act of borrowing another person’s work and presenting it as one’s own. The following is a clarification
between legitimate and illegitimate use of source material.
• Direct word-for-word quotations – both quotation marks and a citation are necessary
• Restatement of someone else’s ideas, conclusions, or explanation (i.e., summary of an encyclopedia entry, magazine article, or
specific assistance given from another student or parent) – if the information clearly comes from a specific source, a citation
should be used and the work quoted may be included in a work cited list or bibliography
• The risk of plagiarism is not only limited to print media; online sources must also be cited - writers must verify information
found on websites and credit the appropriate sources with citations
Disrespect Includes:
Any actions that are demeaning, are contemptuous, and/or show disregard for the feelings of others are considered disrespectful. A
Trinity student will respect the feelings of others and be ever mindful of the ways in which they communicate with others
Consequences and Penalties of Character Pledge and Honor Code Violations
While it is our expectation that students will strive to live by the Character Pledge and Honor Code in their daily conduct at Trinity, we
recognize that our students are learning to be self-disciplined and learning about what it means to live in a community. Therefore,
systems and structures, as outlined to students in the Behavior Tree published online, are in place to use as self-discipline is developed.
• Plan of Amends: If conflicts arise, students and teachers will work together to address the situation. Generally, the student
involved will attend detention during activity period or after school, where they will be encouraged to devise a plan of amends,
either by him or herself, or with the assistance of their advisor or the Middle School Dean. The student may also be required to
give back to the community through service. A copy of the plan of amends will be sent home for parents to review.
• When above efforts are insufficient or for certain behaviors needing more severe consequences including suspension (in-
school or out-of-school) or expulsion, the student is referred to the Dean of Students and Middle School Head.
Behaviors include:
• Endangering others by fighting, bullying, harassment (verbal, physical, sexual, etc.), or endangering one’s self by leaving
campus, skipping class, or being in possession of weapons, drugs, or alcohol
• Dishonesty within the community, including lying, stealing, vandalism, or violations of academic integrity
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• Flagrantly disrespectful or obscene behavior
Student Responsibility When Observing an Honor Code Violation
Allowing a violation of the Honor Code to go unchallenged weakens the effectiveness of the code. Students must not, therefore, remain
passive when observing or being aware of an Honor Code violation. Report the offense directly to the teacher involved or to the
Division Head or Dean of Students.
Guidelines for Civility
Trinity’s Middle School students strive to create and sustain an environment where all community members can live with mutual respect
and dignity.
Bullying, Fighting, and Hazing
All types of initiations/hazing or harassment are prohibited. This includes, but is not limited to, any action or threat which involves
forcing a student to do something against his/her will, which involves humiliation or embarrassment in person, written form, or through
the use of social-networking site, tampering with another student’s property, or any activity which is intended to cause harm or
discomfort. Violation of this policy will result in comprehensive communication between parents and the school, and may result in
suspension or expulsion.
Fighting and excessive horseplay are not permitted. All students involved in a fighting or horseplay incident will be disciplined. The
nature of the discipline will depend on the severity of the offense, prior actions, and any pattern of behavioral issues. The student(s)
may be subject to suspension or expulsion. Parents will be contacted.
Bullying is:
• Aggressive or overt behavior that is intended to hurt, control, intimidate, or humiliate the target
• Carried out repeatedly over time
• Occurs in relationships with a power imbalance
• Can be physical, verbal (including electronic, texting, email, social media, etc.) or emotional
Examples include, but are not limited to, repeated incidences of name-calling, taunting, belittling, cruel criticism, racist slurs, personal
defamation, malicious rumors, anonymous notes; poking, pinching, scratching; taking, destroying, or hiding property; ignoring, isolating,
excluding, or shunning. Bullying is not tolerated; students will be held accountable and report directly to the Dean of Students or
division head for consequences.
Cyberbullying
Bullying also can happen online or electronically. Cyberbullying is when students bully each other using the Internet, mobile phones, or
other forms of technology.
Examples:
• Obscene or suggestive remarks, jokes, verbal abuse, or insults
• Display of explicit, offensive, or demeaning materials
• Sending text, email, or instant messages about others in blogs, on websites, or on social media
• Using someone else’s user name to spread rumors or lies about someone
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DRUG AND ALCOHOL STATEMENT The possession or use of drugs (including alcohol, tobacco in any form, or any other controlled substance), except as prescribed by a
physician as stated in the “Medication” policy in this handbook, is prohibited at school, before school, or at any school-related activity.
Any student possessing or using drugs face possible suspension or expulsion.
OTHER IMPORTANT STUDENT CONDUCT EXPECTATIONS
FOOD AND BEVERAGES ON CAMPUS • Soda or other high-caffeine drinks are not allowed.
• Drinks and snacks must be packed away after snack and lunchtime.
• Candy and gum are not allowed, unless supplied by a Trinity teacher or staff member.
• Students may eat in designated areas only.
• Messy foods, such as popcorn, unshelled peanuts, sunflower seeds, etc. are not allowed.
• Students are expected to clean up after themselves if spills occur and to put waste in the proper waste container.
• Please do not send snacks or desserts to the classroom to celebrate birthdays or special events unless approved by teacher or
advisor.
• In the event that a student forgets to bring lunch to school, parents should allow the student to purchase a school lunch. Lower
School parents may deliver a packed lunch to the classroom, and Middle School parents may drop lunch off at the main
reception desk.
• Lunches from "fast-food" establishments are prohibited.
HALL PASSES
Middle School students may not leave class or designated activity areas without permission of a teacher or administrator. When going
somewhere other than the restroom, water fountain, or a locker, Middle School students must get written permission in the form of a
hall pass. Students found wandering or hanging out in non-designated areas will be referred to the Middle School dean.
TELEPHONE USE, CELL PHONES AND PAGERS Cell phones and pagers may not be used during the school day for any reason, including texts and during carpool. A student wishing to
contact home must gain permission from his/her classroom teacher or an administrator first. Students wishing to contact home must use
an office or classroom phone. Cell phones used during school hours, or that ring in class or other areas of the campus, will be
confiscated and returned to a parent by appointment with the Dean of Students.
ELECTRONICS AT SCHOOL Gaming devices (GameBoy, etc.) and MP3 players (iPods) may not be used during the school day for any reason unless permission is
given by the Dean of Students. These devices will be confiscated and only returned directly to parents. Middle School students may use
electronic readers during designated independent reading times, and may use their school-issued laptops for academic purposes only.
SCHOOL LOCKERS Any expensive or irreplaceable items including jewelry, significant amounts of money, electronic devices, toys, etc. should not be
brought to school. Lockers are the property of the school, and the school is not responsible for lost or stolen items. Administrators and
faculty have the right to search lockers at any time. Students should keep their lockers in an orderly fashion, clean and free of damaging
marks, stickers, adhesives, open containers, glass bottles, etc., and they are not to change lockers without permission from the Dean. No
student may open another student's locker. With permission from the owner, a student may borrow another student’s property (books,
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calculators, pens, etc.) but still may not open the locker. Students in grades 6-8 may use the school-issued locks to secure their locker;
combinations must be recorded with the Dean. Students who use lockers in grades 3-5 may not use locks, with the exception of gym
lockers in grade 5. Coaches will instruct students on procedures for the use of gym lockers. Athletic gear that doesn’t fit in the student
locker must be kept in the gym (grades 6-8 in locker rooms and grade 5 on the stage).
ELEVATOR USE The elevator may be used by students only with the permission of teachers or administrators.
SOLICITATION AT SCHOOL No solicitation is allowed on campus for projects or fundraisers without the express permission from the Director of Advancement.
IMPORTANT PARENT INFORMATION
COMMUNICATION
Parents are welcome to call the school at any time to ask questions, to share information or to express concerns. The school phone
number is 512-472-9525. If office staff is unavailable, the recorder will take a message and calls will be returned as soon as possible. The
fax number for Trinity is 512-472-2337.
In addition, parents may reach staff and faculty via email at their individual Trinity email addresses listed on the portal. Parents may
also leave a voicemail for faculty during the school day. Faculty phone numbers are available on the Trinity website. Faculty will make
every effort to respond to parent communication via phone or email within 24-36 hours; however, please include the school
receptionists or other appropriate administrators for time-sensitive messages. Please respect that the faculty’s first priority is to be
present with their students during the school day.
If you need to touch base with your child during the school day, or get a message to them, please contact Sarah Burgess at
[email protected] (grades 6-8) or Susan Sealy [email protected] (grade 5) and Mitzi Easley [email protected]
(grades K – 4). So that classroom interruptions are kept to a minimum and the academic integrity of each class is preserved, please only
make contact with your child at school when extreme circumstances arise.
PARTIES Birthdays for Lower School students are celebrated in chapel. Please do not send party snacks or treats to the classroom. In the Lower
School, each grade level decides at the beginning of the school year on a minimal list of classroom parties. These parties are planned and
presented by parents who have signed up for them; we encourage parents to keep the parties simple, low-key, and age-appropriate, and
consistent across the grade level. Parents are asked not to bring gifts for the class on lesser holidays.
In the Middle School, parties are generally held within advisories or by the entire grade. Advisory parents will be asked to help with
planning and implementation of parties. If a parent wishes to deliver a snack in honor of a Middle School student’s birthday, he or she
should coordinate with the advisor.
Private Parties: Invitations to private parties may not be distributed at school unless the entire class is invited.
GIFT GIVING Classroom or teacher gifts obtained through parent solicitation of other parents are not allowed.
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VALUABLES AT SCHOOL/LOST AND FOUND In general, all valuables should be left at home. All belongings such as book bags and clothing should be marked clearly with the
student’s name. When a student brings personal property from home for a specific event (e.g., for “show and tell”), it should be clearly
labeled. Please check in the office/front desk and the lost-and-found bins in each academic building and/or the gym to reclaim lost
items. The school is not responsible for items lost or stolen on campus, and public notification will be given prior to donating unclaimed
items to charitable organizations.
STUDENT UNIFORM POLICY All students at Trinity are required to wear uniforms every day unless specific permission has been given otherwise by the
administration. Full uniform requirements and options are available on the school website. All Trinity students are required to wear the
dress uniform every Monday unless announced by the Head of School, division heads, or deans. Fridays are Tornado spirit days when
students may wear an approved Trinity t-shirt with their regular school bottoms. Approved t-shirts include only those sold by the Spirit
Store, the Fine Arts Department, and the Athletic Department. On occasion, the school will have non-uniform or special attire days
including wearing certain t-shirts promoting extra-curricular activities. These will be announced in advance with stated restrictions.
CLOTHING ON FREE DRESS DAYS
On designated dress-down days, students may wear casual, out-of-uniform dress that is school appropriate. To ensure that the learning
environment is preserved, we ask that students follow the guidelines below, and avoid wearing distracting or inappropriate clothes.
Please do not wear:
• Torn or ripped clothing, including cutoff shorts (including clothing that was purchased ripped or frayed)
• Clothing that does not fit properly, or is excessively baggy, too short, too tight, or too revealing. Slacks, shorts, skirts, etc. must
be worn above hip level and pants may not drag on the ground. Undergarments must not be visible.
• Clothing with writing that refers to alcohol, drugs, sex, or contains offensive images or language
• Spaghetti straps, halter tops, muscle shirts or shirts that reveal one or both shoulders or the midriff
• Mini-skirts or short shorts (must be finger-tip length)
• Pajamas (except on announced pajama days)
• Spandex or thin leggings without tops that provide appropriate coverage
• Hats
• Flip-flops, Crocs, house slippers
• Unnatural hair attachments, color, or streaks
• MS Only: PE clothing, sweatpants, or athletic/running attire may not be worn during the academic day for free dress. PE attire
may be worn only during PE or when specially requested for a particular event.
Uniform and Dress Code Violations
Students not in compliance with the dress code will be reminded in the following ways:
1. Students will be reminded of the dress code by faculty,
2. A warning will be given to a Middle School student by the Dean of Students, and, depending on the nature of the infraction, the
student may be given appropriate clothing to change into.
3. Patterns of dress code noncompliance will be addressed with parents through email or phone messaging. Middle School
students may additionally lose free dress privileges or be assigned detention.
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ACCEPTABLE USE GUIDELINES FOR TECHNOLOGY
Trinity Episcopal School provides technology resources to students and staff for educational and administrative purposes. We believe
that when used appropriately, such tools can enhance a student’s ability to assess information and think critically, develop visual
literacy and collaborative skills, and design real-world solutions to real-world problems. Resources include laptops, computer software
applications for productivity tasks and media creation, Internet access, password-protected online research databases and learning
environments, interactive white boards, document cameras, projectors, digital and video cameras, microphones, headphones, and
printers. All users are expected to use the devices, networks, and any virtual educational environments (such as the austintrinity.org
portal or Trinity Google Apps for Education accounts) in a responsible and ethical manner that furthers education and instruction and is
consistent with Trinity’s mission to nurture every student intellectually, physically, emotionally, and spiritually.
Below are guidelines for successfully using technology in your role at Trinity. Every member of the community is accountable for
abiding by these guidelines and upholding the highest standards of academic integrity. In cases where these guidelines are violated and
the standards of integrity are not being met, the technology staff and administration may withhold privileges and explore further
disciplinary action. It is inappropriate to engage in use that would be unlawful under state or federal law. Some severe cases, such as
hacking or forgery, can result in expulsion from the community or criminal prosecution. These guidelines may be revised periodically
and every member of the community will be accountable for understanding the content and interpreting it reasonably. If there is
uncertainty about how to interpret a guideline in a specific situation, an individual is responsible for addressing his or her concern with
a member of the technology staff and/or administration to gain clarity.
1. Understand Copyright & Plagiarism
• Plagiarism is the representation of someone else’s words or ideas as your own and it is a serious academic offense. Avoid
plagiarism by placing quotations around excerpted text and crediting all sources (books, websites, videos, photos, songs, etc.)
• Avoid copyright infringement by obtaining permission to copy and distribute resources or operating within “Fair Use” guidelines
that permit educators and students to use content for learning purposes in an academic setting.
2. Publish Safely and Ethically
• Unauthorized disclosure, use, or distribution of personal identification information regarding students or employees (i.e. home
address, telephone number, or credit card number) is prohibited.
• Do not digitally distribute via e-amil or posting to the Internet (for example, Instagram) any picture or video of any member of
the community without his or her permission. Use discretion when sharing pictures to internal Trinity groups via the
austintrinity.org portal.
• Do not publish student last names within any documents or in the file name.
• Students must obtain permission from a teacher or administrator before publishing any content to the Internet (text, videos,
audio podcasts, etc.). They will assist you in assessing the reputation and safety of the environment and determining
appropriate security settings.
• Do not post, forward, or distribute threatening, racist, harassing, excessively violent, or obscene material. The same general
code of conduct for the Trinity community applies online as well as in person.
3. Avoid Political or Commercial Use
• Do not use Trinity technology resources for commercial activities or for commercial gain.
• Advocating for or against a political candidate, office-holder, political party, or political position is prohibited, unless the
political content is related to a class assignment.
4. Do not Tamper, Hack, or Forge
• Accessing, reading, deleting, copying, or modifying the electronic mail or stored documents of other users, regardless of where
the message is displayed or stored, is an offense, punishable by law.
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• If you come upon a shared computer (for example, common space workstations or cart laptops) where someone has neglected
to logout, you are expected to log the account out on his or her behalf.
• “Hacking,” i.e., attempting unauthorized access to any computer within or outside the school, is prohibited.
• Forgery of e-mail messages and knowing transmission of unsolicited junk e-mail chain messages are prohibited.
5. Use Caution in Downloading, Installation, and Storage
• Installing or copying software to or from school computers without permission is prohibited and directly violates Trinity’s
software licensing agreements.
• Never open e-mail attachments or download files from unknown sources, even when forwarded by a friend, as these files may
contain viruses.
• Do not download unauthorized applications or applets from the Internet without permission.
• Do not access proxy servers.
• Do not store personal files including music, video, and photos on the school’s computers or network servers.
6. Avoid Recreational or Social Use
• Social and recreational use of technology that is not directly overseen by a teacher for the purposes of a class activity is strictly
prohibited. This includes, but is not limited to, social media networks (including the austintrinity.org portal), texting, online
games, and streaming media such as music, radio broadcasts, or video.
• Do not allow the tools to be a distraction from class discussions or tasks at hand.
• Students and faculty are not permitted to be “friends” on any social networks outside of official Trinity sponsored sites, pages or
“fan” pages.
7. Preserve Resources
• Printing non-school related files, printing in excessive quantities, or monopolizing a printer is prohibited.
• All equipment must be handled with the greatest of care. Be especially cautious about fluids, transport, and booting up and
shutting down properly.
• Do not capture or store inappropriate or otherwise harmful pictures, video, or sound on any school devices.
• Use of personal technology at Trinity during the school day is prohibited (with the exception of the e-reader in the Middle
School). This is to limit distractions and to protect the integrity of the school’s network and data. Prohibited devices include but
are not limited to items such as iPods, iPhones, cell phones, smart phones, Blackberrys, mp3 players, laptops, and netbooks.
Certain items that are allowed are e-reading devices. This is to include the Kindle, Nook, iPad, Sony e-reader as well as e-
reading devices from Bookeen, Kobo, Condor and many others. If you have a question about whether a certain device is allowed
please ask the Head of Middle School, Director of Technology or any Middle School teacher.
CLICK HERE TO SIGN AND SUBMIT THE ELECTRONIC ACKNOWLEDGEMENT FORM. ALL FORMS MUST BE
RECEIVED BY TUESDAY, SEPTEMBER 8.
ATHLETICS HANDBOOK 2015-2016
PHILOSOPHY
We believe that athletics is an integral part of the full experience at Trinity Episcopal School. The opportunity to participate in
interscholastic athletics is offered to all Middle School students (grades 5-8) regardless of skill or experience. Through participation in
athletics, students are provided the opportunity to represent their school with pride and to develop a deepened sense of school spirit.
Interscholastic athletics is a co-curricular program at Trinity. The Physical Education and Athletics Department works in concert with the
academic departments to promote the physical, mental, spiritual and emotional growth of all students. We are committed to excellence
and we strive to provide every student with an environment in which to succeed.
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The Athletics Department seeks to hire qualified coaches to instruct sport-specific skills and values. Our coaches are teachers first and
strategists second; the practice area is their classroom. While it is inherent in competitive athletics to strive for victory, that is only one
criterion in determining a team’s success. Helping a team reach its maximum potential athletically and personally is the ultimate goal.
Coaches teach life lessons by fostering the development of four important relationships.
Relationship to Team – Putting the team first, understanding the team is each individual person’s responsibility and learning to work
within a group and collaborate in achieving goals. Learning self-sacrifice in the name of team.
Relationship to Teammates – Working with teammates to achieve a common goal. Developing the skills to communicate and
collaborate effectively with others.
Relationship to Coach – Fulfilling a role as defined by the coach and trusting that the coach knows what is best for the team.
Respecting and working with authority. Developing self-confidence to communicate with an authority.
Relationship to Self – Opportunity for leadership. Learning to persevere through adversity: demanding practices, disappointing
performances and controversial calls by officials. Striving for continual improvement. Challenging oneself to set personal goals and
strive to achieve them. Taking pride in one’s work and striving for excellence in all efforts. Building character by developing the values of
humility, sportsmanship, hard work, self-discipline, dedication and commitment to team.
Each student is responsible for developing these primary relationships. Participation in athletics helps instill values that benefit students
throughout life. We strive to develop in athletes a strong sense of self, confidence and the ability to communicate and collaborate with
others. In athletics, we have a unique opportunity to help students prepare for the future and begin to develop these crucial traits. We
seek to foster the development of the whole person through participation in the athletics program.
SPORTS OFFERED
SPORT AVAILABLE TO SEASON
Volleyball Girls 5-6; 7-8 Fall
Flag Football Boys 5-6 Fall
Tackle Football Boys 7-8 Fall
Cross Country Boys and Girls 5-8 (co-ed) Fall
Basketball Girls 5-6; 7-8 Winter
Basketball Boys 5-6; 7-8 Winter
Golf * Boys and Girls 5-8 (co-ed) Fall/Spring
Soccer Boys and Girls 5-6; 7-8 (co-ed) Spring
Lacrosse Girls 5-6; 7-8 Spring
Lacrosse Boys 5-6; 7-8 Spring
Track and Field * Boys and Girls 5-8 (co-ed) Spring
Tennis* Boys and Girls 5-8 (co-ed) Spring
*individual sports
Students may participate in one team sport per season and may also simultaneously participate in individual sports as scheduling allows.
Trinity may combine athletic teams with other schools on occasion to better provide participation opportunities.
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AUSTIN INTER-PAROCHIAL LEAGUE (AIPL)
Trinity Episcopal School is a member in good standing of the Austin Inter-Parochial League. AIPL events foster a spirit of fair play, good
fellowship, true sportsmanship and wholesome competition for boys and girls. The league consists of 20 private schools in the Austin
area.
Austin Jewish Academy St. Gabriel’s Catholic School
Austin Waldorf School St. Francis School
Brentwood Christian St. Ignatius Catholic School
Hill Country Christian St. Louis Catholic School
Holy Family St. Paul’s Lutheran School
Hyde Park Baptist School St. Stephen’s Episcopal School
Redeemer Lutheran School St. Theresa’s Catholic School
Regents School of Austin Texas School for the Deaf
St. Andrew’s Episcopal School Trinity Episcopal School
St. Austin Catholic School Veritas Academy
AGE ELIGIBILITY
To participate in AIPL competition at the elementary level (grades 5 and 6), students must be 12 or younger on September 1. To
participate in AIPL competition at the junior-high level (grades 7 and 8), students must be 14 or younger on September 1. Please notify
the athletic department if your child does not satisfy the age eligibility requirement, so we can petition the league for an exception.
Please notify the Athletics Department if your child is not eligible due to age so we can petition the league for eligibility.
MEDICAL FORMS – TACKLE FOOTBALL AND LACROSSE ONLY
Each student must have an updated Health and Emergency Contact form on file before participating in team tryouts. A physician must
sign the health form. Students will not be permitted to participate until we have this form on file. A physical is only required for tackle
football and boys lacrosse.
ATHLETICS FEES
There is an athletic fee associated with each sport a student plays. The fee helps offset costs for uniforms, equipment, officials, and
league fees. You may consult the business office for details.
COMMITMENT
Participating in athletics is a commitment. Once an athlete begins a season, it is our expectation that he or she honor that commitment
fully for the duration. It is our expectation that a player must be able to maintain at a minimum an 85% attendance in practices and
games to fulfill their commitment in order to participate in Trinity Athletics. Any athlete who withdraws from a sport (other than for an
excuse approved by the Athletic Director, such as injury or prolonged illness) will need to schedule a meeting with the Athletic Director
before participating in a future sport at Trinity. Students are given time during tryouts and preseason, before team selections, to decide
whether they want to make a commitment to participate on a team. A student maintains good standing with his or her team by attending
and being on time for all practices and games, making a positive contribution to the team, and fulfilling the role assigned by the coach.
TRYOUTS
Tryouts for fall sports (volleyball, flag football, tackle football) occur the week (or in some cases the week and a half) before school
begins. Please keep this time available when making summer plans. All students must go through the tryout process and/or pre-season
practices to participate in a sport. If a student is unable to take part in team tryouts but wants to participate, he or she must get
approval in advance from the Director of Athletics. Tryouts for winter and spring sports take place the week after the previous season
ends. Students must make their decision to withdraw or commit fully for the duration for the season before team selections are sent out.
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Students who withdraw from a team before the season ends and wish to participate in future seasons must meet with the Director of
Athletics.
TEAM SELECTION AND PLAYING TIME
In accordance with Trinity Episcopal School’s philosophy of athletics and our desire to see as many students as possible participate in
the athletics program, Trinity employs a no-cut policy. Tryouts will be held in each sport to determine appropriate placement and any
student who wishes to participate in a sport must go through the tryout process. Students will be placed on the team that is most
suitable for their experience and readiness. Every student who maintains good standing with his or her team will be given the
opportunity to take part in each competition. The amount of playing time each student receives is not guaranteed. All decisions
regarding team placement are made by the coaching staff. The coach will determine playing time and position with the goal of leading
the team to the best chance for victory in a match.
Please recognize that the Athletics Department hires qualified coaches with significant experience and expertise in their given sports.
The Athletics Department fully supports the coaches’ decisions regarding individual playing time, team strategy, team selection and
player positions. These matters are at the full discretion of the coach and should not be challenged. Please respect our coaching
professionals.
SPORTSMANSHIP
Good sportsmanship is paramount in the athletic program and is expected from everyone. Coaches, players, fans and parents will be
expected to demonstrate good sportsmanship at all times in all situations. In all of our dealings with one another—coaches, parents,
players, opponents, fans and officials—we, as a community, are called to represent Trinity Episcopal School with dignity, respect and
kindness.
CODE OF ETHICS FOR ATHLETES
• Represent Trinity Episcopal School, your team and yourself in an exemplary manner.
• Abide by the letter and spirit of the rules in all competitions.
• Demonstrate respect for opponents and officials at all times.
• Recognize and value the contribution of each of your teammates.
• Make a positive contribution every day in practice in an effort to help your team and yourself improve.
• Communicate directly with your coach regarding any team or personal issues related to participating in the athletics program.
• Seek to fulfill a role on your team as defined by your coach.
REMOVAL FROM A TEAM:
A student will be dismissed from a team if he or she:
1. Does not fulfill at least an 85% commitment in attendance to games and practices.
2. Exhibits behavior that is detrimental to the team.
3. Cannot maintain his or her academic performance as deemed by the Head of the Middle School, as well as his or her teachers
and parents.
ATHLETICS TEAM SCHEDULES
All athletic team schedules and directions to off-campus contests can be accessed at www.austintrinity.org. Please do not call the main
school phone number for this information. Practice and game schedules are traditionally posted at the end of tryouts. It is not possible
to obtain this information earlier as game schedules are set by the AIPL just prior to each season. Schedule changes are posted on
Veracross, so please be sure to check periodically for the most up-to-date information.
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PRACTICE SCHEDULES
5/6 grade: Teams will usually practice two days a week with one to two games each week. Practice days are determined at the start of
each season, depending on the number of teams fielded in each sport.
7/8 grade: Teams will usually practice three to four days a week with one to two games each week.
On occasion, the coach may call an extra practice on a Friday. Games are also scheduled on Fridays from time to time. If a coach calls a
Friday practice and a player has an already scheduled obligation, please communicate with the coach in advance.
ABSENCES
The Athletic Department requires that a student must arrive at school no later than noon to be eligible to participate in a practice or a
game on that day. A student who leaves school due to illness may not return later that day to participate in a practice or a game.
Any absence may result in diminished playing time. This is not done as a punishment, but rather in fairness to those who have regularly
attended practices and games. Playing time is at the full discretion of the coach. If a player cannot maintain a minimum of 85%
attendance, he or she may be dismissed from the team.
INJURY OR PROLONGED ILLNESS
If an athlete has incurred an injury or prolonged illness, please notify the coach. Please seek proper care and medical attention in a
timely manner. If an athlete is injured or sick, but intends to return during the season to participate the following is expected; the
athlete will:
1. Seek proper medical attention and therapy to care for the injury.
2. Attend practices and games, to the extent possible, to continue learning what is being taught and bonding with
the team.
3. Make certain to communicate with the coach about any absences.
4. Provide a written note of approval signed by the parent or doctor for return to full participation.
If an injury or prolonged illness prevents a player from continuing to participate in a sport, please provide a written note from a doctor
and communicate with the coach.
OUTSIDE SPORTS
We actively support area recreation programs. However, participation in Trinity athletics must take first priority over outside sports and other outside involvements. Participation in outside activities must not interfere with the commitment to represent Trinity in interscholastic athletics. Outside sports involvement cannot take the place of a student’s physical education requirement.
UNIFORMS AND EQUIPMENT
All school-issued uniforms and equipment must be returned within one week of the end of each team’s season. It is the student’s
responsibility to turn in his or her uniform to the Athletics Department. Parents will be charged for lost or damaged items. Uniforms may
only be worn during Trinity Episcopal School events and on game days.
TRANSPORTATION
Transportation to and from all sporting events, including games, practices and other related functions, will be the responsibility of each
student’s parents, unless otherwise stated. We encourage parents to organize carpools to help with transportation.
STUDENT PICK-UP AFTER PRACTICES AND GAMES
Coaches have been instructed to wait at the end of practices and games until all of their athletes have been picked up. Please be
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respectful and considerate of their time and pick up your child on time at the conclusion of each practice and game. After each game, the
coach will conduct a brief team meeting. All players are expected to participate in the meeting and to clean up the bench area before
they are dismissed. During this time, we request that you allow the team time to debrief. Please do not pressure your child to leave
prematurely.
FACILITIES
Requests for use of the Trinity facilities must be submitted to the Director of Auxiliary Programs for approval. Open gyms will be
conducted periodically for all members of the Trinity community. Open gyms are arranged for recreational play only. Organized team or
individual practice sessions should not be scheduled during that time.
Absolutely no food or drink is allowed in the gymnasium at any time.
TEAM PARENTS
We encourage involvement from parents in Athletics and one way to get involved is to serve as the team parent. Each team will solicit a
parent volunteer to act as the team parent. The team parent’s role is to assist the coach in facilitating logistics for the team. We ask that
all parents of athletes actively volunteer to fulfill essential roles for team events, such as carpool, scoreboard, snacks, etc. The team
parent will help organize these volunteer efforts as well as other events. Thank you in advance to our volunteers!
PARENTS’ ROLE
Parents play a crucial role in Trinity Episcopal School Athletics. Simply stated, we could not do it without you. We feel extremely
fortunate to have such an involved parent group willing and able to contribute. Thank you for your continued support of the athletics
program and all of our athletes and coaches.
Parents can best contribute to the athletic development and personal growth of their children in the following ways:
• Attend as many athletic contests as possible, encouraging and cheering on your child and the team.
• Support and facilitate your child’s full commitment to attend and be on time for all practices and games.
• Encourage your child to make a positive contribution to the team and support his or her teammates.
• Reinforce to your child the importance of fulfilling his or her role on the team as defined by the coach. Encourage your child to
be realistic about his or her role on the team and to take responsibility and pride in that role.
• Demonstrate to your child unconditional support of the coach. It is critical that your child maintain respect for his or her coach.
Keep any criticism between you and the coach.
Please be sure to introduce yourself to the coach to establish a friendly relationship and partnership. Trinity coaches work hard and put
a great deal of time and energy into caring for your children. Please be kind, courteous and appreciative of their efforts.
Middle School marks the time when children begin to gain independence and the natural separation between the parent and child
emerges. We want to nurture this transition and it is in this spirit that we ask the following:
• Please refrain from attending practices so that your child can develop a meaningful relationship with teammates and the coach.
If you choose to attend, please allow space to avoid being a distraction. If you are at the gym, please remain in the gym foyer. If
you are on the field, please remain in the bleachers or off to the side away form the field.
• On game days, please maintain distance from players and coaches beginning with pre-game preparations and extending until
the head coach dismisses the players after the post-game team meeting. This block of time is important for the players and
coaches to focus on the team and not the loving distractions of their adoring fans.
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In the event that your child has an issue to discuss with the coach, please use the following process for conflict resolution. We believe
this is a great maturation and learning opportunity to empower your child to be an advocate for him- or herself.
• Encourage your child to communicate directly with the coach. This is the optimal approach to resolution and is best for the
long-term personal growth of your child. In the vast majority of situations, the process should be successfully completed with
this step.
• Encourage your child to take responsibility for his or her own actions.
• If your child and the coach reach an impasse, you should then communicate with the coach.
• If you reach an impasse with the coach, the final step should be to set up a meeting with the Director of Athletics.
ATHLETICS BANQUET
An athletics banquet will be held in May to recognize our athletes and coaches. The following awards will be presented:
Coaches’ Award: Awarded to the player on a team that exhibits the following qualities: a positive attitude, strong work ethic,
teamwork, sportsmanship and a love for the game.
Trinity Triumph Award: Awarded to the athlete on a team that exhibits the greatest skill and aptitude in their sport.
Mia Hamm Award: Presented to the best all-around grade 8 male and female athletes who exhibit the qualities of leadership, skill,
work ethic, attitude and team spirit.
Trinity Tri-athlete Award: Awarded to all Trinity athletes who participate in team sports (not individual sports due to the substantial
commitment required for team sports that is not required for individual sports) in all three seasons, fall, winter and spring.