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MAGDALENA MUNICIPAL SCHOOL DISTRICT
2017-2018 Elementary Student Handbook
STUDENT HANDBOOK
2017-2018
MAGDALENA MUNICIPAL SCHOOL DISTRICT
201 Duggins, Box 24
Magdalena, NM 87825
Telephone: 575.854.2241
Fax: 575.854.2531
www.magdalena.k12.nm.us
Name:____________________________
Address: _________________________
City:________________Zip:________
Telephone: ______________________
THIS STUDENT HANDBOOK BELONGS TO:
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Contents DIRECTORY .................................................................................................................................................... 5
WELCOME ....................................................................................................................................................... 5
TO .................................................................................................................................................................... 5
2017-2018 Calendar ........................................................................................................................................ 6
GENERAL INFORMATION .............................................................................................................................. 7
ACCESS TO RECORDS ................................................................................................................................. 7
ADMISSION ..................................................................................................................................................... 7
ATTENDANCE - COMPULSORY LAW ........................................................................................................... 7
ATTENDANCE BELIEFS ................................................................................................................................. 7
BOARD OF EDUCATION MISSION ................................................................................................................ 7
BOARD OF EDUCATION PHILOSOPHY STATEMENT ................................................................................. 8
BOARD OF EDUCATION PURPOSE ............................................................................................................. 8
CAFETERIA ..................................................................................................................................................... 8
DISCIPLINE BELIEFS ..................................................................................................................................... 8
DRESS ............................................................................................................................................................. 8
EXPECTATIONS FOR STUDENT CONDUCT ................................................................................................ 9
EMERGENCIES/ACCIDENTS ......................................................................................................................... 9
EMERGENCY PREPAREDNESS PLANS ...................................................................................................... 9
GRADING SYSTEM ......................................................................................................................................... 9
IMMUNIZATION RECORDS .......................................................................................................................... 10
JURISDICTION OVER STUDENTS .............................................................................................................. 10
NAME/ADDRESS/TELEPHONE ................................................................................................................... 10
REGISTRATION INFORMATION .................................................................................................................. 10
SCHOOL ........................................................................................................................................................ 11
STUDENT RESPONSIBILITIES .................................................................................................................... 11
STUDENT RIGHTS ........................................................................................................................................ 12
ATTENDANCE POLICIES ............................................................................................................................. 12
ATTENDANCE ............................................................................................................................................... 12
ABSENCES .................................................................................................................................................... 12
EXCUSED ABSENCES ................................................................................................................................. 13
SCHOOL AUTHORIZED ACTIVITIES ........................................................................................................... 13
MAKE UP WORK ........................................................................................................................................... 13
OR .................................................................................................................................................................. 13
UNEXCUSED ABSENCES/TRUANCY ......................................................................................................... 13
PARENT/GUARDIAN NOTIFICATION .......................................................................................................... 14
ABSENCES .................................................................................................................................................... 14
TARDINESS ................................................................................................................................................... 14
INCENTIVES .................................................................................................................................................. 15
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APPEAL ......................................................................................................................................................... 15
GENERAL POLICIES .................................................................................................................................... 15
ANIMALS........................................................................................................................................................ 15
AREAS OFF LIMITS ...................................................................................................................................... 15
BAD WEATHER SCHEDULE OR SCHOOL CLOSING ................................................................................ 16
CHECK-IN/CHECK-OUT PROCEDURES FOR STUDENTS ........................................................................ 16
CHILD ABUSE/NEGLECT ............................................................................................................................. 16
DRESS ........................................................................................................................................................... 16
DRUG AND ALCOHOL FREE SCHOOL ....................................................................................................... 17
ELECTRONIC ................................................................................................................................................ 17
FIELD TRIPS ................................................................................................................................................. 17
GENERAL EXPECTATIONS ......................................................................................................................... 17
HABITUALLY DISRUPTIVE STUDENTS ...................................................................................................... 18
LATE ENROLLMENT ..................................................................................................................................... 18
LIBRARY ........................................................................................................................................................ 18
LOST, DAMAGED or STOLEN ITEMS .......................................................................................................... 19
OUTDOOR PLAY AREA ................................................................................................................................ 19
PARTIES ........................................................................................................................................................ 19
PARENT- TEACHER CONFERENCE DATES .............................................................................................. 19
PARENT SCHOOL CONNECTIONS ............................................................................................................. 19
PROGRESS REPORTS ................................................................................................................................ 20
RETENTION OF STUDENTS ........................................................................................................................ 20
PROMOTION STANDARDS .......................................................................................................................... 21
REPORT CARDS ........................................................................................................................................... 21
SCHOOL BUS REGULATIONS ..................................................................................................................... 21
BUS RIDING RULES ..................................................................................................................................... 21
STUDENT DEBTS ......................................................................................................................................... 23
ELECTRONICS POLICY/CELL PHONE USE ............................................................................................. 23
SCHOOL PICTURES ..................................................................................................................................... 24
STUDENT RECORDS ................................................................................................................................... 24
TEXTBOOKS AND SUPPLIES ...................................................................................................................... 24
TRUANCY ...................................................................................................................................................... 24
VISITORS....................................................................................................................................................... 24
WITHDRAWAL FROM SCHOOL ................................................................................................................... 25
BEHAVIOR and DISCIPLINE......................................................................................................................... 25
Information ..................................................................................................................................................... 25
LIST OF CONSEQUENCES: ......................................................................................................................... 25
STUDENT HEALTH SERVICES .................................................................................................................... 26
STUDENT/PARENT GRIEVANCES .............................................................................................................. 28
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GRIEVANCE FORM ...................................................................................................................................... 30
MAGDALENA ELEMENTARY SCHOOL ....................................................................................................... 31
ACKNOWLEDGMENT ................................................................................................................................... 33
APPENDIX A .................................................................................................................................................. 34
APPENDIX B .................................................................................................................................................. 35
Discipline Matrix ............................................................................................................................................. 35
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WELCOME TO
MAGDALENA MUNICIPAL SCHOOL
DISTRICT
The Magdalena Municipal School District is a Pre-K
through 12th grade school, which is housed on a single
campus. MMSD has a multicultural student population of
357. The ethnic structure of the district is approximately
47% Navajo, 29% Hispanic, and 24% Anglo or other.
Additionally, in 1988 the district implemented a four-day
week schedule to help address and accommodate students
who are bussed significant distances. Over half of all
MMSD students are bussed, with an average bus ride being
26 miles one way. The longest distance any one student has
to travel is 70 miles one way.
The Village of Magdalena is located on the edge of the
Cibola National Forest, at the base of the Magdalena
Mountains in central New Mexico. The nearest city is
Socorro located 26 miles to the east, Albuquerque, New
Mexico’s largest city, 100 miles to the northeast.
Magdalena’s population is approximately 1,100 and reflects
the community’s unique history as a mining town and as one
of the largest cattle shipping centers west of Kansas City. Its
nickname, “Trail’s End,” is an enduring reminder that for
nearly 70 years (1890s-1960s) Magdalena was the end of
the trail for cattle drives originating from Arizona to
southern Colorado.
Today the community’s principal industries consists of
education; the federal government in the form of the
National Forest Service; the National Radio and Astronomy
Observatory, which operates the Very Large Array (the
world’s largest radio telescope) located on the San
Augustine plains 25 miles west of Magdalena; the Bureau
of Indian Affairs which operates a charter school and Indian
Health Services clinic on the Alamo Navajo Indian
reservation; and, finally ranching. The public school district
is the largest employer.
The Alamo Navajo reservation is located 29 miles north of
Magdalena, and is a vital part of the community at large.
Although Alamo is a Chapter of the Navajo Nation, it is
located approximately 200 miles southeast of the largest
reservation in Arizona. Because of their isolation, the
Alamo people have maintained a unique traditional and
linguistic heritage. The Alamo band is the only living Native
American group who is a blend of Navajo and Apache
tribes. The Alamo dialect (Navajo) is predominate in the
homes and in all tribal government, religious, social, and
cultural interactions.
DIRECTORY Magdalena Municipal School District K-12
Telephone: (575) 854-2241
Fax: (575) 854-2531
Superintendent/Elementary Principal/504
Coordinator/Activity Director
Dr. Glenn Haven ext. 8013
Superintendent/Board Secretary/District Receptionist
Ms. Evanna Cheromiah ext. 8001
Curriculum/SAT Coordinator/Fed State Programs
Ms. Keri James ext. 8009
Middle & High School Principal
Mrs. Leslie Clark ext. 8014
Business Manager
Mrs. Dorothy Zamora ext. 8007
Athletic Director
Mr. Jory Mirabal ext. 8185
Special Education Coordinator
Mrs. Jennifer Armstrong ext. 8010
Information Technology Specialist
Mr. Jacob Mow ext. 8005
Elementary Secretary (K-5)
Mrs. Kim Milligan ext. 8006
Maintenance/Custodial/Security Supervisor
George Montoya ext. 8032
Middle & High School Secretary
Ms. Antonette Romero ext. 8011
Registrar
Mrs. Renee Baca ext. 8004
School Nurse
ext. 8030
Student Advocate
Mrs. Brittany Martinez ext. 8041
SPED Secretary
Mrs. Kim Milligan ext. 8006
Student Director/Guidance Counselor
Mrs. Rebecca Apachito ext. 8002
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GENERAL INFORMATION
ACCESS TO RECORDS In accordance with the Family Educational Rights and Privacy Act (FERPA), parents/guardians
are guaranteed the right to see and control access to their student’s school records. Contact the
school’s counseling office or administration.
ADMISSION The school, unless otherwise provided by the Magdalena Municipal School, shall admit children
between the ages of five (5) and twenty-one (21) years of age and children (K-12) who reside in
the Magdalena attendance area who meet the requirements for enrollment in one of the grades or
programs offered by the school. Magdalena Elementary School shall admit children for grades
Kindergarten through the fifth (K-5th) grade. To be counted as a kindergarten student, a child must
be at least five (5) years old by December 31st.
ATTENDANCE - COMPULSORY LAW Every guardian of a school age child shall enroll the child in school for the entire school year, and
shall be responsible for the child’s attendance at all required class sessions unless the child has an
excused absence. (WMAEC, Chapt.2, Sec. 2.1). Every school age child is required to attend all
scheduled class sessions at the school in which the child is enrolled unless the child has an excused
absence. (WMAEC, Chapt.2, Sect 2.2) Truancy (unexcused absence) from the school and/or
individual classes will be reported to the District Attorney’s Office. Magdalena Municipal School
policy states that any student having (ten) 10 consecutive unexcused absences will be withdrawn
from Magdalena Elementary School. Reinstatement thereafter will only occur with the approval of
the Superintendent.
ATTENDANCE BELIEFS Continuity in the learning process and social adaptation are disrupted by excessive absences. In
most situations the work missed cannot be made up adequately. Students who have good
attendance generally achieve higher grades, enjoy school more and are more employable after
leaving school.
BOARD OF EDUCATION MISSION For everyone, a way to learn, grow, and succeed. The mission of Magdalena Elementary School is
to prepare and motivate students to discover their abilities and become self-directed, responsible,
thinking, contributing members in a modern multi-cultural society.
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BOARD OF EDUCATION PHILOSOPHY STATEMENT We endeavor to create an environment, which meets the needs of each student. We will encourage
and challenge the capabilities of students to achieve success in social, emotional, and intellectual
growth.
BOARD OF EDUCATION PURPOSE The purpose of Magdalena Municipal School is to develop graduates, confident and capable of
pursuing their dreams wherever they may go. To produce graduates who are able to use their
minds, are filled with hope, and have a belief in themselves. The Elementary School
Administration believe: (1) All students can learn and succeed, (2) success breeds success, (3)
schools control the conditions for success, (4) and the role of the school, along with the
parents/guardians and community, is to establish a commitment of excellence in education for our
children.
CAFETERIA Breakfast and lunches are provided to students in the cafeteria. Breakfast is served from 7:30 to
7:55 a.m. Elementary School lunch is served from 11:00 a.m. to 12:00 p.m. daily. The cost of a
school lunch for a non-student/visitor is $3.00. Students may bring their own lunch from home and
keep it in their classroom until lunchtime. Students may not leave campus for lunch unless
properly signed out by a parent or guardian.
All parents are requested to complete a free lunch application for their children.
DISCIPLINE BELIEFS It is our belief that in order for students to succeed in school, they must be provided with a safe
environment that promotes learning. A positive, pro-active approach to discipline promotes
success for students and heads off many problems before they start. At Magdalena Elementary
School we have high expectations of students, not only academically but also in the area of
behavior. An important part of our job is to help students develop self-discipline. Therefore, within
this handbook, rules have been kept to a minimum and expectations and consequences have been
clearly outlined. Discipline is the responsibility of EVERYONE in our school. Good discipline
and good teaching are synonymous, and students are encouraged to become self-disciplined and
behave with regard to both personal goals and concern for others.
DRESS CODE
The Magdalena Elementary School and the Administration feel that student dress is directly related
to success and safety in the schools. The dress code is an effort to provide the most conducive
learning atmosphere to further the educational process. It is our hope that parents/guardians will
join us in our efforts and assist us by ensuring that their student is properly dressed for success.
Please review the dress code guidelines under the general policies section.
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EXPECTATIONS FOR STUDENT CONDUCT Students and teachers at Magdalena Elementary School will be expected to exhibit conduct that is
acceptable to our community and to behave in a way that shows respect for all others in our school.
We strongly expect courteous, respectful behavior.
In all instances, students shall be expected to conduct themselves in keeping with the expected
level of maturity for an elementary school student, acting with due regard for the supervisory
authority given by the Magdalena Municipal School to all employees. All employees are given the
authority and are expected to share in the responsibility for supervising the behavior for students,
and for seeing that they follow the established rules of conduct.
EMERGENCIES/ACCIDENTS In the event of an emergency every attempt will be made to contact the parent/guardian if a student
requires immediate medical attention. Please complete the registration forms completely. In the
event of an emergency, it is important that we have a way to contact you. If we are unable to reach
you, your child will be discharged to an individual named on your emergency card, or in extreme
instances, the Marshal’s Office and EMS will be notified and your child will be transported to the
nearest hospital for treatment. (See Name/Address/Telephone)
EMERGENCY PREPAREDNESS PLANS Magdalena Elementary School has developed an emergency preparedness plan that will be
executed in a manner according to the type of emergency. The emergency plan deals with
emergency situations that may arise at school or in the Magdalena Community. Staff and
administration have been assigned specific responsibilities for the purpose of maintaining the
safety of all students. Students will be trained on the procedures and drills will take place during
the school year.
GRADING SYSTEM Currently, all students receive letter grades for their course work each quarter. The following
grading system represents the way grades are earned and what the grades mean:
KINDERGARTEN THROUGH SECOND (2nd) GRADE:
E – Excellent 90% - 100%
G – Good 80% - 89%
S – Satisfactory 70% - 79%
N – Needs Improvement 0% - 69%
THIRD (3rd) THROUGH FIFTH (5th) GRADE:
A – Outstanding/Excellent 90% - 100%
B – Above Average 80% - 89%
C – Minimum Competency Met 70% - 79%
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D – Below Average Work 60% - 69%
F – Competencies Not Met 0% - 59%
I – Incomplete Work Incomplete
IMMUNIZATION RECORDS Students transferring to or from another school district MUST have a copy of their updated
immunization record in order to enroll. Providing written verification of immunization to school
officials prior to enrolling is included in the Code of Federal Regulations, and no exceptions are
permissible. Students will not be enrolled without these records. Updated immunization records
are to be placed into the student files.
JURISDICTION OVER STUDENTS All officials, employees, and authorized agents of the school with responsibilities including the
supervision of students, shall stand “in loco parentis” (in place of the parent/guardian) with regard
to students. School employees are required to supervise students at all times when the
responsibility of supervision exists. This authority applies whenever students are lawfully subject
to the school’s control, regardless of location. During such periods, students shall have the
responsibility of submitting to the school’s authority.
NAME/ADDRESS/TELEPHONE Students must use their legal name for all school records. Nicknames or assumed names may not
be used. Students with hyphenated last names MUST use all parts of the hyphenated name. For
any name changes, a legal document indicating the name must be presented to the administration
office. Valid mailing address, street address and phone numbers must be current and on file with
the school administration office. Names and phone numbers for an Emergency contact person(s)
must also be current and on file with the school. (See Emergencies/Accidents)
REGISTRATION INFORMATION Pre-Registration: During the last two (2) weeks in April, the school shall send home with
students, pre-registration information and announce to the general community that parents or
guardians may pre-register their children for the new school year. Pre-registration is completed so
that the school may have an idea of the number of students that may be available per grade level
and to help administration prepare for the upcoming school year.
Parents/guardians of a NEW student shall be given a standard registration packet to complete
which shall be returned two (2) weeks prior to the first day of school. Parents/guardians of
CONTINUING students shall be given a form which would indicate if their children are returning
to school the next year.
Registration: Registration of all new students shall occur when a complete registration packet is
turned into the Magdalena Elementary School Office and has been approved by the building
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administrator for enrollment. In addition, they are required to come to school to register their child
or children. At the time of enrollment, all new students must provide the following information
before they can be accepted into the school.
1) Application for Enrollment: All parents/guardians must have an application completed for each
child that is enrolled.
2) Certificate of Indian Blood: All students must have a CIB from their home BIA agency before
final registration is accepted.
3) Social Security Card: All students must possess a Social Security Number.
4) Current Immunization Records: All students must possess current required immunization
documents unless the child is exempt from immunization. In such cases, the school must
receive a letter from a physician stating reasons for exemption before the child is accepted in
school.
5) Birth Certificate or Baptismal Record: A certified or original birth certificate or baptismal
record must be presented for verification of a child's birth date and legal name.
6) Withdrawal from the previous school: Required if the student previously attended another
school.
7) Legal Guardianship Documents: Required for foster or adopted children placed through the
state/county or tribal system.
8) Documents of Name Change: Required to show proof of a legal name change.
Incomplete registration packets will result in your child not being officially enrolled at Magdalena
Elementary School
SCHOOL DAY
The cafeteria opens at 7:30 a.m. for students to enter the building. Designated staff is on breakfast
duty beginning at 7:30 a.m. To ensure the safety of students, students should not be on school
grounds before 7:30 a.m. Classes are in session each day Monday, Tuesday, Wednesday, &
Thursday according to the following schedule:
Pre K Pre K
Morning 8:00am-11:30 Afternoon 1:00pm-4:00pm
K-5th (check school website by grade for more details)
7:30-4:00
STUDENT RESPONSIBILITIES In order to promote maximum student learning performance and to minimize disruptions during
class time, students must come to class prepared to learn and to participate in the day’s lessons
and/or activities. Being prepared is defined as:
1) Arrive to school and classes on time.
2) Bring books, notebooks, and materials needed for class.
3) Complete and bring homework to class.
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4) Participate in classroom lessons and activities.
STUDENT RIGHTS The Magdalena Elementary School believe that individual students have, and shall be afforded the
following rights:
1) The right to an education.
2) The right to be free from unreasonable search and seizure of their person and property, to a
reasonable degree of privacy, and a safe and secure environment.
3) The right to make his or her own decisions, where applicable.
4) The right to freedom of religion and culture.
5) The right to freedom of speech and expression so long as the symbolic expression does not
unreasonably and in fact disrupt the educational process or endanger the health and safety of
the student or others.
6) The right to freedom of the press, except where material in student publications is libelous or
obscene.
7) The right to peaceably assemble and to petition the redress of grievances.
8) The right to freedom from discrimination.
9) The right to due process.
ATTENDANCE POLICIES
ATTENDANCE Magdalena Elementary School recognizes that regular school attendance greatly enhances the
opportunity for students to profit from the educational programs provided by school and their
teachers. Frequent absences from the day to day classroom experience disrupt the instructional
process for students. The benefits of instruction, once lost, cannot entirely be regained. The entire
process of education requires continuity of instruction, class participation, learning experience and
study. If a student is absent for a total of twenty (20) school days within the school year and does
not make up the school work, it may result in consideration for retention.
ABSENCES Definition - An absence is defined as when a student is not physically in the classroom that the
student is assigned to. In addition to them physically being in the classroom, a student must be
present until 1:00 p.m. in order for that student to be counted as being present for the complete
day. If a student is checked out before 1:00 p.m., it will count as either a full day absence or a half-
day absence.
A tardy is from 8am-10am, a Half Day is from 10am-2pm and a Check Out is from 2pm-4pm.
8AM 10AM 2PM 4PM
Tardy Half Day Checkout
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EXCUSED ABSENCES In the case of an absence, student(s) must bring a note from their parent/guardian explaining the
absence to the Elementary Office within three (3) school days of their return, or the
parent/guardian must call the school to explain the absence. It is important for parents to contact
the school regarding absences so reasons can be documented in the computer system. Absences
will be excused for:
1) Medical appointment,
2) Illness or injury,
3) Death in the family,
4) Court appearances,
5) Participation in an education program organized and sponsored by a recognized institution of
learning, for which prior approval has been obtained (i.e., college visits),
6) An emergency deemed legitimate by the principal,
7) Cultural events,
8) Family Trips (If a student is absent due to a family trip, a daily journal will be kept by the
student must be turned into the school upon return),
9) Suspension from school.
SCHOOL AUTHORIZED ACTIVITIES Students are not considered absent if they are participating in an authorized school activity such as:
1) A scheduled appointment with the Academic Counselor and/or Principal,
2) Extra-curricular activity such as student council related activity, etc.,
3) School sponsored athletic activities,
4) School sponsored activities such as assemblies, fieldtrips, etc.
MAKE UP WORK Teachers will provide opportunities for academic make-up work when students have an official
designated excused absence. However, the responsibility for making use of this opportunity rests
with the student.
If a student does not request make up work by the next class period after his/her return;
OR
If a student does not complete the makeup work within one week after returning back to
school;
Then he/she will receive F’s or zeros (0’s) for any missed assignments.
UNEXCUSED ABSENCES/TRUANCY Any absences not meeting the above requirements for being an excused absence will be considered
unexcused and the student will be considered truant. F’s or 0’s will be given for any work due, or
any worked missed, on the day of the truancy.
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If a student accumulates more than ten (10) unexcused absences during a school year in any class,
the grade for that class will be “I” until the student has completed the required restitution. If
restitution is not met, the student may receive an “F” for that grading period and may impact their
promotion at the end of the school year.
If a student accumulates ten (10) consecutive absences the student is automatically dropped as a
student. Readmission to school will have to be approved by the Superintendent.
Students that accumulate five (5) unexcused absences may be referred to the District Attorney’s
office for “truancy.” Students that accumulate nine (9) absences (including excused) in a semester,
or eighteen (18) absences in a school year, may be referred to the District Attorney’s office for
“excessive absences.”
It is the intention of Magdalena Elementary School to increase student attendance whenever
possible. Magdalena Elementary School will work with the District Attorney’s office to reduce
student absences with a program called “teen court.” Students who are “truant” or have “excessive
absences” may have a hearing on the campus of Magdalena Elementary School with the District
Attorney’s office. The intention of these hearings is to inform students and parents of their
responsibility to attend school, reduce absences, and let students and parents know what
consequences could be for further attendance problems.
PARENT/GUARDIAN NOTIFICATION
Parents/guardians will be notified by the school’s attendance secretary for absences as follows:
ABSENCES
3 absences: Written notification to the parent/guardian.
5 absences: Meeting with administration. Written notification to the parent/guardian.
7 absences: Meeting with administration. Written notification to the parent/guardian.
10 absences: Meeting with administration. Written notification to the parent/guardian.
The school shall send a written notification to the parent/guardian that their student has
accumulated three (3) unexcused absences, five (5), seven (7) and ten (10) absences in a semester.
If a student has accumulated the aforementioned absences, parents are required to attend a
conference with the student, principal and teacher to remind the family of the attendance policy
beginning at five (5) absences. Steps can be made to create a student improvement plan to insure
that the student has been given the opportunity to pass their classes. Every unexcused absence
thereafter will be shared with parents/guardians through written notification, and the District
Attorney’s office may be contacted. Please see form letter “Notification of Excessive Absences”
in Appendix A.
TARDINESS
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3 Tardies: Parent/guardians are given written notification.
5 Tardies: Parents/guardians are given written notification. These tardies are unexcused and
parents/guardians are informed that their child will participate in lunch detention to make up
missed school assignments.
Tardy Control
Kindergarten- 2nd Grade
3 Unexcused= Call home to parent/ guardian
6 Unexcused= Parent Conference
9 Unexcused= Parent Conference with Superintendent
3rd-5th Grade
3 Unexcused= Lunch Detention and Parent Call
6 Unexcused= Lunch Detention, Parent Conference and Sign Attendance Contract
9 Unexcused= Lunch Detention and Parent Conference
INCENTIVES 1) Hold special events honoring students who have achieved a minimum of 97% attendance rate.
2) Establish class individual goals and incentives for attendance.
3) Awards, certificates, and assemblies.
4) Post honor roll of attendance for each quarter.
APPEAL PROCESS
1) Students, who have received an “I” and feel there were mitigating circumstances which should
be considered, are invited to notify school administration and request that the grade(s) be
restored.
2) If all absences are excused, grades may be restored.
3) If one or more absences are not excused an appeal must be completed and presented to the
school principal, who will determine the amount of restitution required for restoration of the
grade.
4) Dissatisfaction with the decision of the principal can be appealed to the Magdalena Elementary
School Board through the Superintendent.
GENERAL POLICIES
ANIMALS Animals are not allowed at school. An administrator may approve exceptions for special projects.
AREAS OFF LIMITS Students may not be in the cafeteria before 7:30 a.m. Students are asked to leave the campus by
4:10 p.m. unless involved in sports or other after school activities. No students are allowed into the
classroom areas after 4:00 pm unless being supervised by a faculty or staff member. No student
should be on the school campus without adult supervision after 5:30 p.m.
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BAD WEATHER SCHEDULE OR SCHOOL CLOSING Sometimes bad weather or power outages may force the school to close down. If it is determined
that it would be in the best interest of the students to close down the school for the day,
announcements will be made on the local radio stations KABR radio station and KOAT, KRQE,
and KOB. PLEASE DO NOT CALL THE SCHOOL! Simply tune to the stations for
announcements.
If there are no announcements on school closure, school will run as usual.
CHECK-IN/CHECK-OUT PROCEDURES FOR
STUDENTS Students are to remain on campus unless checked out through the office. Students may be released
to the parents, guardians or to a named representative in the student file before the end of the school
day. Such individuals must be 18 years of age or older. Parents, legal guardians, or emergency
contact individuals must PERSONALLY SIGN THE STUDENT OUT OF SCHOOL. The check-out
form is located in the main office.
Appointments with a doctor, dentist, etc. should be made before or after school, or on Friday’s,
whenever possible.
Any student who is off campus during the school day without being properly checked out will be
considered truant, and will be reported to the administration. If the student cannot be located, the
office will notify the parents/guardians. If the parents/guardians cannot be contacted, the
administration will notify the police.
CHILD ABUSE/NEGLECT All staff is required by law to report any suspected child neglect or abuse to CYFD (Children,
Youth and Family Division) and Police Department.
DRESS CODE EXPECTATIONS
Students shall be clean and dressed in a manner that will be appropriate and not disruptive to the
educational program of the school. The following dress will NOT be acceptable during the school
day:
1) Loose fitting tank tops.
2) Clothing which exposes the midriff.
3) Clothing with lettering and/or pictures depicting drugs, alcohol, sex, nudity, profanity,
vulgarity, gang association or gang activity.
4) Crop tops.
5) No hats, hoods of any type shall be worn anywhere in the school building/classroom.
6) Colored bandanas are not allowed on campus or at any school functions. However, in an effort
to support Apache culture, an approval may be granted for boys with long hair, to wear a
bandana. The bandana must be one of the traditional Apache colors and must be worn Apache
style. A request for a student to wear a bandana must originate from the Parent /Guardian. The
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Parent/Guardian must be raising their son in the appropriate Apache traditions. The approval
process includes a meeting with the Principal and the Director of Apache Language & Culture
program.
7) Pants and shorts shall be worn with the waistband at the waist. Clothing items will not be
allowed below the waist with the stomach being visible.
8) Anything else deemed inappropriate by the Principal.
The primary reason for a dress code is for safety reasons. Also, we wish to minimize any
disruptions to the educational process.
DRUG AND ALCOHOL FREE SCHOOL Magdalena Elementary School is a drug and alcohol free school. For the student’s safety, anyone
under the influence of alcohol, illegal drugs, and/or non-prescription drugs while on school
grounds or at any school-sponsored activity will be asked to leave the premises. Any incidents
involving alcohol or using illegal or non-prescription drugs will be reported to the Magdalena
Marshal’s office.
ELECTRONIC DEVICES
Electronic devices that are disruptive to the educational environment are NOT allowed. Electronic
devices can be used in all other areas of the school building EXCEPT in the classrooms. This
includes, but is not limited to: MP3 players, iPods, IPADs, pagers, cell phones, electronic games,
CD/cassette players and radios. If an electronic devise is confiscated from a student the following
disciplinary action may occur:
First Offense Item may be picked up in the main office by the parent/guardian
only.
Second Offense Item will be returned to parent/guardian at the end of the school year.
Refusing to give electronic devices upon request to a staff member will be considered as non-
compliant and the appropriate disciplinary action will be taken.
Magdalena Elementary School is not responsible for confiscated personal property.
FIELD TRIPS Teachers must submit field trip proposals to the principal no less than two weeks in advance
outlining the purpose of the trip, transportation needs, cost, etc. Parent permission slips must be
signed and returned to the appropriate school personnel before the trip.
GENERAL EXPECTATIONS 1) Weather permitting students shall remain outside until 8:00 a.m.
2) No electronic devices are allowed on school campus, i.e. IPods, radios, scanner, and cell
phones.
3) Weapons (real or toy) will not be allowed at school.
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A weapon is any object, which is used to harm, threaten, or intimidate another person and is
readily capable of causing injury or death. This includes anything designed to represent or
imitate an object of substance perceived by a reasonable person to be capable of causing
injury or death, given the manner in which it is possessed, controlled or used. Violation of the
school’s policy on weapons in the schools may result in a recommendation for expulsion.
4) Respect for others, both students and adults, is most important.
5) Behavior is expected to fit the guidelines given above in expectation of student conduct.
6) No skateboards or roller shoes are allowed on campus during regular school hours.
HABITUALLY DISRUPTIVE STUDENTS A habitually disruptive student means a child who causes multiple disruptions in the classroom, on
school grounds, in school vehicles or at school activities or events. Habitually disruptive means
that the student has incurred three (3) minor infractions, two (2) major infractions or one (1)
extreme infraction during the school year because of behavior which was initiated, willfully and
overtly on the part of the child. The behavior required the attention of school personnel in dealing
with the behavior disruption. If the student continues to be habitually disruptive, the student will be
placed on a Behavior Plan. Please refer to Appendix A, Discipline Procedures.
LATE ENROLLMENT The school operates year round and normally begins its school year in August. Students enrolling
after the beginning of the school year must provide documentation of grades and prior attendance
at their previous school. This information will be used to determine class placement and
performance levels of students.
When the student registers at the school, it will be necessary to have a parent/guardian in
attendance, so that the counselor and/or Principal can review the expectations that the school has
of its students.
If a student enrolls in school after twenty (20) or more school days after the first day of the school
year, and has not attended another school, the student may be required attend intersession(s) and/or
the after school academic programs for the rest of the year.
LIBRARY The library is provided for students of Magdalena Elementary School only. All community users
must first get approval from the Principal and obtain a visitor’s pass from the main office. All
students in the library during class time must have permission from the teacher.
Students must abide by the school code of conduct. No food or drink is allowed in the library.
Keep conversations to a minimum and avoid loud talking. Standard library book check out is
requested. Renewals are allowed if no other request for that book has been made.
Students who do not abide by the library use policies may lose their library privileges.
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LOST, DAMAGED or STOLEN ITEMS Magdalena Elementary School is not responsible for lost, damaged or stolen property. This
includes personal property as well as books or materials assigned to or checked out to the
student.
Found items will be kept in the main office area. If a student loses something, please check in the
office. Unclaimed items will be kept no longer than three (3) months before they are discarded.
OUTDOOR PLAY AREA All students are expected to follow the established Magdalena Elementary School behavior
policies when on the playground. Failure to do so will result in disciplinary action for behavior.
PARTIES All classroom parties are to be held on campus during the school day. The principal must be
notified at least three (3) days before the party is to be held. Parties are to be planned for the end of
the school day no earlier than 1:30 p.m. Parents/guardians may assist the teacher in planning and
supervising the classroom parties.
PARENT- TEACHER CONFERENCE DATES A Parent-Teacher or Student-led Conference is the bridge of communication between teachers and
parents/guardians. It is extremely important we have this component to ensure the success of the
student. Magdalena Elementary School has three (2) Parent/Teacher Conferences per year.
Notification to the parent/guardian is made well in advance so that parents/guardians are aware of
dates and times.
PARENT SCHOOL CONNECTIONS Please take the time to ask your child if they have any school work to complete at home or any
messages from the teacher that requires your response. Perhaps your child has had a special
experience at school that they would like to share with you. The support and positive
reinforcement that you provide can truly make all the difference in their success in school.
Opportunities are provided at the end of each grading quarter for parent-teacher conferences. We
encourage parent/guardians to make an appointment to talk with teachers at this time. However, if
you have concerns any other time, please feel free to call the main office at (575) 854-2241 to
schedule a meeting with a staff member or principal.
When it becomes necessary for parents/guardians to leave their child in the care of a relative or
friend, the parent/guardian must inform the principal in writing of the individual situation, the
length of the absence, and designated guardians. The school cannot be held responsible if it has not
been notified of the parent/guardian absence.
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PROGRESS REPORTS Four weeks into each quarter, teachers will distribute progress reports to all students. Progress
reports simply show the status of a student at any given time throughout the school year. At the
discretion of the teacher, these weekly, bi-weekly, or monthly reports are hand delivered by
students, or mailed home. Parents/guardians are encouraged to contact teachers regularly about
their student’s academic progress. Students are responsible for taking their progress report home to
their parents/guardians and having the bottom portion signed and returned to the teacher. Progress
reports may be sent more frequently by the teacher when requested by parents/guardians.
RETENTION OF STUDENTS Retention is an extreme measure which must be handled with the utmost care. Prior to retention
there should be a thorough understanding of the individual student’s circumstances. Student
retention shall be recommended based on the following circumstances:
1) Academic Deficiencies
2) Absenteeism
3) Illness
4) Social/Emotional Deficiencies (Grades K-2)
5) Truancy
Recommended student retention shall be supported by objective documentation as outlined in the
Policy Handbook. Documentation may include but is not limited to:
1) Attendance reports
2) Behavioral incident reports
3) Grade reports
4) Student data performance
5) SAT (Student Assistance Team)
By the beginning of the third (3rd) quarter, the teaching staff will notify parents/guardians
and the building principal of students who are under consideration for retention. Parental
notification shall be conducted by letter or administrative conference. During the conference,
parents will be provided a description of the student’s deficiencies, supporting documentation, and
a written explanation of adaptations and modifications which will be made in the classroom to help
the student succeed.
Parents shall be notified of their student’s progress bi-quarterly. By the third (3rd) week in the
fourth quarter, a conference between the Principal, parents/guardians and teacher shall be held to
finalize student retention. At the conference parents/guardians shall be presented a letter stating the
recommendation for student retention. Parents/guardians will be provided the opportunity to accept
or refuse the recommendation presented. All parties involved shall sign the document.
Documentation of all parent/guardian contact shall be maintained utilizing the Retention
Documentation Log. After finalization of retention, all documents supporting the retention
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recommendation and the final retention letter must be forwarded to the school attendance clerk to
be filed in the student’s cumulative file.
PROMOTION STANDARDS To be considered for promotion to the succeeding grade, students must meet the minimum
attendance and academic standards set for the grade level. Promotion of Special Education
students will be considered on an individual basis. Students who do not meet the above
requirements may be recommended for promotion. This may be due to the age of the student,
social-emotional issues, or other reasons. In each case a meeting will be held to regarding the
individual student, and a recommendation will be made to promote or retain. If a recommendation
is made for promotion, the superintendent will be notified and promotion will require the
superintendent’s approval. If retention is recommended, then the guidelines for retention will be
followed.
REPORT CARDS Report cards will be recorded for each student at the end of each nine (9) week grading period. At
the end of the nine (9) week grading period, parent/guardian/teacher conferences will be scheduled
for the following week. Report cards will be distributed during this time. If parent/guardians are
unable to attend the regularly scheduled parent teacher conferences, their child’s report card will
be mailed to the student’s home address no later than two weeks after the end of that particular
nine (9) week grading period.
SCHOOL BUS REGULATIONS Magdalena Municipal Schools provides daily transportation for children to and from school.
Providing transportation for your children is a privilege and not a requirement of the school. The
school has established basic BUS RIDING RULES that are necessary to ensure the safety of your
children. If these rules are violated by your children then your children may have these
transportation privileges suspended. The bus driver is a school official and has absolute authority.
A student who persists in disobeying regulations and/or endangers the health and safety of the
passengers may lose their bus riding privileges.
BUS RIDING RULES All students are expected to:
Follow the Bus Driver’s Instructions.
Keep Head, Hands, Feet and Objects to self and inside the bus.
Unless otherwise instructed, all students shall sit with their backs against the seat backs, their legs
facing towards the front of the bus, all parts of their bodies clear if all aisles whenever the school bus
is in motion.
No vulgar or profane language, gestures or harassment.
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No eating or drinking on the bus, and no objects should be in the mouth while on the bus.
Behave in a safe and orderly manner at the bus stop.
Students will be assigned seating by the bus driver or bus monitor.
All students shall sit with their backs against the seat backs, their legs facing towards the
front of the bus, all parts of their bodies clear if all aisles whenever the school bus is in
motion.
Students shall not place any part of their body out of the bus window or door, except when
exiting the school bus.
Students are required to get off at regular drop-offs, unless they have written permission from
their parent/guardian or principal.
All students, when listening to personal music, shall use earphones.
Students shall help the bus driver clean the bus after all school activity trips, i.e., athletics,
field-trips, afterschool, etc.
The Transportation Department shall not be responsible for taking a sick student home; this
shall be the responsibility of the parent/guardian.
Only students that live outside Magdalena District shall be allowed to ride the Magdalena
bus, except as allowed by school policy (see below).
Magdalena Bus Route
No student shall be allowed to ride the Magdalena Bus Route who is not a resident of the
Magdalena District communitie and is a regular daily passenger on the bus. Only under special
circumstances, as determined by the School Superintendent, shall a student who is not a regular
passenger on the Magdalena Bus Route be allowed to ride the bus.
The policy for any infraction listed above will result in the following:
1st Infraction:
BUS INCIDENT REPORT will be issued by the bus driver or bus monitor and
parents/guardians will be notified.
2nd Infraction:
SUSPENDED PRIVILEGES for three (3) days and parents/guardians will be notified and
will be responsible for their child’s transportation.
3rd Infraction:
LOSS OF PRIVILEGES for the remainder of the school year and parents/guardians will be
notified and will be responsible for their child’s transportation.
No student is to depart from the bus until it reaches school in the morning, or arrives at their
designated drop-off point in the afternoon. Students will not be dropped off at any other bus stop
without advanced prior written parental/guardian permission. If a parent wants their student to be
dropped off at another bus stop, please submit written permission to the office at least one (1) hour
before the buses leave the school grounds. In case of EMERGENCIES, telephone requests will be
accepted.
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The school will not be responsible for transporting any student for any reason, other than
to and from school, in any vehicle other than a school bus or school vehicle, unless
otherwise approved by the Principal. Any employee driving students without approval of
the principal and the facilities manager shall become personally liable and reprimanded
accordingly.
PARENTS/GUARDIANS ARE NOT ALLOWED TO STOP THE SCHOOL BUS AT
ANYTIME WHILE IN OPERATION TO REMOVE THEIR STUDENT.
STUDENT DEBTS At the end of each quarter or at the end of the school year, the parents/guardians of a student shall
be required to settle all debts owed to the school. Debts that may be owed shall include, but not be
limited to damaged or lost books, materials, equipment, school property, broken windows or lost
items belonging to the school.
Report cards shall not be issued if any outstanding debts owed the school are not paid. At the end
of the school year a letter to the parents/guardians shall be sent to explain the debts owed to the
school and the action that may be taken if the debts are not paid.
ELECTRONICS POLICY/CELL PHONE USE
The policy is:
❒ Cell phones/electronic devices can be used before the morning bell rings, breakfast, lunch, and
after school….Monday through Thursday.
❒ Cell phones/electronic devices must be turned OFF before you enter any classroom, office,
library, or locker room.
❒ Once inside any of the above named locations, cell phones and devices must not be visible
under any circumstances - even though they are OFF.
❒ If a cell phones/ electronic device rings, vibrates, is used for any reason or is visible anytime
during class time or you are caught using it during class time while walking around on campus,
you will be asked to surrender it.
❒ Refusal to surrender your phone when asked is defiance. Defiance can result in suspension and
your parent will be contacted.
❒ First Offense ~ the device will be held in the elementary school office until the end of the day.
The school secretary will release the phone to the student.
❒ Second Offense ~ the device will remain in the elementary school office until a parent/guardian
picks up the phone.
❒ Third Offense ~ the device will remain in the elementary school office until the end of the
school year and will only be released to parent/guardian.
The staff of Magdalena School asks for your FULL cooperation with our policy. Students will not
respect this policy if they believe their parents will bail them out of the consequence.
You can contact your child via their cell phone during breakfast and lunch. In the event of an
immediate emergency, please call the main school line at 575-854-8011.
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SCHOOL PICTURES All students are photographed in the fall of the current school year. These photos are used for the
school’s yearbook. Parents are given the opportunity to order a photo package (payment to be
made in advance) at that time. Student re-takes and other photo opportunities are provided
throughout the year.
STUDENT RECORDS Each student enrolled at Magdalena Elementary School has a cumulative folder of records
established and maintained, so that the school is able to track the student’s educational history.
Therefore, it is very important that any student who transfers from another school has a folder
established, in addition to receiving the records from the student’s previously attended school(s).
In accordance with the Family Educational Rights and Privacy Act (FERPA), parents/guardians
have a right to access their child’s records. All student records will be handled in a confidential
manner and will be maintained safe from fire and/or theft in the administrative office.
Special Education records and reports will be maintained in accordance with the requirements of
the Individuals with Disabilities Education Act (IDEA) and FERPA.
TEXTBOOKS AND SUPPLIES All basic textbooks and equipment are checked out to students for their use during the school year.
All books should be kept clean and handled carefully. Students will be required to pay for lost or
damaged books and equipment. If the lost or damaged book and/or equipment are not paid for at
the end of the school year, report cards will not be issued. School Board Policy provides that
educational records may be withheld until textbook fines have been collected. The student will not
be allowed to enroll or attend school the following year until the debt is paid in full.
TRUANCY Truancy is defined as a deliberate absence from school or class on the part of the student without
the knowledge and prior consent of the parent/guardian. Upon any case of truancy, the parent will
be informed of the truancy incident. The Principal or Attendance Clerk will determine for all
absences whether or not the absence is excused or is truancy. (Habitual student truancy will be
reported to the District Attorney’s office.)
VISITORS Students from other schools or students who are not enrolled CANNOT be accommodated without
at least one (1) full day prior notification. Student visitors MUST bring a written and signed
permission slip from their parent/guardian. All guests of students must register at the principal’s
office before they are allowed to accompany the student to their classes.
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Parents/guardians who wish to visit the school are encouraged to do so at any time, but must
register in the main office and receive a visitor’s pass upon entering the building.
WITHDRAWAL FROM SCHOOL Parents/guardians who are planning to withdraw their child from school shall notify the school’s
administrative office, so that an official withdrawal can be issued. Failure to officially withdraw a
student will prevent student records from being transferred to the new school. Should a student
withdraw from school, student records, transcripts, and/or report cards shall not be issued to the
student, parent/guardians, or a new school until all debts owed to the school are paid in full.
BEHAVIOR and DISCIPLINE
Information The Administration at Magdalena Elementary School is committed in providing all students the
opportunity to learn in a safe and caring environment. Any student who violates any policy, rules,
regulations or procedures of the school is subject to one or more of the following consequences
depending on the severity of the infraction and the student's disciplinary history (see discipline
matrix in Appendix B). While many infractions carry mandatory responses, the Administration has
the authority and reserves the right to alter and enforce appropriate disciplinary action to fit a
specific incident and to cooperate with Tribal or Federal law enforcement agencies on a need be
basis.
LIST OF CONSEQUENCES:
1) TEACHER’S CLASSROOM MANAGEMENT:
Teachers may impose consequences for students as needed, such as loss of recess, time out,
seating in a study corral, loss of privileges, et cetera…
The student may be referred for consequences by the teacher as a result of a classroom
violation.
2) CONFERENCE WITH THE PRINCIPAL:
A student may be referred by a staff member that results in a meeting with the Principal.
The Principal may determine if a verbal warning may suffice. Warning will be recorded in
the student’s behavioral records for future reference.
3) PARENT/GUARDIAN CONTACT:
The parents /guardians will be contacted and informed of their student's misbehavior at school. 4) LUNCH DETENTION:
The student will be retained in a classroom environment during a regularly scheduled lunch period. 5) CLASSROOM DETENTION:
If a teacher determines that a student disruption interferes with classroom instruction, the
student will be removed. The student will be referred to the Disciplinary Coach and/or
Principal for disciplinary action. Teacher may keep the student in the classroom for an
indefinite period of time.
6) IN-SCHOOL SUSPENSION:
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The student will remain in supervised classroom for an entire school day or as determined by the
Principal and/or Discipline Coach. 7) POLICE INVOLVEMENT:
The Principal or their designee will notify the appropriate Law Enforcement authorities on an
alleged violation of Tribal or Federal Law. 8) OUT-OF-SCHOOL SUSPENSION (SHORT-TERM):
The student may not attend school or school-sponsored events/activities for 1 to 9 days.
Alternative school placement may occur.
Parent Conference for reinstatement to school from suspension is required. 9) ALTERNATIVE SCHOOL PLACEMENT:
At the Principal’s discretion, a student may be placed into the Alternative School in place
of or to serve a partial suspension phase.
The objective is to provide the appropriate educational services for suspended students
without repercussions to their grades or attendance records.
10) LONG-TERM SUSPENSION:
A student may not attend school or school-sponsored events/activities from 10 to 45 days.
An alternative school placement recommendation may occur. 11) INDEFINITE SUSPENSION:
A student is not allowed to attend school or any school sponsored events/activities until the student
meets specific conditions. The Principal shall notify and inform the parents/guardians about the
conditions that the student must be met prior to the indefinite suspension and before returning to
school. 12) EXPULSION:
Expulsion is the permanent removal of a student from Magdalena Elementary Schools.
STUDENT HEALTH SERVICES
MAGDALENA ELEMENTARY SCHOOL COUNSELING SERVICES Our school counselors are here to help students have a successful, positive experience at Magdalena
Elementary School. School counselors see individuals and groups for help with problems that may be
interfering with school progress. Students may be referred to the counseling office by parents, teachers,
administrators, or by the students themselves.
MAGDALENA ELEMENTARY SCHOOL HEALTH SERVICES All students entering the elementary school must have the Hepatitis B Series, and a second Measles,
Mumps, Rubella (MMR), and Varicella (or proof of having had Chicken Pox) immunization before starting
school in the fall. Hepatitis B is a series of three vaccinations spread out over a four to six month period.
Students who have exemptions from immunizations for personal, medical or religious reasons are exempt.
If there is an outbreak of any of these diseases, exempt students will be excluded from school. Enrolling
students must provide a copy of their immunization records at the time they are enrolling. Students who do
not have a copy of health records my not attend school until a copy is provided to the school.
The school nurse divides her time between the elementary, junior high, and high school. She is in the
building to help when children become sick or injured at school. It is not her job to take the place of local
doctors or the health facility.
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If a child has a known severe allergy or possible life threatening condition, the parents are responsible for
informing the school. A physician’s instructions on the care of the student in an emergency situation will be
given to the school personnel. A copy of the instructions will be kept on file at the nurse’s office.
If the school is not made aware of chronic conditions, the school cannot be held responsible for injuries or
illness that may occur as a result of existing medical conditions.
Vision and hearing screenings will be done on students as required by the state of New Mexico and any
student referred by teachers and/or parents.
COMMON COMMUNICABLE DISEASES The school shall notify parents/guardians when illnesses that may represent a threat to children are
occurring in the school. These may include chicken pox, measles, whooping cough, meningitis, influenza,
tuberculosis, or other serious communicable diseases.
PARENTAL GUIDELINES FOR CHILDREN WITH ILLNESS The following guidelines will help you determine when to keep your child home from school. Our goal is
to prevent the spread of infection to other students and staff. In addition, some illnesses prevent children
from concentrating and doing well on school work.
If your child comes to school with any of the following symptoms, our policy will be to send the child
home immediately. Please do not send your child to school if he/she has any of the following.
1. Fever of 100 degrees or higher. If you child has had a fever of 100 degrees or higher they are still
contagious. Please keep them home until they are free of fever (without Tylenol) for 24 hours.
2. Severe Cold. If the cold is severe with coughing or congestion, and mucus please see the clinic
and keep your child home.
3. Vomiting or Diarrhea. Children should not come to school unless they have been not had diarrhea
for at least 24 hours.
4. Sore throat. Please take them to the clinic for evaluation especially if they have a fever. If they
have strep, the must be on antibiotics for 24 hours before returning to school.
5. Earache. Please have your child evaluated at the clinic, earache may be a sign of ear infection, and
if left untreated can lead to hearing loss.
6. Rashes and sores on skin. Please contact the clinic, provide a doctor’s note stating that the child is
not contagious and can return to school.
7. Pink Eye (conjunctivitis). If your child’s eye has yellow or greenish discharge, or is bright red,
please take them to the clinic for evaluation. If they have pink eye, they must be on antibiotics for
24 hours before they can return to school.
8. Lice. Do not send children to school with lice. Please treat the hair before returning to school.
The following are minor occurrences, and while your child may be uncomfortable and mildly contagious
they may still be in school. Please remind him/her to wash hands frequently, as that will help stop the
spread of germs. If any of these symptoms worsens, please take the child to the clinic for evaluation.
Remember our goal is to keep all children healthy.
1. Toothaches. Please make sure there is no infection and see a dentist as soon as possible. They will
be sent home from school if they are unable to concentrate or do classwork.
2. Mild Colds. It is okay to send a child to school as long as there is no fever, coughing and deep
chest hacking.
3. Headache. If there are no other symptoms, and your child is able to continue to work it is okay for
them to be at school.
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If you medicate your child for any reason, please send a note to let the nurse know.
PROCEDURES FOR SENDING AN ILL CHILD HOME If a child has any of the above symptoms which warrant a child being sent home the following steps will be
taken in the following order.
1. The nurse will call parents to pick up the child at school.
2. If no phone contact is made to parents, guardians or others on the school contact list, the Parent
Liaison (or other available employee with driving privileges) will be called to take the child home.
3. If the Parent Liaison finds no adult home, the Parent Liaison will try to find someone else on the
sign-out list to bring the child to.
4. If no adult can be located to drop off the student with, the Parent Liaison will return the child to
school. The child will remain in the nurse’s office until an adult can be located.
5. If no adult can be located by the end of the school day, CYFD and/or the Police may be contacted
to place the child.
If you have any questions, please feel free to call the nurse at (575) 854-2241. Thank you for your support.
MEDICATIONS
Students are encouraged to take medications, over-the-counter and prescription, at home. If
circumstances arise that a medication must be given at school, the following must be in place
before medications may be given:
1) A permission slip signed by the physician and the parent must be turned into the nurse. These may be
obtained from the school nurse.
2) Medicine must be in the original prescription bottle, labeled with the student’s name, date, name of
medication, dosage and time it is to be given.
3) The nurse will maintain a record of all medications dispensed to students.
4) It will be the student’s responsibility to come to the office to take medications. Acetaminophen
(TYLENOL), Motrin, Blistex, Visine eye drops, Caladryl, and antibacterial ointment are available for
students during school hours. Students must have a current permission slip signed by the parent on file
before they may take any medication. These medications will not be given if situations exist that are
determined to be contraindicated by the school nurse. REMEMBER: No medication may be given at
school without a permission slip that has been signed by the parent and the doctor. This includes both
prescription and over-the-counter medications. When medications are ordered for “three times a day”,
we encourage these to be given in the morning before school, at home right after school, and before the
student goes to bed.
STUDENT/PARENT GRIEVANCES Magdalena Municipal Schools does have a grievance procedure in place in the event that students
and/or parents/guardians feel that their concerns have not been addressed. A complaint/grievance
may be raised regarding one (1) or more of the following:
Violation of the student’s constitutional rights.
Denial of an equal opportunity to participate in any program or activity for which the
student qualifies that is not related to the student’s individual capabilities.
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Discriminatory treatment on the basis of race, color, religion, sex, age, national origin, or
disability.
Harassment of the student which means knowingly pursuing a pattern of conduct that is
intended to annoy, alarm or terrorize another person.
Intimidation by another student.
Bullying by another student which means any repeated and pervasive written, verbal or
electronic expression, physical act or gesture, or a pattern thereof, that is intended to cause
distress upon one (1) or more students in the school, on school grounds, in school vehicles,
at a designated bus stop, or at school activities or sanctioned events. Bullying includes, but
is not limited to, hazing, harassment, intimidation or menacing acts of a student which may,
but need not be based on the student’s race, color, sex, ethnicity, national origin, religion,
disability, age or sexually orientation.
Concern for the student’s personal safety.
The accusation must be made within thirty (30) calendar days of the time the student knew or
should have known that there were grounds for complaint/grievance. The complaint/grievance
shall be made only to an administrator or other professional staff member. That person shall elicit
from the student the particulars determined by the Superintendent to be necessary to complaint/
grievance to be investigated.
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GRIEVANCE FORM (To be filed with the school administrator or the administrator’s supervisor, or with a professional
staff member who will forward it to the school administrator or the administrator’s supervisor)
Additional pages may be attached if more space is needed.
Please Print:
Name_________________________________________Date____________________________
Address______________________________________________________________________
Telephone ______________Another phone where you can be reached _____________________
During the hours of _____________________________________________________________
E-mail address ________________________________________________________________
I wish to complain against:
Name of person, school (department), program, or activity _____________________________
Address ____________________________________________________________________
Specify your complaint by stating the problem as you see it. Describe the incident, the
participants, the background to the incident, and any attempts you have made to solve the problem.
Be sure to note relevant dates, times, and places.
Date of action against which you are complaining _______________________________________
If there is anyone who could provide more information regarding this, please list name (s), address
(es), and telephone number (s)
Name_______________Address______________________Telephone Number______________
The projected solution
Indicate what you think can and should be done to solve the problem. Be as specific as possible.
I certify that this information is correct to the best of my knowledge.
__________________________________________________________________
Signature of Complainant Date Signed
________________________________________________________________________ Administrator or professional staff member receiving initial complaint Date initial complaint received
31
MAGDALENA ELEMENTARY SCHOOL
The School, Families and Students all have different shared responsibilities at the Magdalena
Municipal School. The School, Family and Student will agree to the following shared
responsibilities in the compact. After signing, please return this form to your child’s teacher.
SHARED RESPONSIBILITY FOR STUDENT LEARNING AND HIGH ACHIEVEMENT
As a School, we will: As a Family, we will: As a Student, I will:
Set High Standards and Expectations Expect students not only
learn the basics but also to
provide more rigorous class-
work in order to reach their
individual potential.
Work with the school and our
child to plan a rigorous
academic program.
Discuss with our child the
importance of working hard
to get the most out of our
school.
Recognize and do the hard
work it takes to be successful
in school.
Provide and Support Sound Instruction Assign meaningful home
work with clear directions
and return it promptly with
comments.
Offer special assistance and
appropriate time to students
who progress at a different
rate.
Monitor our child's progress
and supervise completion of
homework.
Read at home together or
encourage our child to read at
least 30 minutes a day.
Attend school regularly, ready
to learn with homework
completed.
Use my free time wisely by
reading for pleasure and by
engaging in other learning
activities.
Make School Safe and Drug Free Set firm and fair safety,
discipline, and drug
enforcement policies.
Utilize BEST BEHAVIOR
and CHARACTER
COUNTS
Talk with our child about the
dangers of alcohol, drugs, and
weapons.
Familiarize ourselves with
life skills curricula and
incorporate strategies for
healthy families.
Serve as a role model to my
peers by honoring the school
discipline codes.
Attend healthy life skills
classes and practice healthy
life skills.
Apply Modern Technology Make the use of computers
and the Internet a routine
part of instructions,
reinforcing lessons and skill
while enabling students to
become technologically
literate.
Find ways to give our
children access to technology
in schools to gain the
necessary skills to succeed in
school and in the work place.
Learn to use computers and
the Internet to help me do well
in school.
Share my knowledge of
computers and the Internet
with my peers and my family.
32
SHARED RESPONSIBILITY FOR COMMUNICATION
SHARED RESPONSIBILITY FOR BUILDING CAPACITY THROUGH VOLUNTEERING AND
TRAINING
As a School, we will: As a Family, we will: As a Student, I will: Communicate with families
frequently at convenient
times and locations.
Inform students, families and
the community about the
high academic standards at
our school and how they can
help students learn to meet
these standards.
Make Magdalena
Elementary School a friendly
place for parents to meet and
talk.
Give families timely reports
on student progress and on
the school's overall
performance.
Attend parent meetings and
parent/teacher conferences.
Ask questions about
standards and other areas of
concern at the school, so that
we can support the school's
mission.
Be champions of the school,
expressing our public support
and working for school
modernization, the use of
technology, and the ongoing
professional development of
parents and teachers.
Secure the schools help in
preparing our child for
success in school.
Talk to my family or a trusted
adult about what I am learning
and doing in school, my
interests and my plans for the
future.
Seek assistance from my
teacher when I have problems
with my school work.
Inform my parents when I
have problems in school or my
homework.
Seek assistance from my
teacher or another staff
member when I have problems
at school.
As a School, we will: As a Family, we will: As a Student, I will: Support Title I requirements
to get families involved in
school decisions.
Create opportunities for all
families to volunteer in the
classroom, after school
activities, and in other
capacities.
Provide assistance to parents
on helping their children
with homework and on
learning at home.
Give staff and teachers the
training to work effectively
in partnership with families.
Volunteer for at least one
event each semester, whether
it is student monitoring,
tutoring, or support for
special activities, sporting
events, or field trips.
Participate in school meetings
and by serving on advisory
councils (PACs).
Volunteer to share my talents
by tutoring or mentoring other
students (for example, serving
as a reading partner for a
younger student.
Get involved in service
projects that benefit my school
and my community.
33
ACKNOWLEDGMENT
Student's Name Please Print
Parent's/Guardian’s Name Please Print
I have received the Magdalena Elementary School Student Policy Handbook, including the
Family-School-Community Partnership. I have read, understand, know and will abide by the
policies as outlined in this handbook.
Signature of Student Date
Signature of Parent/Guardian Date
After signing, please return this form to your child’s teacher.
34
APPENDIX A Notification of Excessive Absences Grades Kindergarten through 5th Grade
To the Parents of: ____________________________________ Date: _______________
In reviewing your child’s attendance records, the item(s) marked with an (X) is/are a concern to us.
Our records show your child has 3 unexcused absences. Further unexcused absences may require a
hearing with the White Mountain Apache Tribe Juvenile Prosecution unit for “truancy.” As
parents/guardians you are required to attend a conference with your child, the Classroom Teacher, the
Parent Liaison and the Principal. Your conference is schedule for _____________________________.
Your child has accumulated 9 absences (excused and/or unexcused). Further absences may require a
hearing with the White Mountain Apache Tribe Juvenile Prosecution unit for “excessive absences.” As
parents/guardians you are required to attend a conference with your child, the Classroom Teacher, the
Parent Liaison and the Principal. Your conference is schedule for _____________________________.
Our records show your child has been absent from school for ten (10) consecutive days. As per
policy, you child was dropped from Dishchii’bikoh Community School on ____________________.
Our records show your child has been absent for 20 or more school days. According to policy your
child will be considered for retention.
Per State, Federal and Tribal Policy, if a child is not attending school consistently with little or no
cooperation from the parents, the school is required to file a report with Social Services, CPS and/or
the Police Department.
We are concerned that the excessive absences are depriving your child of the educational opportunities we
provide at the school. The benefits of instruction when a child is out cannot entirely be regained. Please
read the Attendance Policy in the Parent and Student Handbook.
If you have any questions, please contact the Principal, Discipline Coach and/or Parent Liaison, 928-332-
2444.
We thank you for your cooperation.
Parent Signature: ___________________________________________________________
---------------------------------------------------------------------------------------------------------------------
Notes:
35
APPENDIX B
Discipline Matrix
Discipline Procedure for K-1
Minor Infractions 1st offense 2nd Offense 3rd Offense 4th Offense
Inappropriate language Parent contact by
teacher; teacher
imposed
consequences
(time out, lunch
detention, loss of
recess time, et
cetera…).
Parent contact by
teacher; advanced
teacher imposed
consequences (time
out, multiple day
lunch detention,
multiple day loss of
recess time, et
cetera…), office
referral
documented.
Parent conference
with teacher; more
serious teacher
imposed
consequences (time
out with discipline
coach, week long
lunch detention,
week long loss of
recess time, et
cetera…), office
referral documented,
possible suspension
1-2 days
Parent conference
with teacher,
discipline coach
and principal;
behavior plan
implemented
Disruption of class/other
students
Dress Code Violation
Property Misuse
Electronic Devices Same as above
and confiscation
of device; device
can be picked up
by a parent from
Discipline
Coach.
Same as above and
confiscation of
device; device can
be picked up by a
parent at the end of
the school year
from Discipline
Coach.
Same as above and
confiscation of
device; device can be
picked up by a parent
at the end of the
school year from
Discipline Coach.
Same as above
and confiscation
of device; device
can be picked up
by a parent at the
end of the school
year from
Discipline Coach.
Major Infractions 1st offense 2nd Offense 3rd Offense 4th Offense
Defiance/Disrespect/Non-
Compliance
Parent contact by
teacher; office
referral
documented;
lunchtime
detention with
discipline coach.
Parent conference
with teacher; office
referral
documented;
lunchtime
detention with
discipline coach
and/or 1-2 day in-
school suspension.
Parent conference
with teacher,
discipline coach and
principal; office
referral documented;
lunchtime detention
with discipline coach
and/or 1-2 day out-
of-school suspension;
possible behavior
plan implemented.
Parent conference
with teacher,
discipline coach
and principal;
office referral
documented; 1-5
day out-of-school
suspension;
behavior plan
implemented.
Forgery/Theft
Physical Contact
Vandalism
Property Damage
Truancy
Lying/Cheating
Fighting/Physical Assault
36
Major Infractions
(continued) 1st offense 2nd Offense 3rd Offense 4th Offense
Harassment/Bullying Parent contact by
teacher; office
referral
documented; lunch
time detention with
discipline coach.
Parents provided
with literature and
video about
bullying.
Parent conference
with teacher,
discipline coach and
principal; office
referral documented;
1-2 day in-school
suspension; referral to
counselor; parents
must come to school
to view video about
bullying.
Parent conference with
teacher, discipline
coach and principal;
office referral
documented; 1-2 day
out-of-school
suspension; referral to
Behavioral Health and
Resource Officer; TAT
will meet to determine
possible placement in
Alternative Program.
Committee
reviews for
possible
expulsion.
Extreme Infractions 1st offense 2nd Offense 3rd Offense
Battery Parent conference
with teacher; office
referral
documented;
possible referral to
Police Department;
referral to
counselor; 1-9 day
out-of-school
supsension.
Parent conference
with teacher; office
referral documented;
referral to Police
Department; referral
to counselor; 1-9 day
out-of-school
supsension; TAT will
meet to determine
possible placement in
Alternative Program.
Committee reviews for
possible expulsion.
Combustibles
False Alarm
Alcohol
Drugs or other illegal
substances
Tobacco
Weapons/Dangerous
Instruments/Weapon
Look-a-likes
Continued or Extreme
Harassment/Bullying
Same as above and
referral to
Behavioral Health
and Police
Department; TAT
will meet to
determine possible
placement in
Alternative
Program.
Committee reviews
for possible expulsion.
37
Discipline Procedure for 2-6
Minor
Infractions 1st offense 2nd Offense 3rd Offense 4th Offense
5th
Offense
6th
Offense
Inappropriate
language
Parent contact
by teacher;
teacher
imposed
consequences
(time out,
lunch
detention, loss
of recess time,
et cetera…).
Parent contact
by teacher;
advanced
teacher
imposed
consequences
(time out,
multiple day
lunch
detention,
multiple day
loss of recess
time, et
cetera…),
office referral
documented.
Parent conference
with teacher;
more serious
teacher imposed
consequences
(time out with
discipline coach,
week long lunch
detention, week
long loss of recess
time, et cetera…),
office referral
documented,
possible
suspension 1-5
days. Possible
behavioral plan
implemented.
Parent
conference
with teacher,
discipline
coach and
principal;
possible
suspension 1-
9 days;
behavior plan
implemented;
TAT will
meet to
determine
possible
placement
into
Alternative
Program.
Suspens
ion 1-9
Days
Commit
tee
reviews
for
possible
expulsio
n.
Disruption of
class/other
students
Dress Code
Violation
Property Misuse
Electronic Devices Same as
above and
confiscation
of device;
device can be
picked up by a
parent from
Discipline
Coach.
Same as above
and
confiscation of
device; device
can be picked
up by a parent
at the end of
the school year
from Discipline
Coach.
Same as above
and confiscation
of device; device
can be picked up
by a parent at the
end of the school
year from
Discipline Coach.
Same as
above and
confiscation
of device;
device can be
picked up by
a parent at
the end of the
school year
from
Discipline
Coach.
Same as
above
and
confisca
tion of
device;
device
can be
picked
up by a
parent at
the end
of the
school
year
from
Discipli
ne
Coach.
Same as
above
and
confisca
tion of
device;
device
can be
picked
up by a
parent at
the end
of the
school
year
from
Discipli
ne
Coach.
Major
Infractions 1st offense 2nd Offense 3rd Offense 4th Offense Defiance/Disrespe
ct/Non-
Compliance
Parent
conference
with teacher,
discipline
coach and
principal;
office referral
documented;
Parent
conference
with teacher,
discipline
coach and
principal;
office referral
documented; 1-
Parent conference
with teacher,
discipline coach
and principal;
suspension 1-9
days; behavior
plan
implemented;
Committee
reviews for
possible
expulsion.
Forgery/Theft Physical Contact Vandalism Property Damage Truancy
38
Lying/Cheating 2 Day in-
school
suspension
with
discipline
coach.
5 Day out-of-
school
suspension.
TAT will meet to
determine
possible
placement into
Alternative
Program.
Fighting/Physical
Assault
1st offense 2nd Offense 3rd Offense 4th Offense Harassment/
Bullying
Parent
conference
with teacher,
discipline
coach and
principal;
office referral
documented;
2 day in-
school
suspension
with
discipline
coach; referral
to counselor;
parents must
come to
school to view
video about
bullying.
Parent
conference
with teacher,
discipline
coach and
principal;
office referral
documented;
referral to
Behavioral
Health and
Police
Department;
TAT will meet
to determine
possible
placement in
Alternative
Program.
Committee
reviews for
possible
expulsion.
Extreme
Infractions 1st offense 2nd Offense 3rd Offense Battery Parent
conference
with teacher;
office referral
documented;
referral to
Police
Department;
referral to
counselor; 1-9
day out-of-
school
suspension.
Parent
conference
with teacher;
office referral
documented;
referral to
Police
Department;
referral to
counselor; 1-9
day out-of-
school
suspension;
TAT will meet
to determine
possible
placement in
Alternative
Program.
Committee
reviews for
possible
expulsion.
Combustibles
False Alarm
Alcohol Drugs or other
illegal substances
Tobacco Weapons/Dangero
us
Instruments/Weap
on Look-a-likes
39
Continued or
Extreme
Harassment/
Bullying
Same as above and
referral to Behavioral
Health and Police
Department; TAT will
meet to determine
possible placement in
Alternative Program.
Committee
reviews for
possible
expulsion.
Parents must come with the student to meet with the principal and teacher on the first day
back to school after suspension. If a parent does not come with the student, the student will not be allowed
in school.
.