student manual paf-kiet rel 1.2

8/2/2019 Student Manual Paf-kiet Rel 1.2

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Policies and Procedures Manual

for students

Release: 1.2

2010-2011|Regis t rat ion and Examinat ions 1


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Karachi Institute of Economics andTechnology



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DISCLAIMER

The Institute may amend any existing policies or procedures contained in

this manual without notice to students, as well as to adopt new policies

and/ or procedures. It is the students responsibility to check with relevant

offices to determine whether changes, additions or substitutions, have

been made regarding the policies, procedures and related forms contained

in this manual.



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Registration & ExaminationDepartment

Aamir Siddiqui

Deputy Registrar

Deputy Director Registration and Examinations

Saqib Khushnood

Controller of Examinations & Manager Registration

Mumtaz Hussain

Assistant Manager Registration & Examination

Copyrights 2010-2011

PAF-Karachi Institute of Economics and Technology



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TABLE OF CONTENTS

1 STUDENT: ADMISSIONS ................................................................. 8

1.1 ELIGIBILITY................................................................................................................................... 8

1.1.1 APTITUDE TEST ..............................................................................................................8

1.1.2 INTERVIEW ......................................................................................................................8

1.2 MERIT LIST CRITERIA....................................................................................................................9

1.3 PROVISIONAL ADMISSION ................................................................................................9

1.4 PROVISIONAL REGISTRATION OF NEW ENTRANTS .....................................................9

1.5 DOCUMENTS REQUIRED ......................................................................................................9

1.6 VERIFICATION OF ACADEMIC DOCUMENTS ..............................................................10

1.7 ACADEMIC SCHOLARSHIP ................................................................................................10

1.8 RE-ADMISSION............................................................................................................................ 10

1.9 INITIAL REGISTRATIONAT ADMISSIONS...........................................................................................11

2 STUDENT: ACADEMICS ................................................................. 12

2.1 SEMESTER STRUCTURE .....................................................................................................12

2.2 ATTENDANCE .......................................................................................................................12

2.3 STUDENT COUNSELING.................................................................................................................. 12

2.4 CLASS ROOM INTERACTION........................................................................................................... 13

2.5 STUDENT FEEDBACK..................................................................................................................... 13

2.6 REMEDIAL PROGRAMS ......................................................................................................13

2.6.1 REMEDIAL ENGLISH .....................................................................................................13

2.6.2 REMEDIAL MATHEMATICS .........................................................................................142.7 INTERNSHIP ..........................................................................................................................14

2.7.1 PROCEDURE: ...................................................................................................................14

2.8 FINAL PROJECT ....................................................................................................................15

2.8.1 PROCEDURE: ....................................................................................................................15

3 STUDENT: REGISTRATION AND EXAMINATION ................................ 16

3.1 GRADING SYSTEM ..............................................................................................................16

3.1.1 MONTHLY/HOURLY EXAMS .......................................................................................16

3.1.2 MARKS BREAKUP ...........................................................................................................16

3.2 FACULTY BOARD AND WARNING, PROBATION AND WITHDRAWAL ...................17

3.2.1 COURSE LOAD FOR EXCESSIVE FAILURES .............................................................17

3.3 STUDENT SYLLABUS PROGRESS SHEET ......................................................................17

3.4 REGISTRATION ....................................................................................................................19

3.5 REGISTRATION OF CONTINUING STUDENTS ..............................................................19

3.5.1 SELF REGISTRATION SYSTEM SRS ........................................................................19

3.5.2 SELF REGISTRATION SYSTEM Procedure ...............................................................19

3.5.3 ADD/ DROP PROCESS .....................................................................................................20

3.5.4 TRANSFER OF COURSES AND EXEMPTIONS ..........................................................213.5.5 INTER-CAMPUS REGISTRATION ................................................................................22



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3.5.6 CHANGING THE PROGRAM STATUS .........................................................................22

3.5.7 TAKING A SEMESTER OFF. STUDENT SEMESTER STATUS .................................22

3.5.8 TRANSFER FROM ONE PROGRAM TO ANOTHER ..................................................22

3.6 MAKE-UP EXAMINATIONS ................................................................................................23

3.7 SCRUTINY OF EXAMINATION PAPERS ...........................................................................233.7.1 PROCEDURE: ...................................................................................................................23

3.8 COMPREHENSIVE EXAM ...................................................................................................24

3.9 COMPLETING THE DEGREE REQUIREMENTS ...............................................................26

3.10 TRANSCRIPT/DEGREE AWARD PROCEDURE ..............................................................26

INTERNAL PROCESSING: .....................................................................................................26

3.11 SCHOLARSHIPS ..................................................................................................................28

3.12 CRITERIA FOR NOMINATION .........................................................................................28

3.13 PROCEDURE ........................................................................................................................28

3.14 AWARD OF SCHOLARSHIP ..............................................................................................293.15 PROCEDURE FOR AWARD AND ADJUSTMENT OF SCHOLARSHIPS ......................29

3.16 SIBLINGS FEE DISCOUNT POLICY ................................................................................30

4 STUDENT: DISCIPLINE ................................................................. 31

4.1 USE OF UNFAIR MEANS: CHEATING/PLAGIARISM .....................................................31

POLICY ON CHEATING AND RELATED PUNISHMENTS ...............................................31

4.2 STUDENTS DRESS CODE ..................................................................................................32

4.3 INTRODUCTION ...................................................................................................................32

4.4 FORMAL OCCASIONS .........................................................................................................32

4.5 ROLE PLAYING / PARTICIPATION ...................................................................................32

4.6 DRESS CODE .........................................................................................................................32

5 MISCELLANEOUS ........................................................................ 33

5.1 SWITCHING TO 4-YEAR BACHELOR DEGREE PROGRAMS ........................................33

6 FORMS RELATED TO STUDENTS .................................................... 34

6.1 AVAILABLEATPHOTOCOPYSHOP ................................................................................................... 34

6.1.1 Course Drop Form .............................................................................................................34

6.1.2 Exemption Form .................................................................................................................34

6.1.3 Inter-Campus Registration Form ........................................................................................34

6.1.4 Change of Program Form ...................................................................................................34

6.1.5 Semester Off Form ..............................................................................................................34

6.1.6 Make-up Examination Form ...............................................................................................34

6.1.7 Scrutiny of Examination Form ...........................................................................................34

6.1.8 Comprehensive Examination Form ....................................................................................34

6.2 AVAILABLEAT REGISTRATION OFFICE............................................................................................34

6.2.1 Degree Awarding Process Form .........................................................................................34

6.3 AVAILABLEAT RECEPTION............................................................................................................ 34

6.3.1 All Fee Discount Forms ......................................................................................................34



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6.3.2 Caution Money Refund Form .............................................................................................34

6.3.3 Transcript Request Form ....................................................................................................34

6.3.4 Clearance Form ...................................................................................................................34



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1 STUDENT: ADMISSIONSAdmissions are given on merit determined by past academic performance,

aptitude test score and interview. The admission schedule and requirementsare announced in leading newspapers at least 6-8 weeks in advance of the startof the semester.

PAF KORANGI CREEK CAMPUS:

At the PAF Korangi Creek Campus, new admissions in all programs are offeredtwice a year in fall and spring semesters commencing from September and

January respectively.

CITY CAMPUS:

At City Campus, admissions in all programs are normally available thrice a yearin fall, spring and summer semesters commencing from September, January

and June, respectively.1.1 Eligibility

Academic Requirements for Admission:

Applicants must have a minimum of 50% marks in the Intermediate boardcertificate or equivalent A- Level courses or diploma for the Bachelor degreeprograms (students with A level and American high school pass certificateshave to submit equivalency document of IBCC/ related bodies). For BE (Bachelorof Engineering) programs, the applicant must obtain at least 55% marks inIntermediate (Pre-Engineering only) or DAE with minimum 60% as prescribed byPEC (Pakistan Engineering Council). Applicants with A-Level background for BEmust have at least three A-Level courses in Math, Physics and Chemistry.Applicants for the Masters degrees must have a minimum of 50% marks intheir Bachelors degrees. Applicants for M.Phil level degrees must have 4-yearbachelor or equivalent Master degree in the corresponding field. Candidatesmust submit attested photocopies of required documents at the time ofsubmission of admission form. Candidates may be asked to produce originaldocuments on demand.

1.1.1APTITUDE TEST

Aptitude test is of approximately 2 hours duration and covers essay, objectiveand multiple-choice questions. Multiple-choice questions are designed to test

English language comprehension, vocabulary and grammar, Mathematics, IQ,and general knowledge.

1.1.2 INTERVIEW

Candidates of Master degree programs who have cleared the aptitude test arecalled for interview for final selection. The interviewers evaluate the workexperience and general knowledge, communication skills and personality of acandidate. Bachelor degree candidates are interviewed on requirement basis.



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1.2 Merit List Criteria

The criteria include weightage for Matriculation, Intermediate, Bachelors andother relevant degrees/certifications.

It also includes cutoff for the Aptitude Test (individual sections or overall)

1.3 PROVISIONAL ADMISSION

Candidates who have appeared in the Intermediate or Bachelors examinationand are awaiting results, may be admitted provisionally for one semester,according to HEC guidelines, provided other requirements of the degreeprogram are met. Such candidates and their parents are required to fill anundertaking, provided on the application form, acknowledging the provisionalstatus in the first semester of joining. However, if a student fails to pass theexamination or scores below the eligibility requirement of the degree program,the admission is cancelled.

1.4 PROVISIONAL REGISTRATION OF NEW ENTRANTS

On finalization of the merit list, selected candidates will be informed by theOffice of the Admissions, in writing, at their home address about their selection,along with the registration application form, the fee bill and other necessaryinstructions for the candidates.

The candidates shall be expected to pay the fees by the due date. Registrationin the program and in classes shall be confirmed only on payment of theprescribed fees. The facility of payment of fees in installments is normally notapplicable to new entrants, but such facility may be provided in exceptional

cases with the approval of President, PAF-KIET.

1.5 DOCUMENTS REQUIRED

BACHELOR DEGREE PROGRAMS

Matric or OLevel and Intermediate or A-Levels or equivalent marksheets/degrees (attested photocopies).

Equivalency document for all foreign degrees from IBCC/related bodies.

Attested National ID card or B-Form and Parents NIC copies.

Two passport sized photographs.

MASTER AND M.S (M.PHIL) DEGREE PROGRAMS

Matric or OLevel and Intermediate or ALevels mark sheets/degrees (attestedphotocopies).

Bachelor and or Master mark sheets/degrees (attested photocopies).

Equivalency document for all foreign degrees from IBCC/related bodies.

Attested National ID card or B-Form and Parents NIC copies.

Two passport sized photographs.



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TRANSFER OF CREDITS

KIET is a chartered institution and accepts credits from all HEC recognizedinstitutions under the following conditions:

Only a specified number of courses in a degree program, excluding internshipand project courses, will be considered for exemption.

No exemption in MS.

Credits are only transferred for courses equivalent to those in the PAF-KIETcurriculum and the level of these courses must also be same.

An authorized committee under special circumstances may only permitexemptions above the specified limit.

Applicants may be asked to appear in the exemption test.

ORIENTATION

An orientation program is arranged on the day of the admission test. Theorientation program is primarily intended for the parents and guardians of the

candidates and is conducted while the candidates are busy in the admissiontest. The program provides an overview of the academics, admissions, andinfrastructure and is conducted by the senior management of the Institute. Itprovides an opportunity to interact with the administration and heads of theacademic departments and is useful for clarifying any concerns or proceduraldetails. The interaction enables a first-hand evaluation of the quality andsystem of education at PAF-KIET.

Candidates finally admitted into the academic colleges are required to appearon a second orientation day for briefings related to academic, administrativeand general policy areas. They are given a detailed tour of classrooms,computer labs, engineering labs (BE students only), library and cafeteria.

1.6 VERIFICATION OF ACADEMIC DOCUMENTS

The Institute ensures that the academic documents, validating a studentseligibility for the program, are sent to the issuing body for verification purposeduring the first semester of joining. If document is found unverified, the Institutereserves the rights to immediately cancel the admission of such student.

1.7 ACADEMIC SCHOLARSHIP

Students scoring 75% and above in the Intermediate Board Examination areawarded academic scholarship in the first semester. Two categories ofscholarship are available to students based on their academic scores. The twocategories are:

Students achieving academic score of 80% and above in pre-requisite degreeare awarded 100% tuition fee discount in first semester.

Students achieving academic score of 75%- 79.9% in pre-requisite degree areawarded 50% tuition fee discount in first semester

1.8 Re-Admission

This policy relates to students who discontinue their studies without formallyinforming the Institution about their absence.

Any Student who fails to register in a semester and remains continuously

absent till the starting date of 3rd Hourly, without formally informing the



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Institution in writing about his absence, will have his name struck off from theInstitution rolls.

The student will not be provided with any official Institute recognition of thesuccessfully undertaken courses until and unless clearance has been completedaccording to standing procedures.

If a student wishes to rejoin subsequently, he may apply to the Dean, who maypermit re-admission. Subject to such clearance, complete admission processwill have to be undertaken again.

Courses and student Registration Number will remain as before.

1.9 Initial Registration at Admissions

The requirements include:

Fee Submission

Registration ID

Verification of Testimonials Equivalency



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2 STUDENT: ACADEMICS

2.1 SEMESTER STRUCTURE

Academic year consists of Fall and Spring semesters each of approximately 17-19 weeks duration, and Summer semester of 8-10 weeks. The schedule of atypical course is designed to ensure 45 hours of faculty -student interaction persemester. Number of sessions for each 3 credit hour course is as follows:

Classes having 2 sessions per week: Minimum 30 sessions

Classes having 3 sessions per week: Minimum 42 session

Classes having 1 session per week: Minimum 14 sessions.

Exam and hourly sessions are separate.

In regular Spring and Fall semesters, standard workload for full-time students is 5

to 6 courses per semester and for part-time students is 4 to 5 courses.

2.2 ATTENDANCE

Attendance rules are strictly enforced. Any student coming to class afterthe roll has been called, is marked absent.

Students are allowed a specified provision for leaves. The provisionvaries according to the total number of class sessions per semester.

Maximum absences allowed in morning programs in fall and spring

semesters is 6. In case a student accumulates more than the stipulated limit ofabsences his/her name would be struck off from the attendance roll,consequently the student is awarded an R (repeat) in the course.

Maximum absences allowed in Evening program or summer semester are4. In case a student accumulates more than the stipulated limit of absenceshis/her name would be struck off from the attendance roll, consequently thestudent is awarded an R (repeat) in the course.

Given this provision for absences, there is no need for students to applyfor leaves.

The Institute expects the students to be mature and responsible and use theprovision for leaves prudently. The provision is for emergencies such as

sickness, strikes or other mishaps only. The provision is substantial and allowsthe student to be off for about three weeks, which is typically enough time todeal with most emergencies.

It is also expected that the student does not waste the provision for frivolousreasons. The student is responsible for exhausting the provision during theearly part of the semester and is then left without the provision when anemergency is encountered.

2.3 Student Counseling

Each college has a student counselor. Students are expected to approach thecounselor regarding the courses to be completed, performance, and planning

for the future semesters. The counselor is:

The point of contact for any coordination matter.



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Provides information about (i) Probation list (ii) Warning list and

(iii) Withdrawal.

Coordinate course load related issues.

Informs students about their academics progress and coordinates other

queries.

Ensure students take failed courses first before taking advance courses.

Processes Add/Drop cases.

2.4 Class Room Interaction

o Course outlines are issued to the students in the first session of the semester.

o A course outline lists the material to be covered over all the scheduled sessionsduring the semester.

o

The number and marks distribution over monthly exams, assignmentsand final examination to be held are specified.

o For project intensive courses a schedule of project deliverables and theirdeadlines and mark breakups is also specified.

o Student must come prepared with the assigned reading to each class session.

o Quizzes are periodically taken to ascertain the preparedness of the student in agiven session.

o Attendance is taken in each class on the attendance sheet.

o Attendance rules are strictly enforced.

o Students are encouraged to participate in class. There are specific marks

allocated for class participation and formal presentations.o Assignments, projects and presentations are given frequently and students are

encouraged to refer to reference books, magazines, journals and Internet. Theoriginal work of the students is encouraged.

2.5 Student Feedback

The management obtains feedback from the students about their courseseach semester. Students rate the courses according to their perception aboutthe quality of instruction. This information is combined with the evaluation ofcourses by peer faculty and the departmental heads to obtain a consolidatedview of the facultys teaching ability. These evaluations greatly help in the

development of the faculty and the course contents. The system helps in theimprovement of the teaching system.

Student feedback is collected through On-Line Teachers Appraisal (OTA)system.

2.6 REMEDIAL PROGRAMS

Based on the aptitude results and later evaluations, a student may be asked toundertake remedial programs in English and/or Mathematics.

2.6.1REMEDIAL ENGLISH

English communication skills are extremely important from the point ofprospective employers interview, and in the development of a successful



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career. There is an extensive English program to ensure that the students meetthe minimum requirements of the industry. Remedial English course may beassigned to students based on their aptitude results, performance in EnglishLanguage courses and comprehensive examination.

2.6.2 REMEDIAL MATHEMATICS The areas of Mathematics and Statistics are particularly essential in thedevelopment of a capable professional ready to deliver in the challenging jobmarket. For any professional irrespective of the discipline of work has to be fullyprepared in major areas of Mathematics and Stats to know the essence ofnumbers and their impact in business.

2.7 INTERNSHIP

Credit Hours: Internship is equivalent to 3 credit hours

Prerequisites:

Students should have completed 20 courses of their respective programs at thetime of starting their internship. Minimum requirement for GPA is 2.5 in theirrespective previous semester. How ever, there is some flexibility for thosestudents who are in their final semester and are not offered the left overcourses due to administrative reasons.

Duration: Minimum 6-8 weeks

Location: Students can only do internship anywhere in Pakistan or outsidePakistan.

2.7.1PROCEDURE:

Student has to take approval from the respective College Directorsfor his/her eligibility based on number of courses completed and GPA, and theform then is submitted to corporate relations department.

Corporate relation department will then liaison with the businessorganizations offering students for the internship. However, students maysubmit preference of their organizations well in advance.

The students are also at liberty to liaison with organization foracceptance for internship. The letter from that organization will be submitted inCRD at least two month in advance.

Once students have been assigned to the particular internship willbe considered final in any scenario.

Students has no right to ask about emoluments, transportation etcby the organization.

Students may be interviewed by the organization.



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2.8 FINAL PROJECT

Final projects are a compulsory requirement for masters and bachelor degreeprograms.

Number of final projects and their credit hours varies with the degree programand is given in the prospectus.

Final Projects are monitored and supervised by the R&D department.

Final Project procedure for applying, registering and fulfilling the requirementsmay be obtained from the R&D department.

Students must follow the deadlines regarding final projects posted on the noticeboard from time to time.

Final Project guidelines and deadlines may be obtained from the R&Ddepartment.

A final report is a compulsory requirement for Projects. Final Projects require a formal presentation.

2.8.1PROCEDURE:

Students must follow the procedure for final project as given on the website and

as per the notices posted on the notice board from time to time. There are

detailed documentation requirements for the Final Project Report that is

different for different faculties.



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3 STUDENT: REGISTRATION AND EXAMINATION

3.1 GRADING SYSTEM

Course grades are awarded on the basis of absolute marks scored ineach course:

Marks Grade Grade Points

85 100 A 4.0

78 84 B+ 3.5

72 77 B 3.0

66 71 C+ 2.5

60 65 C 2.0

< 60 Fail 0.0

Grade Point Average (GPA) is calculated as the sum of the products ofgrade points and credit hours for each course divided by the total number ofcredit hours completed at the Institute.

Final grade is determined by rounding off to the nearest unit.

Minimum passing grade in a course is C grade (2.0 points). However, a studentmust attain at least 2.5 GPA (C+) on aggregate, in order to graduate.

3.1.1MONTHLY/HOURLY EXAMS

In Spring and Fall semester, students are required to take three hourly

exams followed by a final exam for each course. Two out of the three arecounted toward the final grade.

For Summer term, a mid term exam, instead of three hourly exams, isgiven to the students followed by a final exam.

In addition, students have to take quizzes in the classes and write termreports assigned by their tutor. Students may also be graded on their classparticipation, presentations, viva-voce or projects, or any other activityprescribed by the teacher.

3.1.2MARKS BREAKUP

Weight assigned to these exams and other class activities are as follows:

Final Examination 40 %

Hourly Exams (n-1) or One Midterm 30 %

Quizzes/ Assignments 15 %

Class participation /Projects/Reports 15 %

If a course requires major project by the students then the weight-age can beadjusted after approval of Academic Council.



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3.2 FACULTY BOARD AND WARNING, PROBATION AND

WITHDRAWAL

A faculty board is held at the end of each semester to evaluate the results andtake decision about the students whose performance is not up to the mark.

Cumulative GPA: Weighted average of grade points of all courses done at PAF-KIET.

Points are weighted according to the credit hours of each course.

CGPA does not include non-credit courses, courses dropped, or courses tobe repeated because of the absence rule.

Courses failed but passed later are excluded from the computation of theGPA.

If a student appears twice or more times in a course, only the highest

graded course is counted in the CGPA.Term GPA: Combined GPA of all graded courses in a given term.

3.2.1 COURSE LOAD FOR EXCESSIVE FAILURES

A student is expected to pass the failed courses before taking up newcourses.

A student with four or more failures must first repeat the failed coursesbefore taking any new courses.

WARNING: A student with cumulative GPA between 2.0 and 2.5 is said to be onwarning status. Warning Statusmeans that the student is not eligible for the

grant of the degree. The student must improve his GPA to 2.5 or above forbecoming eligible for the award of degree.

PROBATION: A student is on probation in a given semester if the cumulativeGPA is less than 2.0 AND Term GPA is also less than 2.0. Probation status meansthat the student is liable to be dropped from the Institute if the student fails toimmediately improve the term GPA to 2.0 or above. A student on probation intwo consecutive semesters is dropped from the rolls of the Institute.

DROP: A student who is on probation in two consecutive semesters is notallowed to register in subsequent semesters and is dropped from the roll of theInstitute.

3.3 STUDENT SYLLABUS PROGRESS SHEET

Students are expected to continually monitor their progress according to theassigned syllabus for their chosen program of studies.

All courses mentioned by name in the prospectus for the degree program arecompulsory.

Student may elect to enroll in the offered electives according to thespecialization major. Electives have to be pre-approved.

The Institute may prescribe certain substitutes for specified courses as per thedemands of the industry, change in syllabus directions etc.

Students should plan ahead to pass all the prescribed courses in the syllabus of

the relevant program.



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Students are expected to regularly obtain from the registration departmenttheir current status regarding the status of fulfillment of the courserequirements.

After every semester, they need to obtain their grade history and syllabusprogress sheet.

Students should ensure at the time of their semester registration that allcourses that they choose would be counted towards their degree.

The institute allows the students to select courses that they like. However, tomeet the degree requirements they must ensure that all required courses havebeen covered.

Student should understand the syllabus status report, which lists out for eachstudent:

Courses passed by the student

Courses in progress in the current semester for which the grade is awaited.

Courses yet to be passed by the students and whose prerequisites have been

cleared and the student is eligible to enroll

Courses that need to be passed but the student cannot enroll because he hasnot cleared the pre-requisites.

Courses in syllabus against which the student has cleared the substitutecourses.



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3.4 REGISTRATION

Registration of students in programs and classes is the first step in themanagement of academic record of students from the time of their admission tograduation or separation from the institute. Registration process must ensure

that the record in the database of the institute reflects the actual status ofenrollment in the classroom. The process covers the tasks involved, the formsto be used and the responsibility for accomplishment of each task.

3.5 REGISTRATION OF CONTINUING STUDENTS

3.5.1 SELF REGISTRATION SYSTEM SRS

Students shall be expected to register in classes for the next semester strictly inaccordance with their syllabi. The procedure for registration of continuingstudents is outlined hereunder:

Registration Department will announce the schedule of registration for

continuing students before the third hourly examination, along with theapplicable instructions.

The class schedule for the next semester shall be prepared by the respectivecolleges/ departments, and posted on the notice boards well before the finalexamination of the term to enable students to plan their course work and beprepared for registration in classes scheduled in the next semester.

Registration department shall, in collaboration with Directors of Colleges/Departmental Heads, Manager MIS and Finance manager, make necessaryarrangements for Self Registration System, and the students shall be issuedtheir fee bill at least four weeks before the due date for payment.

The student will fill the online registration form through *SRS in consultation

with the Academic Officer of the college concerned, and collect their fee billfrom Registration office window.

3.5.2 SELF REGISTRATION SYSTEM Procedure

Your registration number (SNO) is your user name.

MIS/ Registration department will provide the password

Student must have a user name and password to login.

1. How to Login:

a) Enter your student number (SNO) e.g: BB-1-06-9999

b) Enter your password

c) Press Login button

2. How to Register:

a) Select the desire course(s)/class-id (s) to register.

Class day/room/period of the selected course is shown in the schedule

box at the bottom.

b) Press > button to register/ add in the selected courses

Course will move into Registered course Grid.

c) Press < button to drop from the selected courses


S.NO


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3. How to view /get Fee Bill:

a) Click on tabbed page, then press button.

This action will display total fee amount payable.

4. you must exit the Self Registration application after completionof

provisional registration.

5. Get your printed Fee Bill from Registration office window.

REMEMBER!

SRS will not register in further courses if:

A student has reached maximum limit of course credit hours allowed

in his/ her program. A student has reached maximum limit of course credit hours allowed

on the basis of his/ her last term GPA.

Selected class ID has reached its maximum seating capacity.

Schedule conflict of class Ids is encountered.

On confirmation of registration, the name of the registrant shall be printed onthe class attendance roll (s). Names of students without confirmed registrationwill not appear on the attendance roll and consequently such students will becounted as absent from class till their registration is confirmed. Attendance rule

shall be strictly applied and students must, in their own interest, confirm theirregistration, by the due date. If they fail to do so, they will be penalized withlate payment charges, at the rate of Rupees 100 per day, they will run the riskof being short of attendance on application of the attendance rule, and of losingopportunity to appear in hourly examination.

The Institute will consider applications, on prescribed form, for payment of feesin installments, on need basis. In such cases which are approved after dueconsideration of the need, payment will be accepted in installments. Studentsmust, however, in their own interest settle the matter of payment of their duesand obtain confirmed registration within the due date as otherwise theattendance rule and other penalties will be applicable.

If any student (except installment cases) does not obtain confirmed registrationup to the first hourly examination, his or her provisional registration shall becancelled due to the application of attendance rule, e.g., more than sixabsences from class sessions.

3.5.3ADD/ DROP PROCESS

On completion of the registration process, students shall not be allowed to addcourses but may be, permitted by the Director of the College/ DepartmentalHead to drop courses within the schedule prescribed in the academic calendar.

PROCEDURE FOR COURSE DROP

No course can be dropped without academic penalty after the date specified inthe academic calendar



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Courses with excessive absences will not be entertained for drop applications.In such cases appropriate action will be taken by the Academic Officer

INSTRUCTIONS FOR STUDENTS

Collect Course Drop Form from the Photocopy shop

Fill the Form carefully

Get signature from Academic Officer

Submit Form to Registration Officer

Collect receipt of Drop Form from the Registration Officer

REASONS FOR DROP

Upon Departments recommendation

Failure in the pre-requisite course

Scheduling conflicts

Want to switch to another course

Others

3.5.4 TRANSFER OF COURSES AND EXEMPTIONS

Transfers of credits and exemptions allows for flexibility in the system so thatstudents do not repeat what they have already learnt. However if studentsdesire to complete extra courses to replace exempted courses they areencouraged to do so.

The policy is for students transferring from other universities, and degreeawarding institutes who have completed courses relevant to any programoffered at PAF-KIET.

PAF-KIET is a chartered Institution and accepts credits from all HEC recognizedinstitutions under the following conditions:

Courses completed only at accredited and chartered institutes in Pakistan orabroad will be considered for exemption.

A 15% of total courses in the program will be considered for exemption for anydegree program. Only the Dean and Director Academics PAF-KIET shallauthorize exemptions above this limit.

Level of the course should be the same i.e. an undergraduate course completedelsewhere does not make one eligible for exemption for graduate course work.

The curriculum of the course completed should be similar to the one offered atthe institute.

However, if the Academic Committee feels that the knowledge of a studentneeds to be verified the student may be examined.

In transfer cases from other institutes, exemption limits remain the same.

We may consider transfer or allocation of credits and grades to be transcripts.

Course work completed 3 years prior to undertaking a new degree and there isa break in education will not be considered for exemption.

PROCEDURE:

Submit the exemption form complete in all respect to the concerneddepartment through relevant program officer.



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After due consideration and approval of the Academic Committee, the registrywill issue exemption certificate. In case of any clarification, the student may becalled for interview.

The said certificate will be filed in the personal document of the student andnotice placed on the notice board by the registry.

Under no circumstances the student will miss classes on the assumption thatthe exemption will be approved.

Exemption fee ofRs. 1,000/per course- (Rupees one thousand only) shall becharged to cover overhead expenses.

Exemption should be sought before registration in the course. In case thestudent register in the course; case for exemption should be finalized before thefirst hourly examination.

Courses are offered batch wise; substitute course may not be feasible at times.

No tuition fee will be recovered for the courses exempted in a program.

Exemption should be applied for, during the first semester only.

3.5.5 INTER-CAMPUS REGISTRATION

Student must obtain prior approval before initiating inter-campus registration. Itis expected that the student admitted at the main campus would complete thecourse requirements at the main campus, and the student admitted at the citycampus would complete the requirements at the city campus.

In certain cases, students may be allowed to take course in another campus.However, they need to initiate a formal request for this purpose and obtain aprior approval.

Please consult the inter-campus registration form for more details.

3.5.6 CHANGING THE PROGRAM STATUS

Student once admitted in a program is considered an Active student tillgraduation. However, the status change to drop-out or pass-out must beinitiated through a proper form. Otherwise, testimonials are with-held.

3.5.7 TAKING A SEMESTER OFF. STUDENT SEMESTER STATUS

All students desirous of opting out from any semester must do so throughformal application on the prescribed form.

The admission of a student who absents himself from a semester withoutinforming through the prescribed form is cancelled automatically. Reactivation

of the student requires approval of the authorities and payment of admissionfee.

3.5.8 TRANSFER FROM ONE PROGRAM TO ANOTHER

Transfer is subject to approval from the departmental head.

Students must fulfill pre-requisite qualification for desired discipline. Forexample, in order to get transfer to Bachelor of Engineering (BE), applicantmust have pre-engineering courses at intermediate level with minimum 55%marks.

Only such course(s) will be considered for transfer, which are also a part of thecurriculum of the desired degree.



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3.6 MAKE-UP EXAMINATIONS

End term / mid-term examination is permissible only in case of death ofimmediate family member (parent / sibling) is regarded as legitimate reason forscheduling a make-up examination. However, the student or someone on his /

her behalf must inform Controller of Examination before the exam is held. Formake-up examination, a fee of Rs. 1000/- will be charged for each class id.

The student concerned shall submit his application on revised make-upexamination form issued on February 21, 2007 directly to Controller ofExaminations for consideration.

If the reasons and conditions for seeking make-up examination areconsidered acceptable in accordance with the policy, CoER will approve andarrange the make-up examination, the student will pay the make-upexamination fee @ Rs. 1000 per paper.

Then CoER will announced the result and correct the database record

accordingly.

3.7 SCRUTINY OF EXAMINATION PAPERS

Karachi Institute of Economics and Technology believes in openness in regard to gradingof the answer papers of the students. The students shall be shown their graded answersheets for hourly examinations, quizzes, and assignments to provide them the necessaryfeedback. Students shall also be given the opportunity for scrutiny of their finalexamination papers, if they so desire, by submitting an application on the prescribed formand payment of Rs. 500 for each final examination paper to be scrutinized.

3.7.1PROCEDURE:

The applicant shall submit the scrutiny application form directly to Controller ofExaminations and Records (CoER).

The scrutiny application form shall be submitted on the revised form issued on February20, 2007.

A suitable and relevant faculty member shall be selected by CoER, in consultation withRegistrar and assign the task of scrutinizing the paper in such a way that the identity ofthe student and the scrutinizer and the class instructor is kept confidential. Suchscrutinizers may belong to the other campus of KIET or another recognized institution, ifrequired.

A committee comprising the assigned Scrutinizer, Controller of Examinations and DirectorRegistration & Examinations will evaluate the result after scrutiny and finalize the result.

The decision of the committee shall be final.



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3.8 COMPREHENSIVE EXAM

Passing of the Comprehensive Exam is a mandatory requirement for all

students completing their degree programs after Fall 2003.MOTIVATION:

To prepare the students for interviews and jobs in the industry

To refresh the students concepts in major areas of their discipline.

To establish a final output quality control

To standardize the level of graduating students

RULES:

Student must pass at least 4 out of 6 components to pass the exam.

Passing of English Proficiency is a compulsory requirement.

Students must pass a comprehensive exam at the end of their programof studies to be eligible for the award of degree.

Passing the English component of the comprehensive exam is amandatory requirement.

STRUCTURE

Comprehensive Exam would test the essential knowledge in areasrelated to the degree program.

Essential knowledge is defined as concepts NOT knowing of which maybe considered as criminal by industry professionals.

BBA/MBA1. Finance

2. Marketing

3. Management

4. Accounting

5. Case Study

6. English Proficiency (compulsory)

MBA-MIS

1. Networking & OS

2. SW development3. Analysis, Design and DBMS

4. MIS and Software Engineering

5. Financial Accounting

6. English Proficiency (compulsory)

BS

6. Networking & OS

7. SW development

8. Analysis, Design and DBMS

9. MIS and Software Engineering10.Pure CS (Automata Theory, Data Structures).



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11.English Proficiency (compulsory)

BE

1. Electronics

2. Telecommunication and Networking

3. General Engineering4. Computer Engineering

5. Quantitative

6. English Proficiency (Compulsory)



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3.9 COMPLETING THE DEGREE REQUIREMENTS

To complete the degree requirements, a student must fulfill the administrative

and academic requirements. Students must have passed all the courses prescribed by the syllabus of the

relevant program. Must have passed all the compulsory courses and theelectives.

Meet the Minimum GPA Requirement for Award of Degree. Please note thatminimum-passing grade in a course is C grade (2.0 points). However, a studentmust attain at least 2.5 CGPA (C+) on aggregate, in order to graduate.

Meet the internship requirements given in the prospectus for the chosenprogram.

Meet the project requirements given in the prospectus for thechosen program.

Pass the comprehensive test.

Obtain clearance from all the relevant departments.

Follow other procedural requirements on the prescribed form.

3.10 TRANSCRIPT/DEGREE AWARD PROCEDURE

Formulation the strategy and procedure for the award of transcript / degreerequest form.

Student must have completed the required course work, internship(s) and thefinal year project(s) for his/ her degree program, in accordance with theassigned syllabus.

The normal period to complete the due process involves in the issue of thetranscript is two months.

Student must have cleared all dues of the institute, if any.

The degree is normally conferred at convocation and shall be issued after dueprocess, which may take up to one month to complete.

In case of urgent requirement the transcript will be provided within 07 days butof Rs. 2000 will be charge for urgent service.

INTERNAL PROCESSING:

Registration office will receive the signed Transcript Application Form from thestudent and acknowledge to the student for the same issue.

Registration Officer will obtain the grade sheet along with assigned studentprogram syllabus from the database and check in detail the work done by thestudent e.g. (course work, pre-requisites, internships, and the final yearprojects) against the prescribed student program syllabus.

Head of College will verify and sign the student program syllabus.

The transcript will be generated after due diligence in checking the studentsacademic record against the requirement for the program concerned.

The Registrar & the Dean will both sign and endorse the transcript.

INSTRUCTIONS FOR STUDENTS

Collect the Transcript Application Form along with Clearance Form.



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Fill out the Transcript Form carefully and then submit to the Registration &Examination Department and collect the acknowledgment with receiving date.

Pay the prescribed transcript fee, Rs. 1000 in normal case and Rs. 2000 inurgent case.

Obtain clearance from each department as mentioned in the clearance form.

Then submit to the Finance Department and collect the acknowledgment.

Receive the transcript on given date by submitting clearance form.



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3.11 SCHOLARSHIPS

Scholarship system is designed to motivate brilliant students, encourage hardwork and exceptional academic performance. The system provides scholarships

to 7% of the total strength of students. The scholarships are divided into twogroups of 100% and 50% rebates in tuition fees granted on the basis ofacademic achievements in PAF-KIET.

3.12 CRITERIA FOR NOMINATION

All students registered in programs exceeding one year are eligible forscholarship.

GPA of 3.5 in fall or spring Semester, for which scholarship is to beawarded.

The scholarship will be for one semester only. Fresh nominations will be

made in the next semester. Students obtaining scholarship in one semester shall be eligible for thesame in the next semester.

A limited number of scholarships from the overall quota shall be grantedab-initio to exceptional students at the time of admission to attract the cream ofstudents. The number of such scholarships shall be limited to 7% of the totalnumber of new students admitted, as follows:

Rebate in Tuition Fees % Of New enrolment

85% 1

40% 220% 4

3.13 PROCEDURE

a) Merit list of the students will be prepared by controller of Examinations andput up to the committee for decision.

b) The criteria for selection in order of precedence is:i. Minimum GPA 3.5ii. Minimum term course load shall be 15 credit hours.iii. In Case of tie, GPA will be converted to percentage.iv. In case of a tie in percentage, the CGPA will be compared.

c) The awards shall be mentioned in the final transcript of the recipients.



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3.14 AWARD OF SCHOLARSHIP

Number of Scholarships offered will be revised from time to time in accordancewith the strength of the student body.

Scholarship

Amount

CoMS CoCIS CoEGrandTotalBBA MBA Total

BCS/BS

BE

85% Tuition fee 1% 1% 1% 1% 1% 1%

40% Tuition fee 2% 2% 2% 2% 2% 2%

20% Tuition fee 4% 4% 4% 4% 4% 4%

Total No ofScholarships

7% 7% 7% 7% 7% 7%

Note: Students already availing a fee concession shall have the choice of taking /selecting

either the fee concession or the scholarship for that semester, which ever give them aadvantage.

3.15 PROCEDURE FOR AWARD AND ADJUSTMENT OF SCHOLARSHIPS

1. Reference is made to the existing policies on award of scholarships to thestudents of PAF-KIET.

2. The salient features of to-date policy on the subject are appended below forinformation of all concerned:

(a) Merit scholarships of 85%, 40% and 20% in tuition fee are offered to 1%,2% and 4% of student strength respectively based on academicPerformance in Spring and Fall Semester.

(b) Scholarships are allowed on the basis of 5/6 courses (Minimum 15 CreditHours) in the semester pertaining to BE, BS/MS(CS)/MCS and BBA/MBA/MS(MS)Programs. However, this condition is reduced to 4 courses (14 Credit Hours)for MBA, BBA, BS and BE 1st semester students.

(c) Final list of scholarship holders is to be consolidated as per procedure andissued by Deputy Director R&E duly approved by President PAF-KIET soonafter 1st hourly examination of the following semester.

(d) Scholarships are to be adjusted by Finance Dept on credit hour basis ofaward semester and will be restricted to the courses registered in the nextsemester. This adjustment shall be made in Spring and Fall Semesters.However, the adjustment in summer semester will be allowed for the studentsof final semester only. To explain; the adjustment will be as follows:



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(e) Inter Campus adjustment of scholarships should be made in such a waythat the amount of scholarship be adjusted first in the campus where it isearned and remaining in other campus up to the limit of courses mentioned inPara 2(d) above.

All concerned are to note for compliance.

3.16 SIBLINGS FEE DISCOUNT POLICYInstitute grants 25 % concession in tuition fees to such students who have beenselected for admission at the Institute and have a real brother or sister at PAF-KIET who is paying full fees.

Following conditions apply:

The application for the concession will be made to Director Administration, PAF-KIET on a prescribed Formgiving all necessary details, documents and proof ofthe concerned childrens relationship with the full-fee paying sibling.

The children for whom the concession is claimed must be dependent uponparents/ guardians for support.

The parents can claim the concession at the beginning of the program of studyfor such children who qualify for the award under this policy, and the same willremain applicable throughout the program of study, provided the studentsconcerned maintains GPA at 2.75 and above. Should any such student fail tomaintain the prescribed academic standing, at any stage of the program, theconcession will be withdrawn in the subsequent semester.

The concession in the tuition fees will be applicable only as long as one personof the family is paying full fees. Should the full-fee-paying student discontinuehis studies at the Institute, for any reason whatsoever, the fee concession shallbe withdrawn forthwith.

The concession will be available to the siblings of new as well as other students

who are already registered at the Institute.

The students who are availing the concession in accordance with this policyshall be eligible for award of merit scholarships.

The Institute reserves the right to make any changes in this policy at any timefor any reason whatsoever.

2010-2011|Regis t rat ion and Examinat ions

Semester forScholarship

Result Announced Scholarship applied(credited) for semester

FALL SPRINGSpring if registered (other

wise lapsed)

SPRING SUMMERFall if registered (otherwise

lapsed)

30


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4 STUDENT: DISCIPLINE

4.1 USE OF UNFAIR MEANS: CHEATING/PLAGIARISM

Use of unfair means is considered a very serious offense. Students can

be rusticated, suspended or demoted.

Cases of cheating or plagiarism shall be referred to the Examination

Disciplinary Committee shall investigate the matter and recommend necessary

action(s). President PAF-KIET shall approve the recommendations made.

Carrying of mobile phones and any other communication device is strictly

prohibited in the examination rooms and shall be confiscated

No student shall be allowed to sit in the examination, 10- minutes after

start of examination. No student shall be allowed to leave examinations room, earlier than 20-

minutes and 60 minutes after commencement of the Hourly and end-term

examinations, respectively.

Rules against cheating and plagiarism shall be strictly enforced.

POLICY ON CHEATING AND RELATED PUNISHMENTS

Ease implementation of punishments related to cheating during exams.

Assign authority at various levels.

Ensure standardization in punishment regardless of departmental or

individual bias.

Level 1 to be implemented by the invigilator.

Controller of Examinations or his authorized representative mustbe contacted for implementation of punishments related to Level 2.

Decisions on Levels 2 to 5 can only be taken by convening the

Examination Disciplinary Committee. Controller of Examination is to beinformed immediately. He is to then convene the committee consistingof:

Director Registration & Examination (Chairperson)

Director of concerned College (Member)

Controller of Examinations (Member)

The recommendations of the Examination Disciplinary Committee are to be putup to President PAF-KIET for approval.



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4.2 STUDENTS DRESS CODE

4.3 INTRODUCTION

Formalized curricula and extracurricular activities during university life

provide students opportunities for some essential skill development andpersonality grooming. Active participation also prepares students to facereal life scenarios and professional challenges not only with confidencebut also with better chances of success. Besides preparation on variousaspects of an event, appropriate dress for the occasion also plays animportant part in the success.

4.4 FORMAL OCCASIONS

Listed below are some occasions that require formal dress to be worn byall the students:

Presentations (Project, Term paper, Case study) Seminars / Workshops

Exhibitions

Guest Speaker Sessions (GSS)

4.5 ROLE PLAYING / PARTICIPATION

All students are required to follow the prescribed dress code on formaloccasions while playing the roles of:

Master of Ceremonies (MOC) / Anchor Person

Presenter / Demonstrator / Moderator / Facilitator

Speaker / Introducer / Front Desk Holder / Member Reception Committee

Members of various committees organizing Seminars / Workshops /Exhibitions

4.6 DRESS CODE

BOYS:

Lounge Suits / Dress pant and shirt, shoes (Black/Brown)

Use of necktie (compulsory)

Light color and plain dresses would be desirable

Casual dresses like T-shirts, Jeans trousers, sandals, Joggers etc. are notallowed

Chains, lockets, bracelets etc are not desirable

GIRLS:

Ladies suiting or combination, Shoes

Light color and plain dresses would desirable

Casual dresses like T-shirts, jeans trousers, Joggers etc. are not allowed

Avoid multicolor or heavily printed dresses Excessive jewelry is not desirable



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5 MISCELLANEOUS

5.1 SWITCHING TO 4-YEAR BACHELOR DEGREE PROGRAMS

Current trends in higher education in Pakistan and the feedback from the

industry indicates that it is in the best interest of the students to opt for theprofessional full length 4-year bachelor degree programs. To facilitate theswitch to the 4-year degree programs it is decided that:

All morning students of bachelor programs who joined PAF-KIET in Spring 2003or earlier are allowed to switch from their existing programs to the new higher-level 4-year bachelor programs in their respective areas i.e. BS (CS) or BBA (4year) programs. In such cases, the new syllabus of BS (CS) or BBA (4 year) asannounced in the Fall 2003 prospectus and consisting of 42 courses + 2projects + 2 Internships and 138 cumulative credit hours would be applicable tothe students making this switch.

The new format for BCS (Honors) and BBA (Honors) programs announced in the

Fall 2003 prospectus and consisting of 34 courses + 1 project + 1 internshipand cumulative 108 credit hours is only applicable to the students joining PAF-KIET in Fall 2003 or later. The new format of these programs is not available tostudents who joined PAF-KIET in Spring 2003 or earlier.



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6 FORMS RELATED TO STUDENTS

6.1 Available at photocopy shop

6.1.1 Course Drop Form

6.1.2 Exemption Form

6.1.3 Inter-Campus Registration Form

6.1.4 Change of Program Form

6.1.5 Semester Off Form

6.1.6 Make-up Examination Form

6.1.7 Scrutiny of Examination Form

6.1.8 Comprehensive Examination Form

6.2 Available at Registration Office

6.2.1 Degree Awarding Process Form

6.3 Available at Reception

6.3.1 All Fee Discount Forms

6.3.2 Caution Money Refund Form

6.3.3 Transcript Request Form

6.3.4 Clearance Form

student manual paf-kiet rel 1.2

Documents