students grant parents access to student self-service session #27403 march 01, 2010

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  • Slide 1
  • Students Grant Parents Access to Student Self-Service Session #27403 March 01, 2010
  • Slide 2
  • 2 Your Presenters Eileen Rose, The College of New Jersey Eileen Rose, The College of New Jersey Carmelitia J. Coleman, CedarCrestone, Inc. Carmelitia J. Coleman, CedarCrestone, Inc. Bill Dillingham, CedarCrestone, Inc. Bill Dillingham, CedarCrestone, Inc.
  • Slide 3
  • 3 The College of New Jersey The College of New Jersey, founded in 1855, is primarily an undergraduate and residential college with targeted graduate programs. A strong liberal arts core forms the foundation for a wealth of degree programs offered through TCNJs seven schoolsArts & Communication; Business; Culture and Society; Education; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ has a undergraduate enrollment of approximately 6,300 students (95 percent from New Jersey). And a graduate enrollment of 700 students.
  • Slide 4
  • 4 TCNJ and Oracle The College of New Jersey began implementing Student Administration in 8.9. With the release of 9.0 we began an upgrade of our live modules and implemented Financial Aid and Student Financials. The implantation was completed in Fall 2009 using many new 9.0 features. The College of New Jersey began implementing Student Administration in 8.9. With the release of 9.0 we began an upgrade of our live modules and implemented Financial Aid and Student Financials. The implantation was completed in Fall 2009 using many new 9.0 features.
  • Slide 5
  • 5 Agenda/Contents Overview Overview TCNJs Original Requirements TCNJs Original Requirements TNCJs Initial Vision TNCJs Initial Vision Enhancement of the Vision Enhancement of the Vision Results of Requirements and Vision Results of Requirements and Vision Demo Demo Questions and Answers Questions and Answers Contact Information Contact Information
  • Slide 6
  • 6 Overview This session will discuss: How students give parents/third parties the ability to access and view their student information. How students give parents/third parties the ability to access and view their student information. How students specify, within TCNJ set boundaries, what student information the parent/third party can access. How students specify, within TCNJ set boundaries, what student information the parent/third party can access.
  • Slide 7
  • 7 TCNJ Original Requirements A means by which parents could access specific Student Financial information (billing statement, pay bill, etc.) within PAWS. A means by which parents could access specific Student Financial information (billing statement, pay bill, etc.) within PAWS.
  • Slide 8
  • 8 TCNJs Vision A mechanism enabling students to allow parents to view and pay their bill A mechanism enabling students to allow parents to view and pay their bill No bills attached to emails No bills attached to emails A process easy for TCNJ to administer A process easy for TCNJ to administer Let the student do the work Let the student do the work A process that is FERPA compliant A process that is FERPA compliant
  • Slide 9
  • 9 Enhancement of the Vision Use a PIN to verify parent/third party identity for in-person and phone inquiries. Use a PIN to verify parent/third party identity for in-person and phone inquiries. Financial Aid - Allow parents/third party to view students financial aid information (budgeting, awards, etc) Financial Aid - Allow parents/third party to view students financial aid information (budgeting, awards, etc) Student Records - Allow parents/third party view access to students grades, transcripts, etc. Student Records - Allow parents/third party view access to students grades, transcripts, etc.
  • Slide 10
  • 10 Results of Requirements and Vision An expanded definition of parent An expanded definition of parent Parent 1, parent 2, grandparent, other Parent 1, parent 2, grandparent, other Became Auxiliary User Became Auxiliary User The Auxiliary Access Mod where The Auxiliary Access Mod where Students create and maintain User Profiles for their auxiliary users (parents and others) up to a maximum number set by TCNJ. Students create and maintain User Profiles for their auxiliary users (parents and others) up to a maximum number set by TCNJ. Students create and assign passwords to auxiliary users respecting TCNJ password controls. Students create and assign passwords to auxiliary users respecting TCNJ password controls. TCNJ creates specific roles within PAWS that are only used by the Aux Access Mod. TCNJ creates specific roles within PAWS that are only used by the Aux Access Mod.
  • Slide 11
  • Results of Requirements and Vision (Contd) 11 The Auxiliary Access Mod where (cont) All actions taken by students in setting up and maintaining their auxiliary users are recorded and viewable by TCNJ administration. Students, at the discretion of TCNJ, are required to accept TCNJs Auxiliary User Terms and Conditions prior to using the modification. Students grant varying TCNJ authorized self-service access to their auxiliary users.
  • Slide 12
  • Results of Requirements and Vision (Contd) 12 The Auxiliary Access Mod where (cont) Students create and assign a PIN to their auxiliary users for phone identity authentication by TCNJ staff. TCNJ can optionally have emails delivered to support personnel should internal errors occur during student maintenance of their auxiliary users. Students supply email addresses for their auxiliary users that can be used in CommGen.
  • Slide 13
  • Technical Overview Setup Create Default Aux User Profile Assign roles common to all Aux Users Create Aux User Roles Wordsmith Terms and Conditions Determine # of Aux Users a student may setup Create Access Codes Assign Aux User roles Changes are immediately updated on all Aux Users Create verbiage for emails in Message Catalog Setup url for Aux Users
  • Slide 14
  • Technical Overview (Contd) Student Creating Aux User Username format student username-$01 First time? Agree to Terms and Conditions Assign Password and Pin Assign Access Codes Supply Aux Users email address Sends welcome email to Aux User CIs create user from Default Aux User Roles defined in assigned Access Codes assigned to Aux User Log created of Students actions
  • Slide 15
  • Technical Overview (Contd) Maintain Aux User Logged Changes emailed to Aux User Removal of all Access Codes locks User Profile Purge Aux User Online logically deleted (User Profile Locked) Batch AE to physically delete
  • Slide 16
  • Technical Overview (Contd) Miscellaneous Errors in Component Interface, optionally, email log of student to administrative staff along with error. Changes in Terms and Conditions can, if needed, require re-acceptance. Existing Aux User profiles locked until student accepts new Terms and Conditions
  • Slide 17
  • 17 Demo of Auxiliary Access Modification
  • Slide 18
  • 18
  • Slide 19
  • Student Creates an Auxiliary User 19
  • Slide 20
  • Auxiliary Access Completed 20
  • Slide 21
  • Authenticating User 21
  • Slide 22
  • Staff View of Auxiliary Access 22
  • Slide 23
  • 23
  • Slide 24
  • Setup 24
  • Slide 25
  • Installation Setup 25
  • Slide 26
  • Security Setup 26
  • Slide 27
  • User Role Setup 27
  • Slide 28
  • 28 Questions and Answers
  • Slide 29
  • Contact Information 29 Eileen Rose Business Analyst Student Financials Office of Student Financial Services The College of New Jersey erose@tcnj.edu Carmelitia J. Coleman CedarCrestone, Inc. Carmelitia.coleman@cedarcrestone.com Bill Dillingham CedarCrestone, Inc. Bill.dillingham@cedarcrestone.com
  • Slide 30
  • This presentation and all Alliance 2010 presentations are available for download from the Conference Site Presentations from previous meetings are also available

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