Students in At-Risk SituationsCriteria to Enter a Student as

“At-Risk” Training

At-Risk-Matrix

2015-2016At-Risk coding must be completed in the student’s Programs-PEIMS Demographics Screen and the new 546-At-Risk Program

Screen.

AT-RISK-INDICATOR-CODE

• AT-RISK-INDICATOR-CODE indicates whether a student is currently identified as at-risk of dropping out of school using state-defined criteria only (TEC §29.081, Compensatory and Accelerated Instruction).

• A student at-risk of dropping out of school includes each student who is under 26 years of age and who:

• Definition • AT-RISK-INDICATOR-CODE indicates whether a student is currently identified as at-risk of dropping out of school using

state-defined criteria only (TEC §29.081, Compensatory and Accelerated Instruction). • A student at-risk of dropping out of school includes each student who is under 26 years of age and who: • 1. is in prekindergarten, kindergarten or grade 1, 2, or 3 and did not perform satisfactorily on a readiness test or

assessment instrument administered during the current school year; • 2. is in grade 7, 8, 9, 10, 11, or 12 and did not maintain an average equivalent to 70 on a scale of 100 in two or more

subjects in the foundation curriculum during a semester in the preceding or current school year or is not maintaining such an average in two or more subjects in the foundation curriculum in the current semester;

• 3. was not advanced from one grade level to the next for one or more school years; (Note: From 2010-2011 forward, TEC 29.081 (d-1) excludes from this criteria prekindergarten or kindergarten students who were not advanced to the next grade level as a result of a documented request by the student’s parent.)

• 4. did not perform satisfactorily on an assessment instrument administered to the student under TEC Subchapter B, Chapter 39, and who has not in the previous or current school year subsequently performed on that instrument or another appropriate instrument at a level equal to at least 110 percent of the level of satisfactory performance on that instrument;

• 5. is pregnant or is a parent; • 6. has been placed in an alternative education program in accordance with TEC §37.006 during the preceding or current

school year; • 7. has been expelled in accordance with TEC §37.007 during the preceding or current school year; • 8. is currently on parole, probation, deferred prosecution, or other conditional release; • 9. was previously reported through the Public Education Information Management System (PEIMS) to have dropped out of

school; • 10. is a student of limited English proficiency, as defined by TEC §29.052; • 11. is in the custody or care of the Department of Protective and Regulatory Services or has, during the current school

year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official; • 12. is homeless, as defined NCLB, Title X, Part C, Section 725(2), the term “homeless children and youths”, and its

subsequent amendments; or • 13. resided in the preceding school year or resides in the current school year in a residential placement facility in the

district, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, or foster group home.

Important Dates School Year 2015-2016

• October 30, 2015 Snap Shot Date

• November 6, 2015 Internal Deadline for Coding

• November 18, 2015 First Submission

• January 9, 2016 Resubmission

LEA ResponsibilitiesLEAs are responsible for:

1. submitting current, complete, and accurate data for all record groups required for each collection;2. validating and editing data according to edit rules in the PEIMS Data Standards;3. correcting all errors found by the ESC during the data validation process in a timely manner; and4. delivering “fatal-free” corrected data on or before the due dates set by their ESCs and TEA. LEAs are responsible for meeting the ESC established due dates for each collection. The ESCs establish due

dates to allow sufficient time to process and “accept” LEA data before the TEA deadline for each collection (see the PEIMS Submission and Resubmission Timelines).

Superintendents/Chief Administrative Officers/Chief Executive Officers/Presidents of LEAs are responsible for submitting the electronic "Superintendent’s Statement of Approval of Summary Report and Error Listing" (SAF) for each submission and resubmission based on the final review of the LEA’s PEIMS data file.

The electronic signature (SAF) certifies 1. the LEA has submitted all required data with zero fatal errors;2. the LEA has verified the accuracy and the authenticity of the data submitted for the collection;3. the data presented in the summary reports and all warning messages in the edit error listing have been

reviewed for accuracy; and4. the accuracy and authenticity of the data submitted for the collection. The electronically signed SAF form is stored on a secured TEA server and a copy is emailed to the email

addresses listed in EDIT+ under SAF administration for the LEA.

Submission Descriptions:

• Collection 1 represents the state of the LEAs as of the Fall Snapshot date. Although the Fall Snapshot Date may not be a day of instruction, LEAs still report all students served and staff employed on that date. Exception: Leaver data are reported based on leaver status as of the last Friday in September.

• Collection 2 includes the audited actual financial data for the prior school year.

• Collection 3 includes year long student attendance (regular and flexible), course completions, disciplinary actions, student restraints, Title I, Part A participation, course sections, and teacher class assignments/staff data.

• Collection 4 includes special education extended year services (EYS) student data for the school year, student flexible attendance for credit recovery, and summertime dual credit completions for students.

Location of Supplemental Documentation

• New - At-Risk Student Profile (Cognos Report)-Path: eSchool Plus -> Cognos Reporting -> Registration Folder -> Registration – At-Risk Student Profile.-Profile must be filed for every At-Risk student with criteria’s 5,8,11-For criteria’s 5,8,11 the supplemental information will be collected through the At-Risk Student Profile

• New - Create At-Risk Binder-Documentation for criteria’s 1,6,7,13

• Student’s Cum Folder- Documentation for criteria’s 2,3,4,10

Note: Secondary Alternative Center and Secondary Campuses will keep information for criteria 6 and 7, Data Systems will keep information for criteria 9 , Parental Involvement /Dropout Prevention will keep information for criteria 11 (Foster Care Students Only), and Federal Program will keep information for criteria 12.

Criteria 1 Binder

Did not meet mastery level.

Is in grades prekindergarten, kindergarten or grade 1, 2, or 3 and did not perform satisfactorily on

a readiness test or assessment instrument administered during the current school year.

Grade Assessment At Risk Measure PK Children’s Learning Institute Engage Pending iStation Tier 3

KG iStation Tier 3 1st iStation Tier 3 2nd iStation Tier 33rd iStation Tier 3

3rd STAR Renaissance Math Below 40% on the PR Column

Criteria 2 CumStudent is in grade 07-12, did not maintain an average equivalent to 70 on a scale of 100 in 2 or more

subjects in the foundation curriculum (core courses) during a semester in the preceding or current school year.

• Student is in grade 07-12, did not maintain and average equivalent to 70 on a scale of 100 in 2 or more subjects in the foundation curriculum (Core Courses) during a semester in the preceding or current school year or is not maintaining such average in 2 or more subjects un the foundation curriculum (Core Courses) in the current semester.

Criteria 3 CumWas not advanced from on grade level to the next for one or more school year (s).

• Was not advanced from one grade level to the next for one or more school year(s)

• (Note: From 2010-2012 forward, TEC 29.081 (d-1) excludes from this criteria prekindergarten or Kindergarten students who were not advanced to the next grade level as a result of a documented request by the student’s parent.)

• This is a permanent code that follows the student until he/she graduates.

Criteria 4 CumDid not perform satisfactorily on an assessment instrument administered to the student under TEC

Subchapter B, Chapter 39, and who has not in the previous or current school year.This criteria includes: TAKS, STAARS, STAAR/EOC.

• Did not perform satisfactorily on an assessment instrument administered to the student under TEC Subchapter B, Chapter 39, and who has not in the previous or current school year subsequently performed on that instrument or another appropriate instrument at a level equal to at least 110% of the level satisfactorily performance on that instrument.

• This criteria includes: TAKS, STAAR, STAAR/EOC

Criteria 4 Cum

• For STARR 3-8:First time STAAR taker: If the student failed to meet

a Level II: Satisfactory Performance (Phase in 1 ), the student remains At Risk.

If the student was previously coded At Risk and failed to meet 110% passing, the student remains At Risk.• For STAAR EOC:

First time STAAR taker: If the student failed to meet a Level II: Satisfactory Performance (Phase in 1), the student is considered At Risk

Criteria 4 Cum

If the student was previously coded At Risk for a failed examination and failed to meet 110% passing on the same EOC examination, the student remains At Risk.• For STAAR/EOC’s eliminated by House Bill:

There are EOC exams that are no longer being required and some students were classified as At Risk based on their failure on the assessment. A Student who was identified as At Risk based on this premise last year should be removed as being At Risk under these obsolete tests (ie. Physics, Chemistry, etc.) and reviewed under the required HB5 EOC examinations.

• Additional information can be found at TEA website frequently asked questions:

http://www.tea.state.tx.us/index4.aspx?id+4082

Criteria 5 At-Risk Student Profile

Student is pregnant or is a parent.

• Is pregnant or is a parent.

Criteria 6 BinderHas been in an alternative education program in accordance with TEC Chapter 37.006 during

the preceding or current school year.

• Has been placed in an alternative education program in accordance with TEC Chapter 37.006 during the preceding or current school year.

• New Pathways or Secondary Alternative Education Program

• Discipline incident reason codes not included under this criteria are 01,20,21-21g,22-22c,33,34,41.

• Please visit with Mr. Dan Araiza (6th Through 12th ) 427-3210 or Ms. Venee Harrell (1st through 5th ) if uncertain/questions 427-3250 .

Criteria 6 Binder

• New Pathways Center students will be coded by their home campus.

• Mr. Daniel Araiza (Secondary Alternative) will provide a list of students to the person in charge of coding at the campus level of all students placed in an alternative education program in accordance with TEC Chapter 37.006 during the preceding or current school year up until October 9, 2015. Discipline incident reason codes not included under this criteria are 01, 20, 21-22g, 22-22c, 33, 34, and 41.

• This list will be provided on October, 9, 2015 so that coding may take place at the students’ home campus. Any other students currently at the Alternative Center after that date will be coded by Mr. Daniel Araiza. All students at the Alternative Center between the dates of October 10-30, 2015 will be coded by Mr. Daniel Araiza. A list of these students will be provided to the person in charge of coding at the campus level.

Criteria 7 BinderHas been expelled in accordance with TEC Chapter 37.007 during the preceding or

current school year.

• Has been expelled in accordance with TEC Chapter 37.007 during the preceding or current school year.

• Discipline incident reason codes not included under this criteria are 01, 20, 21-21g, 22-22c, 33, 34, 41.

• Please visit with Mr. Dan Araiza on this if uncertain/questions 427-3210

Criteria 7 Binder

• Mr. Daniel Araiza will provide list of students to the person in charge of coding at the campus level a list of student names that have been expelled in accordance with TEC Chapter 37.007 during the preceding or current school year. Discipline incident reason codes not included under this criteria are 01, 20, 21-22g, 22-22c, 33, 34, and 41.

• This list will be provided on October, 9, 2015. Any other student currently at the Alternative Center will be coded by Mr. Daniel Araiza, All students that have been expelled during the preceding or current school year, between the dates of October 10-30 will be coded by Mr. Daniel Araiza. A list of these students will be provided to the person in charge of coding at the campus level.

Criteria 8 At-Risk Student ProfileIs currently on parole, probation, deferred prosecution, or other conditional release.

• Is currently on parole, probation, deferred prosecution, or other conditional release.

Criteria 9 Data SystemsWas previously reported through PEIMS to have dropped out of school.

• Was previously reported through PEIMS to have dropped out of school.

• Data Systems will provide a list of students to the person in charge of coding at the campus level. This list will consist of student names that were previously reported through PEIMS to have dropped out of school. This list will be provided by October 30, 2015 snap shot date. These students will be coded by Data Systems.

• Please visit with Data Systems if uncertain/questions 427-3488.

Criteria 10 CumIs a Limited English Proficiency (LEP), as defined by TEC Chapter 20’052.

• Is a student of Limited English Proficiency (LEP), as defined by TEC Chapter 20.052.

• Section 29.052 gives the definition of “Student of Limited English Proficiency” as a student whose primary language is other that English and whose English language skills are such that the student has difficulty performing ordinary class work in English.

Criteria 11 At-Risk Student ProfileIs in custody or care of the Department of Protective and Regulatory Services or has, during the current

school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official.

• Is in custody or care of the Department of Protective and Regulatory Services or has, during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official.

• Campuses must maintain documentation if referral to the Department of Protective and Regulatory Services by a school official is the sole criteria for At-Risk identification.

• Campuses will code all criteria 11 students except for Foster Care Students. Foster care students will be coded by Dr. Jose Luis Cavazos.

• Parental Involvement/Dropout Prevention will provide a list of students to the person in charge of coding at the campus level. This list will provide student names that are considered Foster Care during the current school year by October 30, 2015 snap shot date.

• Please visit with Dr. Jose Luis Cavazos if uncertain/questions 427-3515.

Criteria 12 Federal ProgramsIs homeless.

• Is homeless, as defined NCLB, Title X, Part C Section 725(2), the term “homeless” children and youths”, and its subsequent amendments.

• Federal Programs will provide a list of homeless students to the person in charge of coding at the campus level by October 30, 2015 snap shot date. These students will be coded by Mrs. Thelma Reynolds.

• Please visit with Mrs. Thelma Reynolds if uncertain/questions 427-3425.

Criteria 13 BinderResided in the preceding school year or resides in the current school year in a residential

placement in the district.

• Resided in the preceding school year or resides in the current school year in a residential placement facility in the district, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, or foster group home.

As Educators it is always important to

Harlingen CISD At-Risk CodingAreas To Locate Information

Color Coded Criteria 1 BinderCriteria 2 CumCriteria 3 CumCriteria 4 CumCriteria 5 At-Risk Student ProfileCriteria 6 BinderCriteria 7 BinderCriteria 8 At-Risk Student ProfileCriteria 9 Data SystemsCriteria 10 CumCriteria 11 At-Risk Student ProfileCriteria 12 Federal ProgramsCriteria 13 Binder

Thank You

For any questions please contact Dr. Jose Luis Cavazos (956)427-3515 or

Mrs. Olga Garcia (956)427-3488