studet information systems (sis) sis project and ... · sis project and calcentral: faculty &...
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2/10/16 ASUC Senate Meeting
Studet Information Systems (SIS)
ASUC Senate
SIS Project and CalCentral:Faculty & Instructors Overview
Updated 5/5/16
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High Level Student Information Systems (SIS) Goals
SIS is designed to provide:
• A single, integrated student information systems solution and database for all student records
• A user-friendly interface
• Access to real-time data and transactions
• Dashboards with accurate, real-time information and alerts enable effective decision-making
• Comprehensive records for each student
• API capability
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Case for Change: Legacy Systems Architecture vs. SIS
Before
After
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“It would be great to go to one place for everything...”
Transforming the Student Experience
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Key Areas of SIS Impact for Faculty and Instructors
• Enrollment Management– Waitlists– Time Conflict Enforcement (TCE)
– Prerequisites screening
– Reserve Capacity
– Undergraduates in graduate courses
– Class roster and communication with students
• Student questions and needs during transition• Grading
• Online forms and signoff
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Bridging the Gap
● Requirements gathering through Decision Director tool (2014)
● SIS Steering Council co-chaired by two faculty (Bob Jacobsen, Fiona Doyle)
● Meetings with Academic Senate chairs
● Presentation at Council of Deans
● Deans & Chairs retreat workshop
● New Chairs Seminar Series workshop
● Design interviews with 24 instructors
● Academic Senate Advisory Committee to SIS
Faculty Involvement to Date
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7Note: Items included in each Go-Live date may shift.
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Bridging the Gap 9
One-stop access: calcentral.berkeley.edu
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CalCentral for Faculty & Instructors
Now
- My Classes- Class Details- Rosters- Faculty Resources
Late Spring
- Enrollments and Waitlists
Fall
- Degree Committees- Grading
- midpoint & finals- Class Enrollment
Management Support- add/drop- concurrent students
- Class Communications
CalCentral.Berkeley.Edu
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Dashboard❏ My Classes with links to
the related bCourses site❏ Notifications authored❏ Faculty Resources,
including a link to Schedule of Classes
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My Academics❏ Classes being taught for the current semester❏ Prior semester classes
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Class Info❏ Class and sections: locations,
times and instructors❏ bCourses site link❏ Textbooks❏ Webcast recordings❏ Roster link
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Class Roster❏ Includes breakout by sections❏ Print❏ Export spreadsheet (includes
waitlist students and email addresses)
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Name Student ID User ID Role Email Address Sections
Bear, Oski 25000011 1000044 Student [email protected] ASTRO 1 DIS 124, ECON 1 LEC 001
Bear, Grrr 26999991 1234567 Waitlist Student [email protected] ASTRO 1 DIS 103, ASTRO 1 LEC 001
Bear, Panda 21122334 1099999 Student [email protected] ASTRO 1 DIS 114, ASTRO 1 LEC 001
Bear, Pappa 25257878 1087777 Waitlist Student [email protected] ASTRO 1 DIS 104, ASTRO 1 LEC 001
Bear, Fluffy 26784555 1099999 Student [email protected] ASTRO 1 DIS 105, ASTRO 1 LEC 001
Excel File❏ Name❏ IDs❏ Role - student or waitlist❏ Email❏ Sections
Export of a Class Roster
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Now
- My Classes- Class Details- Rosters- Faculty Resources
Late Spring
- Enrollments and Waitlists
Fall
- Degree Committees- Grading
- midpoint & finals- Class Enrollment
Management Support- add/drop- concurrent students
- Class Communications
CalCentral.Berkeley.Edu
CalCentral for Faculty & Instructors
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Note: All sketches are conceptual
New Enrollment and Waitlist page
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Now
- My Classes- Class Details- Rosters- Faculty Resources
Late Spring
- Enrollments and Waitlists
Fall
- Degree Committees- Grading
- midpoint & finals- Class Enrollment
Management Support- add/drop- concurrent students
- Class Communications
CalCentral.Berkeley.Edu
CalCentral for Faculty & Instructors
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Faculty Research and Design
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Interviews: The SIS UX team conducted 24 individual interviews with instructors
Note: All sketches are conceptual
and 1 with a scheduler
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Note: All sketches are conceptual
Findings
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Interviews and Findings
Four areas of opportunity emerged:
• Set up class website(s), bCourses and others, ex: Piazza• Class Communications• Add/Drop enrollment management• Grading, uploading , data validation, etc.• Graduate qualifying committees
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Note: All sketches are conceptual
Steps:● Download populated spreadsheet.● Edit and upload.
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Note: All sketches are conceptual
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CalCentral Website (CalNet login)
CalCentral.berkeley.edu
Overview and How-To Resources:
SIS.berkeley.edu/instructors
Project Questions: [email protected]
Technical Support: [email protected]
Feedback on faculty features: Rachel Hollowgrass, [email protected]
Resources for Faculty and Instructors
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Bridging the Gap 26
More Information: sis.berkeley.edu/instructors
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Additional Slides
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Bridging the Gap 28
Student Experience: sis.berkeley.edu/students
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Processes included in SIS
Financial Aid4- Aid Year Setup4- ISIR Load4- CAL ISIR4- Methodologies4- FA Term4- Budgets4- CAL Grant4- Special Aid Programs4- Verifications4- Packaging4- Imaging4- Scholarships5- Loans5- Satisfactory Academic Progress6- Disbursements6- Return to Title IV Aid
Students and Academics2- Catalog & Schedule 20162- Defining and Maintaining Course Requisites 3- Room Scheduling (Series 25)5- Enroll Students5- Maintaining Student Residency5- Transfer Credit Articulation5- Preparing for a New Term5- Managing FERPA5- Student Indicators/Groups7- End of Term Processing7- Graduating Students7- Enrollment Reporting7- Processing Transcripts7- Verifying Enrollment
Academic Advising5- Dashboard5- Student Planner5- Workflow6- Appointments6- Shared Notes7- Academic Progress Report (Degree Audit)
Student Financials3- SIR Deposit5- Maintain Receivables5- 3rd Party Billing5- Tuition Calculation5- Billing5- Cashiering5- General Ledger5- Payment Plans6- Refunding6- Taxes7- Collections
Admissions1- Outreach2- Applications2- Prelim Norming3- Reading and scoring3- SIR Graduate5- Selection5- Yield5- SIR Undergrad5- Clearing7- Transfer Admissions
29Note: Items included in each Go-Live date may shift.
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System Retirements and Go-Lives
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Examples of Benefits and Opportunities for Departments
Curriculum management– More accurate information on
class demand
– Ability to finalize schedule later
Enrollment management– Class sequencing
– Prerequisites
– Wait Lists
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Student information visibility– Appointment and funding visibility
for graduate students
Advising– Campus-wide advising records,
including status and notes
– Degree planning
– Degree audit