subcontracting with bechtel parsons blue grass

Proven performers, good neighbors

Subcontracting with

Bechtel Parsons Blue Grass

July 25, 2006Blue Grass Chemical Agent-

Destruction Pilot Plant Project


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Introductions & Safety Topic

Introductions – Diane Osbourne, Small Business Advocate– Dave DuRegger, Subcontracts Manager

Safety Topic


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The Role of Small Businesses

BPBG is committed to providing meaningful roles for small, small disadvantaged, HUBZone, women-owned, veteran-owned and service disabled veteran-owned businesses Small Business? See:– http://www.sba.gov/size/indextableofsize.html– http://www.sba.gov

BPBG strongly encourages partnerships between small businesses and small and large businessesIdentify the role of each partner in your prequalificationSubmit prequalification documents for each partner


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Subcontracts

Required for…– Construction– Services

Scope of Work… simple level of effort services to full turn-key design/procure/construct responsibilitiesAcquisition Process:– Bidder Prequalification– Request for Proposals / Proposal Preparation & Submittal– Proposal Evaluation / Clarifications / Negotiations– Subcontract Award– Subcontract Performance– Subcontract Close-out


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Prequalification Process

Internet basedProspective bidders will be required to “prequalify” for each Request for Proposal (RFP) for subcontracted servicesThe process for becoming prequalified requires pro-active participation of interested companies / teams.All project RFP’s are by Invitation Only… completion of prequalification process does not guarantee participation in any RFP


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Prequalification Process (Cont)

Most RFP opportunities will be posted on the project website under Suppliers/Subcontractors/Opportunities: http://www.bechtelparsonsbgcapp.comPrequalification requirements will be listed on the Summary Scope of Work Submit interest and prequalification documents utilizing the e-mail tool by clicking the envelope iconTwo Step Process:– General– RFP Specific


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First Step… General Requirements: register on the Bechtel Supplier and Contractor Portal at http://supplier.bechtel.com– Area of expertise, work experience– Business size classification– Dunn and Bradstreet Number– Bonding capacity, bid range– Annual sales

Can be done anytimeKeep updatedNot “prequalified” yet…


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Second Step… RFP Specific requirementsForecast of Upcoming Opportunities / Construction and ServicesClick on listed opportunity to see Summary Scope of WorkReview RFP - specific Prequalification Criteria and Document Complete and submit all documentation

– Minimum Go / No-Go Scope-Specific RequirementsDirectly Relevant ExperiencePast Performance

– Minimum Go / No-Go Safety Program Implementation and Performance History


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– Quality Assurance Program requirements– Environmental Compliance – Role of Teaming Partners / Subcontractors– Submit Requested Information by due date

Evaluation of Responses– Additional information or clarification may be requested– Emphasis on “qualification” not “disqualification”

List of Prequalified Offerors


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Request for Proposals

Formal document issued to prequalified biddersForm used will depend on the scope, value and/or complexity of services required, each with customized terms and conditions:– Long and Short Form Construction– Long and Short Form Services – Technical Services– Professional Services– A/E Services


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Request for Proposals (Cont)

Period allowed for preparation of proposals varies based on complexityPre-Bid meeting usually including site visitFormal date and time established for submission of proposals Changes made to RFP only by written AddendumBidder questions handled in writing and provided to all bidders


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RFP Components:– Invitation Letter with Acknowledgement and Intent

– Instructions to BiddersWith sample insurance certificate and bond forms

– Information for Bidders– Form of Agreement

With Appendix SFA-1, US Government Flowdown Requirements


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RFP Components (cont):– Exhibit A, General Conditions

With Appendix A-1, Representations and Certifications– Exhibit B, Special Conditions

With Appendix B-1, Wage Determination and B-2, Project Requirements

– Exhibit C, Schedule of Quantities and PricesWith Proposal Letter and Proposal Forms

– Exhibit D, Scope of Work


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RFP Components (cont):– Exhibit E, Drawings and Specifications– Exhibit F, Drawing and Data Submittal Requirements– Exhibit G, Safety and Health Requirements– Exhibit H, National Construction Agreement

With Appendix H-3, Certification


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Proposal

Proposal Content:– Proposal Letter– Exhibit C Forms (as applic):

Form A-1, Schedule Of Quantities And Prices Form A-2, Schedule Of Craft Rates For Changes Form A-3, Schedule Of Rates For Design Work Changes Form A-4, Take Off QuantitiesForm B, Construction Plant and Equipment List Form C, Subcontractor and Vendor ListForm C-1, Lower-tier Experience StatementForm D, Subcontract ScheduleForm E, Personnel Tabulation


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Proposal (Cont)

Proposal Content (Cont):– Form F, Project Organization and Work Plan– Form G, Safety Program– Form H, Resumes of Key Personnel– Form I, Summary of QA/QC Program– Form J, Technical Data– Form K, Miscellaneous Information– Form L, Jobsite Requirements– Form M, Work in Progress– Form N, Experience Statement


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Proposal (Cont)

Proposal Content (Cont):– Form O, Camp Schedule– Form P, Estimated Payment Schedule– Form Q, Exceptions and Deviations– Form R, Alternative Material and Equipment– Form S, Shipping Schedule– Form T, Rigging Plans– Form U, Environmental Compliance– Form V, Alternative Bids

Appendix A-1, Reps and Certs– Appendix H-3, NAC Certification (if applicable)


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Quality Assurance and Control Guidelines

Management System should assure yourself and the customer that you are doing what you say you are going to doFocus on what is important (contract, specifications, codes and standards, and schedule)Good Business (have a plan, document key activities, report with object evidence to support conclusions)Strive to improve efficiency


Safety and Health Hurdle Rates

How do we evaluate potential subcontractors?– At prequalification and/or proposal

An Experience Modification Rate (EMR) EMR of 1.0 or lessAn Incident Rate (IR) of 7.5 or lessA Lost Time Incident Rate (LTIR) of 4.0 or less


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OSHA 300 Logs

http://www.osha.gov/recordkeeping/OSHArecordkeepingforms.xls


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OSHA 300 Logs (Cont)


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National Construction Labor Agreement

The BGCAPP project is signatory to the National Construction Agreement (NCA).Under this agreement BGCAPP has reserved the right to pre-select certain work to be performed without becoming signatory to the NCA agreement.The website description will indicate if the Scope of Work has been pre-selected or will require bidders to sign the project specific (NCA)


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National Construction Labor Agreement

Examples of contractors who may not need to become signatory to the agreement:– Local Contractors (Madison & surrounding counties)

Clark, Estill, Fayette, Garrard, Jackson, Jessamine, Madison, and Rockcastle Counties

– Small Business– Small Disadvantaged Business – Woman-owned Small Business – HubZone Business– Veteran Owned Business– Service-Disabled Veteran Owned Business


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Proposal Evaluation

Technical and commercial responsivenessLowest price, technically acceptableBest ValueOptionsScheduleAlternates Exceptions


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Subcontract Award and Performance

Notice of AwardInitial Submittals– Insurance Certificate– Payment and Performance Bonds– Per Exhibit A and B– Per Exhibit F

Pre-Performance Meeting Notice to Proceed


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Questions / Answers

subcontracting with bechtel parsons blue grass

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