submitting a bid
DESCRIPTION
The process PBS uses to procure services that represent the best possible value to taxpayers; useful to any firm planning on submitting a bid for a government contract.TRANSCRIPT
GSA Public Buildings Service
How to Submit a ProposalHow to Submit a Proposal
2 Basic Procedures2 Basic Procedures
Sealed BiddingInvitation for Bids (IFB)
Competitive ProposalsRequest for Proposals (RFP)
Sealed BiddingInvitation for Bids (IFB)
Competitive ProposalsRequest for Proposals (RFP)
Sealed BiddingSealed Bidding
When the award can be based on price
Award can be made to responsible bidder with lowest price
Invitation for Bids (IFB)Responsibility check
When the award can be based on price
Award can be made to responsible bidder with lowest price
Invitation for Bids (IFB)Responsibility check
Pre-Award Survey(Responsibility Check)
Pre-Award Survey(Responsibility Check)
Determines if low bidder hasAdequate financial resourcesSatisfactory past performance recordNecessary facilities & technical skills
Determines if low bidder hasAdequate financial resourcesSatisfactory past performance recordNecessary facilities & technical skills
Certificate of CompetencyCertificate of Competency
Contracting officials suspect the low bidder is not a viable firm for the project
Request determination from the Small Business Administration (SBA)
SBA either issues or denies
Contracting officials suspect the low bidder is not a viable firm for the project
Request determination from the Small Business Administration (SBA)
SBA either issues or denies
Competitive ProposalsCompetitive Proposals
More frequently usedRequest for Proposals (RFP)Award based on Best Value to the
GovernmentTwo basic types
Technically acceptable lowest priceTrade Off
More frequently usedRequest for Proposals (RFP)Award based on Best Value to the
GovernmentTwo basic types
Technically acceptable lowest priceTrade Off
Technically Accepted Lowest Price
Technically Accepted Lowest Price
Two stepsTechnical Proposal
Acceptable or notPrice Proposal
Lowest price
Two stepsTechnical Proposal
Acceptable or notPrice Proposal
Lowest price
The Trade Off ProcessThe Trade Off Process
Award may go to other than:Lowest priceHighest ranked technically
Technical Proposals are rankedEvaluation is based on factors
Award may go to other than:Lowest priceHighest ranked technically
Technical Proposals are rankedEvaluation is based on factors
Example of a FactorExample of a Factor
Experience on similar projectsOver the past ten yearsFocus on how “similar” is defined,
(new construction of a building $7,500,000 or greater)
Offerors must submit three projects
Experience on similar projectsOver the past ten yearsFocus on how “similar” is defined,
(new construction of a building $7,500,000 or greater)
Offerors must submit three projects
Past PerformancePast Performance
Past Performance is always evaluated
Reliable referencesThe government can get past
performance information from anyone
Similar experience and past performance are two different factors
Past Performance is always evaluated
Reliable referencesThe government can get past
performance information from anyone
Similar experience and past performance are two different factors
What is looked for in Past Performance?
What is looked for in Past Performance?
TimelinessCost ControlAdministrationQuality ProductBusiness RelationsSafety HistoryQualification of Key Personnel
TimelinessCost ControlAdministrationQuality ProductBusiness RelationsSafety HistoryQualification of Key Personnel
More on evaluation factorsMore on evaluation factors
Others may includeTechnical excellenceManagement plan
Relative importance of factors
Others may includeTechnical excellenceManagement plan
Relative importance of factors
Elimination from competition
Elimination from competition
Evaluators establish a competitive range based on submittals
Notice regarding eliminationOnly highest rated proposal will be
consideredNumber may further be reduced
for efficiency
Evaluators establish a competitive range based on submittals
Notice regarding eliminationOnly highest rated proposal will be
consideredNumber may further be reduced
for efficiency
DebriefingDebriefing
Offeror advised of rationale for eliminating their proposal
Review of significant elements of their proposal
No information revealed about any other offerors proposal
Debriefing may be requested after elimination or after award
Reasoning is to assist in preparing future proposals
Offeror advised of rationale for eliminating their proposal
Review of significant elements of their proposal
No information revealed about any other offerors proposal
Debriefing may be requested after elimination or after award
Reasoning is to assist in preparing future proposals
DoDo
Attend pre-proposal conferencesRespond to Sources Sought
NotificationUpdate your CCR profileMarket your firm to PBS staffBid on many projectsDirect questions to the Contracting
OfficerForm joint ventures
Attend pre-proposal conferencesRespond to Sources Sought
NotificationUpdate your CCR profileMarket your firm to PBS staffBid on many projectsDirect questions to the Contracting
OfficerForm joint ventures
Don’tDon’t
Submit what is not requiredProvide a lump sum dollar amountAssume you’re not eligible for
programs
Submit what is not requiredProvide a lump sum dollar amountAssume you’re not eligible for
programs
Questions?Questions?