submitting mid-term grades tutorial v21 submitting mid-term grades tutorial

Submitting Mid-term Grades Tutorial v2 1

Submitting Mid-term Grades Tutorial


Learning ObjectivesLearning Objectives

•As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term grades directly to the Registrar via web-based procedures.

•This online tutorial will describe the process by which grades are submitted via the myUK portal.


Learning ObjectivesLearning Objectives

• After completing this tutorial, you should be able to:

Look-up Courses/Sections for Grading

Enter Grades

Validate Grades

Correct Grading Errors

Save Grades Before Submission

Submit Grades to Registrar

Request Grade Changes


myHelp CM Portal AccessmyHelp CM Portal Access

• In order to submit grades, the user needs:

To be designated as either the instructor of record for the course or identified as a valid appraiser of the course

To sign a Statement of Responsibility (SOR) form located at http://www.uky.edu/IRIS/

• If you are not the instructor of record, but will be entering grades, please work with your college contact to get this access assigned

The college contact list is located at http://www.uky.edu/IRIS/CM/cm_group.html


myHelp CM Portal AccessmyHelp CM Portal Access

• Establishing access is a one-time process for each user; however, grade submission is limited to the Mid-term and Final Grading Windows

• There are two grading windows for each session/semester during which grades can be entered and submitted:

Mid-Term Grading Window

October 8 – 17, 2007

Final Grading Window

December 7 – 17, 2007


• For mid-term grades, all undergraduate students are required to have a grade entered and submitted to the Registrar’s Office

• Grades can be saved BEFORE submission to the Registrar’s Office

This will permit the grader to come back at a later date/time and complete the grading process

Mid-term Grade Submission RulesMid-term Grade Submission Rules


Web Portal NavigationWeb Portal Navigation

To use the To use the myUKmyUK Campus Campus Management portal, go to Management portal, go to

https://myuk.uky.edu/irj/portalhttps://myuk.uky.edu/irj/portal



Enter your AD (or Enter your AD (or MC) User ID and MC) User ID and

password, then click password, then click the Log On buttonthe Log On button



Depending upon your Depending upon your access role in the access role in the system, your login system, your login screen may look screen may look different than this onedifferent than this one


Student Administration NavigationStudent Administration Navigation

On the Menu bar at the top On the Menu bar at the top of the of the myUKmyUK portal screen, portal screen,

click click Student Student AdministrationAdministration


Student Administration NavigationStudent Administration Navigation

The The Student Student Administration Administration

WelcomeWelcome page provides page provides current news for Campus current news for Campus

Management usersManagement users


Mid-term Grading NavigationMid-term Grading Navigation

Click Click Faculty Faculty ServicesServices



Click Click GradingGrading



Click the Click the Drop-down Drop-down ListList icon to select the icon to select the appropriate Academic appropriate Academic

Year/TermYear/Term



Select the Select the appropriate appropriate Academic Academic Year and Year and

TermTerm



Click in the Click in the Grade Grade TypeType field and field and

select select Mid-Term Mid-Term GradesGrades



If you are the instructor of record If you are the instructor of record for a course section, your course for a course section, your course section will appear at the top of the section will appear at the top of the Grading window.Grading window.

Click on the Click on the SelectSelect link beside the link beside the appropriate course section to start appropriate course section to start the grading process.the grading process.

For this tutorial, you will move For this tutorial, you will move through the process of selecting through the process of selecting your course section.your course section.



If your course section If your course section is not listed, use the is not listed, use the

roster search roster search function to pick your function to pick your

sectionsection

Your access may provide Your access may provide any of the following levels:any of the following levels:•College level accessCollege level access•Department level accessDepartment level access•Course level accessCourse level access



Click in the Click in the Get Get Roster ForRoster For

field and make field and make your first your first selectionselection



Continue the process of clicking Continue the process of clicking in the in the SelectionSelection field and field and selecting the next level until selecting the next level until you have selected the section.you have selected the section.

Notice that your selections will Notice that your selections will become links that you can use to become links that you can use to “back-up” to a previous level. At any “back-up” to a previous level. At any time you can click the time you can click the ResetReset button button to begin the search again.to begin the search again.



Click in the Select field Click in the Select field and select the next and select the next

level – in this example level – in this example it is the departmentit is the department



Select the Select the coursecourse



Select the Select the sectionsection


Mid-term GradingMid-term Grading

The enrolled students will be The enrolled students will be displayed in alphabetical order.displayed in alphabetical order.

A grade may be entered in two ways:A grade may be entered in two ways:•Entering the grade manuallyEntering the grade manually•Selecting the grade from the listSelecting the grade from the list



Grades for all students may be entered Grades for all students may be entered at one time, or you may choose to at one time, or you may choose to enter some grades, save them, then enter some grades, save them, then return at a later time to finish entering return at a later time to finish entering grades.grades.



Color-coding Color-coding denotes whether denotes whether the student is the student is graded by the graded by the “Normal” grading “Normal” grading scale or an “Other” scale or an “Other” grading scale, such grading scale, such as audit.as audit.



Normal is relevant to the course.Normal is relevant to the course.

•If the course is a letter grade course, “Normal” is letter If the course is a letter grade course, “Normal” is letter gradegrade•If the course is a pass/fail course, “Normal” is pass/failIf the course is a pass/fail course, “Normal” is pass/fail


Entering Mid-term GradesEntering Mid-term Grades

Enter the grade Enter the grade manually into the manually into the

GradeGrade field field

OROR click on the click on the arrow and arrow and

select the gradeselect the grade


Entering Mid-term GradesEntering Mid-term Grades

Continue the process Continue the process until all grades have until all grades have been entered.been entered.


Validate GradesValidate Grades

Click Click Validate Validate GradesGrades to “check” to “check”

the grades for the grades for errors.errors.


Correcting ErrorsCorrecting Errors

If any grade is not If any grade is not valid, an error valid, an error message will display.message will display.

The error must be The error must be corrected, and the corrected, and the grades validated again grades validated again before you can submit before you can submit them to the Registrar’s them to the Registrar’s office.office.


Saving Mid-term GradesSaving Mid-term Grades

You may use the You may use the Save Save GradesGrades functionality when functionality when you are entering grades. This you are entering grades. This feature allows you to come feature allows you to come back at a later date to back at a later date to continue grade entry or continue grade entry or make any necessary changes make any necessary changes BEFOREBEFORE submitting the submitting the grades.grades.


Submitting Mid-term GradesSubmitting Mid-term Grades

Once the grading Once the grading process is complete, process is complete, click click Submit Grades Submit Grades to Registrar.to Registrar.

IMPORTANT:IMPORTANT: You You must validate the must validate the grades and correct grades and correct any errors before any errors before submission of grades.submission of grades.



Remember:Remember:

•AllAll mid-term grades for undergraduate students mid-term grades for undergraduate students MUSTMUST be entered and submitted. be entered and submitted.

•Graduate student grade submission is allowed even Graduate student grade submission is allowed even if a grade is not assigned to every student.if a grade is not assigned to every student.



Once grades are submitted to the Registrar’s Once grades are submitted to the Registrar’s Office, the instructor(s) of record will receive Office, the instructor(s) of record will receive an email confirmation stating that the grades an email confirmation stating that the grades have been submitted for that course and have been submitted for that course and section.section.



NOTE:NOTE: Students will be able to log onto Students will be able to log onto the myUK student portal and view grades the myUK student portal and view grades immediately after submission to the immediately after submission to the Registrar has occurred.Registrar has occurred.


After Grade SubmissionAfter Grade Submission

• Once a grade change has been processed by the Registrar’s Office, an email notification will be sent to the instructor of record, the person who submitted the grade change request (if different) and to the student.

The email will not contain the actual grade or course information due to FERPA regulations, but will give the student name, Student ID number, and academic year/session.

• Note: Please be aware that students will be able to log onto the myUK portal and view grades immediately, after submission to the Registrar’s Office has occurred


Mid-term Grading SummaryMid-term Grading Summary

• Look-up Courses/Sections for Grading

•Enter Grades

•Validate Grades

•Correct Grading Errors

•Save Grades Before Submission

•Submit Grades to Registrar

•Request Grade Changes


Mid-term Grading HelpMid-term Grading Help

• Questions about the Mid-term Grading process may be directed to:

College Dean’s Office

Registrar’s Office

• Questions or suggestions about the Class Rolls and Mid-term

Grading Tutorials may be directed to:

IRIS Training

[email protected]

257-3943

• Additional Resources may be found on myHelp:

http://myhelp.uky.edu/rwd/HTML/CM/Mid-Term_Grading.html


Mid-term Grading SurveyMid-term Grading Survey

• After reviewing this tutorial, please complete the brief survey available on the myHelp website

http://myhelp.uky.edu/rwd/HTML/CM/Mid-term_Survey.html

Comments are welcome and are used to improve this tutorial

submitting mid-term grades tutorial v21 submitting mid-term grades tutorial

Documents

submissionsubmit grades

gradingenter grades

midterm grading windowoctober

registrars office grades

online tutorial

final grading windowdecember

final grading windowsthere

myuk portal screen