Substitute Teacher Handbook

2020-2021

Jennifer Gill Superintendent of Schools

TABLE OF CONTENTS Preface………………………………………………………………………………….i Superintendent’s Message……………………………………………………………..ii Professional Image Guidelines for Staff of Spfld School Dist 186 (Dress Code). ........1 Substitute Teacher Requirements ..................................................................................2 Substitute Teacher (Gen Info) ................................................................................... 3-4 General Instructions (In the School) ......................................................................... 5-6 Permanent Substitute .....................................................................................................7 First Call Substitute .......................................................................................................8 The Principal ..................................................................................................................9 Contracted Teacher ................................................................................................ 10-11 District #186 School Map ............................................................................................12 District #186 School Directory .............................................................................. 13-14 School Attendance Calendars ................................................................................ 15-17 Substitute Teacher Payroll Information ................................................................. 18-21

Revised 07/28/2020

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PREFACE

Substitute teachers are professional educators. The role of the substitute teacher is challenging, exciting

and rewarding. We recognize the service given by substitutes in assisting with the on-going academic

program as specified in the Springfield Public School system curriculum.

For the students to reap the benefit of our instructional program, substitutes must present themselves in a

professional manner. This handbook, therefore, has been developed to provide suggestions not only for the

substitute but for the principal and regular classroom teacher as well.

The suggestions in this handbook are not meant to be exclusive, but are designed to serve as a form of

procedural orientation.

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Substitutes serve an important role in upholding the high standard of teaching in the Springfield

Public School system. By conforming to general policies, you will help strengthen our program.

Providing a strong substitute staff enables the District to maintain its high quality of instruction.

Your cooperation and support, coupled with our experienced educational staff, will insure continuity

of our program. We are pleased to have your professional services and trust that you will be equally

proud of our schools.

I hope your service as a substitute teacher in the Springfield Public Schools will be rewarding.

Sincerely,

Mrs. Jennifer Gill

Superintendent of Schools

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Professional Image Guidelines for Staff of Springfield School District #186

District 186 employees are encouraged to demonstrate a positive attitude at work and to present themselves in a professional manner. Employee attire should promote cleanliness and good grooming to enhance and maintain an atmosphere most conducive to learning. It is recommended that the following attire be considered appropriate for District 186 staff. This includes part-time, full-time, regular and substitute employees, as well as student teachers and interns. These suggestions reflect careful consideration given to the wide range of job duties performed by employees. The following guidelines should be adhered to except on “spirit days” which may be determined by individual schools. Staff members participating in field trips would also be exempt should the type of trip require such an exemption. Teachers*, Administrators, Clerical Staff, Other Professional and Technical Staff, Assistants, and Attendants Dresses Jumpers Skirts Blouses Shirts (woven, knit, polo, turtleneck) Slacks Denim slacks other than blue jeans Skorts/Walking shorts Tee Shirts/Sweatshirts that have seasonal, curricular, or school logos or designs Suits Shirts and ties Blazers/sports coats *P.E. Teachers may also wear jogging suits/sweat suits/coaching shorts

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SUBSTITUTE TEACHER REQUIREMENTS The following items must be on file in the Personnel Department:

Substitute Teacher Authorization

Completed Application

Federal and State Withholding (W4) forms

Proof of have taken1/2 day substitute training class

College/University transcripts (copies acceptable)

Copy of Social Security card and Drivers License

Other forms as required by law

I-9

DCFS

Criminal background check

Policy on Drug Free Workplace

Teacher Retirement Forms

Statement Concerning Your Employment in a Job Not Covered by Social

Security

NEW REQUIREMENTS:

*Upon expiration of your teaching or sub certificate, you must obtain a

physical and be fingerprinted at the Regional Office of Education. Upon

background check clearance, you will be mailed a Substitute Teacher

Authorization certicate. There is a $50 fee for fingerprinting in addition to

the $100 certificate application fee and the $50 registration fee.

Teacher

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SUBSTITUTE TEACHERS (General Information) Answering service Telephone: 1-217-717-9116 1. If circumstances require, a substitute may submit (to the Human Resource Office) the name of one

person to accept calls from the answering service. This service will be denied when messages are not relayed.

NOTE: Substitute teachers do not call in for assignments unless the answering service leaves a message to return their call.

2. A. Pay Scale Substitutes Pay Permanent $135.00 per 7 1/4 day of work First Call $110.00 per 7 1/4 day of work Regular $105.00 per 7 1/4 day of work When regular substitutes are assigned to the same classroom continuously for an extended

period of time, pay is as follows:

THOSE HOLDING THOSE HOLDING TEACHING CERTIFICATES SUBSTITUTE TEACHING CERTIFICATES 1 - 10 days $105.00 1 - 10 days $105.00 11 - 20 days $107.00 11 - 20 days $107.00 21 - 49 days $112.00 21 - 49 days $112.00 50 + days $185.00 50 + days $160.00

Substitutes shall be paid on a full day, half day, basis or three quarter day basis Full day shall consist of 7-1/4 hours Half day shall consist of:

a. from teacher's arrival to lunch period or b. from lunch period to end of teacher's day c. three quarter day shall be from mid morning to the end of the workday, or

beginning of day to mid afternoon Decision for pay shall be made by the principal/designee and noted in the electronic payroll database (i.e., full day, half day, or three quarter day). Exceptions to the above guidelines must be discussed with the Director of Human Resources.

3. Substitutes must remain in the assigned position until released by the Answering Service. If you are unable to continue the assignment, contact the Answering Service.

4 Evaluations for regular substitutes are completed after each assignment. Permanent substitutes

and First Call Substitutes will be evaluated at least once a year by the principal/designee. Substitutes may make an appointment in the Personnel Office (525-3000) with Neelam Roy to view evaluations.

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Substitute's evaluations are averaged on a five (superior) to one (unsatisfactory) point system. Each regular substitute is listed according to performance point average on the substitute list. The higher the substitute’s rated performance, the greater the frequency of employment.

5. Be professional and ethical in the kind of comments made outside of school or to visitors who

come to the school.

6. Attention Removal From Sub List - Sub Teachers are placed on the list at the discretion of the Human Resource Office and may be removed from the list in the same manner.

Please note - If we receive 3 written requests from principals to remove a sub from the list we will remove that sub for a one year period. If this reoccurs again the sub will be permanently removed from the list.

7. Attention Removal From Sub List (Continued) – Sub teachers must be continually substitute teaching throughout the current school year. Any sub teacher that has not sub taught within 60-days, will be removed from the substitute teacher list.

8. Medical note – If during the school year you have received medical services that requires you to

wear a cast, sling, use crutches, etc., you will be required to provide the district office at 1900 W. Monroe a copy of a doctors note allowing you to return to work before you can continue to substitute.

GENERAL INSTRUCTIONS (In the school) A. Before Students Arrive 1. Report to the building as early as possible to prepare for the day. 2. Upon arrival, REPORT TO THE OFFICE to ensure that someone of authority is aware

of your presence and sign in with the secretary. Inquire about student pass and discipline procedures.

3. Check teachers’ mailbox and request a Substitute Report Form. 4. Secure lesson plans and time schedules. 5. Review lesson plans, schedules and other instructions. If unable to locate or understand,

request assistance. 6. Check attendance and take lunch count when applicable. B. During Student Day 1. Follow established routine as closely as possible and start the class quickly and firmly. 2. Follow lesson plans left by regular teacher. 3. Familiarize yourself with students' names. 4. Check attendance and take lunch count, if required. 5. Expect good behavior from students. Be fair and consistent. Be sure that misbehavior is

not due to misunderstanding.

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6. No student shall be sent home without approval of principal or designee. 7. Report any school accidents to principal or designee. 8. Remember, all student personnel records are confidential. 9. Face the class with confidence. 10. Avoid making threats which cannot be followed through. 11. Move around the room and maintain eye contact with students. 12. If instructed by the regular teacher, use prep time to correct papers or workbooks. 13. Solve problems yourself. Adhere to District discipline procedures. This strengthens your

student relationships BUT when all else fails, use common sense and seek assistance. 14. DO NOT USE COMPUTERS IN THE CLASSROOMS FOR PERSONAL USE C. After Students Are Dismissed 1. If you have been assigned for a full day, remain in the building until the teacher day is

officially ended. 2. Leave the room as you found it. 3. Leave a brief report for the classroom teacher. 4. Return materials to locations in which they were found. 5. Close windows, adjust shades and turn off lights before leaving the building. 6. Complete your Substitute Report Form (green sheet) and leave in school office. 7. Return key (if one was given to you.) 8. Return your Substitute Teacher badge before leaving the building. 9. Return to your assignment the following day unless released by the Answering

Service. SUGGESTIONS FOR SUCCESSFUL CLASSROOM MANAGEMENT 1. The students' first impression of the substitute will determine the discipline in the classroom. Be

pleasant, enthusiastic, and appear confident but let the students know that "anything doesn't go." Be consistent.

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2. Start class immediately and keep students busy and involved. 3. Direct your questions so that only one student will answer--not the entire class. 4. Let students know that you may not do things exactly as the regular teacher. Try, however, to stick

to class routine. 5. Identify problem students and ask them to help you. This may win their support. 6. Praise students. Utilize positive reinforcement - "That was an excellent response to my question." 7. Solve problems immediately. Praise in public; censure in private. Do not punish the entire group

for the misbehavior of one student. Students are our concern. They are unique in temperament, intelligence and physical make-up. Their attitudes are ever changing. They are active, interested and curious. Treat them as individuals.

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PERMANENT SUBSTITUTES (High School) Permanent Substitutes: 1. Are paid $135.00 per 7-1/4 hour day. 2. Work the 180 day teacher calendar. 3. Are entitled to 12 sick days a year, accumulative to 180 days, of which three (3) days may be used for personal

leave. Personal leave guidelines shall be those stated in the SEA Agreement. 4. Receive medical and life insurance provided by the Board of Education. 5. Will be given assignments through the Answering Service. If the assignment is changed by the principal, the

Answering Service must be notified. 6. Contribute to the Illinois Teachers' Retirement System. 7. Pay for 180 days will be divided equally over 26 paychecks. Principals, please note: ABSENCES MUST BE

REPORTED ON THE P-1 AND A CERTIFICATE OF ABSENCE CARD ATTACHED.

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FIRST CALL SUBSTITUTES (Middle Schools, Alternative and Lee (Special Needs) A. First Call Substitutes: 1. Must be assigned before any special principal requests can be granted.

EXCEPTION: Principals may request a substitute for a special education class and trained Library Substitutes will have priority over First Call Substitute assignment.

2. Are paid $110.00 per 7-1/4 hour day when teaching in assigned middle school and $100.00 per day when

accepts assignments in other schools. 3. A First Call substitute assigned as a traveling substitute (i.e., Music, Art, P.E.) will receive $110.00 per day

providing:

A. Part or all of the first day's assignment is in assigned Middle School; and, B. Each day thereafter (in or out of assigned Middle School) is substituting for the same teacher.

7 4. Assigned to 1/2 day shall receive $55.00 in assigned Middle School and $52.50 outside assigned Middle School. The First Call Substitute may decline such assignment and be placed in the Substitute Teacher pool for any other assignment.

5. Except for #4 above, may refuse an assignment for illness only. Failure to accept assignments in assigned

Middle School may be grounds for dismissal as a First Call Substitute. B. Miscellaneous 1. When a regular substitute is assigned, he/she shall remain in that classroom until the absent teacher returns.

A First Call Substitute may not "bump" teachers in the above-noted assignments. 2. First Call Substitutes shall be assigned in alphabetical order so each substitute has an equal

opportunity to teach in his/her school. 3. When an assignment is not available for a First Call Substitute in his/her assigned Middle School, he/she

shall be placed on the regular substitute list and contacted as vacancies occur.

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THE PRINCIPAL (or designee) When a regular teacher is absent and a substitute is assigned, the success of the substitute will depend in large part on your personal contact, as instructional leader of the building. Listed are suggestions which may be helpful in aiding the substitute teacher: 1. Establish personal contact with the substitute and familiarize him/her with the building. Make certain classroom is

unlocked or provide the substitute with a key. 2. Be sure that adequate lesson plans, instructional materials and supplies are available. Regular staff members should

be available to provide helpful information if needed. 3. Be sure that the substitute is aware of schedules and duties. 4. Make the substitute aware of the District Discipline Procedures including referral slips. 5. Each principal is encouraged to provide the substitute teacher with a folder containing data that applies to the

specific school, i.e.: a. Building map b. General philosophy c. Discipline referrals d. Bell schedule 6. Only principals may make a substitute request but such request cannot be granted until Permanent and/or

First Call Substitutes are assigned. EXCEPTION: Principals may request a substitute for a special education class. Such request will have

priority over placement of any other substitute. 7. If a substitute assignment is changed in your building, notify the Human Resources Secretary and she will notify

the Answering Service; otherwise, the wrong substitute may be released, causing confusion in the educational process.

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CONTRACTUAL TEACHERS (In the school) You never know when you may need to be absent from work. It is necessary that you plan ahead for a substitute teacher. So that the substitute teacher is equipped to execute your plans, DETAILED LESSON PLANS are vital, along with an arrangement of textbooks and materials on or near your desk. A. Have in or on the desk the following materials which are appropriate to your level and/or discipline. 1. Class seating chart 2. Lesson plans 3. Time schedule of classes 4. List of students who leave the room for other activities 5. Record of students on free or reduced lunches 6. List of students in various reading/math groups, indicating present levels 7. List of supervisory responsibilities 8. Procedure for fire and emergency drills 9. List of students with special needs 10. Student Discipline Referral forms B. CONSOLIDATED CALL CENTER SERVICES (Answering Service) (1-217-717-9116) If a substitute teacher is NOT required, do not call the Answering Service, but report your absence to the

building principal (designee) or supervisor, as appropriate.

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CONRACTUAL TEACHERS (Answering Service)

Telephone: 1-217-717-9116 The CONSOLIDATED CALL CENTER SERVICES has a contractual Agreement with District #186 to call and assign substitute teachers. The answering service will attempt to call subs MONDAY THRU FRIDAY 5:30 A.M. TO 10:00 P.M. SATURDAY 8:00 A.M. TO 7:00 P.M. SUNDAY 12:00 NOON TO 10:00 P.M. GUIDELINES: I. Use of Answering Service A. Certificated teachers requiring substitutes shall call and report their absences to the designated answering

service. II. Information To Be Given To Answering Service A. Name B. Home telephone number C. Assignment (When it starts, etc.) D. Assigned Parking Space (if any) E. Reason for absence (This would include such general categories as sick day or personal day and would not

require any specific information.) F. Estimated duration of absence. III. Request for Substitutes If at all possible, requests for substitutes should be made no later than one and one-half (1-1/2) hours prior to the

teacher's first assignment. If two subs are assigned to the same position by error of the answering service the first sub to arrive will be placed in

the position and the second sub to arrive will be assigned for 1/2 day to whatever duties the principal has available. If the second sub does not wish to remain for 1/2 day he/she may refuse the assignment and not be paid.

IV. Advance Notification of Absence Teachers may call the designated answering service up to five (5) days in advance when they know they will be

absent, indicating the date or dates they will be absent and the date they will return. V. Returning from Absence Persons returning from absence shall call the answering service unless automatic release was given when a

substitute was requested. Every effort shall be made to call the evening before and no later than one and one-half (1-1/2) hours prior to their first assignment.

VI. Substitute Not Required If a substitute is not required, report absence to the building principal (designee) or supervisor, as appropriate. Do

not call the answering service. VII. Automatic Release

An automatic release of the substitute may be made at the time of request if duration of absence is known, i.e., conference, workshop, house-closing, doctor appointment or personal day.

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District 186 School Map

ELEMENTARY SCHOOLSAddams10 Babiak Ln., 62702217/787-3144Ball Charter School2530 Ash St., 62707217/525-3275Black Hawk2500 South College St., 62704217/525-3195Butler1701 S. Macarthur Blvd., 62704217/787-3189Dubois120 South Lincoln Ave., 62704217/787-3066Early Learning Center2501 South 1st St., 62704217/525-3163Enos524 West Elliott Ave., 62702217/525-3208Fairview2200 Ridgely Ave., 62702217/525-3211Feitshans Academy1101 South 15th, 62703217/525-3030

Graham900 West Edwards St., 62704217/525-3220Harvard Park2501 South 11th St., 62703217/525-3214Hazel Dell850 West Lake Shore Dr., 62712217/525-3223 Iles1700 South 15th St., 62703217/525-3226Laketown1825 Lee St., 62703217/585-5819Lee1201 Bunn Ave., 62703217/585-5828Lindsay3600 Fielding Dr., 62707217/546-0200Marsh1100 Avon Dr., 62704217/787-3173Matheny-Withrow1200 Pope Ave., 62703217/525-3245

McClernand801 North Sixth St., 62702217/525-3247Ridgely2040 North Eighth St., 62702217/525-3259Sandburg2051 Wabash, 62704217/787-3112Southern View3338 South Fifth St., 62703217/585-5837Wilcox2000 Hastings Rd., 62702217/525-3281MIDDLE SCHOOLSFranklin Middle School1200 Outer Park Dr., 62704217/787-3006Grant Middle School1800 West Monroe St., 62704217/525-3170Jefferson Middle School3001 Allis St., 62703217/585-5810Lincoln Magnet School300 South 11th St., 62703217/525-3236

Washington Middle School2300 East Jackson St., 62703217/525-3182HIGH SCHOOLSLanphier High School1300 North 11th St., 62702217/525-3080Southeast High School2350 East Ash St., 62703217/525-3130Springfield High School101 South Lewis St., 62704217/525-3100ALT/OPTIONAL/ADULTDouglas Alt Programs444 West Reynolds St., 62702217/525-4400Lawrence101 East Laurel, 62704217/525-3144Springfield Learning Academy101 East Laurel, 62704217/525-3358

Wanless – SCOPE Office2120 East Reservior St., 62702217/525-3309

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2020-2021District186SchoolDirectory

School Phone/Direct Extension Address Zip Principal Time Elementary Schools Addams 787-3144 / 71500 #10 Babiak Lane 02 Mike Grossen 9:00-3:30 Ball Charter 525-3275 / 35500 2530 E. Ash 03 Tiffany Williams 9:00-3:30 Black Hawk 525-3195 / 72500 2500 S. College 04 Terrance Jordan 9:00-3:30 Butler 787-3189 / 74500 1701 S. MacArthur 04 Tracy Gage 9:00-3:30 Dubois 787-3066 / 76500 120 S. Lincoln 04 Dan Ford 8:30-3:00 Early Learning Ctr 525-3163 / 25500 2501 S. First St. 04 Charlena Jackson 8:45-3:30 Enos 525-3208 / 77500 524 W. Elliott 02 Claudia Johnson 8:30-3:00 Fairview 525-3211 / 78500 2200 Ridgely 02 Patricia Nikson 8:30-3:00 Feitshans

Graham 525-3030 / 16500 525-3220 / 31500

1101 S. 15th St. 900 West Edwards

03 04

Keneisha Boozer Steve Miller

9:00-3:30 8:30-3:00

Harvard Park 525-3214 / 73500 2501 S. 11 th St. 03 James Hayes 8:30-3:00 Hazel Dell 525-3223 / 11500 850 W. Lake Shore Dr. 12 Jamar Scott 9:00-3:30

Iles 525-3226 / 12500 1700 S. 15 th St. 03 Kenyatta Revelle 8:30-3:00 Laketown 585-5819 / 13500 1825 Lee St. 03 Renee Colwell 9:00-3:30 Lee 585-5828 / 75500 1201 Bunn Ave. 03 Nathan Kochanowski 9:00-3:30 Lindsay 546-0200 / 28500 3600 Fielding 11 Jennifer Hanson-Russell 8:30-3:00 Marsh 787-3173 / 17500 1100 Avon Dr. 04 Wendy Conaway 9:00-3:30 Matheny-Withrow 525-3245 / 18500 1200 Pope 03 Bryant Sanders 8:30-3:30 McClernand 525-3247 / 19500 801 N. 6 th St. 02 Michelle Robertson 8:30-3:00 Ridgely 525-3259 / 23500 2040 N. 8th St. 02 Ken Gilmore 9:00-3:30 Sandburg 787-3112 / 24500 2051 Wabash 04 Keith Kincaid 9:00-3:30 Southern View 585-5837 / 26500 3338 S. 5th St. 03 Alicia Miller 9:00-3:30 Wilcox 525-3281 / 32500 2000 Hastings 02 Erica Filipiak 8:30-3:00 Middle Schools Franklin 787-3006 / 41500 1200 Outer Park Dr. 04 Tod Davis 8:00-2:30 Grant 525-3170 / 42500 1800 W. Monroe 04 Robb Schurman 8:00-2:30 Jefferson 585-5810 / 79500 3001 Allis St. 03 Karen Stapleton-Crump 8:00-2:30 Lincoln 525-3236 / 15500 300 S. 11th St. 03 Nichole Heyen 8:00-2:30 Washington 525-3182 / 44500 2300 E. Jackson 03 Vincent Turner 8:00-2:30 High Schools Lanphier 525-3080 / 51500 1300 N. 11 th St. 02 Artie Doss 8:24-3:17 Southeast 525-3130 / 53500 2350 E. Ash 03 Cody Trigg 8:24-3:17 Springfield 525-3100 / 52500 101 S. Lewis 04 Lisa Leardi 8:24-3:17 Alternative Education Douglas/Prep 525-4400 / 56500 444 W. Reynolds 02 Kari Borders 8:00-1:30

Springfield Learning Acad @ Lawrence

525-3358 / 60520 101 E. Laurel 04 Reiko Hurd 9:00–2:50

Online LEC 525-3233 / 60500 101 E. Laurel 04 Kathi Lee 9:00-2:50 Adult Education

Lawrence 525-3233 / 60500 101 E. Laurel 04 Kathi Lee 8:50-2:30 GED Program 525-3233 / 60500 101 E. Laurel 04 Kathi Lee 9:00-12:00

12:30-3:30

HS Diploma Program 525-3233 / 60500 101 E. Laurel 04 Kathi Lee 9:20-2:50

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2020-2021 School Calendar—Balanced

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2020 - 2021 School Calendar— Regular school

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Substitute Report

SUBSTITUTE REPORT SCHOOL ______________________________________________ DATE SUBSTITUTE TEACHER CLASS OR SUBSTITUTING FOR SUBJECT FULL DAY HALF DAY PLEASE ANSWER THE FOLLOWING:

1. DATE AND TIME CALLED BY ANSWERING SERVICE:

2. DID ANSWERING SERVICE GIVE YOU ADEQUATE INSTRUCTIONS AND INFORMATION ABOUT THE ASSIGNMENT? YES NO

3. UPON ARRIVAL AT SCHOOL WERE YOU PROVIDED WITH ADEQUATE INSTRUCTIONS FOR THE DAY? YES NO

4. WERE THE FOLLOWING ITEMS MADE AVAILABLE TO YOU?

A. LESSON PLANS YES NO B. CLASS MANAGEMENT PLAN YES NO

C. ATTENDANCE SHEET YES NO

5. WERE THE LESSON PLANS CLEARLY WRITTEN? YES NO

6. WERE LESSON PLANS SUFFICIENT TO KEEP THE CLASS OCCUPIED? YES NO COMMENTS WOULD YOU RETURN TO THIS SCHOOL? YES NO WOULD YOU RETURN TO THIS ASSIGNMENT? YES NO PRINCIPAL’S COMMENTS ___________________________________________________________________________________ _____________________________________________________________________________________ ___________________________________ _______________________________ PRINCIPAL’S SIGNATURE DATE

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TO: Substitutes FROM: Payroll Department DATE: July 2020 SUBJECT: 2020/2021 Payroll Procedures PLEASE UPDATE YOUR CONTACT INFORMATION WITH THE DISTRICT. You may update your own information by logging into the intranet and choosing Payroll Information>My Basic Information. This will assure that we have your current email address to send you notices of sub cards that need verification. All District substitutes will be provided with a username and temporary password which will be used to log on to the District’s Intranet online to view and approve time worked. A computer will be available for Substitutes to use at all District schools as well as at the District’s Administrative building located at 1900 W. Monroe and the District’s Business Services building located at 530 W. Reynolds St. If you are a returning substitute, you will need to continue to use the username that was previously assigned to you. You are welcome to contact the Payroll department at 217-525-3003 or Human Resources at 217-525-3000 if you need assistance obtaining your username. If you need assistance with your password you can contact Payroll department at 217-525-3003. All substitutes must sign in and out when arriving and leaving the building in which you are working. This is the record of your time from which sub cards are made. Always list your employee ID on this form. This will assure correct sub card entries so that you can be paid promptly. Your payment for time cannot be guaranteed if you do not sign in and out. All Substitute hours will be entered by each school’s payroll administrator. Substitutes will receive an email each time hours are entered online by the schools. Once the school has entered your time, substitutes will need to log into the District’s intranet to verify the time submitted before you can be paid. If you have any questions or concerns regarding the hours that were entered by the school, please contact that school directly. DO NOT APPROVE ANY SUB CARDS THAT ARE INCORRECT. Contact the school to have the corrections made. Sub cards must be verified promptly so that if there is an error with the sub card it can be corrected as soon as possible and will not delay payment. We strongly urge you to sign up for direct deposit. If you are not signed up for direct deposit, you will receive a paper check. All checks are mailed. Lost checks will not be replaced until one week following the payday. NO EXCEPTIONS! Direct Deposit forms are available at the Payroll department, Human Resources, all school offices and on the intranet at the Payroll Webpage - http://www.sps186.org/business/payroll. Payroll dates – The schedule on the back of this memo explains when your online substitute report is due to be verified and on which date you will be paid. Reminder emails will be generated to all substitutes who have sub cards that need approval for the upcoming payroll date.

Your cooperation is greatly appreciated.

Sign up for direct deposit! Payroll Webpage - http://www.sps186.org/business/payroll

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Substitute Payroll Instructions

All substitutes shall have an email address on file with Human Resources. Please contact Human Resources to provide this required information or to update information that is presently on file at 217/525-3000. All substitutes will be assigned a computer generated username and temporary Password. Your username and password will be used to verify your online sub cards for payroll processing. How to obtain a Username: Please contact the Payroll department at 217/525-3003 and request that a username be generated for you. Your temporary password will be the last four digits of your social security number (i.e., XXX-XX-1234). Upon logging into the Intranet the first time, you will be prompted to change your password to something you desire. How to verify sub-cards online: Please refer to the Instructions for Verifying Online Substitute Reports as shown on page 23 of the Substitute Handbook. You are welcome to verify your time worked as often as you like. However, please refer to the Online Substitute Report Verification schedule for payroll’s deadlines. Instructions are available on page 21 in this handbook or at all District schools. Please see the school’s Payroll Secretary for a copy. Additional payroll information online: Alternatively you can access substitute cards via the Intranet from the “Payroll Information” menu on the left-hand side of the screen. Click “Payroll Information”, and then click on the “Sub Cards” at the top of the page. This program will allow you to view all unverified substitute cards by clicking on “Unverified List”. You can also view all subs cards that have been created for you by clicking on “Paid Sub Cards”. This report will provide the date of the sub card, the date the sub card was verified on and the date the sub card was paid (if applicable). The Start Date / End Date feature should only be used if you are looking for a specific dated sub card or range of sub cards. Do not enter any dates if you want to view ALL unverified and/or paid sub cards. For substitutes who have signed up for Direct Deposit and paperless, they will have the opportunity to view their paycheck history online using the Intranet. If you wish to view your Pay History online, please contact the Payroll Department at 217/525-3003.

Emails Substitutes will receive an email each time a school enters your time worked. Reminder emails will be sent every other Thursday, Friday and Sunday to all substitutes who have outstanding time needing verified. These reminder email days are subject to change due to a change in payroll date (i.e., if payroll happens to be on a Wednesday instead of a Thursday.)

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Updated Feature to the Sub Card Program The sub card program has updated the ‘Paid’ column to conveniently provide the payroll date that each sub card was paid on. Sub cards that have not been marked as ‘Paid’ have already been verified and are pending for payment. Follow the steps below to access the ‘Paid Sub Card’ feature:

1.) Go to the District’s Homepage at: www.sps186.org

2.) Sign into the ‘Intranet’ using your assigned username and your password.

3.) Click on ‘Payroll Information’ in the toolbar on the left- hand side of the page.

4.) Click on ‘Sub Cards’ in the toolbar at the top of the

screen.

5.) Click on ‘Paid Sub

Cards’ - this will bring up a list of all the sub cards which have been created, verified, paid or pending

to be paid.

6.) Locate the ‘Paid’ column that provides the date the sub card was paid.

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Instructions for Verifying Online Substitute Reports 1.) Go to the District’s Homepage at:

www.sps186.org

2.) Click the Intranet button: 3.) Log into the Intranet using your assigned Username and Password. Click Login.

4.) Review, Verify and Submit your Sub Cards: