Substitute Teacher

Orientation

STEVE COFERHuman Resources Coordinator

We believe that…….

• kids come first• continuous improvement is critical for the success of

the Northwest Independent School District• the success of each student is the shared

responsibility of students, families, schools and communities

• environment influences learning

Core Beliefs

The best and most sought-after school district

where every student is future ready:

–Ready for college–Ready for the global workplace–Ready for personal success

Vision Statement

Northwest Independent School District, in partnership with parents

and community, will engage all students in a premier education, preparing them to be successful,

productive citizens.

Mission Statement

Dr. Karen G. RueSuperintendent

Gary Gindt Assistant Superintendent Administrative Services

Rob ThornellAssistant Superintendent Curriculum and Instruction

Dennis McCrearyAssistant Superintendent Facilities, Planning and Construction

Jon Graswich Associate Superintendent of Business and Operations

Jerhea NailExecutive Director of Communications and Government Relations

District Leadership

Gary GindtAssistant Superintendent for Administrative Services

Kitty Poehler Executive Director of Personnel Services Benefits Workers Compensation Risk ManagementKim Caley Executive Director of Human Resources Recruiting Personnel Issues

AESOP Student Teachers

Hiring – Professionals, Paraprofessionals, SubstitutesGlenda Beam Director of Safety and Security and Food Service Coordinator Emergency Operations Plans Safety and Security Drills

Administrative Services Leadership

• Substitute candidates will be placed on the active list provided they meet all requirements Substitute application completed Reference responses returned Background check approved Interviewed Fingerprint session completed All required employment documents submitted Attend orientation

• It is the substitute’s responsibility to inform HR about any status changes in degree or certification

Administrative Expectations

•60 days of inactivity will result in removal from the active substitute list•Individuals removed from the active list must reapply and meet the current requirements•Notify the campus if you are unable to fulfill an accepted assignment•One half day = up to 5 hours•One full day = 8 hours•Accommodate campus requests to work during “your” planning period

Fulfillment Expectations

•Arrive with enthusiasm•Have pride in Northwest Independent School District•Respect the confidence of fellow teachers•Report any serious situations or problems to the principal•Do not release a child to anyone without permission from the main office•Do not take or hold money for students•Do not leave the building without notifying the principal•Never take a book, newspaper, magazine, electronic book, etc… to read when you are expected to be on duty•Do not make phone calls•Put your phone on silent mode•Do not search for assignments•Follow the designated lesson plans

Expectations During an Assignment

Handling Illness and Accidents

•Do not touch a student where he/she is bleeding, even if you use gloves. Provide the student with tissue or paper towels, instructing them to hold it on their wound•If appropriate, send the student to the nurse’s office for further care. If the situation is an emergency, dial 911 and notify the office immediately•Do not administer medicine of any kind to students (no aspirin, cough medicine, prescription or non-prescription drugs)

Accidents and Illness

• If you are injured while on the job as a substitute, you must report the injury to the principal immediately

• This report must be completed no matter how small or insignificant your injury may be

• The principal will give guidance and assistance on necessary procedures and paperwork

On the Job Injuries

•Exercise caution when expressing personal opinions and reactions to any subject•Be prompt and professional•Complaints and compliments should be directed to the building principal•Do not discuss complaints about a teacher with parents, refer the parent to the building principal•Maintain confidentiality•Supreme Court ruling

Professional Ethics

Moral turpitude includes but is not limited to:

• Dishonesty; fraud; deceit; theft; misrepresentation; • Deliberate violence; • Base, vile, or depraved acts that are intended to arouse or

gratify the sexual desire of the actor; • Felony possession, transfer, sale, distribution, or conspiracy to

possess, transfer, sell, or distribute any controlled substance defined in Chapter 481 of the Health and Safety Code

• Acts constituting public intoxication, operating a motor vehicle while under the influence of alcohol, or disorderly conduct, if any two or more acts are committed within any 12-month period; or

• Acts constituting abuse under the Texas Family Code

Moral Turpitude

• Northwest prohibits the use of any tobacco products on District premises

• Employees shall not manufacture, distribute, dispense, possess, use, or be under the influence of any of the following substances during working hours while at school or at school-related activities during or outside of usual working hours: Any controlled substance or dangerous drug as defined by law, including but not limited to marijuana, any narcotic drug, hallucinogen, stimulant, depressant, amphetamine, or barbiturate

• Alcohol or any alcoholic beverage• Any abusable glue, aerosol paint, or any other chemical

substance for inhalation • Any other intoxicant, or mood-changing, mind-altering, or

behavior-altering drugs

Tobacco, Alcohol, and Drugs

•Dress professional•Appearance should be neat and clean•Avoid uncomfortable shoes and clothing•Select clothing that will allow you to bend down and stoop over•Campus specific dress code

Dress Code

•Blue jeans, sweat pants and shorts should not be worn except on “field day” or other special activity•Blouses, shirts or tops that reveal the midriff or chest may not be worn•Hats and caps are not allowed inside the campus buildings unless it is a field day or special activity•Clothing of any sort that contains a message that promotes alcohol, drugs, tobacco or any other type of message that may cause disruption or disturbance in school; and•Clothing which contains obscene or suggestive language

What Not to Wear

• Substitute teachers are expected to assume responsibility for the discipline in their groups and to assist in the correction of all other irregularities that may occur.

• Teachers should, at all times, exhibit to their pupils respect• The Student Code of Conduct containing information regarding

student discipline shall be distributed at the beginning of the school year to students, parents, teachers and administrators.

• The Board prohibits the use of corporal punishment in the District. Students shall not be spanked, paddled, or otherwise physically disciplined for violations of the Student Code of Conduct.

• Deal with problems “on the spot”. • Don’t degrade the student in front of the class. • Be sure to have all the facts and listen to both sides. • Give the child the benefit of the doubt!

Discipline

• All substitutes are strongly encouraged to visit the Fred Jones website. The address for the website is fredjones.com

• Once at the website you can click on “Tips for Substitutes” on the right. This gives you access to several classroom management techniques for all grade levels. Substitutes are encouraged to down load as many as you can use in the classroom.

Fred JonesTool for Substitutes

•Evaluations will be used to recognize positive and negative feedback•Evaluations will be given on unsatisfactory performance at any time•Any substitute who receives 3 exclusions from any NISD campuses for unsatisfactory employment will be removed from the active substitute list

Substitute Evaluation

An occurrence of the following behaviors may result in immediate removal (this listing is not all inclusive):

• Using profanity in the presence of students• Endangering students by leaving them unattended for

inappropriate amounts of time or by falling asleep in the classroom

• Making sexually or racially inappropriate oral/written comments or displaying inappropriate graphic or physical conduct, or subjecting students to racial or sexual harassment

• Using alcohol or unlawful drugs on school premises• Insubordination• Willful violation of school rules/regulations• Willful refusal to follow instructions and or lesson plans left by the

classroom or 3 exclusions from NISD Campus Substitute Evaluation Forms

• 60 days of in-activity• Any other inappropriate behavior

Removal from Active Roster

DENNIS WIECHMANCURRENT SUBSTITUTE

MIKE CONKLIN/GLENDA BEAMSafety and Security Coordinator

• What is an Emergency Operations Plan?•Detailed plan with evacuation instructions•Parent student reunification locations (Confidential)•First aid procedures•Mandatory drills•Three year campus audits•Audit team

• Each NISD Campus has an Emergency Operations Plan (EOP)• While on the campus you may be given confidential information

regarding certain parts of the Emergency Operations Plan• For the students and staff safety this information can never be

shared with anyone

Emergency Operations Plan

At any time you may be asked to participate in:

• Lock-Down • Exterior Lock-Down• Drop, Cover and Hold (bad weather drills)• Hazmat and Seal• Shelter-in-Place• Evacuation (Off-site)• Reverse Evacuation

Quick reference guide for drills are posted at all exterior doors (yellow)

Drills

1. Stop all instruction.2. Clear students from the halls then close and LOCK your door immediately. Be quiet, move students to interior walls and sit on the floor out of sight. Stay away from all doors and windows.3. Cover window on classroom door and close ALL blinds, if safe to do so.4. Turn off or mute all phones and cell phones. They should not be used unless communicating critical information to the front office.5. Shut OFF lights.6. Ignore all school bells and wait for further instruction.7. Do NOT open the door for ANYONE.8. Post preprinted (yellow) signage on all exterior doors.

* If the danger is IN the building, do not lock exterior doors or post signs.

Lock-Down Drill

1. Go to an interior wall or predetermined area.2. Check all areas to ensure every student has been located.3. Drop to the ground and face the wall away from any windows.4. Seat students in single rows.5. Cover your eyes by leaning your face against your knees, use

your arms to protect your head and to the best degree possible, cover vital organs.

6. Hold in place until instructed to move.*Sheltered areas should be 30 feet or more from exterior glass. Avoid gyms or large areas with high walls and long roof spans.*Portables and out building occupants should move into the main building.

Drop, Cover, and Hold Drill

HAZMAT and Seal Drill

1. Clear students from the halls immediately. Bring students in from outside immediately.2. Close and lock ALL doors and windows.3. Do NOT cover any windows. (Responders need to see you)4. Tape all occupied classroom windows and doors, sealing the gap around each. (Simulate during drills)5. Do NOT allow anyone to leave or enter the classroom.6. Stay away from all doors and windows.7. Do not utilize electronic devices.8. Take attendance.9. Wait for further instruction.10. Administration will shut down air handling system/HVAC. (Simulate during drills) 

1. Clear students from the halls immediately. Bring students in from outside immediately.2. Close and lock ALL doors and windows.3. Do NOT cover any windows. (Responders need to see you)4. Do NOT allow anyone to leave or enter the classroom.5. Stay away from all doors and windows.6. Take attendance.7. Wait for further instruction. 

Shelter In Place Drill

WHEN YOU HEAR THE FIRE ALARM OR OTHER EMERGENCY ANNOUNCEMENT:

1. Make sure classroom door is closed and unlocked.2. Take class roster and emergency “Go Kit” and move students safely and quickly to predetermined area.3. Check for injuries.4. Take attendance.5. Hold up Green/Red card.6. Wait for further instruction.

Evacuation Drill

1. Move students and staff inside as quickly as possible.2. At this time you will be given further instructions to Lock-Down,

Shelter-In-Place, Hazmat and Seal, or Drop, Cover and Hold.3. Take attendance and report results.4. Wait for further instruction.

*If students cannot be moved safely into the building, they should be evacuated to a predetermined area.

 

Reverse Evacuation

•Automated calling system•Notifies parents of closings and campus emergencies such as a lock down•District website•Local news stations and radio stations

Emergency Notification

•You must sign in and out each day you substitute•All visitors and staff are required to wear an ID Badge or Sticker•If you are not provided with a copy of the school’s Emergency Operations Procedures manual, please request a copy from the office•Familiarize yourself with your surroundings so that you know how to evacuate the class in the event of a fire drill or other emergency•Know where the nearest exits are located – emergency evacuation routes posted in every room•Take the classroom Go Kit with you as you evacuate the building

Know Your Surroundings

•Do not prop exterior doors open •Wear your badge or substitute sticker at all times•Do not let anyone in from exterior doors even if you know them•Escort visitors to the front office to sign in•Do not release a student to anyone without office approval•Lock your classroom when you leave•Take a radio with you when you are outside with students for any reason or be sure a team member has one

General Procedures

•Kids hear what you say and read your body language•Rumor control – did you see this happen?•What happened, what did not happen?•What do you share?•How do you respond to parents during an emergency?•What do you text during an emergency?

Points to Consider

CECILIA COKERCampus Support

Important Links - Navigation

Important Links - Navigation

Important Links - Navigation

Important Links - Choices

Employee Access Center

AESOP – Login

Navigating AESOP – Available Jobs

Navigating AESOP – Scheduled Jobs

Navigating AESOP – Past Jobs

Navigating AESOP – Non Work Days

Navigating AESOP – Preferred Schools

Navigating AESOP – Call Times

Navigating AESOP – District List

Navigating AESOP - Help

JOBULATOR

• Smart Phone App – Android and Apple Products

• Subscription service that provides automatic, continuous checking and notification of your job offers in AESOP

• Accept jobs from your phone• 30 day free trial• $49.99 for a 12 month subscription• Visit your App Store and search Jobulator• www.jobulator.com

Six Digit Employee ID#

Six Digit Employee ID#

Employee Access Center (EAC)

Navigating the EACDemographic Information

Navigating the EACEducation & Certifications

Navigating the EACPayroll Checks

Monthly Payroll Schedule

Navigating the EACSalary and Benefits

Navigating the EACW2 Forms

All substitute must renew their active status annually

• Regardless of your hire date• Renewal - August• Information posted on AESOP and the Substitute Information

page found on the website• Must be completed prior to the beginning of the new School

Year

Substitute Renewal Process

Information about our alternative retirement plan

• JEM Resource Partners• 800-943-9179• Funds can be accessed 1 year after your terminate

your employment with the district• Submit letter of resignation to ccoker@nisdtx.org

Alternative Retirement Fund

The salary rates for substitute teachers shall be set by the Northwest Independent School District Board of Trustees and recorded in Board minutes. The rates are as follows for the 2013-2014 school year: 

Professional Substitute Teaching Assignment Daily Rate No Degree or Teacher Certification $70.00/day

one-half day (up to five hours) $50.00/day Degree $85.00/day

one-half day (up to five hours) $60.00/day Degree & Teacher Certification $90.00/day

one-half day (up to five hours) $60.00/day

Substitute Salary Schedule

Professional Long Term Substitute Teaching Assignment (Employee on Leave) Tiered Rate Tier One: After ten consecutive days within the same teaching assignment

No Degree or Teacher Certification $80.00/dayOne-half day (up to five hours) $50.00/day

Degree $90.00/dayone-half day (up to five hours) $60.00/day

 Degree & Teacher Certification $100.00/dayone-half day (up to five hours) $60.00/day

 Tier Two: After twenty-five consecutive days within the same teaching assignment thesubstitute must be degreed, certified, and meet the NCLB Highly Qualified Standard Degree & Teacher Certification $134.00/dayone-half day (up to five hours) $ 70.00/day Substitutes serving in a long term teaching assignment who miss more than two consecutive days will start at the Tier One rate upon their return. Starting Tier rate may be adjusted due to market availability for hard-to fill positions and must be approved by the Assistant Superintendent for Administrative Services, Executive Director of Personnel Services, or Executive Director of Human Resources.Substitutes who serve in consecutive long term assignments without a break in service within the same school year may be eligible to retain their current Tier rate.Requires Texas Certification in appropriate grade level and subject area

Long Term Assignment – Employee on LeaveCriteria, Qualifications, and Pay

Professional Long Term Temporary Teaching Assignment – Vacant or Growth

Substitutes assigned to a vacant or growth long-term teaching assignment with 90 full days or greater remaining in the school year must possess a Texas Teacher Certification and may be paid at a rate equal to the daily rate of a first year teacher regardless of the substitute’s years of experience and may be eligible for benefits but no contract will be offered. (The rate of pay may be adjusted due to market availability for hard-to fill positions and must be approved by the Assistant Superintendent for Administrative Services, Executive Director of Personnel Services, or Executive Director of Human Resources.)

**Requires Texas Certification in appropriate grade level and subject area

Long Term Assignment – Vacant or Growth

Criteria, Qualifications, and Pay

Long Term Assignment – Leave, Vacant, or Growth

Criteria, Qualifications, and Pay

Paraprofessional Assignment Daily or Long Term Substitute Rate

Assignment for an employee who is on leave or a vacant or growth position. The daily rate for paraprofessional assignments is the same regardless of the substitute’s credentials (ie. degree or certification) with no tiered rating scheme. Educational Aide$60.00/day

one-half day (up to five hours)$40.00/day Classroom Special Educational Aide$70.00/day

one-half day (up to five hours)$50.00/day

Nurse’s ClinicContact Joy Ellis at 817-215-0703jellis@nisdtx.org

District ReceptionistContact Jennifer Carlisle at 817-215-0030jcarlisle@nisdtx.org

Training required

Specialized Assignments

Student Start Times:

7:45 a.m. – 2:45 p.m. - Elementary Campus

8:45 a.m. – 3:55 p.m. - Middle Schools

8:35 a.m. – 3:45 p.m. - NHS, BNHS & EHS

8:25 a.m. – 3:35 p.m. – Steele AHS

Directions:

• Use the Map It feature through AESOP• Refer to your Substitute Pamphlet

Campus Information

Upon arrival at the campus

•Park in the visitor parking – unless otherwise instructed by campus•Gain entry to the campus through the main entrance (visitor) of the facility•Check in with the front desk receptionist/office manager/sub coordinator•Sign the AESOP Substitute Sign In roster or obtain a “green” time sheet•Retrieve as much valuable information from the front desk as possible such as procedures for checking attendance, special activities planned for the day, special duties assigned to the teacher for whom you are substitute teaching•Ask the receptionist/office manger/sub coordinator if you are needed to perform other duties during your assigned teacher’s planning period

During an AssignmentUpon Arrival

Student pick up

•Know procedures for escorting students to bus pick-up/parent pick-up.•Elementary Substitutes – no elementary substitute teacher may leave before all his/her students have been picked up at the end of the day.

Before you leave campus

•Ensure the classroom is neat and orderly•Leave a note for the teacher (secure)•Check out with the front desk•Return keys and any materials

Assignment Closure

Valuable Information

Valuable information

Substitute Information Page

Substitute Information Page

Contents of the Substitute File Cabinet

Thank you for attending today’s

orientation!

Questions