success factors of project management

8/3/2019 Success Factors of Project Management

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Project Management Success Factors


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What Is a Project?

A projectis a temporary endeavor undertaken to

create a unique product, service, or result.*

Operations is work done to sustain the business.

A project ends when its objectives have been

reached, or the project has been terminated.

Projects can be large or small and take a short or

long time to complete.

Defined start and end, specific scope, cost and duration


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Examples of IT Projects

A help desk or technical worker replaces laptops for

a small department.

A small software development team adds a new

feature to an internal software application.

A cross-functional task force in a company decideswhat software to purchase and how it will be

implemented.


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Project Attributes

A project:

Has a unique purpose.

Is temporary.

Requires resources, often from various areas.

Should have a primary customer or sponsor.

The project sponsor usually provides the direction and

funding for the project. Involves uncertainty.


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What is Project Management?

Project managementis the application of

knowledge, skills, tools and techniques to project

activities to meet project requirements.*


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The Triple Constraint

Every project is constrained in different ways by its:

Scope goals: What work will be done?

Time goals: How long should it take to complete?

Cost goals: What should it cost?


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What is Project Success?

The 'Golden Triangle' of

Objectives

Time Cost

Project Success

Project success occurs when we have:

I

I

I

I A delighted client (expectations met)

Delivered the agreed objectives

Met an agreed budget - $, resources etc.

Within an agreed time frame

and

I Done it all professionally &without killing the team


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Successful Project Management

Successful projectmanagement meansmeeting all threegoals (scope, time,and cost)and

satisfying theprojects sponsor!


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Why Do Projects Fail?

Changing scope

Insufficient planning

No risk or issues management

Poor communication

Lack of commitment and responsibility bystakeholders


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Project Success Factors*

1. Executive support

2. User involvement

3. Experienced project

manager

4. Clear business objectives

5. Minimized scope

7. Firm basic requirements

8. Formal methodology

9. Reliable estimates

10. Other criteria, such as

small milestones, proper

planning, competent

staff, and ownership


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Project Stakeholders

Stakeholders are the people involved in or affectedby project activities.

Stakeholders include:

Project sponsor Project manager

Project team

Support staff

Customers Users

Suppliers

Opponents to the project


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Project and Program Managers

Project managers work with project sponsors, project

teams, and other people involved in projects to meet

project goals.

Program: A group of related projects managed in acoordinated way to obtain benefits and control not

available from managing them individually.*

Program managers oversee programs and often act asbosses for project managers.


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Project Management Tools and

Techniques

Project management tools and techniques assist project

managers and their teams in various aspects of project

management. Specific tools and techniques include:

Project charters, scope statements, and WBS (scope).

Gantt charts, network diagrams, critical path analyses,

critical chain scheduling (time).

Cost estimates and earned value management (cost).

See Table 1-1 for other examples.


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Case Study

M.A TextilesEnterprise Resource Planning

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Brief Company Introduction

M.A Textile is member of the Brothers Group which is

specialized in textile Fabric Processing sector and

grown to become the leader in the field of

manufacturing and exporting of Textile Products M/SM.A. Textile was incorporated on 28th October 2005

as partnership concern. The main business of the

company is dyeing and printing of Fabric Company

started its operation from January 2007 producing high

quality of dyed and printed fabric.

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M.A Textile and Inno8 Tech

M.A Textile is non project driven organization.

Inno8 Tech is project driven organization

M.A. Textile award their ERP project to Inno8 Techbecause they are specialized company in software

development.

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Project Success Factors*

1. Executive support

2. User involvement

3. Experienced project

manager

4. Clear business objectives

5. Minimized scope

6. Firm basic requirements

7. Formal methodology


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Project Management Tools and

Techniques

Specific tools and techniques include:

Microsoft Project

Gantt charts, network diagrams

Critical chain scheduling (time).

Cost estimates and earned value management (cost).


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SWOT Analysis

Strengths

Competent Staff

Stronge and Strict Defined Procedure

Stackholders interest in Project

Weaknesses

No Integrated system

High turn over

Poor Communication between Departments

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Opportunities

More skilled employees

ISO 9000 Certification

Threats

Power Crises

Inflation

Economic crises

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Conclusion

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Thank You

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