successful bim implementation

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Successful BIM Implementation Transitioning from 2D CAD to 3D BIM 1 Presented by John Stebbins, Assoc. AIA, Digital Vision Automation Successful BIM Implementation Transitioning from 2D CAD to 3D Building Information Modeling by John Stebbins, Assoc. AIA Founder and CEO, Digital Vision, Irvine, CA John Stebbins’ Experience Founded Digital Vision in 1988 19 years with model-based CAD/BIM solutions Assisted 600 + firms in So. CA & AZ transition to model-based CAD/BIM Core Concepts What is BIM BIM in not software, but a process. BIM is a Business decision Transitioning is a Management decision Q: What is the only thing ever wrong with a business? A: Who is running it.

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Page 1: Successful BIM Implementation

Successful BIM ImplementationTransitioning from 2D CAD to 3D BIM

1

Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Successful BIMImplementation

Transitioningfrom 2D CAD to

3D Building Information Modeling

by John Stebbins, Assoc. AIAFounder and CEO,Digital Vision, Irvine, CA

John Stebbins’ Experience

Founded Digital Vision in 1988 19 years with model-based CAD/BIM

solutions Assisted 600 + firms in So. CA & AZ

transition to model-based CAD/BIM

Core Concepts

What is BIM BIM in not software, but a process.

BIM is a Business decision Transitioning is a Management decision

Q: What is the only thing ever wrong with a business? A: Who is running it.

Page 2: Successful BIM Implementation

Successful BIM ImplementationTransitioning from 2D CAD to 3D BIM

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Big BIM, Little BIM

Big BIM: All the scary things you hear about at all the conferences and trade

journals

Little BIM: For more coordinated, accurate and faster CD’s

Recommendations: Go for Little BIM right now to produce faster/accurate CD’s Then, transition to model coordination/collision detection Big BIM will follow in due course

Who Leads the Change?

Techies are not the right people, nor are the CAD Managers Someone has to see the vision, who also understands “the business”

of architecture, a pragmatist This “change champion” is the catalyst whose passion, hard work

and expertise enables the rest of the team to succeed

Requires aChampion

Deciding Vote

Pragmatic Adapters

Keys to Success

Commitment You won’t get there if you’re just playing around

Planning You can’t get there if you don’t know where to go

Invest sufficient resources Half the effort gets almost none of the results

Get buy-in from all levels Don’t let a nay-sayer get the final say

Get enough help Ask for directions – from experts

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Successful BIM ImplementationTransitioning from 2D CAD to 3D BIM

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Transitioning Roadmap

Commitment from principals is essential Choose a “Change Champion” Develop an Implementation Plan Select a Pilot Project and initial team Hire a BIM consultant (Embedded Expert) Setup initial Formal Training Change vocabulary, change perception Evaluate Implementation Plan Create a BIM Manual Repeat above process on remaining project teams Start all new projects using the BIM process Develop ongoing training program to your sharpen skills

Transitioning Steps

Be a Change Leader Innovate and lead by thoughtful implementation of the BIM

process Transitioning to BIM is an upper-level business and

management decision Invest time, money and develop a process change Make the move to BIM in a logical and scalable way Establish momentum to minimize back-sliding

When things get tough, remember… “When you’re going through hell, keep on going”

Winston Churchill

Transitioning Steps

Develop anImplementation Plan Evaluate your staff’s skills

and knowledge Set measurable milestones Transitioning the first project

team Transitioning the rest of the

office

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Successful BIM ImplementationTransitioning from 2D CAD to 3D BIM

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Transitioning Steps

Select one or two Pilot Projects Not too big, not too small Something typical for your firm Pick a project that will benefit from 3D Ideally: parallel pilot projects to evaluate multiple

vendors & do benchmarks and comparisons

Transitioning Steps

Running a Pilot Project Carry the BIM process to the end of Construction

Documents, not just initial design Take advantage of Project Assistance (Embedded

Experts) from Value Added Resellers (VARs) Experiment and play to Learn what works Evaluate!

Transitioning Steps

Change Vocabulary, Change Perception Draftsman to Designers or Annotators CAD Operator to Designer/Architect CAD Manager to BIM Manager CAD File to BIM Project File Production Staff to Project Team Seat to license Station to Virtual Office CAD to BIM or Virtual Building

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Transitioning Steps

GOOD Training is Essential Self-study is possible but risky

Establish a realistic budget and timetable for training This investment is not something to shortchange

Previous 2D CAD skills are useful, 3D is better

Train from the known to the unknown---cross training

Encourage and reward staff for positive advancements

Attend user groups in your area start in-housegroups/Transition Clubs

Transitioning Steps

Ongoing Training to maintain momentum User Groups or Lunch and Learns

New BIM user training process Workbooks and mentoring

On-line training LearnVirtual (learnvirtual.com)

Training from your local BIM VAR

How Much Training is Enough?

BIM Training Classes & Support Three or four days of general training

Two days to get started One or two more once those are digested General skills, can be tailored to firm/discipline Apply it immediately to a project

Regular follow-up sessions duringfirst project(s) On-site, by phone or web-based Evaluation by management and

outside consultants

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Consider an “Embedded Expert”

Contract with a BIM expert consultant Ask your BIM vendor/VAR if they can embed an

expert in your firm Do some general training, then start on a project Embedded Expert works in your office 1-2 days per

week Assistance on real projects The project pays for the training-pass through costs

Adapting Office Standards

Reuse what makes sense Integrate graphic symbols, conventions, title blocks Line weight systems can usually be carried over CAD layers need to be only slightly reworked

Create startup file templates Filing systems will be more efficient

One/few BIM file(s) vs. many separate 2D drawings System needs to be created and maintained

Adapting Office Standards

Develop key components as “kits of parts” Legends and schedules

Some changes are inevitable Avoid trying too hard to mimic the old style Allow the CD’s to improve with new options such as

isometrics or 3D cutaways and shaded elevations.

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Adapting Office Standards

Use transitioning as an opportunity to getorganized and clean house Take this time to re-invent your firm

Transitioning Steps

Create a BIM Manual Document BIM procedures like you would a CAD Manual Create a Template (start-up document) to formalize/embed

office standards and encourage efficiency Use the Manual and Template as the basis for training all

new employees

Can You Do BIM Part-way?

To get the most benefit from BIM: NO As a transition/resource management/

deadline strategy: YES You can “Cut and Run” to 2-D DWG:

The best time is after Design Development (saveplans sections and elevations as DWG and import)

Detail drawings can be done in traditional ways. Use only as a stop-gap measure and safety net

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Evaluating the Pilot

What were the results of your BIM experience? Did you get the software to do what you wanted? Did the software get in your way? Did you get the help you needed? Did you meet your deadlines?

Did your work process change? Did the process make you more efficient? Were there some unexpected benefits?

Evaluate as you go along Plan what to do differently next time

The Medium-sized Firm

Start with one team, don’t jump in firm-wide Two to five people per team is ideal, more can be added later Each team works on one project, and commits to finishing it in BIM Pick high quality people with positive attitudes and complementary

skills Pick initial projects that are typical for the firm, with

moderate timelines Aim to achieve specific BIM objectives

Pick one or two of the following additional tasks: Client presentations: renderings and animation Conflict detection/model coordination with consultants-NavisWorks Quantity/costing and value-engineering with the GC … rather than trying for all possible BIM benefits right away

The Medium-sized Firm

Insulate the Project Team – Skunkworks Shield them from too much scrutiny Develop a strong team bond

Give incentives for the extra effort andextra hours to learn the new skills

Certify and reward for competence Testing by VAR or in-house

Develop an in-house Transition Club orUser Group

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

The Medium-sized Firm

Focus on one market areaand make it work Hospitality Science labs & health care Multi-family residential, etc. … before deploying in other areas

Don’t spread your resources too thin Otherwise you may need to “cut and run” from BIM to 2D

CAD

Can the Principals do BIM?

In the smaller office, they usually do Beware of the “brain drain”-investing too much knowledge

in one person that could leave…leaving you high and dry

In larger, more hierarchical firms, there aredifferent ways to participate Evaluating and walking through the model, cutting

interactive sections Redlining the BIM project Working with simple massing tools to design Concepts created in SketchUp can be imported Sometimes they can’t resist, and jump in

BIM on Large Projects

Software choice can be critical Flexibility in organization (software and staffing) is

necessary Multiple model and documentation files may need to

be maintained and linked together New roles: Model Manager, Documentation Manager

Level of detail needs to be managed throughout theprocess Different phases need different levels (site planning, 3-D detailing) Object components (e.g. windows, stairs, trees) may need to be

scale sensitive or distance sensitive Polygons count – set the resolution appropriately, model wisely

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

BIM on Large Projects

Collaboration tools need to allow team size tovary throughout the workflow

DWG and IFC interchange with consultants

BIM on huge projects IS possible with the righttools and approaches

What to Expect

Excitement about BIM Working through design concepts in 3D Information can be extracted in the form of schedules and

lists Collision detection Always up-to-date Elevations and Sections Renderings, Perspectives and Animations ready when you

are

What to Expect

Resistance to Change Office politics Nay-sayers and negative people Knowledge “gate keepers” and the IT “priesthood” Re-train the office for the BIM process change Will Senior staff get pushed out of the design

process? Can we meet our deadlines?

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

What to Expect

New Roles and Responsibilities Junior staff will learn more about building technology earlier

in their career through mentoring Senior staff needs to guide junior staff on when and how to

model building elements Renderings and animations will become quick, accurate

and effective communication tools Project Managers will adjust their perception of how long it

will take to complete certain tasks A thoughtful DD set will greatly inform a CD set Send the BIM model out to a 3D printer/rapid prototyping

What to Expect

New Billable Services Resell the model data for PR animation or

marketing Model coordination and collision detection Facilities management

What to Expect

Pressures from all sides Software Vendors Owners (GSA) Environment (LEED, CA regulations, AIA

Challenge 2030) Competition Consultants General Contractors and Construction Managers

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

What to Expect

Integrated Practice - ultimate extension of BIM The work process evolves as information is shared rather than

isolated – new possibilities emerge Model coordination/clash detection with minimal delays as

design iterations are sent back and forth to engineers,mechanical and other consultants-take on this roll or otherswill

Estimating and construction scheduling can be worked andrevised concurrently with the BIM model-work with yourbuilder

Ultimately better design and better value, on time and onbudget, with less change orders.

What to Expect

What will this change?… “BIM changes everything.” Michael Hricak, FAIA, past president

AIA CC

Where to Go From Here

Evaluate your software alternatives Interview VARs to see how well they will be able to

help you transition to BIM Choose a pilot project and a project team Budget for software and training and make a

commitment Test the software at all phases (SD though CD) Encourage new leadership roles Produce a BIM Manual Enjoy the process!

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Senior housing market focus 15 to 45 people in 1 1/2 years, while transitioning to BIM 100% commitment of principals Digital Vision southern CA champion users They are now ‘All BIM all of the time”

irwin-pancake.com

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Page 14: Successful BIM Implementation

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Irwin-Pancake Change Champion: Chuck Good-Man, AIA

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Page 15: Successful BIM Implementation

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Page 16: Successful BIM Implementation

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Irwin Pancake sponsorsregular User Groups andLunch & Learns

Case Study-Irwin Pancake Architects,Costa Mesa, CA

Beginning Formal Training

Three to four days toget initial pilot projectteam up and running

Once momentum isestablished, eachsuccessive projectteam requires lessand less formal training

Case Study-Irwin Pancake Architects,Costa Mesa, CA

How long does it take for new users to become proficient?

Answer: 3-4 days…after having completed the assignment of working thorough the ArchiCAD 11 Step-by-Step workbook and CD for 2 days and 1-2 days of getting started mentoring.

According to Chuck Good-Man, AIA, Director of Architecture, Irwin-Pancake Architects

Assumptions:1. The trainee has little or no computer phobia;2. The trainee has some previous 2D CAD experience (and most have);3. The trainee works exclusively in ArchiCAD;4. The trainee sits relatively close to a proficient ArchiCAD user to ask questions;5. The trainee is not cynical and does not fight the "system" (I-P weeds these people

out during the interview).

irwin-pancake.com

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Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

digitalvis.com714-612-4547