SUFFOLK COUNTYSUFFOLK COUNTY FIRE, RESCUE AND EMERGENCY SERVICESFIRE, RESCUE AND EMERGENCY SERVICES

911 Communications Center911 Communications Center

Fire Marshals OfficeFire Marshals Office

Office of Emergency ManagementOffice of Emergency Management

Suffolk County’sSuffolk County’sEmergency PreparednessEmergency Preparedness

InitiativesInitiatives

2005 hurricane season worst on record (Katrina / Rita)2005 hurricane season worst on record (Katrina / Rita)

2006 Atlantic hurricane season less active than predicted2006 Atlantic hurricane season less active than predicted

Hurricane activity goes in cyclesHurricane activity goes in cycles Periods of activity followed by periods of inactivityPeriods of activity followed by periods of inactivity Presently in an active cycle (could last 10 yrs)Presently in an active cycle (could last 10 yrs) Recent storms have been more intense Recent storms have been more intense Five CAT 5 storms have made landfallFive CAT 5 storms have made landfall

Lessons learned from Katrina and RitaLessons learned from Katrina and Rita

Suffolk County’s emergency preparedness efforts have moved Suffolk County’s emergency preparedness efforts have moved forward and we are now more prepared than ever beforeforward and we are now more prepared than ever before

Suffolk County’sSuffolk County’sEmergency Preparedness EffortsEmergency Preparedness Efforts

EvacuationEvacuation SheltersShelters Special Needs PopulationSpecial Needs Population PetsPets LogisticsLogistics Information DisseminationInformation Dissemination Interoperability of CommunicationsInteroperability of Communications Emergency Operations CenterEmergency Operations Center

Suffolk CountySuffolk CountyEmergency ManagementEmergency Management

EOC Activated prior to an emergencyEOC Activated prior to an emergency

Work with local, state, and federal officials in Work with local, state, and federal officials in shelter management, planning, resource shelter management, planning, resource management, and incident response coordination. management, and incident response coordination.

Representatives from utility, transportation, Fire, Representatives from utility, transportation, Fire, Police, Health, EMS , public works, and local Police, Health, EMS , public works, and local governments meet at the EOC and offer specialty governments meet at the EOC and offer specialty knowledge and available resources during the knowledge and available resources during the emergency.emergency.

Emergency Operations Center (EOC)

Suffolk CountySuffolk CountyEmergency ManagementEmergency Management

Computer software utilized throughout an Computer software utilized throughout an incident to coordinate County response incident to coordinate County response efforts.efforts.

E -Team allows responding jurisdictions E -Team allows responding jurisdictions and agencies to communicate and and agencies to communicate and collectively manage their response collectively manage their response decisions.decisions.

E-Team Computer Software

HURREVACHURREVAC

National Hurricane Center Computer Program National Hurricane Center Computer Program Plotting forecast tracks and evacuation time Plotting forecast tracks and evacuation time

calculations manually is time consuming.calculations manually is time consuming. HURREVAC HURREVAC

Automatically tracks information and displays the results Automatically tracks information and displays the results Updates current and forecast storm data and displays the Updates current and forecast storm data and displays the

track of the storm.track of the storm. Calculates evacuation times and storm surge based on Calculates evacuation times and storm surge based on

storm speed and intensity.storm speed and intensity. Serves as a tool to help emergency managers determine Serves as a tool to help emergency managers determine

the course of action.the course of action.

Sync MatrixSync Matrix

Argonne National LaboratoryArgonne National Laboratory A computerized planning tool used to compare A computerized planning tool used to compare

coastal storm plans developed by all regional coastal storm plans developed by all regional jurisdictions (Suffolk, Nassau, NYC, Westchester, jurisdictions (Suffolk, Nassau, NYC, Westchester, MTA and Port Authority) and helps to identify MTA and Port Authority) and helps to identify decision points related to evacuation and response decision points related to evacuation and response plans.plans.

LogisticsLogisticsCitywide Asset and Logistics Citywide Asset and Logistics

Management System (CALMS)Management System (CALMS) Web-based system designed to capture information

on our resources that are used in disaster response.

Identifies facilities, fleet vehicles, heavy equipment, machinery and emergency supplies from various county and town agencies.

General Population SheltersGeneral Population Shelters

American Red Cross sheltersAmerican Red Cross shelters

145 school buildings 145 school buildings

-108 not in flood zone / 37 in flood zone-108 not in flood zone / 37 in flood zone

- 59 have generators (not in flood zone & w/gen – 37)- 59 have generators (not in flood zone & w/gen – 37)

Capacity of 108 buildings – 60,000Capacity of 108 buildings – 60,000- Top 25 will be opened first 5/10/10- Top 25 will be opened first 5/10/10- Directions to top 25 are on website- Directions to top 25 are on website

Food, water, basic medical supplies –ARCFood, water, basic medical supplies –ARC Volunteers needed to staff sheltersVolunteers needed to staff shelters

County Run SheltersCounty Run Shelters

First Responder SheltersFirst Responder Shelters Pet Friendly SheltersPet Friendly Shelters Special Needs SheltersSpecial Needs Shelters

First Responder SheltersFirst Responder Shelters

Shelter families of law enforcement, Shelter families of law enforcement, firefighters, EMTs, school bus drivers, etc.firefighters, EMTs, school bus drivers, etc.

Sheriff’s Office to provide security, food/waterSheriff’s Office to provide security, food/water

Pet Friendly SheltersPet Friendly Shelters

SC Fire AcademySC Fire Academy Ducks StadiumDucks Stadium SCCC CampusesSCCC Campuses

Capacity of 750 pets and 550 pCapacity of 750 pets and 550 peopleeople Suffolk County is partnering with SPCASuffolk County is partnering with SPCA Owners asked to bring cage, pet food, Owners asked to bring cage, pet food,

medicine, leash, records, water bowlmedicine, leash, records, water bowl

Special Needs SheltersSpecial Needs Shelters

Shelter Locations:Shelter Locations:

John J Foley Skilled Nursing FacilityJohn J Foley Skilled Nursing Facility SCCC CampusesSCCC Campuses Town special needs sheltersTown special needs shelters

Staffing Support:Staffing Support:

Medical Reserve CorpsMedical Reserve Corps CERTCERT County EmployeesCounty Employees

JEEPJEEPJoint Emergency Evacuation ProgramJoint Emergency Evacuation Program

Assists Assists eligible disabled individualseligible disabled individuals who need who need emergency evacuation assistanceemergency evacuation assistance

Need to Need to pre-register and apply for approval pre-register and apply for approval DatabaseDatabase of all JEEP registered individuals of all JEEP registered individuals TransportationTransportation will be provided to: will be provided to:

general population sheltergeneral population shelter Special needs shelter Special needs shelter hospitalhospital

Call Call (631) 852-4900(631) 852-4900 for application for application

EvacuationEvacuation Evacuating LI not practicalEvacuating LI not practical Evacuate or Shelter-In-PlaceEvacuate or Shelter-In-Place Evacuate to higher ground Evacuate to higher ground

RUN from the WaterRUN from the WaterHIDE from the WindHIDE from the Wind

County & private bus companies County & private bus companies Bus pick up points designatedBus pick up points designated Wheelchair accessible vehiclesWheelchair accessible vehicles LIRRLIRR – – Evacuation TrainsEvacuation Trains Nursing homes & hospitals – Nursing homes & hospitals –

evacuate 72 hours prior to stormevacuate 72 hours prior to storm Mobile homes & trailer parks priorityMobile homes & trailer parks priority

LogisticsLogistics

Pre-positioned suppliesPre-positioned supplies - FEMA/SEMO- FEMA/SEMO- American Red Cross- American Red Cross- Suffolk County- Suffolk County

FoodFood – – MRE’s / Heater Meals / Prepared Meals (MOW)MRE’s / Heater Meals / Prepared Meals (MOW)- 3 days food supply in Long Island- 3 days food supply in Long Island

Water Supply Water Supply - SCWA has generators for pumping stations- SCWA has generators for pumping stations- Bottled water MOU’s- Bottled water MOU’s

Air mattresses / Cots Air mattresses / Cots – Storage trailers around County– Storage trailers around County GeneratorsGenerators – – availability, cost & funding availability, cost & funding

LogisticsLogistics

FuelFuel supply – prioritize all facilities that supply – prioritize all facilities that

require fuel – diesel & gasolinerequire fuel – diesel & gasoline MOUs with fuel distributorsMOUs with fuel distributors LIPALIPA – prioritize electric restoration for critical – prioritize electric restoration for critical

infrastructure facilitiesinfrastructure facilities LIRR/MTA/VerizonLIRR/MTA/Verizon – identified all critical – identified all critical

infrastructure in inundation zoneinfrastructure in inundation zone

CommunicationsCommunications Interoperable 800 MHz radiosInteroperable 800 MHz radios Satellite phones – Town OEMs, county Satellite phones – Town OEMs, county

agenciesagencies Amateur Radio Operators (RACES)Amateur Radio Operators (RACES) GETS (Government Emergency GETS (Government Emergency

Telecommunications Service)Telecommunications Service)

CommunicationsCommunicationsGovernment Emergency Government Emergency

Telecommunications ServiceTelecommunications Service

GETS provides emergency personnel priority access GETS provides emergency personnel priority access for phone calls when normal calling methods are for phone calls when normal calling methods are unsuccessful.unsuccessful.

GETS cards are issued to administrative staff of GETS cards are issued to administrative staff of Health, EMS, Fire, Police, DPW, OEM, County Executive Health, EMS, Fire, Police, DPW, OEM, County Executive and staff that are crucial to maintaining our critical and staff that are crucial to maintaining our critical infrastructure. infrastructure.

During 9/11 events 10,000 GETS calls attempted in During 9/11 events 10,000 GETS calls attempted in

New York City and Washington area with 95% New York City and Washington area with 95% completion rate. completion rate.

GETS

Emergency Emergency NotificationsNotifications

Media – TV, radioMedia – TV, radio Public Service Announcements Public Service Announcements Emergency Alert System (EAS)Emergency Alert System (EAS) NOAA All Hazards RadiosNOAA All Hazards Radios

Issued to various nursing Issued to various nursing homes, congregate care homes, congregate care facilities, homeless shelters facilities, homeless shelters

Reverse 911Reverse 911

Emergency Emergency NotificationsNotifications

REVERSE 911 SYSTEMREVERSE 911 SYSTEM Suffolk County OEM can target a geographic area Suffolk County OEM can target a geographic area

(Block, Town, House, Facility) with a recorded (Block, Town, House, Facility) with a recorded message to thousands of residents an hour. message to thousands of residents an hour.

Ability to enter groups into a database (JEEP Ability to enter groups into a database (JEEP applicants, CERT Member, ETC.) in the system to applicants, CERT Member, ETC.) in the system to notify of pending hazards. notify of pending hazards.

Community Outreach/Public InformationCommunity Outreach/Public Information

Public presentationsPublic presentations (English/Spanish) to: (English/Spanish) to: Community groupsCommunity groups Chambers of commerceChambers of commerce Senior citizen groupsSenior citizen groups Church groupsChurch groups Special needs individualsSpecial needs individuals Minority communities – Minority communities –

East End migrant workersEast End migrant workers Indian ReservationIndian Reservation

WebsiteWebsite & info materials – & info materials – English/SpanishEnglish/Spanish version version Map & interactive websiteMap & interactive website for finding nearest shelter for finding nearest shelter

SUFFOLK COUNTY WEBSITESUFFOLK COUNTY WEBSITEwww.suffolkcountyny.govwww.suffolkcountyny.gov

VolunteersVolunteers

Community Emergency Response Team Community Emergency Response Team 300 trained volunteers300 trained volunteers New classes starting regularlyNew classes starting regularly Trained in shelter operations, first aid, search & rescue, Trained in shelter operations, first aid, search & rescue,

firefightingfirefighting

County Employee VolunteersCounty Employee Volunteers 80 employees trained in Shelter Operations80 employees trained in Shelter Operations Recruiting more volunteersRecruiting more volunteers

How Do I How Do I

PreparePrepare

For AnFor An

Emergency?Emergency?

Make a PlanMake a Plan

Choose a person to contact – preferably an Choose a person to contact – preferably an out-of-area friend or relativeout-of-area friend or relative

Choose a meeting area Choose a meeting area Know how to contact familyKnow how to contact family

members at all timesmembers at all times Plan for special needsPlan for special needs Plan for petsPlan for pets Post emergency telephone Post emergency telephone

numbers by your telephonesnumbers by your telephones

Assemble a Kit (Go-Kit)Assemble a Kit (Go-Kit) Flash lightFlash light Important Important

documentsdocuments First Aid materialsFirst Aid materials Money - CASHMoney - CASH KeysKeys Non-perishable Non-perishable

supply of food for supply of food for 4-5 days4-5 days

WaterWater Extra set of Extra set of

clothes for each clothes for each family memberfamily member

Contact Contact InformationInformation

MedicationsMedications RadioRadio WhistleWhistle BatteriesBatteries Plastic bagsPlastic bags MapMap Copy of family planCopy of family plan Personal hygiene Personal hygiene

ItemsItems

Before The Storm Secure all loose items in yard Trim trees that are close to house Board up windows Fill car fuel tanks Water supply – 1 ga/person/day – 3 days Non-perishable food for 3 days Turn refrigerator to coldest setting Close all windows and interior doors During Storm:

Stay in an interior first floor room Stay away from windows and doors

Stay Informed

Know where to get information Know if you are in a storm surge zone Know if the evacuation order affects you Should you evacuate or shelter-in-place Listen to radio / watch TV / follow

instructions Keep family members informed

Suffolk County

Multi-Jurisdictional Multi-Hazard Pre-Disaster Mitigation Plan

WHAT IS IT?County wide plan to identify mitigation actions for natural disasters - i.e. changes to building codes, strengthening infrastructure, beach nourishment, etc.

WHY DO WE NEED IT?Required by Federal Law Opens up access to two sources of Federal Funds

WHO’S DOING IT?Suffolk County, Towns & Villages

HOW YOU CAN HELPWe need your thoughts and concerns about natural disastersPlease complete and return the Questionnaire or visit our website at: www.suffolkcountyny.gov /RESPOND

(631) 852-4900(631) 852-4900