Suggestions

In

System

Development

N.RaghuRaman Employee Code - 000432 Commercial Co-ordinator - Karnataka Region-

Masters Inventory Line Master 1.In This Line Master suppose if we want to add more line for different branches, Each Time I Should Go for Setting Changes to change the Branch Name And the Year.

SUGGESTION 1 For the setting changes the following option can be adopted, the main purpose for this change is only for the TIME SAVINGS.

All Branches Names should be displayed in a single page; and the needed line can be created and mapped in that particular branch.

The last created line code and name should display in systems. An example of design web page is shown below for Line Creation.

Masters Inventory Branch - Item Map 1. In This Branch Item Map If the needed Item Code is to be mapped, again I have to go for the Setting Changes for the particular Branch Name And Year.

SUGGESTION 2 In this we should add only one option. All Branches Name should be displayed in a single page, if we select the particular branch or (select the All) and map the item code, the same will be mapped immediately for all the concerned branches. The designed Web is given below: -

Masters Inventory Farm Master FARM MASTER CREATION. 1. If I Create a Farm Code Each Time I Should Enter The Branch Name Three Letters And The Farm name First Two Letters And To Enter The Numeric Numbers. And To Search for The Last Farm Creation Code. Example: - RAMIREDDY P/F KONDIGAI (CHITTOOR BRANCH) THE CODE CREATION CTR RA 005 (CTRRA005)

SUGGESTION 3 (A) In this we should add one option. If we enter the branch three letters and farm name first two letters in farm code creation column, after click the view button automatically it should show the last created farm code. .

Masters Inventory Farm Master

SUGGESTION 3 (B) As per new farm creation not showing the farm states details. (The farm code is available its active or inactive code) but in our new exe not showing details. Example: -

The farmer name NARAYANAPPA, KODIRAMASANDRA (CODE -KLRNA005) in this farmer statue in old exe. Its an inactive farm. But the new exe not showing details. Its say the farm code is new code so you create the farm code. If I create the farm code I think this system should aspect. After some time the old farm name come to active means what is the solution. Please take necessary Action. For your information randomly I check some farm codes not showing in new exe. Also per day I am creating new farm codes 10 to 17.

Masters Inventory Approved Vendor Map 1.Now In This Approved vendor Map If I Map One Vendor Code To Various Branches Each Time I Should Go Setting Changes for The Branch Name And Year.

SUGGESTION 4 In this we should add only one option. All Branches Name in a single page, we should select the particular branch or (select the All) and if we map the Vendor code. Extra designed web page is given below please note it.

Masters Inventory Item Price List 1. In the item price list Map To Various Branches Each Time I Should Go to item price list master Setting and update the rates each time to all branch. Example: - ENROFLAXACIN 1LIT (SONAM) the purchase rate Rs.190/- and farmer issue price is landing cost + 20% profit so the farmer issue price is Rs.228/-

SUGGESTION 5 In this we should add one option. The system should take the farmer (calculate) issue rate from purchase order. And automatically calculate to add +20% profit. Its only for medicine and vaccine. The equipment rate is fixed by Manual only. For main reason is correct farmer issue rate fixed to items.

Work Flow Med./Eqp. Transfers (In) 1. The stock transfer in from other branches module changes should be implemented. Example: - Sugi Growmax Stock Out From Bangalore Branch (To04/46) 22/7/2004 In Bangalore They Made The Entry 22/7/2004. If Some Time Many Farmer Issue Entry Make In Branches That Time They Made Lately The Stock Out Entry In Correct Date (22/7/04). In This Time The Date 23/7/2004 I Receive The Sugi medicine From Udumalpet I Make The Stock In Entry Manually. After That I Receive The Bangalore Branch Stock In Entry (22/7/2004) The System Should Not Accept The Back Date Entry. It s save last stock transfer in date only.

SUGGESTION 6 In this we should add one option. In old broiler exe the system made data export & import. When the branches made the stock out entry date whenever you import that data automatic the date go to Entry date only. But in new module we were getting the above practical problem. The main reason for the changes is only for correct stock in & out quantity reconciliation purpose.

Work Flow Farm Activation 1.Now In This Farm activation module some changes should made.

SUGGESTION 7 In this we should add one option. And remove one option. (A) In workflow when we I click the activate option automatic it should go to direct farms activate view list. (B) In farms activate view list should add the days details. How many days its empty farm. . I extra designed the web page please note it. and to enquire to branches. Exam: - why its more then 190 day empty and we get the information. To give the information to top management, to avoid the empty farms and if necessary to cancel it.

Transaction purchase purchase Order 1.Now In This purchase order module some changes should made.

SUGGESTION 8 In this we should add one option.

1. In each partys full address and K.S.T & C.S.T NO Should Show It. 2. Now we entering the Special Instruction but system print out it not showing. 3. The person who has placed the order, and who will be approving the purchase

order. All the details should show in purchase order. 4. The Free Quantity column if we enter the details its not update in stock report.

For main reason correctly maintaining the vendors details for vendor development purpose.

Transaction purchase Arrival 1.In The Arrival module some changes should implemented. In the free quantity details there is no details.

SUGGESTION 9 In this we should add one option. In this arrival module extra one column should added i.e Free Quantity column. In purchase order in the free quantity details when we mention the stock details are not updated in the stock register. We should add the stocks in Arrival i.e (inspected qty, received qty, Accepted Qty) but I add the stock in Arrivals after I make purchase invoice. In pending arrivals the free qty is showing. This is the wrong method. So in arrival module add the Free Quantity column and the free qty should not be shown in the Pending Arrivals. I extra designed the web page please note it. For main reason correctly check the material stock details for Quantity reconciliation purpose.

Transaction purchase Arrival 1. In the Arrival module some changes should made. The arrival quantities of each item are repeated more than 10times in the arrival view.

SUGGESTION 10 In this we should make some change. In this arrival module. If we enter arrival , the same report is repeated 10 times . This leads in lot of confusion. For main reason avoid the confusions.

Transaction purchase Cash Purchase 1.In the cash purchase module some changes should implemented . We made cash purchase some items (Salter scale). In this item who made the cash purchase details we dont know.

SUGGESTION 11 Now current cash purchase if we give the person name expenses advance. After the item cash purchase the person who get the advance he give the bills and reversed his expenses advance account. But where ever the inventory dealing is not there. Practically we doing the method one who get the cash advance he purchase the item after I made the cash purchase entry in inventory the item stock go to arrival Register and automatically the petty cash A/c credited and Expenses A/c debited. Again I should reverse the entry in petty cash book. But this method is not correct one. In reversing the cash purchase (expenses) advance it should through inventory only. So we know who made this cash purchase details. For main reason who made the cash purchase dealing details.

Transaction purchase Purchase Return 1.Now In This purchase return module some changes should made.

SUGGESTION 12 In this we should make some changes. If we make the purchase return s entry the accounting is shown without details (bill no, date, arrival no, purchase invoice no, item name). So in this case we should give auditor reply manually. In this module if I select the purchase return it should shown the arrival no, arrival date, Purchase Order no, P.O Date, P.Inv No. But it is not showing item name and what quantity in Closing Stock. For main reason what item purchase return we made the details for accounting & inventory reconciliation reference purpose.

Transaction purchase Purchase Bill Accounting 1.Now In This purchase bill accounting module some changes should made.

SUGGESTION 13 In this we should make lot off changes.

1. In purchase invoice each time we should enter the party K.S.T & C.S.T Numbers 2. The auto debit notes at the raising time not showing the details .if its a rate difference or quantity difference and values.

3.The above party we purchase thermometers 300nos. we raised the purchase order (po04/68) the tax is excluding. And I made the purchase invoice but in purchase invoice the tax column I enter the amount Rs.1569.75/- but its says the sales tax code is not configure. In this problem particularly in equipment items only. 4.the round off option is not there so each time we should make some value and after we should adjust the bill value and system value.

PARTY NAME QTY RATE VALUE K.S.T-13% CESS-15% TOTAL MAHAJAN CHEMICAL LTD 300 35 10500 1365 204.75 12069.75BILL NO-7515 -12/5/2004 ROUND OFF 0.25 12070.00

PARTY NAME QTY RATE VALUE K.S.T-4% CESS-15% TOTAL ASSOCIATE CHEMICALS & ENGINRING CO 1520 4.3 6536 261.44 39.216 6836.66BILL NO-11902 -14/4/2004 ROUNDOFF 0.34

6837.00

5. The above party we purchase HCL 1520Kgs. we raised the purchase order (po04/30) the tax is excluding. And I made the purchase invoice but in purchase invoice the tax column I enter the amount .300.65/- in this case the sales tax amount correctly save. But its separately showing the value in (1600402005 SALES TAX8% (TN) its not correct accounting method. 6.Sales Tax rate not considered for Debit Note Calculation

Transaction Stores Branch. Med./Eqp. Transfers (out) 1.Now In This stock transfer out to other branches module some changes should made.

SUGGESTION 14 In this we should add one option. In stock transfer out the manual DC.number and -entering column number is not shown in reports (branch transfer) its very important one. Now its showing in/out pass details only. For main reason correct stock in & out quantity reconciliation purpose.

Transaction Stores Store Issue 1.Now In The stock Store Issue to former module some changes should made.

SUGGESTION 15 In this we should add one option. In this module when we are Entering a Reference no whether it is a (Dc/In/Out Pass no). These numbers are not shown in farmer issue reports. For main reason correct stock in & out quantity reconciliation purpose.

Transaction Stores Store Issue Return 1.Now In The stock Store Issue to farmer module some changes should be implemented.

SUGGESTION 16 In this we should add one option. In this module when we are entering the store issue return entry its no problem. But when we receive the return quantity we make an in pass. The In Pass details are not mentioned in the System .So we should add a column for in pass reference purpose. For main reason correct stock in & out quantity reconciliation purpose.

Transaction Stores Physical Stock 1.Now In This Physical stock adjustment entry we should make some changes.

SUGGESTION 17 Actually we are using the option only in the year-end and when the stock varies that time only with the approval we make the stock adjustment or stock reduce. The problem is we select each item and each batch numbers. Its take more time , suppose if we give the item selection type like in rate master type so its very easy for the Physical stock entries.

Transaction Production Shed Ready 1.Now In The shed ready report there is no changes. SUGGESTION 18 Actually in shed ready report the blocked list farms like (empty more then 30 days) in this farms the shed ready its automatic accept but D class farms not accept to make shed ready. In the block removal list only the D class farms should be shown.

Transaction Production Chicks Allocation 1.Now In This chicks allocation module we should make some changes. SUGGESTION 19 After I Allocate The Chicks Schedule I Can't See The Report Option. Actually The Report Is Very Must One. Most Of The Time Management Want Reports Hatchery Wise, Branch Wise, Day Wise, Week Wise, Full Month Wise Allocation Details. And Comparing To Actual Allocation And Dispatched Chicks purpose. (Please refer the XLS report model)

Transaction Production Chicks Scheduling 1.Now In This chicks Scheduling module we should make some changes. SUGGESTION 20 In that chicks scheduling actually I allocated chicks from KOMALA Hatcheries 6/11/2004 to Bangalore branch 25676 chicks. He made chicks Scheduling (3/11/2004) the name of farm ANURAGHA P/F MACHANAHALLI -25676 chicks. Again I make chicks Scheduling (4/11/2004) KUMAR. M.V-MUTHUKUR 4200 chicks. Its again accepted to save. How its possible. If again I scheduling any other farm its accept. So the chicks Scheduling method is absolutely wrong.

Reports Purchase register Material Arrival 1.Now In This material arrival report we should make some changes. SUGGESTION 21 Now in this module if we select a particular party like CR1665 SARABHAI ZYDUS AH LTD- SECUNDRABAD (from 1/4/2004 to 30/10/2004) the report should show the total qty purchased and how many items purchased during that period. It should show the Arrival No date wise and the total summary.

Reports Purchase register Chicks Arrival 1.Now In This chicks arrival report we should make some changes. SUGGESTION 22 In this report there is no branch wise summery report. Every month I should get the details from each branches by selecting the data after consolidated again the report are submitted to the concerned person. So I extra I designed the print screen page.

Reports Sales Report Sales Journal Equipment 1. In This Sales Journal Equipment Report some changes should made.

SUGGESTION 23 In this report there is no reference number. Every month we check the equipment sales details with store manual book and system Report. If cross verify the sales summery report in that there is no out pass no details or manual DC numbers. So cross verification purpose we want the report.

Conclusion

For all the details mentioned above, the time saving is given below: - Per year the lease line rent charge Rs.600000/- Per Day the lease line rent charge Rs.1644/- =600000/365 Per Hour the lease line rent charge Rs.68.50/- Per Minit the lease line rent charge Rs.1.14/- Example: - 1. Branch Item Map If the needed Item Code is to be mapped, again I have to go for the Setting Changes for the particular Branch Name And Year.

In this we should add only one option. All Branches Name should be displayed in a single page, if we select the particular branch or (select the All) and map the item code, the same will be mapped immediately for all the concerned branches. Actually we map an item to one branch its take time Approximately 3 Mints. In peek hours its take 5mints also. Per Minit the lease line rent charge Rs.1.14/- Per Item Map to branch taking time 3 Mints. Per Item Map to branch the lease line rent charge Rs.3.43 (3*1.14 = Rs.3.43/-) Total 12 branches Item Map lease line rent charge Rs.41.10/- (12*3.43 =Rs.41.10/-) Just think about the difference Amount (41.10 3.43) = 37.68/- So Total We wasting Time is 33 Mints, and Rs.37.68/- if my method is you implement maximum its take Per Item Map 5 mint & Rs.5.71 The Saving Time is 31 Mints, and Rs.35.39/- The above-mentioned suggestions are as per my little knowledge. If necessary , kindly verify and implement. Regards, Na_RaghuRaaman. raghuraman@sugunapoultry.net / raghu_raman_n@rediffmail.com

SUGGESTION 1SUGGESTION 2SUGGESTION 3 (A)Example: -SUGGESTION 4SUGGESTION 5SUGGESTION 6SUGGESTION 7SUGGESTION 8SUGGESTION 91. In the Arrival module some changes should made. The arrivSUGGESTION 10SUGGESTION 11SUGGESTION 12SUGGESTION 13SUGGESTION 14SUGGESTION 15SUGGESTION 16SUGGESTION 17SUGGESTION 23ConclusionFor all the details mentioned above, the time saving is giveExample: -