summer and september transportation guidelines for school staff office of pupil transportation may...
TRANSCRIPT
Summer and September TransportationGuidelines for School Staff
Office of Pupil Transportation
May 2013
Agenda
Summer SchoolSSPR updates
Transition to fall for current studentsStudent MetroCards
Stop to School Transportation
Door to Door Transportation
New students
Tasks to complete for September school openingSchool Session Time
Extended Day Indicators
SVER (SE Reconciliation)
Non-Public School Calendar application (Charter Schools)
Summer Transportation
Students attending DOE summer school programs receive the same transportation they had during the school year
1. Stop to school transportation
Students use same bus stop (Stop may be at different corner of intersection)
Students not eligible for stop to school during the regular year but are attending a different summer site more than .5 miles from their school may be assigned shuttle stop to the summer location
2. Specialized transportation for mandated students to summer site
3. Summer MetroCards shipped to summer site
Charter schools may request MetroCards through OPT for remedial summer programs that mirror DOE structure
Schools update Summer School Pre-Registration (SSPR) in ATS (SSPR closes June 27)
Identify summer site
Change Promotion in Doubt Indicator (PID) to mandated (M) or not attending (N)
Summer Ridership available June 24, 2013Summer sites will view all students assigned to that site
Each school will view ridership for their students
Spring Term to Fall Term Transition
Eligibility ChangesGrade 2 student with B distance: full fare to half fare
Grade 6 student with C distance: full fare to half fare
Sort TLST screen by grade or class to identify students: advise parents in June that eligibility will change in the fall
Note these changes if using RTPL report for MetroCard log to ensure you provide the correct type of MetroCard in the fall
Eligibility may change if students change address over the summer
Verify eligibility on TLST screen before distributing MetroCards
Sort TLST by Grade Students in Grade 2 with B distance will change eligibility from F to H after the ATS
rollover
Follow the same process for students in grade 6
Student MetroCards
Fall MetroCard shipments based on ATS data at end of JuneCards sent for all students with AT or AP status +20-25%
Estimate shipment by reviewing MetroCard Inventory at the end of the year
Adding Grades or Students?Check TLST screen after ATS rollover
1. T eligible students to request additional cards
2. Email [email protected]
Advise MetroCard team you have updated your ATS data and request additional cards
Check MetroCards shipments in late AugustKeep MetroCards separated by type
Run RTPL in SeptemberVerify eligibility on TLST prior to distribution
Stop to School Transportation
Students assigned stop to school transportation that remain eligible will use the same stop in September
Review Ridership last week of August to confirm route number and times
No updates required in ATS
Ineligible students will have stop deleted (OPT will send half fare MetroCards for these students)
NCLB studentsNew students will be assigned stops and routed by OPT
Review Ridership for students displayed with stops starting with 95
Enter stop number and variance (N2003) on student record in ATS
Students “aging out” out of NCLB will have stop deletedRemind parents younger siblings may be affected
Door to Door Transportation
OPT develops routes based on SVER data1. Students returning to your school in September
2. Students attending a different school in September
Returning students no longer mandated for door to door transportation can be assigned stop to school transportation (through grade 8) or provided with an SE MetroCard
SVER deadline June 27
Review Ridership in late AugustDiscuss any issues or data changes required with your CFN liaison
Address changes over the summer may have to be updated in STRE
New Students and Late Registration
OPT reviews student data after ATS rollover1. Transferring students
2. New K students
3. New grade 6 students in middle schools
Eligible students will be assigned to existing stops or new stops may be created
Students registered after the ATS rollover
Schools must assign stops to eligible students or request new stops using the OPT 199 application
Review Ridership in late August
Other Issues that Affect Fall Transportation
Gifted and Talented programsReinforce with parents that stop to school transportation is not guaranteed
Eligible students will be placed at existing stops or new stops created
If a new stop cannot be granted the student may receive a MetroCard for transportation
VariancesOPT will inform schools regarding variance renewal
Class CreationIdentify OPT code on CMOD screen
Schools with AnnexesEnsure classes are associated with the correct OPT code
This school has one ATS school code (30Q150)
Two OPT codes:Main Building (30150)Annex (30408)1. Tie classes to correct OPT
code2. Assign stops from correct
OPT code
School Session Time
Used to confirm session times for new school year: Deadline is May 3, 2013
Regular and Extended Day schedules for• Stop to School Transportation
• Door to Door Transportation
Schools may carry over existing schedule or submit new request• Office of Labor Relations (OLR) review to ensure instructional requirements are
met, SBO has been approved
• OPT review for start and end times
Review status or session time request by logging in to checkMost schools will have confirmation before school year ends
Principals communicate with OLR to resolve any issues
Confirmed and approved session times on OPT web site in late August
Access application on OPT web site: School Resources>School Applications Log in
Update Extended Day Indicators
Identify which students will follow your regular or extended day schedule
Mandated (M) or Voluntary (V)Student will be assigned bus route that accommodates your extended day
schedule
Non Applicable (N)Students will be assigned bus route that follows your regular schedule
Update indicator for all current students by June 27Update FUT EXT INSTR indicator field
September routes will reflect these changes
New students and adjustmentsUpdate EXT INST PD indicator field after ATS rollover, through October 4
These changes will be reflected in revised routes effective November 4
Review Ridership in late August for current indicators
Information on completing these updates posted on the OPT web site
School Resources>Key Documents
Door to Door Transportation Reconciliation (SVER)
Provides OPT with information to create September door to door bus routes
Students mandated to receive door to door transportation on their most current IEP/SESIS
Before beginning the reconciliation:1. Complete List Notice process for students transferring to different
schools
2. Create future classes for students returning in September
Enter the correct code for each student on the SVER3. Student returning to your school
4. Student attending different school
5. Student no longer mandated for door to door transportation
6. Student no longer requires any transportation
Information on completing these updates posted on the OPT web siteSchool Resources>Key Documents
Non-Public School Calendar Application
Non-Public and Charter schools use this application identify days of service
Days school will be open when DOE schools are closed
Half days
Step by step guidelines posted on the OPT web site
School Resources>School Applications Log in