sunbury little athletics centre · 2013-03-21 · sunbury little athletics centre incorporated 2012...

SUNBURY LITTLE ATHLETICS

CENTRE INCORPORATED

2012-2013

ANNUAL REPORT

CENTRE NO. 83 Affiliated with Little Athletics Victoria

Sunbury Little Athletics Centre Incorporated 2012 - 2013 Annual Report

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SUNBURY LITTLE ATHLETICS CENTRE INC. LIFE MEMBERS

1977 Tedd Kogge 1978 Ian Sleep

1979 Peter Jones (Dec.) 1980 Trevor Cue

1980 Doug Spurrell 1981 Judy Jones

1982 Cheryl Sleep (Dec.) 1983 Les Forbes

1986 Lindsay Dunt 1988 Beth Girdwood

1988 Gerry Murray 1988 Billie Wainwright

1999 Troy Carrel 1999 John Coburn

2000 Margaret Carty 2001 Jim Currell

2001 Gary Horwood 2001 Scott Walker

2003 Karen Walker 2004 Nick Mitchell

2006 Angela Robinson 2007 Joanne Badford

2007 Neil Isles 2010 Gary Lampard

2010 Les McLean 2011 Lisa Sette

2011 Sam Meeks 2012 Paul Stannard

SUNBURY LITTLE ATHLETICS CENTRE INC. JUNIOR LIFE MEMBERS

1996 Daniel Carty 1998 Mark Carty

1999 Angela Robinson 2004 Melissa Horwood

2005 Joanne Sanford 2008 Ellie Thom

2010 Rachel Northover 2010 Lauren Basford

2011 Jarryd Barrett 2012 Bryleigh Doherty

2012 Alex Chillingworth 2012 Brittany Jackson


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SUNBURY LITTLE ATHLETICS CENTRE INC.

ANNUAL GENERAL MEETING

AGENDA

SUNDAY 17th March 2013

1. Apologies

2. Minutes from 2012 AGM

3. Business Arising

4. Committee Reports

President

Secretary

Registrar

Treasurer o Appointment of auditor

Team Manager

5. General Business

Life Members

Junior Life Members

6. Election of Committee for Season 2013/14


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MINUTES OF THE ANNUAL GENERAL MEETING

HELD ON Sunday April 1, 2012

1. Meeting Opened: 11:27am.

2. Present: Amanda Davidson, Colleen Davidson, Brett Lynch, Neil Davidson, Deborah Watson,

Enett Salaj, Alan Salaj, Robyn Wilkins, Sam Bertrand, Paul Clayton, Michelle Clayton, Ann

Coopes, Bernadette Jackson, Emma Lynch, Andrew Davis, Karen Young, Lou Stepanoski, Lyall

Clewer, Rachelle Forbes, Mark Hamilton, Jackie Moffat, Belinda Phillips, Lesley Brennan,

Senaeth, Malani, Peter Tabone, Travis Louy, Brenda Conner, Danielle Hartman, Erin Jenkins,

Stephan Golding, Mandy Hiatt, Simone Brown, Danny Brown, Calvin Wood, Michelle Wood, Jo

Drew, Justin Sciberras, Kymberley Cahill, Craig Cahill, Amanda Sullivan, Jason Sullivan, Janine

Fisher, Bernadine Lampard, Michael Binks, Megan Feain, Gary Stannard, Angela Robinson, Joy

Robinson, Rebecca Stepanoski, Rhonda Cherriman, Mark Chatman, Suzanne Clarke, Gary

Hartmann, Andrea Barrett, Armando Muleta, Catherine Muleta, David Theis, Robyn Thies,

Carolyn Evans, Les McLean, Paul Stannard, Steve Rodwell, Leah Wilkins,

3. Apologies: Gerard Feain

4. Minutes of Previous Meeting: Moved as correct

Moved: Carolyn Evens Seconded: Megan Feain

5. Business Arising from Previous Minutes: Nil

6. Reports

As distributed at the AGM

President’s Report – Paul Stannard

Secretary’s Report – Mark Chatman

Registrar’s Report – Carolyn Evans

Treasurer’s Report – Rhonda Cherriman

Treasurer Rhonda Cherriman is required to appoint an Auditor for 2012.

Presented for recommendation is our previous auditor David Thomas having experience with other

non profit little athletic centres.

Moved: Sam Bertrand

Second: Sam Meeks

All in favour Abstaining 1 (Les McLean) Team Manager’s Report – Steve Rodwell

7. Junior Life Membership Awards.

Steve Rodwell presented Holly McLean, Sarah Lampard, Sam Charville, Brayden Lowing and Jaidyn Baillie with

their junior life membership award recognising continued membership of Sunbury Little Athletics Centre from Under

6 to Under 15 age groups.

8. Life Membership Awards

There were no Adult Life Member awards for 2011-12.

Gary Lampard was acknowledged with an award for his long standing involvement with SLAC.

10. Election of Committee for 2012-13

Paul Stannard declared all positions vacant and handed the chair to Les McLean to run the centre election.

Elected Committee Members for season 2012/2013 are as follows:

POSITION NOMINEE MOVED SECONDED

ACCEPT President Deborah Watson P. Stannard M. Chatman Y

Vice President Jared Watson P. Stannard M. Chatman Y

Secretary Mark Chatman C. Evans P. Stannard Y

Treasurer Rhonda Cherriman D. Theis A. Robinson Y

Registrar Enett Salaj R. Wilkins Deborah Watson Y


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Public Officer Neil Isles P. Stannard M. Chatman Y

Region Delegate Gerard Feain Megan Feain M. Chatman Y

Asst Region Delegate

Equipment Manager Scott Dean P. Stannard M. Chatman Y

A/Equip Manager

Chief Recorder Robyn Theis P. Stannard M. Chatman Y

Comp Recorder

Chief of Officials

Chief Time Keeper Scott Dean P. Stannard M. Chatman Y

A/Time Keeper Mark Doherty P. Stannard M. Chatman Y

Chief Starter Lou Stepanoski P. Stannard M. Chatman Y

Assistant Starter Emma Lynch P. Stannard M. Chatman Y

Team Manager

Asst. Team Manager

Coach Coordinator

Coaching Panel

Canteen Manager

Canteen Asst

Fundraising Wayne Griffiths P. Stannard M. Chatman Y

A/Fundraising Leanne Griffiths P. Stannard M. Chatman Y

Announcer Les McLean P. Stannard M. Chatman Y

General Committee Megan Feain, Les McLean, Lou Stepanoski, Mark Hamilton,

Alan Salaj, Carolyn Evans M. Chatman P. Stannard Y

Paul Stannard M Chatman C Evans Y

First Aid coordinator Andrea Barrett P. Stannard M. Chatman Y

First Aid Asst Emma Lynch P. Stannard M. Chatman Y

Uniform Steward Belinda Clarke P. Stannard M. Chatman Y

Web page Mgr David Theis P. Stannard M. Chatman Y

Walk Judge

HJ Alan Salaj M. Chatman P. Stannard Y

LJ

Finish Marshall Mark Chatman, Mark Doherty P. Stannard L. McLean Y

10. Next Meeting: TBC

11. Meeting Closed: 12.32 pm


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PRESIDENTS REPORT

My name is Deborah Watson and I have been the President of Sunbury Little Athletics Centre for the

2012/13 season. I have two children involved in the club and they have loved their experience at SLAC.

Firstly I would like to thank our dedicated committee and volunteers who work so hard each week to ensure

we are able to put a program on for all of our members to enjoy. Sometimes things may look very easy but a

lot of time and dedication has been put in by the scenes so that this seamless appearance is possible.

I would like to thank Sunbury Helping Hands for their generous contributions this year. We have been able

to purchase new hurdles and have a wonderful new discus cage because of their kindness.

I would also like to thank our sponsors Sportsco, Sunbury Cycles, O’Shannessy Meats, Bakers Delight

Sunbury, Slipstream Signs, 3D Paint and Colour, IGA, Western Water, McDonalds and the other Sunbury

businesses that have donated for our raffles. Your support is greatly appreciated.

I have really enjoyed my time as President this year and have loved working with the under 6s and 7s at On

Track. This is an amazing program that allows the children to practice their skills with modified equipment

in a fun and engaging manner.

The children have enjoyed the program and have formed great friendship bonds. I look forward to

delivering this program again in the 2013/14 season. I would like to thank Mark Chatman and the parents of

the under 6 and 7 children who have helped to make this program a success.

This season we hosted the Northern Metropolitan Region Track and Field event. The feedback we received

for this day was excellent which is a testament to the volunteers who assisted on the day.

As the 2012/13 season comes to a close I encourage all members to become actively involved in the club

and help to secure its future success. We have a great bunch of children at our club and we need passionate

and committed volunteers to help them “be their best”

I look forward to seeing you all again next year.

Kind regards,

Deborah Watson


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SECRETARYS REPORT

My name is Mark Chatman and I have been the Secretary of the Sunbury Little Athletic Centre for the 2012/13

season.

We have through the 2012/13 season made some substantial improvements to our facilities through Grant

money. The support from Sunbury Helping Hand has allowed us to construct a permanent discuss cage and

the purchase of new hurdles. A special thank you to Scott Dean who with the help of some dedicated Sunbury

volunteers built the discuss cage for the club. We have also ordered new high jump stands which will be ready

to go for next season. The Grant we recently received from Hume City Council will allow us to send committee

members to Centrefest where seminars and training are available from LAVic to develop the people that

volunteer to run our great club.

Thank you to our sponsors this year, Sportsco, Sunbury Cycles, O’Shannessy Meats, Bakers Delight Sunbury,

Slipstream Signs, 3D Paint and Colour, IGA, Western Water, McDonalds and the other Sunbury businesses

that have put forward prizes for our raffles. It is through your support that we are able to raise funds for renewal

of equipment and the upgrade of club facilities.

Congratulations to those athletes who have made it to Region & State. Sunbury athletes have put in some

outstanding achievements through the year and we wish the team heading to State next weekend every success.

It has been great to see so many centre records achieved this year and of course the PB’s that we see on a

weekly basis are the reason we are all involved in Little Athletics.

The Sunbury Athletics Centre’s holds monthly meetings right through the year. Even if you are not taking a

role on the executive committee I encourage you to attend and play a part in the club’s organisation. It is a

rewarding experience and an opportunity to meet new friends who have like interests in their children’s

sporting development. The minutes from each meeting are published to the webpage so all of you can view

what is discussed at these meetings.

I would like to thank the current committee members for the effort, passion and support they put into Sunbury

Little Athletics Club. The recent Sunbury Little Athletics Dinner Dance is great example of people taking a

leading role in the clubs financial and social strength with a fundraiser that brought families together for an

entertaining night out.

I am standing down from the Secretary position but look forward to contributing from the General Committee

working with existing committee members returning and hopefully many new faces to plan a successful

2013/14 season.

Regards

Mark Chatman


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REGISTRARS REPORT

This year we had 188 financial members for Little Athletics, a bit short on last years 192.

We held two registration days in September and started the season off in October with the vinyl registration

patches ready to go.

There was some confusion along the way with the circular IGA patch which were to be sewn onto our tops.

The correct side is the left hand side above the number 83 which most of us have already done to be able to

compete at regionals and states.

To make the recording of results easier Dave Thies introduced the results HQ and barcoding system to our

club. This is used at many other clubs, but is our first year of it and it is running smoothly and our kids are

pretty excited to be told if their result is a PB or not.

As of next season 2013/2014 barcodes will be mandatory for all results to be recorded.

Thank you to all committee who have assisted me throughout the year. I will be standing again for the

Registrar’s role and look forward to another smooth transition in September with the registrations.

This club is made up of volunteers, like everybody here – we all have children competing and like to watch

them in their events – some committee members don’t have children competing but they volunteer their time

to assist the club.

So if you want to help or make a difference with the Sunbury Little Athletics Club - think about standing

for a role on the committee.

Carolyn Evans

Registrar 2012/2013


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Treasurers Report

Sunbury little athletics financial year was from the 1st of March 2012 to 28th of February 2013. The financials for the 2012/13 year have not been audited by an independent auditor at this time, due to the time between the end of the financial year and the AGM During the financial period Sunbury little athletics had income of $32,425.48, with expenditure of $33003.70, leaving a loss of $578.35. The current closing ledger balance is $18,326.39 During the year we had 2 major fundraising days being the cross country open day and the Region multi, between these 2 events we managed to raise $2,611.35, well done to all that made these 2 days a success. Again this Year the canteen was our biggest revenue raiser with profits of $3,558.56, and big thank you needs to be given to Nicole for putting up her hand and taking over the canteen manager’s role. We also received 2 grants, a grant from Hume city council to assist with general expenses. This grant will be used to help sent a team to represent Sunbury at centrefest, later in the year which is a bi annual event run by little athletics Victoria, and provides information & training sessions for all clubs across Victoria. We also received a grant from Helping Hands Sunbury to help with the cost of purchasing new collapsible hurdles. The biggest expense this year was the purchase of new equipment, this included a computer, victory podium, Seiko Stop Watch with Printer, hurdles, new mat used at high jump, marker cones, measuring tapes, High jump stands, and the discuss cage. These items are all important to making sure that Sunbury little athletics can continue to improve the facilities for the future of the club. The expenses and income received for the first Sunbury little athletics dinner dance held on Saturday 2nd of March have not been included in the 2012/13 report. Please do not hesitate to ask any questions regarding the financial performance and management of Sunbury Little Athletics Centre, either formally as part of the AGM, or to me separately. I have the full set of financial records available should anyone wish to inspect them. Rhonda Cherriman Sunbury Little Athletics Treasurer


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Sunbury Little Athletics Centre Incorporated

Detailed Statement of Financial Performance

For year commencing 1 March 2012 and ending 28th February 2013.

Total 2012/13 Total 2011/12

Closing balance of previous years treasurers report presented at AGM $ 18,904.61 $ 17,476.63

plus transfer from term deposit account

plus operating income $ 32,425.48 $ 32,068.99

$ 51,330.09 $ 49,545.62

less transfer to term deposit account

less operating expenditure $ 33,003.70 $ 30,641.01

Closing balance for the year ending 28th February 2011 $ 18,326.39 $ 18,904.61

Operating Income 2012/13 2010/11

Registration $ 12,548.20 $ 13,722.88

Uniforms $ 3,215.00 $ 2,500.00

Regional and State Reg fees $ 280.00 $ 1,095.00

Coaching $ - $ -

Equipment / Maintenance $ - $ -

Admin $ 20.00 $ 790.41

Stationery & supplies $ - $ -

Advertising & promotions $ - $ -

Computer $ - $ -

Ribbon and Trophy and championship day $ -

Canteen $ 7,470.95 $ 9,136.70

Catering $ - $ 50.00

Open Day $ 4,546.80 $ 2,668.30

Fundraising $ 444.40 $ 175.70

Sponsorship, Grants and equipment Hire $ 3,900.00 $ 1,930.00

Courses and conference $ -

Bank deposits / Float / Bank interest $ 0.13

Total $ 32,425.48 $ 32,068.99

Operating Expenditure 2012/2013 2011/12

Registration $ 6,406.00 $ 7,923.00

Uniforms $ 947.87 $ 6,568.68

Regional and State Reg fees $ 1,277.00 $ 1,000.00

Coaching $ - $ 200.00

Equipment $ 11,580.92 $ 3,578.78

Admin $ 1,836.37 $ 1,276.94

Stationery & supplies $ - $ -

Advertising & promotions $ 310.00 $ 643.84

Computer $ - $ 160.00

Ribbon and Trophy and championship day $ 4,409.70 $ $3,244.50

Canteen $ 3,912.39 $ 4,615.15

Catering $ 58.00 $ 168.18

Open Day $ 1,935.45 $ 316.99

Fundraising $ - $ -

Sponsorship Grants & Equip hire $ - $ -

Courses and conference $ 330.00 $ 944.95

Bank deposits / Float / Bank interest $ -

Total $ 33,003.70 $ 30,641.01


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Performance to plan (budget) 2012/13 Budget 2012/13 Actual 2011/12 Actual

Registration $7,000.00 $ 6,142.20 $ 5,799.88

Uniforms $500.00 $ 2,267.13 -$ 4,068.68

Regional and State Reg fees -$200.00 -$ 997.00 $ 95.00

Coaching -$800.00 $ - -$ 200.00

Equipment & Maintenance -$5,000.00 -$ 11,580.92 -$ 3,578.78

Admin -$500.00 -$ 1,816.37 -$ 486.53

Stationery & supplies -$500.00 $ - $ -

Advertising & promotions -$1,000.00 -$ 310.00 -$ 643.84

Computer -$300.00 $ - -$ 160.00

Ribbon and Trophy and championship day -$3,600.00 -$ 4,409.70 -$ 3,244.50

Canteen $2,500.00 $ 3,558.56 $ 4,521.55

Catering -$200.00 -$ 58.00 -$ 118.18

Open Day $800.00 $ 2,611.35 $ 2,351.31

Fundraising $1,000.00 $ 444.40 $ 175.70

Sponsorship Grants & Equip hire $2,000.00 $ 3,900.00 $ 1,930.00

Courses and conference -$1,830.00 -$ 330.00 -$ 944.95

Bank deposits / Float / Bank interest $ - $ - $ -

Total -$130.00 -$ 578.35 $ 1,427.98

Sunbury Little Athletics Centre Incorporated Detailed Statement of Financial Performance For year commencing 1 March 2012 and ending 29th February 2013.


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TEAM MANAGERS REPORT 2012 / 2013

The 2012/13 season has been my 1st significant role within the club as Team Manager. I was initially reluctant to

assume the position because of work commitments and unfortunately I have been absent from 4 of the 6 region and

state events. I cannot commit to any positions for the next season because of high work demands so again someone

else will need to fill the role. I want to thank those who have stepped into the role during my absence namely Steve

Rodwell, Carolyn Evans and Leah Wilkins.

For the new Team Manager I offer my support and service where needed for a successful transition for the 2013/14

season.

This season Sunbury team has travelled far and wide. The athletes have competed in the following events:

1. Northern Metro Multi Championships Nov 2012

Held at the Boardman Athletics track in Sunbury. 44 Athletes competed with many great achievements and PBs

by all those who competed.

2. Victorian State Multi Championships. Dec 2012

Held at Lakeside Athletics Centre in South Melbourne. 9 Athletes competed. Sunbury had 1 bronze medalist

Georgia Bertrand u13 girls

3. Northern Metro Region Relay Championships. Nov 2012

Held at Keilor Athletics Track with 9 teams entering. Out of the 9 teams 3 progressed to state

4. Victorian State Relay Championships. Dec 2012

Held at Lakeside Athletics Stadium with 3 teams qualifying. U12 boys 4 x 200 won gold and silver in the

4 x 800 medley. Although the under 12 boys are experienced campaigners it was wonderful news to hear the U9

mixed team consisting of Abbey, Bella, Darcy and Daniel 4x100 relay finished 4th which is a fantastic

achievement for first timers. Hopefully next season they can do one better and bring home a medal.

5. Northern Metro Region Track and Field Championships. Feb 2013

Held at Aberfeldie Athletics Track in Essendon with 37 athletes competing. We had many great performances

and PBs and some surprising results. Congrats to all those who competed on this hot weekend

Victorian State Track and Field Championships . March 2013

In a couple of weeks we will have 19 athletes who will now compete at State Track and Field which is held in

Bendigo Latrobe University Athletics complex on the 23rd and 24th of March. Due to the untimely event of Easter

and the early finish to the Sunbury Athletics season all results will be posted on our website at the conclusion of

the championships. Again I won’t be attending this championship event but wish all athletes the best and to aim

high.

Good luck to the under 13 athletes who may be given an opportunity to represent Victoria

These events cannot take place without the help and support of parental participation. I would like to thank all the

parents that filled duties at short notice.

Regards

Robyn Wilkins


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sunbury little athletics centre · 2013-03-21 · sunbury little athletics centre incorporated 2012...

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