sunday business systems sbs vendor management features benefits set-up use
TRANSCRIPT
Sunday Business Systems
SBS Vendor Management™
FeaturesBenefitsSet-up Use
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ISO 9001:2008 Purchasing Requirements
The SBS Vendor Management DB makes it easy to comply with the ISO 9001 requirements:
7.4.1 Purchasing Process The organization shall ensure that purchased product conforms to
specified purchase requirements. The type and extent of control applied to the supplier…shall be
dependent upon the effect of the purchased product on…the final product.
The organization shall evaluate and select suppliers based on their ability to supply product in accordance with the organization's requirements.
Criteria for selection, evaluation and re-evaluation shall be established.
Records of the results of evaluations and any necessary actions arising from the evaluation shall be maintained.
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Traditional Methods
Excel Spreadsheets Paper files filled with
Vendor Surveys, performance data On-time delivery reports Non-conformance reports Return to vendor
Problems Time consuming Requires large storage area Difficult to manage Difficult to audit
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SBS Vendor Management
Easy to use, menu driven Tracks detailed vendor information
General contact information Allows multiple contacts for each vendor Vendor Type Vendor Status
Define unique Qualification plans Different vendors may have different plans
Record Qualification results Track re-certification status Full set of reports
Email reports directly Export data to Excel for analysis
Built using Microsoft Access Runtime version of Access is included No need to purchase Microsoft Access separately
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Preparation
Vendors Develop a list of vendors Classify each as critical or non-critical
(you may also create a new vendor type) Define the list of tasks required to qualify each vendor
For example Must maintain a valid ISO 9001 registration Must maintain on time delivery of >90% each quarter Must maintain fewer than 1% nonconformance rate Must complete the vendor survey
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Login Screen
The login process limits access to the database features The Demo version includes dummy data and employees
Admin is the default login for demo versions (unregistered) Admin has full Database privileges
Employee: Admin Password: admin All other employees password = pw
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Database Set-up and Configuration
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Easy Installation
Download the demo database Save or copy the VendorMgmt.accde or VendorMgmt.mde file to a
designated folder on your Network File Server Once purchased, register the demo database (enter the Product
Key) Ensure all Workstations have
Microsoft Access or the free Runtime version of Microsoft Access Read and write privileges to the designated folder on the Network File
Server
Note: The above graphic is for stand alone Access databases - SQL configurations are different
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Database Set-up
Enter Company information Preferred freight carriers The vendor types Vendor status Vendor qualification plans
Create qualification tasks Build a qualification plan from the list of tasks
Enter Employees Define Employee specific training requirements
Enter vendor details
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General Set-up ParametersSet-up parameters are organized into
multiple tabs
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Set-up Parameters
List all preferred carriers
Special vendor types cannot be
changed
Special vendor Status’s cannot
be changed
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Qualification Plans
The qualification plan is a list of tasks Create a list of
Tasks Build the qualification plan by selecting
each task from the drop down list
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Using the Database
Enter General Vendor details
Key Vendor management parameters
Allows multiple contacts for a single
vendor
Yellow background indicates a required
field
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Using the Database
Manage the qualification process Record complete Qualification history Define recertification dates Define due dates for individual tasks Scan and link supporting documents
Record complete Qualification history
Define recertification dates
Define due dates for individual tasks
Scan and link supporting documents
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Utilize the toolbar to improve efficiency
Print Preview
Email report as attachment
Find a record
Sort Records alphabetically
Filter form by selection
Advanced Filter Remove
Filter
For additional time saving techniques, See “Access Tips and Tricks”
(download from www.SundayBizSys.com)
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Configurable Reports
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Summary
The SBS Vendor Management is a cost effective tool to Ensure effective training compliance with
ISO 9001:2000 AS 9100 TS 16949 OHSAS 18001 ISO 14001
Develop and execute qualification plans Maintain paperless quality records Analyze performance and develop improvement strategies Save time and effort
Customization is available Talk to us about customizing the software to meet your needs!
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About SBS
Sunday Business Systems is engaged in software sales and consulting services.
Applies Lean manufacturing principles to Quality Management Systems
Sells software solutions to small businesses which help them implement ISO9001:2008 compliant systems for
Corrective and Preventive Actions Employee Training Control of calibrated equipment Customer Satisfaction Surveys Communication / Continual improvement Shop Floor Control
Will customize the software for a particular Customer Offers full Training services customized to individual needs
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About SBS – Consulting Services
Custom Database Solutions solutions for
shop floor control/order processing bar code solutions Quality management systems Integrating quality management software with standard ERP software
Database programming MS Access SQL
Contact SBS for additional details [email protected]
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Fueling Small Business EfficiencyFueling Small Business Efficiency
Visit www.SundayBizSys.com for:•Additional information•Free product demos•Pricing•Links to purchase software
© 2006 Sunday Business Systems. All rights reserved. This presentation is for informational purposes only. Sunday Business Systems MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.
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