supplementary guidance to implementation of...
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SUPPLEMENTARY GUIDANCE TO IMPLEMENTATION OF OVERSEAS INTERNSHIP PROGRAM
(PRAKTIK KERJA LAPANGAN LUAR NEGERI) OF GANESHA UNIVERSITY OF EDUCATION
COMPETENCY AND CARRIER DEVELOPMENT CENTRE QUALITY ASSURANCE AND LEARNING
DEVELOPMENT CENTRE GANESHA UNIVERSITY OF EDUCATION
2017
PREFACE
This supplementary book is intended to give guidance to the
activities which should be undertaken by the students, mentors, and
committee who participate in the Overseas Internship Program or
Praktik Kerja Lapangan Luar Negeri (PKL LN), starting from program
preparation, implementation, monitoring and evaluation and program
report.
The book is written to support the Overseas Internship
Program; therefore, thanks are expressed to those who have been
involved in the completion of the book.
It is expected that the book may lead the students to becoming
competent persons for international job opportunities. We owe a great
debt of gratitude to those who have been involved in the completion
of the book for their assistance at various stages.
Singaraja, May 2017
Quality Assurance and Learning
Development Center Of Ganesha
University of Education
Head,
Prof. Dr. A.A.I.N. Marhaeni, M.A.
TABLE OF CONTENTS
PREFACE ..................................................................................... i TABLE OF CONTENTS ................................................................ ii INTRODUCTION ........................................................................... 1 1.1 Background ............................................................................. 1 1.2 The Objectives of Overseas Internship Program (PKL LN) ..... 2 1.3 The Significance of PKL LN .................................................... 3 II The Significance of PKL LN ................................................. 4
2.1 The Significance of PKL LN .......................................... 4 2.2 Implementation ............................................................. 5 2.3 Monitoring and Evaluation ............................................ 8
III APPENDICES ........................................................................... 9 Appendix 1b The Format of work Program ........................ 10 Appendix 2a Outer Cover Format of the PKL LN Report .... 12 Appendix 2b Inner Cover Format of the PKL LN Report ..... 13 Appendix 2c The Format of the Contents of the Report .... 14 Appendix 3 The Format of Supervisor (Lecturer)’s Report . 16 Appendix 4 Monitoring Format of PKL LN .......................... 17 Appendix 5 Format of the Report On Final Evaluation Of The Interns (Students Of PKL LN) ................................. 18 Appendix 6 Format of the evaluation by the mentor/ supervisor at the host institution/ company ........................ 19 Appendix 7 Format of Evaluation by the Supervisor (lecturer) ............................................................................. 20 Appendix 8 Article Publication Guidelines .......................... 21 Appendix 9 Abstract Writing Guideline ............................. 23 Appendix 10 Absence Permit from the host company/ institution ............................................................................ 24 Appendix 11 Overseas Internship Program Evaluation by the Mentor ...................................................................... 25 Appendix 12 Format of Report Evaluation of Praktik Kerja Lapangan Luar Negeri ........................................................ 26
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I. INTRODUCTION
1.1. Background
The challenge of global job-seeking competition and
ASIAN Economic Community requires Ganesha University of
Education prepare students to be competent and ready for
international job competition. Internship program is one of the
ways to reach the idea especially in diploma departments and
in some undergraduate departments. The program gives
students opportunity to gain work experience in particular
industries. It offers students a hands-on opportunity to work in
their desired fields. They learn how their course of study
applies to real world and build a valuable experience that
makes them stronger candidates for jobs after graduation.
Internship program is an integral part of the curriculum
in vocational departments of Undiksha. The students are
required to undertake the program as a step in finishing their
study. The vocational atmosphere opens wider chance for the
students to have more practical skills than theoretical
knowledge in their study. Through the internship program, the
students are expected to recognize, know, comprehend the
objective conditions of the job qualification, the kinds of tasks
at work, fields of business, technology development, and any
opportunities in industrial world, companies, and institutions.
There is also another benefit that can be obtained from
internship program, that is the initiation or improvement of the
mutual cooperation between Undiksha and various companies
or institutions which can be the end users of the graduates.
Undiksha will have inputs for curriculum development to yield
graduates who meet the requirements of the companies. Then,
the companies will be able to recruit more qualified staff from
the university graduates.
Vocational departments in Undiksha have been sending
their students to companies in Bali and also to some in other
islands. The program have been well-implemented for years. In
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order to face the challenge of the ASEAN Economic
Community, Undiksha expands the implementation of the
internship program to companies and institutions overseas. By
having overseas internship program, the students will have
better insights about job competition at least in ASEAN or
countries around Asia.
In the implementation of the program, a guidance is
really required for avoiding misconception between Undiksha
side and companies side. It includes the initial preparation,
implementation, and the evaluation of the internship program.
The following parts will explain some aspects in the internship
program.
1.2. The Objectives of Overseas Internship Program
(PKL LN)
a. General Objectives
In a wide sense, PKL LN is aimed at:
1. improving the competency, intelligence, skills, and
character of the students which are in line with the
vision and mission of Undiksha.
2. initiating and improve cooperation between Undiksha
and institutions, stakeholders overseas.
b. Specific Objectives
PKL LN is implemented to:
1. give valuable learning experience to students, through
their on-hand involvement in daily real activities in a
company overseas.
2. give opportunities to students to solve problems at work
based on the theoretical information they acquire at
campus.
3. improve the students’ horizon to combine theoretical
aspects and practical aspects that support their
performance.
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4. improve the students’ ability to identify and solve
problems at workplace.
5. improve the cooperation between Undiksha and
companies, or institution overseas.
6. improve the students’ autonomy by having overseas
experience.
1.3. The Significance of PKL LN
Through PKL LN, the students are expected to:
a. have the basic capital needed to develop their
working competence with international perspective.
b. have the competence needed to be competitive in
seeking job opportunities in the global and ASEAN
Economic Community era.
c. become the Undiksha’s cultural and educational
ambassadors overseas.
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II. PROCEDURES OF PKL LN
Procedures of PKL LN includes preparation procedures,
implementation, monitoring and evaluation, and program
reporting by the committee.
2.1. Preparation Procedures
2.1.1. Selection of the Participants
The students who are eligible for participating in PKL LN
are those who have fulfilled the following requirements.
a. Having registered as active students in the academic
year when the program is going to be implemented.
b. Having at least 96 credits for undergraduate
programs and at least 100 credits for diploma
programs.
c. The cumulative achievement index should be at
least 3.0.
d. Having successfully completed the written and
interview English tests.
e. Being permitted by the parents.
f. Signing the financial agreement.
2.1.2. Pre-Departure Briefing
Before leaving for the country where the students are
supposed to do their internship program, a briefing
including the following materials are provided.
a. Physical Preparation, which includes the physical
health and performance; the hairdo, proper cosmetic,
dark white clothes, almamater jacket, and so forth as
provided by Undiksha and the company or institution
where the students are supposed to do internship
program.
b. Mentality Preparation; it refers to the extend to which
the students, as the interns, are mentally ready to
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interact directly at the workplace confidently and
being able to adjust and survive themselves to
cross-cultural situations.
2.1.3. Work Program Preparation
Prior to departure, the students should prepare the work
program containing the activities they will do while
participating in PKL LN. The work program includes the
following things.
a. Determining the schedule of the implementation of
activities.
b. Determining the target of performance to achieve.
The committee of PKL LN will accompany the students
while they are preparing the work program.
2.2. Implementation
The activities and schedule of the implementation of PKL
LN will be undertaken using the integrated and staged
system.
No Types of Activities
Time of Implementation
Length of
Time
Venue
1 The students
are submitted
by Undiksha
to the partner
institution
Day 1 One
day
The
internship
venue
2 Orientation
and
observation
Week 1 One
week
The
internship
venue
3 Guided
activities at
workplace
Week 2 One
week
The
internship
venue
6
No Types of Activities
Time of Implementation
Length of
Time
Venue
4 Independent
training
Week 3-8 Six
weeks
The
internship
venue
5 Monitoring
and
evaluation by
Undiksha
Week 6 One
day
The
internship
venue
6 The students
are returned
to Undiksha
Week 8 One
day
Undiksha
7 Evaluation Week 10 Two
days
2.2.1. The submission of the students to the partner
institution
The students are submitted to the partner institution by
Undiksha at the partner institution.
2.2.2. Orientation and observation
When the orientation and observation are made, the
things which need to be known are as follows.
a. Knowing properly the physical and administrative
environment of the company for being reported in
the PKL LN report.
b. Knowing the activities at the workplace by observing
the staff as the model or mentor.
c. Interviewing the staff as the model concerning the
training planning, training implementation, training
assessment and evaluation.
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2.2.3. The Guided Working Practice
During the guided working practice, the things which
need to be undertaken by students are as follows.
a. Designing the training plan under the supervision of
the department head or the mentor at the workplace.
b. Learning to work under the supervision of the mentor
staff from the partner company. Evaluation is made
and feedback is given by the mentor using
assessment rubric prepared by the company.
c. Making reflection of the training process with the
mentor in order to obtain feedback to improve the
interns’ working performance.
2.2.4. Independent Training Practice
In this stage the students are provided with the
opportunity to plan and implement totally all the working
abilities they have acquired in the workplace situation
under the supervision. of the mentor staff from the
partner company. The role played by the mentor in
supervising the students is getting less. However, the
supervising process is still considered necessary based
on the schedule or anytime.
2.2.5. The time when the students participating in PKL LN are
sent back by Undiksha
When the students complete the PKL LN, they are sent
back by Undiksha at the partner company through
farewell event when good impressions and messages
are addresses by the representatives of both Undiksha
and the partner company.
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2.3. Monitoring and Evaluation
2.3.1. Monitoring
Monitoring and evaluation during the implementation of
PKL LN are made by both partner company and Undiksha.
Those activities are separately organized by the partner
company and Undiksha.
2.3.2. Evaluation
The evaluation process includes the presentation of the
PKL LN report. The final report is prepared while the
students are in the field and is finalize after the program is
finished. It is necessary for the students to collect
information and data related to the following things:
a. The physical and administrative environments of the
company or institution (location, infrastructure and
facilities, organization structure)
b. The job description at workplace or at the
department where the PKL LN is conducted. Day to
day activities at the company starting from the
observation result, the guided working activities, and
independent training practice.
c. The outline of the report should refer to the format
attached.
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III. APPENDICES
Appendix 1a : The Cover Format of the PKL LN Report
Paper size : quarto
OVERSEAS INTERNSHIP PROGRAM REPORT AT ...........
BY……………
NIM ( STUDENT REGISTRATION
NUMBER)…………
THE CENTRE OF CARIER AND COMPETENCY DEVELOPMENT QUALITY ASSURANCE AND LEARNING DEVELOPMENT CENTRE
GANESHA UNIVERSITY OF EDUCATION SINGARAJA
YEAR…..
10
Appendix 1b : The Format of work Program
WORK PROGRAM
OVERSEAS INTERNSHIP PROGRAM (PKL LN) UNDIKSHA 2017
COMPANY NAME :
CITY :
PROVINCE :
COUNTRY :
1. SITUATION ANALYSIS OF THE COMPANY/ INSTITUTION
2. WORK PROGRAM
PROGRAM 1 :
1. Name of the program 2. Rationale 3. Target 4. Interns involvement in the program 5. Implementation method 6. Time allotment 7. Schedule of implementation 8. Program outcome
PROGRAM 2 :
1. Name of the program 2. Rationale 3. Target 4. Interns involvement in the program 5. Implementation method 6. Time allotment 7. Schedule of implementation 8. Program outcome
Program 3 : ..... etc.
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PKL LN WORK PROGRAM RECAPITULATION
N
o
Progra
m
Characteristi
c of the
program
Targe
t
Method of
implementatio
n
outcom
e
Time
allotmen
t
...hour
The total of working hour … hour
Approved by,
The head of the company /institution,
………………………………………….
Supervisor (lecturer)
……………………………………
..
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Appendix 2a : Outer Cover Format of the PKL LN Report
Paper size : quarto Paper colour : green
REPORT OVERSEAS INTERNSHIP PROGRAM (PKL LN)
GANESHA UNIVERSITY OF EDUCATION YEAR
AT ........................................... .
BY NAME ............................................
NIM………………………
THE CENTRE OF CARIER AND COMPETENCY DEVELOPMENT QUALITY ASSURANCE AND LEARNING DEVELOPMENT CENTRE
GANESHA UNIVERSITY OF EDUCATION SINGARAJA
YEAR…..
13
Appendix 2b : Inner Cover Format of the PKL LN Report
Paper size : quarto
Paper colour : yellow
OVERSEAS INTERNSHIP PROGRAM (PKL LN) REPORT
GANESHA UNIVERSITY OF EDUCATION YEAR
AT ........................................... .
BY
................................................ (NIM)
Acknowledged by
Lecturer Supervisor
.........................................
NIP...................................
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Appendix 2c : The Format of the Contents of the Report
TABLE OF CONTENTS
PAGE
ACKNOWLEDGEMENTS
TABLE OF CONTENTS ................................................................
CHAPTER I INTRODUCTION ....................................................
CHAPTER II SITUATION ANALYSIS OF THE COMPANY/
INSTITUTION
(describe the company profile, organization structure, the
sector, the activities of the company, also the weaknesses
and strengths of the company/ institution).
CHAPTER III HOST INSTITUTION OR COMPANY AS A SOURCE
OF LEARNING
(Describe the positive points that are available at the host
institution or company as the source of learning).
CHAPTER IV WORK PROGRAM FORMULATION
(Describe the program which has been planned to solve the
existed obstacles or may occur at the host institution or
company, including the kinds of the activities, timeline,
implementation, the cost needed and if necessary the
parties which may get involved in).
CHAPTER V PROGRAM IMPLEMENTATION AND THE
OBSTACLES ENCOUNTERED
(describe the implementation of every program which has
been planned and the problems found).
CHAPTER VI CONCLUSIONS AND SUGGESTIONS
6.1 CONCLUSIONS (Conclude the program
implementation at the host institution or company)
6.2 SUGGESTIONS (offer some suggestions to the
surrounding community, manager/ the chairman of the
company, government, the forthcoming interns in order
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to improve the business potentials of the institution or
company).
REFERENCES
APPENDICES (organization structure, present list, some pictures of
the program implementation, etc.)
16
Appendix 3. The Format of Supervisor (Lecturer)’s Report
THE FORMAT OF SUPERVISOR (LECTURER)’S REPORT
1. Name of the lecturer : .....................
2. Location of PKL LN : ..................................................
3. Date : ..................................................
4. Activities : ..................................................
................................................................................................................
...............................................................................................................
................................................................................................................
7. Obstacles found
................................................................................................................
................................................................................................................
................................................................................................................
8. Solutions
................................................................................................................
................................................................................................................
................................................................................................................
Supervisor (lecturer),
......................................... NIP. .................................
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Appendix 4. Monitoring Format of PKL LN
MONITORING FORMAT OF PKL LN
1. Day/date :
2. Location of PKL :
3. Monitoring number :
4. Absent interns :
Name :
NIM :
Reason :
5. The Range of Program Implementation
No Program Target Achievement
(%)
Remarks
6. Obstacles
7. Solutions offered to the obstacles
8. Additional notes
Evaluator,
(............................................) NIP.
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Appendix 5 Format of the Report On Final Evaluation Of The Interns (Students Of Pkl Ln)
REPORT ON
FINAL EVALUATION OF THE INTERNS (STUDENTS OF PKL LN)
Name of the students : ....................................................... NIM : ..................................................................... Faculty/Department : ................................................................... Place of PKL LN : ........................................................................ Country : .......................................................................
No Criteria Raw Score
Weight Final Score
1 Briefing program 20%
2 Implementation Program 40%
3 Discipline at the place of
PKL
20 %
4 Program implementation
presentation
20%
Total
Average score
Singaraja, ……………….
Panitia,
………...............................
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Appendix 6 : Format of the evaluation by the mentor/supervisor
at the host institution/ company
THE EVALUATION OF THE MENTOR/SUPERVISOR AT THE HOST
INSTITUTION/ COMPANY
No EVALUATION ASPECTS
INITIAL SCORE 0-100
WEIGHT FINAL SCORE
1 Attendance 10 %
2 Willingness in working 15 %
3 Ability in doing the tasks at work 15 %
4 Integrity 15 %
5 Grooming and politeness 10 %
6 Socialising with colleagues 10 %
7 Creativity 15 %
8 Participation in activities outside the main responsibilities at work (such as : meetings, social activities, sport activities etc.)
10 %
100 %
Note :………………………………………………………………….
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………..2017
Mentor/Supervisor
………………………………………..
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Appendix 7 : Format of Evaluation by the Supervisor (lecturer)
EVALUATION BY THE SUPERVISOR (LECTURER)
Place of PKL LN : ..............................
Country : ..............................
NO NAME NIM/
DEPARTMENT
ASPECTS
AVERA
GE SCORE
1
2 3 4
1
2
3
Etc.
*
1. The attendance of the students at work (PKL place),
2. Participation in PKL activities, 3. Initiatives and innovative idea
suggested and developed 4. Socialization and interaction at
work *Score : 20 to 100
Singaraja, ...........................
Supervisor (lecturer),
......................................
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Appendix 8 Article Publication Guidelines
ARTICLE PUBLICATION GUIDELINES
PRAKTEK KERJA LAPANGAN JOURNAL
UNDIKSHA SINGARAJA
1. Title of the Article and Author’s Name
a. The title of the article is with the footnote of the year when
PKL LN is conducted
b. The author’s name is given a footnote about the author’s
department, faculty, university, without degrees.
2. Material Arrangement
a. Title of the article (in capital letters);
b. Name of the author(s);
c. Abstract (in Indonesian language for students writers, and in
English for lecturer writers);
d. Introduction includes problem formulation, review of related
literature, aims, and significance;
e. Method of PKL program;
f. Result and Discussion;
g. Conclusion, suggestion, and follow up recommendation;
h. Thanking statement for the supporting parties;
i. References;
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j. Appendixes: pictures, anything which support the article.
3. References
a. It is arranged alphabetically. Initiated from the name of the
author, year, title, and source.
b. The reference contains only the cited writings in the article.
4. Figures and Pictures
They are printed out black and white or in colour. They are
attached if they contain very important information.
5. Typing
1,5 space, font 12 on HVS A4 paper with maximum length 15
pages including attachments.
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Appendix 9 Abstract Writing Guideline
ABSTRACT WRITING GUIDELINE
1. General
a. Abstract is the essence of the PKL article. b. Abstract is written for being published in the journal of mahasiswa
PKL. c. Abstract is written in 1 space, maximum length of 200 words.
a) The content of the abstract
a. The goal and innovation of the program which are aimed to achieve by the interns;
b. The metod of PKL program implementation; c. The conclusion of PKL program implementation.
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Appendix 10 Absence Permit from the host company/
institution
TO WHOM IT MAY CONCERN
The undersigned below, the manager of.....................
at……………………, states that the following student :
Name :
NIM :
Department :
is permitted to be absent on
day/date :
period/time :
reason :
............................................
Mentor/ supervisor
.........................................
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Appendix 11 Overseas Internship Program Evaluation by the
Mentor
OVERSEAS INTERNSHIP PROGRAM EVALUATION (Partner/Mentor/Host Supervisor)
Intern’s name : ……………………………………… Registration number : ………………………………………. Department/Faculty : ……………………………………… Place of Internship Program :…………………………………………
NO. Evaluation aspects Score remarks
1. 2. 3. 4. 5. 6. 7. 8. 9. 10
Attendance Discipline Grooming and personality Basic competency Facility Operational skills Adaptation and making decision Participation and collaborating with colleagues Activity and creativity Pace of finishing a task Quality of work
……... ……... ……... ……... ……… ……… ……… ……… ……… ………
Scoring range and category: 85-100 A Excellent 70-84 B Good 55-69 C Sufficient 40-54 D Less Sufficient 0-39 E Failed Average score : —————— = ………… 10 (ten) Final score :
Total
Singaraja, …………………………….2017
Evaluator,
(………………………………………….) NIP: ……………………………………….
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Appendix 12 Format of Report Evaluation of Praktek Kerja
Lapangan Luar Negeri
EVALUATION FORMAT
REPORT EVALUATION OF PRAKTEK KERJA LAPANGAN LUAR
NEGERI
Name : ……………………………………… Registration Number : ……………………………………… Study Prog/Dept/Faculty : ………………………………………
NO. EVALUATION CRITERIA SCORING INTERVAL
SCORE
A. WRITING EVALUATION OF PKL REPORT
1 Writing Style : a. Writing guideline implementation b. The quality of the language used
0-15
2 Report Presentation a. Topic relevance with the students study program b. Clarity of the writing
0-25
3 Information a. The accuracy of the information b. The relevance of the information with the topic of the report
0-20
B. REPORT PRESENTATION EVALUATION
1 Presentation : a. Presentation clarity b. Visual aids utilization c. Using proper spoken language
0-20
2 Question and answer a. Accuracy of the answers b. The quality of Arguments
0-20
TOTAL 100
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Score Remarks:
Score range and category: 85-100 A Excellent 70-84 B Good 55-69 C Sufficient 40-54 D Less Sufficient 0-39 E Failed Score : ………………………………….
Singaraja, …………………………..
Evaluator,
NIP……………………………………