supplier manual for registration en - rheinmetall defence · supplier manual for registration ©...

Supplier manual for registration

© Rheinmetall MAN Military Vehicles Seite 1 / 21

Stand: 13.06.2017 |

Manual for registration at the

supplier portal of RMMV



Stand: 13.06.2017 |

Index

1 First registration on the portal ............................................................................................................3

2 General functions ...............................................................................................................................5

3 The registration process .....................................................................................................................7

3.1 General .......................................................................................................................................................... 7

3.2 Small profile ................................................................................................................................................... 9

3.3 The big / extended profile ........................................................................................................................... 11

4 Adding further users, contact persons and responsibilities ................................................................ 13

4.1 Creation of further users ............................................................................................................................. 16

4.2 Assign department responsibilities ............................................................................................................. 20

5 Contact data for questions and in case of lost password .................................................................... 21



Stand: 13.06.2017 |

1 First registration on the portal

For your initial registration (you do not have login data yet), please use the

following link:

https://supplierportal.rheinmetall-defence.com/portal/rmmv/register.php

Already registered and login data received?

Please use the following link to login.

http://rheinmetall-defence.com/rmmv/supplier

The first registration starts with the following page:

Step Action

(1) Please fill in all required information on the registration page.

(2) Your log in data will be sent to your previously specified email address.

The email also contains the link to open the log in mask of the supplier portal.



Stand: 13.06.2017 |

Step Action

(3) Please check your entries and confirm with .

The next page will give you a summarizing overview of your entered data.

Please check your entries again and confirm.

Afterwards you will receive the log in data by mail.

Alternatively click to get to the log in mask directly.

If you have any contentual questions, please contact the responsible purchaser.

In case of technical questions, please contact

[email protected]

Please note that all fields marked with * are mandatory fields and must be filled

in.



Stand: 13.06.2017 |

2 General functions

Step Action

(1) • Link to the welcome page - overview of the current status of the particular

steps of registration

(green = successfully completed; yellow = remaining)

• Safe logout - please save your entries regularly.

• Switch between English-speaking and German-speaking page.



Stand: 13.06.2017 |

Step Action

(2) Administration

This field contains the master data of your company and users.

• My account and info

Maintenance of your personal user data; change of password

Note: You will be asked to change your password with your first login.

• Company data - Marketplace

General information

General information of your company (e.g. address)

Modifications of data have to be updated (e.g. relocation, change of the

company's legal status)

• All accounts I manage

Create additional portal users for your company and define department

responsibilities.

(3) Contact person

Contact data of further persons of your company can be specified.

It is not imperative that contact persons have to be defined as portal-users.

(4) Material groups

Assignment of your portfolio of supply to the RMMV commodities.

This provides the basis for commodity specific questions.

(5) Company profile

Detailed information of your company.

In the first registration, all mandatory fields have to be filled in to save the

profile. We will ask you periodically to check and update your profile.



Stand: 13.06.2017 |

3 The registration process

3.1 General

Step Action

(1) The overview displays the current state of your registration.

Green mark = registration step successfully completed and saved.

Yellow arrow = registration step incomplete/ not saved.

Attention: Please save your entries in each registration step!

Save your entries with , alternatively use to immediately

enter the next step.



Stand: 13.06.2017 |

Step Action

(2) The supplier portal consists of a small and a big profile.

The small profile contains general questions about your company and your

scope of supply.

The big/ extended profile contains specific questions concerning your scope of

supply. We will send you the access data for the big profile after having checked

if your company matches for RMMV's requirements.

Attention: Please select only commodities according to your production

facilities. Use the small "+" on the left side of the commodity group selection to

unfold the different groups. Please click on the small plus until all commodity

groups are displayed.

Then only select 5 to 10 commodity groups.

Additional information for already existing suppliers of the RMMV Group:

After the completion of the small profile, you will directly be forwarded to the

questions of the big/ extended profile (One-level-registration process).



Stand: 13.06.2017 |

3.2 Small profile

Step Action

(1) The small profile contains the navigation points 'General' to 'Others' which have

to be completed consecutively.

Please fill in all questions included and save every navigation point separately

after editing.

By clicking your entries will be saved and you will be guided

automatically to the next step.

(2) Please note that the small profile can only be published in the navigation point

'Others'.

In order to transfer your data to the RMMV Purchasing Department, please

click in the navigation point 'Others' after finishing your entries.



Stand: 13.06.2017 |

After publication of the small profile, our procurement department will check

your data.

If your company and your scope of supply are interesting for us, you will receive

another email with an invitation to maintain your big profile.

If your scope of supply is currently not interesting for the RMMV Group, you will

also be informed by email.

Please do not change anything in the navigation points 'Material group' and

'Company profile' after publication!



Stand: 13.06.2017 |

3.3 The big / extended profile

As soon as our responsible purchaser classifies your small profile as relevant,

you will receive an email inviting you to maintain your data in the big / extended

profile.

Please login to gate2procure again.

Step Action

(1) The navigation tree is now expanded by the navigation point 'Technical'. It

contains material group-related questions, fitting to your portfolio of supply.

(2) After finishing your entries in the navigation point 'Technical', save your big

profile again by using . You can check all your entries again, for this

purpose, use the navigation tree.

Don’t forget to save the entries in each navigation point!



Stand: 13.06.2017 |

Step Action

(3) If the examination of your data is completed, the big profile finally has to be

published, too. Please click .

Your big profile will be examined by RMMV procurement and quality

departments again.

In case of approval, you will receive a final email confirmation.

Your company is now part of the RMMV supplier network.

Please note for publication:

The small profile can only be published in the navigation point 'Others' . The big

profile only in the navigation point 'Technical'.

As a basic principle, you are responsible for maintaining your company data

yourself.

Please keep your login data save and keep in mind to regularly update your

profile and data. As a reminder you will get an email at certain intervals.

In case you have lost your login data or you have any upcoming questions or

problems, please contact:

[email protected]



Stand: 13.06.2017 |

4 Adding further users, contact persons and responsibilities

Basically, in gate2procure a distinction is made between 'User' and 'Contact

person'.

User

Those individuals of your company that are intended to have access to the

portal.

Creating new users, please consider:

• Authorization

admin = authorized to maintain company data, administration / creation of

users and department responsibilities

user = access to and maintenance of company profile, assignment of material

groups and contact persons

• Notification

Ticking the box, the user will be informed about his/her addition to the portal

and will receive the required login data by email.

• Department responsibility

Incidentally, you can allocate departments to users.

Contact persons

...those individuals of your company that do not necessarily need access to the

portal, but are contact persons for us in the respective departments of your

company.



Stand: 13.06.2017 |

To generate contact persons use the correspondent navigation point. The

assignment will be made by using the drop-down list.



Stand: 13.06.2017 |

To add a contact person, please use the button 'New user'.

Attention! The contact person will become an 'original' user when you create

the contact person as a portal user - as below stated. If you do not tick the box,

the user remains a contact person - as described above.

If the contact person shall get access to the portal, tick the corresponding box

and place a login name.

After saving, the contact person / user will be added to the user list.



Stand: 13.06.2017 |

4.1 Creation of further users

Step Action

(1) To create, change or update existing users use the navigation point 'All accounts

I manage' - 'User data'.

(2) The user list (User data) shows all portal users of your company.

To add new users use the button .

To send a new password to a user click . To change user data click or to

delete click .

When working on the user list please consider the impact of the assignment

authorizations.

Step Action

(3) Click to generate a new user.

The following window appears:



Stand: 13.06.2017 |

Step Action

(1) Please (at least) fill in all mandatory fields - marked with *.



Stand: 13.06.2017 |

Step Action

(1) 'Language', please choose all potential languages the user is fluent in.

'Main language': please select the language the user prefers to use the system

in.

At this particular time, the system can be used in German and English. If your

selected language is different from the available languages, the system will

automatically switch to English.



Stand: 13.06.2017 |

Step Action

(1) Permissions:

Select if user shall get normal user or admin rights.

(2) Department:

Assign the departments to the users according to their responsibilities.

(3) 'Main department':

Merely informative character

(4) To save the user, use . Subsequently, the user will be listed in the user list

(navigation point: user data).

All non-described fields are for information only and don't have to be filled in

mandatorily.



Stand: 13.06.2017 |

4.2 Assign department responsibilities

Step Action

(1) To assign department responsibilities, choose .

(2) All users that have been assigned to certain departments are listed in its

particular drop-down menu.

(3) Save your classifications with .



Stand: 13.06.2017 |

5 Contact data for questions and in case of lost password

If you have any questions or lost your password please contact:

[email protected]

supplier manual for registration en - rheinmetall defence · supplier manual for registration ©...

Documents