sustainability planning team leaders training fort drum, ny 5 november 2008 1

Sustainability PlanningTeam Leaders Training

Fort Drum, NY5 November 2008

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Agenda

• Introductions• Sustainability - What is it & Why are We doing it• The Strategic Sustainability Planning Process• Results from Preplanning step at FT Drum• Practical Exercise• Workshop Roles and Responsibilities• Goal Setting Workshop• Action Planning Workshop, Meetings

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The Threat

Urban GrowthAir Quality

NoiseDemands for Airspace

• Decreased access to resources• Increased costs• Work-arounds

Endangered Species

• Encroachment• Lost productivity

UXO

Frequency encroachment

SROC Concerns

READINESS READINESS

Source: SECDEF Senior Readiness Oversight Council Report to Congress 2001 3

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engagingstakeholders

at all levels.

An integratedstrategy...

…linking objectives to resources,.

…withdefinedend state...

The Solution

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Sustainability is…

“Sustainability is a national security imperative in a world of decreasing natural

resources and increasing demand. The Army is building green, buying green, and going

green in order to ensure that Soldiers have the resources they need to accomplish their mission in the United States and globally.”

- Secretary of the U.S. Army, Mr. Pete Geren.From STAND-TO! Edition: October 09, 2007

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Army Initiatives & Tools

Army Sustainability Committee

Army Energy Security Task Force

Army Energy & Water Campaign Plan

Army Compatible Use Buffers (ACUB)

Sustainable Range Program (SRP)

Installation Sustainability Planning

Success story database

ACSIM sustainability website

– http://www.sustainability.army.mil/

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Goals

Foster a sustainability ethic Strengthen Army operations Meet test, training, & mission

requirements Minimize impacts & total

ownership costs Enhance well-being Drive innovation

“Triple Bottom Line – Plus”– Mission, Environment, Community + Economy

Sustainability Defined

A sustainable Army simultaneously: meets current as well as future

mission requirements worldwide safeguards human health improves quality of life, & enhances the natural environment

Army Strategy for the Environment

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A Sustainable Installation...• Optimizes military mission

• Provides for the well-being of soldiers and families

– Great Facilities

– Strong cultural/community services

• Has a mutually-beneficial relationship with the local community

• Is life-cycle cost-effective to operate

• Systematically decreases its dependence:

– on fossil fuels and mining;

– on non-biodegradable and toxic compounds;

• Does not use resources faster than nature can regenerate them;

• Operates within its “fair share” of earth’s resources

Strategic Planning for Sustainability IMCOM “ABCDEF” Model

Action Plans(D)

Goal-Setting(ABC)

Continuous Improvement (EF)

Pre-planning(Start) WHERE WE

WANT TO BE

GGet Better

HOW WE GET THERE

FINALIZE PLAN

The Process

JacksonWhite Sands Missile Testing Center

Fort Hood

Pine Bluff Ars

McAlester AAP

Red River ADLone Star AAP

Camp Stanley Storage Actv

Louisiana AAP

Fort Sam Houston

Corpus Christi AD

Presidio of Monterey

Fort Irwin

Yuma Proving Ground

Riverbank AAP

Sierra Army Depot

Hawthorne AD

Fort Hunter Liggett (USAR)

Parks RFTA (USAR)

Natick R&D Ctr

Devens RFTA (USAR)

Fort McPherson

Fort Gordon

Fort StewartHunter Army Airfield

Fort BenningFt. Gillem

Mississippi AAP

Fort Bragg

MOT Sunny Point

Redstone Arsenal

Holston AAP

Milan AAP

Blue Grass AD

Detroit Ars

USAG Selfridge

Fort Leavenworth

Kansas AAP

Lake City AAP

Dugway Proving Ground

Pueblo Depot

Fort CarsonTooele AD

Deseret Chem Depot

Yakima TrainingCenter

Umatilla Chem Depot

USAG Miami

Moffett FieldRFTA (USAR)

Fort MonmouthPicatinny Arsenal

Watervliet ArsFt. Hamilton

West Point

Fort Belvoir

Fort Story

Ft. AP Hill

Radford AAP

Letterkenny AD

Carlisle Barracks

Fort McNairFt. Meade

Fort Myer

Walter Reed

Ft Detrick

Tobyhanna Army Depot

Adelphi Lab Ctr

Scranton AAP

Lewis

Carson

Hood Polk

CampbellBragg

Benning

Rucker Stewart / HAAF

Eustis

Knox

Lima Army Tank Plt

Iowa AAPRock Island Arsenal

Anniston AD

AP Hill

PA ANG

USAG Wiesbaden

Installation Sustainability Planning

Letterkenny AD

Detrick

CA ANG

USAG Baumholder

USAG Hawaii

Drum

Irwin

Bliss

Radford

Redstone

FT Greely

USAG Japan

Huachuca

Riley

USMA

Sill

Installations with completed Sustainability Plans

Installations in sustainability planning process

Installations proposed for FY09 planning

MN ANG

FT Wainwright

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Strategic planning is really about…

“Organizational alignment”

in other words,

Everyone focused on the same priorities.

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Strategic Planning for Installation

Sustainability

Systems Acquisition

Logistics Support

Doctrine & Planning

Force Structure & Readiness

Operations & Training

Facilities & Infrastructure

Industrial OperationsBase Operations

Health & Medical

Transportation

Mobilization & Deployment

RDT&E Public Affairs

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(Some) Pieces of the PuzzleGeneral Overview

Strategic PlanSustainability Planning

Management SystemsESCEMSSRSQMBProgram ManagersProject Managers

HQ Guidance and Mission

Action Plans

Real Property Master PlanMCA ProgramEnergy Conservation PlanSustainable Range Plan Range Development PlanITAMLand Management PlansForce Protection PlansCommunication PlansWorkforce Development/Training PlansTransportation PlansPlans, Plans, Plans,…

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Preplanning Session Results(Sustainability Pre-Planning Workshop Results Briefing)

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Practical Exercise “Quick Win” Projects

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“Triple Bottom Line – Plus”

Mission, Environment, Community + Cost

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Sustainability Quick-Win Project Description

Title:

Description:

Challenge Supported:

Timeframe:

Lead/Assist Organizations:

Benefits to Mission:

Benefits to Community:

Benefits to Environment:

Dollars and manpower needed:

Dollars and manpower costs saved:

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Title: Mattress RecyclingDescription: Reduce waste, overflowing landfills require additional land

that could be used for other purposesChallenge Supported: Strengthening Partnerships with North Country

Communities and protect environmentTimeframe: FY10, Q3Lead/Assist Organizations: PAIO, JCIDA, DPWBenefits to Mission: Protects and enhances environment, win-win for north

country communities & FT Drum, generate revenue for put back into communities

Benefits to Community: Reduces waste & less landfill usage, potential job opportunity

Benefits to Environment: keeps open space from converting to a landfillDollars and manpower needed: JCIDA small $ grants, experts form

university partners, recycle partners in PWDollars and manpower costs saved: Recycle costs, increase revenue

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Title: ONE (Orientation for New Employees)Description: Formalize orientation for new employees to include an

employee handbookChallenge Supported: Strategic Human Capital Plan – Develop the

WorkforceTimeframe: 3 MonthsLead/Assist Organizations: CPAC, assisted by PAI, PW, DHRBenefits to Mission: Employees all start on the same sheet of music upon

inprocessing. Favorable impression of Fort Drum as an employerBenefits to Community: Better informed employee = better community

serviceBenefits to Environment: Reduced vehicle emissions (employees don’t have

to drive around looking for information)Dollars and manpower needed: Minimal – PAT Team = 8 members (X

manhours); cost of printed materialDollars and manpower costs saved: Cost avoidance = manhours saved by

employees not having to search out info. Fuel costs to new employees

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Title: Reduce Inventories (CIF)Description: Adjust stockage OBJS down to safe levels that permit us to

satisfy customer demands. Divest of excess.Challenge Supported: LogisticsTimeframe: FY09Lead/Assist Organizations: LSE/G4/CMO AMC/DA G4Benefits to Mission: reduce warehouse footprint/reduce SF

required/consolidate stocks into fewer locations, reduce labor costs required for inventories.

Benefits to Community: less warehouse space required to support CIF frees up resources to support other activities/requirements

Benefits to Environment: less vehicle traffic between warehouses, lower facility energy costs

Dollars and manpower needed: No additional – end state may have/should have lower manpower costs

Dollars and manpower costs saved: Facility and manpower costs should be lower

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Title: Shut down WWII and Rear Detachment facilities

Description: Shut down WWII and Rear Detachment facilities

Challenge Supported: Sustain infrastructure, reduce carbon footprint, secure

energy for other needs

Timeframe: Now

Lead/Assist Organizations: PW Real Property & Shops

Benefits to Mission: Collocated operations, better facility utilization, WWII

facilities are no good.

Benefits to Community: Enhanced C2, renovate vacant buildings

Benefits to Environment: Reduced energy consumption

Dollars and manpower needed: Minimal

Dollars and manpower costs saved: $100K/year

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Title: Brick making machine to build adobe/brick structures for live fire ranges

Description: Replace current plywood structures with brick/clay block structures to replicate third world facades & facilities

Challenge Supported: Provide realistic facilities for live fire exercises that replicate third world structures (i.e. Afghanistan, Iraq)

Timeframe: Complete during current FYLead/Assist Organizations: DPTMS, DOCBenefits to Mission: Provides improved training venueBenefits to Community: N/ABenefits to Environment: Material is natural, reduces waste material , is

reusableDollars and manpower needed: $93K for machine, 1 gallon diesel per 340

blocks per hour, and 1 operatorDollars and manpower costs saved: Reduced repair and rebuild time of

structures for live fire ranges

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Title: Alternate work schedule

Description: Expand and promote existing programs.

Goals/Objectives Supported: 4.3 Promote Utilization of Readily Available Flexibilities and Incentives; also 1.2 and 3.1

Timeframe: End of first quarter FY09

Lead/Assist Organizations: Lead – DCSP; Assist – CPAC, Command

Benefits to Mission: Staffing flexibility; morale; improved customer service; reduced costs associated with leave

Benefits to Community: Decreased traffic congestion; increased community involvement

Benefits to Environment: Reduced car emissions

Dollars and manpower needed: minimal dollars (promotion); minimal, no hires

Dollars and manpower costs saved: possible overtime cost savings; possible recruiting cost savings

Workforce Team

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Title: Fort Detrick On-Line Guide to Employment

Description: Publicize, market, and promote this resource

Goals/Objectives Supported: 3.1 Identify Strategic Initiatives; 1.1

Timeframe: End of first quarter FY09

Lead/Assist Organizations: DCSP, CPAC, PAO, FMWR, FC Workforce Services, FDBDO, Fort Detrick Alliance

Benefits to Mission: Expanded recruitment pool

Benefits to Community: Live here, work here – expanded visibility to FD opportunities

Benefits to Environment: Less traffic and pollution from commuting

Dollars and manpower needed: Minimal dollars (promotion); minimal, no hires

Dollars and manpower costs saved: Capitalize on shared cost initiative

Workforce Team

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Title: Administrative Correspondence for USAG, Ft. DetrickDescription: Establish policy that requires USAG to duplex print; reset margins to ½ inch

for internal correspondence, decrease print size from 12 pt to 10 pt; and use email as official correspondence eliminating need for hard copy documents

Goals/Objectives Supported: Goal 3, Improve coordination of Continual Process Improvement

Timeframe: Year end FY09

Lead/Assist Organizations: Admin Office (Office of the CDR)

Benefits to Mission: Decrease amount of paper used; decrease amount of file space required, decrease amount of waste in recycling

Benefits to Community: Less items in waste stream Benefits to Environment: Minimize use of scarce resources to generate end products

Dollars and manpower needed: minimal

Dollars and manpower costs saved: Supply $$ should decrease because fewer supplies purchased

Business Practices

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Title: “Maximize Green Buying”Description: Complete the installation green procurement plan, obtain GC, DOC and CG

approval. Roll out the approved plan to all key procurement personnel (includes but may not be limited to garrison and mission partners purchase card holders, buyers, contracting specialists, specification writers, and approving officials). Includes implementation and initial training.

Goals/Objectives Supported: Goals 1 and 4, Timely and Efficient Procurement Process

Timeframe: By end of FY2009

Lead/Assist Organizations: Environmental supported by Contracting

Benefits to Mission: Ensure compliance with green procurement requirements. Benefits to Community: Fort Detrick would be purchasing more environmentally sound

products, therefore decreasing exposures and harmful effects on the environment Benefits to Environment: Fort Detrick would be purchasing more environmentally sound

products, therefore decreasing exposures and harmful effects on the environment

Dollars and manpower needed: One to two hours of training for all key procurement personnel.

Dollars and manpower costs saved: Savings not realized immediately. Potential longer-term savings as a result of implementation

Business Practices

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Title: Army Suggestion Process and Energy Savings ContestDescription: Conduct energy savings competition with cash and non-cash prizes for

suggesters who will be encouraged to use Ft. Detrick’s Suggestion Program (e.g. prizes for adopted energy saving ideas)

Goals/Objectives Supported: Goal 3, Improve Coordination of Continual Process Improvement.

Timeframe: FY-09 3rd Quarter

Lead/Assist Organizations: Lead – DRM; Assist – Environmental Office

Benefits to Mission: Reduce Fort Detrick’s annual outlay of energy costs Benefits to Community: Energy reductions will result in less drain on natural resources for

the present and future generations Benefits to Environment: Energy reductions will result in less drain on natural resources for

the present and future generations



Business Practices

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Title: Solar Street Lighting Demo

Description: Ft Detrick-owned street lighting demo in DIS parking lot

Goals/Objectives Supported: Goal 2.3 (alternative electric energy)

Timeframe: FY09

Lead/Assist Organizations: DIS Engineering

Benefits to Mission: Cost-savings, freeing up utility $ for other mission use

Benefits to Community: reduced demand on community grid

Benefits to Environment: smaller carbon footprint

Dollars & manpower needed: $44K

Dollars & manpower cost avoidance: $2.2K/year

Infrastructure & Utilities Team

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Title: Solar Heating for Indoor Pool

Description: Solar indoor swimming pool heating (Bldg 1507); will offset the natural gas usage by providing solar power to heat the pool

Goals/Objectives Supported: Goal 2.3 (alternative electric energy)

Timeframe: FY09

Lead/Assist Organizations: DIS (Engineering)

Benefits to Mission: Cost-savings, freeing up utility $ for other mission use

Benefits to Community: reduced demand on community grid

Benefits to Environment: smaller carbon footprint

Dollars & manpower needed: $102K

Dollars & manpower cost savings: $32.5K/year

Infrastructure & Utilities Team

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Title: Reduce vehicle emissionsDescription: Replace existing Daihatsu mini utility vehicles with electric vehicles.

Goals/Objectives Supported: Goal 1, Zero Vehicle Emissions, supports three of the four objectives.

Timeframe: Ten mini utility vehicles replaced by end of FY09.

Lead/Assist Organizations: Support Services Division

Benefits to Mission: Improved reliability, increased flexibility of new vehicles compared to existing.

Benefits to Community: Reduced risk to operators. Local vendor possible.

Benefits to Environment: Reduced/eliminated air emissions. No petroleum fuel use.

Dollars and manpower needed: $200,000 (FY09 UFR)

Dollars and manpower costs saved: TBD – will result from reduced O&M costs (fuel use maintenance, ??). Potential labor hours savings due to enhanced capabilities (road legal)

Services Team

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Solar Heating at Fort Drum

• 50 SolarWall heating systems installed on 27 buildings Oct 06 to Oct 08

• 110,000 square feet (10,220 m2) of solar panels

• 300,000 cfm (510,000 m3/h) of air heated with 99 fans

• 4 MW of thermal energy capacity

• Cost of $ 3.4 M

• Projected fuels savings of 44 billion BTU/h (46,000 GJ) per year

• 2,000 tons of CO2 displacement per year

Military’s Largest Concentration of Solar Heated

Buildings

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Roles & Responsibilities

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• Take permanent role in determining/recruiting team members

• Help facilitator keep team focused during Workshop

• Help Commander choose final goals at Workshop

• Participate / contribute ideas, opinions, etc.

• Lead follow-on strategic planning meetings

Team Leader’s Role

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• Contribute ideas/technical expertise at Workshop and follow-on team meetings

• Do specific planning tasks requested by team leader• Communicate relevant plan elements back to

organizational leadership and staff• Execute relevant plan objectives• Report back to team leader on progress towards

objectives

Team Member’s Role

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• Help team establish ground rules

• Build teamwork / full participation /consensus

• Get team to identify THEIR desired results

• Keep team active, balanced, focused & on-time

Facilitator’s Role

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• Capture and summarize team members’ ideas

• Prepare team PowerPoint presentations at Workshop

• Document team results at end of Workshop

Recorder’s Role

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Keep Team on time during the Workshop:• Watch Your Watch• Enforce Rules for Breaks • Reconvene Team at the End of a Break• Consider Using the 50/10 Rule …

Work for 50 Minutes then Break for 10• Give Team Five & One Minute Warnings• Be Tough on Time

Timekeeper’s Role

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• No Bad Ideas (emphasize “yes, and …” discourage “no but …”)

• Respect Each Other’s Ideas

• Go for Good not Perfect

• First Names Only - Check Titles at the Door

• Actively Participate - Listen More than You Talk

• Seek Consensus• Consensus means we all understand and can live

with a position• Survey with “thumbs” to gain consensus

Example Ground Rules

Strategic Planning for Sustainability IMCOM “ABCDEF” Model

Action Plan(D)

Goal-Setting(ABC)6-9 Jan 09

Continuous Improvement (EF)

Pre-planning(Start) 23-24 Jul 08

WHERE WE WANT TO BE

GGet Better

HOW WE GET THERE

“A,B,C” - The Goal-Setting Workshop• Content

– Executive session to energize senior stakeholders– Work session to further refine long-term threats to mission, community and

environment that result from core activities– Work session for to develop initial long-range goals– Participants and CDR select goals that comprise the vision for installation’s

future– List of first projects

• Participants– Required Participants

• CDR – Master of Ceremony (MC) • Core team members

– Invite Other Participants• Senior Leadership • Invited community members• Other installations, headquarters

– Facilitators and Subject Experts• Deliverables

– A set of 25-year goals– List of initial activities– Each goal assigned to a Core Team and Documented in an After Action Report

(AAR)40

Goal Setting AgendaTuesday, 6 Jan 0730-0800 Registration, coffee, breakfast 0800-0840 Workshop Opening:

Administrative Remarks Workshop Overview Commander’s Welcome

0840-0900 Ms. Karen Baker, IMCOM (Invited) 0900-1000 Keynote Speaker: Mr. Paul Wirt; Chief, EMO; FT Bragg 1000-1015 Break 1015-1115 Big Mo, Big Bro, Let's Go 1115-1130 Instructions for Afternoon Team Break-out Sessions 1130-1245 Lunch 1245-1630 Team Sessions

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Goal Setting Agenda

Wednesday, 7 Jan 0730-0800 Registration, coffee, breakfast 0800-1200 Team Goal Setting Sessions (final schedule of morning and

afternoon team sessions subject to change)» Training Enablers» Communities » Human Capital

1200-1600 Team Goal Setting Sessions (final schedule of morning and

afternoon team sessions subject to change)» Logistics» Infrastructure and Utilities

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Goal Setting AgendaThursday, 8 Dec0730-0800 Registration, coffee, breakfast0800-0930 Team Goal Setting Sessions0930-1000 Break and Teams Move to Plenary Briefing Room1000-1045 Presentation of Initial Goals to Garrison Commander1045-1100 Attendees Vote for Final Goals1100-1330 Extended Lunch Break Main Body of Participants1100-1230 Final Goals Selections – Wall Walk Selected Participants

Garrison CDR, Deputy CDR, Champions, Team Leaders, PAIO Staff, Facilitators

1230-1330 Working Lunch Prepare Guidance for Teams to Finalize Goals

Champions, Team Leaders, PAIO Staff, Facilitators1330-1600 Team Sessions

Final Directions Provided to Teams, develop Final Goals

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Goal Setting Agenda

Friday, 9 Dec0730-0800 Registration, coffee, breakfast 0800-0900 Team Sessions, prepare presentations of Final Goals 0900-0930 Break and Teams Move to Plenary Briefing Room 0930-1030 Presentation of Final Goals to Command Group 1030 – 1100 Description of Next Steps and Concluding Remarks 1100 Conference Adjourns

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USAG Baumholder Goals

• Provide State-of-the-Art facilities to support current and future unit readiness requirements.

• Well-zoned Garrison (residential, commercial and mission) that provide maximum accessibility for Soldiers and Families. Effectively and efficiently use onsite resources, automation and other offsite (CONUS) and OCONUS options.

• A zero-footprint installation in terms of energy, water, land use, consumption of materials, transportation fuels, and waste/emissions.

• Establish, strengthen and maintain strategic partnerships with appropriate stakeholders to ensure the sustainability of USAG Baumholder and the Baumholder community.

• Strengthen existing strategic partnerships to enhance on-going partnerships. Recruit, train, promote and retain motivated, versatile workforce/teams to provide fully-staffed consistent, high-quality services.

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Military Training:

• Increase percentage of existing lands available for training to 80% against 2006 baseline (approx 50%).

• Increase training efficiency and capacity.• Develop an objective system of indicators to

track quality of life for the Ft Jackson community.

Fort Jackson Example Goal

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Fort Benning Example Goal

“Capture Full Economic Potential For Energy Efficiency Through The Use Of Innovative And Sustainable Approaches To Energy Acquisition, Management And Consumption” – No net increase in fossil fuel based energy usage through greater

efficiency, conservation and alternate sources, without restricting growth

– Partner with energy producer to generate cost-effective energy from alternate sources/methods, such as solid waste, biomass, solar, fuel cells.

– Eliminate fossil fuel usage in government tactical and non-tactical vehicles and material handling equipment on the installation by 2030

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“D” - Action Planning Workshop

• Content– Briefing on plan format and strategic planning terms– Review of team challenge and goal(s)– Work sessions to produce a plan with Mid-term Objectives

(5-8 years out) with Measures, Targets, supporting Actions and Owners

• Participants– Core Teams– Strategic Planner– Facilitator for first session

• Deliverables – initial draft of the 5-year implementation plan

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LAST SLIDE!

Questions?

See You in January

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sustainability planning team leaders training fort drum, ny 5 november 2008 1

Documents

sustainable army

army operations

environment slide

sustainability ethic

process slide

solution slide

strategic planning

natural resources