sustainable meeting guide
TRANSCRIPT
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Sustainable Meeting Guide
Alayna Trombetta
Recr 498
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Overview
Green and sustainablepractices are very
important part of theworld we live in. This
presentation will provide
the reader with a briefoverview of some of thevery important parts ofputting on a meeting or
event that is green. Greencan mean many different
things: it is very importantto understand how itrelates to the field ofrecreation and event
planning.
http://images.google.com/imgres?imgurl=http://www.kings.cam.ac.uk/assets/thumb/c/c5/Holding_a_green_globe.jpg/300px-Holding_a_green_globe.jpg&imgrefurl=http://www.kings.cam.ac.uk/conferences/environment.html&usg=__Qv3JNwFgtvorJTncPVxq2RAZlC0=&h=300&w=300&sz=18&hl=en&start=9&um=1&tbnid=ICme99baNhxfGM:&tbnh=116&tbnw=116&prev=/images%3Fq%3Dgreen%26hl%3Den%26sa%3DN%26um%3D1 -
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Overview
This presentation will discuss the fallowingaspects of green meetings: Sustainability
Standards/Destination Food and Beverage
Waste Management
Accommodations
Meeting and Venue Selection Transportation
Communication
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Sustainability
Sustainability- Sustainability is theidea of doing things in away thatdoesnt deplete our natural resources.This is very important in eventplanning because I think that oftenmany resources are over used duringan event, when it could be avoided.
Corporate Social Responsibility-
Corporate social responsibility is veryimportant especially in todays world.Corporate organizations have theresponsibility to the world to do theirrole and be responsible in their daily
actions. Sustainable Development-
Organizations are always developingand by doing it in a sustainable waythey are holding up to their socialresponsibility as an organization.
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Green Tip
If you use plastic grocery bags, recyclethem for doggie poop bags or for small
trashcan liners.
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A Sustainable Business Example
Business: Grilla Bites Purpose: To serve health, organic and local food and to support the
community. Philosophy: To support local and organic farmers whenever
possible.
Priorities: The priority of Grilla Bites is to give back to thecommunity while offering an inexpensive restaurant option for thecommunity.
Practices: Utilize the local community resources externally to getproducts, and internally they try to hire employees that have thesame belief system that the organization has.
Projections: Grilla Bites is franchising and is growing as a organicrestaurant. They are not considered completely green but work ontrying to reach these standards daily. They are moving towardsbeing a greener restaurant as well as growing the amount ofrestaurants that they have.
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Standards
What is a green meeting?
A green meeting has many aspects, but theoverall idea of a green meeting is to have a
meeting with having little to no impact on theenvironment.
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Green Tip
Start a compost in your backyard or on your rooftop.
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Standards
What is the businesscase for greenmeetings?
Not only can a businessgain a competitive edgeby being green, but theyare setting a standard
for the industry aroundthem. Taking care ofthe earth that we liveon, is important.
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Standards
Who benefits from green meetings?
Everyone! Not only do the attendees of themeeting, but the host, as well as other people
hearing about the meeting. Green meetingsprovide a better quality of meeting as well as ahigher standard.
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Standards
2 Important Standards:
Convention Industry Standard: Discusseseight important factors in green meetings,
BS 8901- First event standard in the world.
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Getting Started
What are the steps togetting started in thegreen meetingindustry?
A few initial steps thatcan be important areto select a greenvenue, look at thegreen and sustainablefood and menuoptions, as well as lookat the way that peoplewill be invited andtransported to theevent.
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Getting Started
How will you convince your clients to havegreen meetings?
By presenting the simple facts of how
beneficial green meetings are for the earth aswell as the industry can be very convincing.
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Getting Started
What steps will you take to convincesuppliers to support green meetings?
Going green doesnt necessarily mean more
money. By offering green alternatives toproducts can potentially make your productmore desirable to a wider range of customers.
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Green Tip
Go to your local library insteadof buying new books.
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Destination Selection
List at least three factors to consider in evaluating theenvironmental aspects of a destination?-Venue, location, driving time.
How would you find information about green suppliers?
- The internet would most likely be the best way to find greensuppliers. By talking and consulting with other firms that do greenmeeting practices and asking who they used for vendors.
In making your decision, what value would you place on whether thedestination has existing green practices or at least is willing to
implement them for the meeting?- It seems like a very important factor that the destination supportsgreen practices. Not only would they most likely be more willing towork with on to make your event as green as possible but they wouldprobably know of other green vendors to work with.
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Food and Beverage
Five environmentallyresponsible practices to requestfor food and beverage:
1. Use pitchers and waterglasses
2. Do not use individuallypackaged items3. Use food that is currently inseason4. Use food that is local to cutback on transportation costs
5. Do not use disposableflatware or silverware
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Food and Beverage
Alternative Options Offer reusable mugs
or water bottles suchas Klean Kanteens.
Only fill water glasseson request.
Acknowledge farmerswho provided localfood.
Only use washablecloth ware.
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Accommodation Selection
There are many simple things that people or organizations cando to make their meeting or event green. Simple things suchas considering the location which can effect transportation, orusing reusable or sustainable centerpieces and decorations canall be a step in the right direction. There are many things that
can contribute to making an event green and sustainable andcombining many of these ideas it can be possible to have acompletely green event.
There are many small items and details in planning a meeting,that if done in the right way can all contribute to having a
green event. A person planning a green meeting event willhave to consider all aspects of the event such as location,transportation, food and beverage sources, recycling, andmuch more. There is never too much a person can do helpmake their event green and sustainable!
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Accommodation Selection:Going Green
Going Green is all about different aspects of how to make a hotelgreen. Although there are many important factors, the ones that Ifound the most interesting was about making people and employeesaware of practices, I think that is important to have employees and
guests understand the changed in the hotel. I also think that asustainable hotel is one that is conscious of all aspects of theirorganization in order to make the world a better place.
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Venues
When do you discuss your green meeting expectations with theVenue?
The best time to discuss your green meeting expectations with the venueand stakeholders would be during the first contact you have with them.3
What is the next step once the venue has agreed to implement green
practices? One should make sure that the practices are really green by conducting
a survey of the site, to see if all of their policies and procedures are infact green.
What should you do to verify the green practices are beingimplemented? Although a site inspection is very important, make sure that there is
standards for the site to be measured against, so that they know whatthey have to do in order to meet the green standard.
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Transportation
What two practices can you use to educateattendees about greening theirtransportation?
You can provide examples of otheralternatives such as busses, trains orcarpooling.
Provide prizes for people who attend the eventin a green way.
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Green Tip
If you use plastic grocery bags, recyclethem for doggie poop bags or for small
trashcan liners.
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Transportation
Carbon offsets refers to the idea ofpurchasing a credit for someone who isgoing to counteract the carbon emissions
that a person has emitted.
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Green AV
Green AV is an initiative to help peoplelearn about green standards in theindustry.
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Generational Considerations
People from different generations viewgreen practices due to the face that there isalways new things being found out about
the environment. I think it is true that mygeneration is more aware of the green
aspect, but there is always room for
improvement.
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Paper and Printing
People should reallythink about what theyare printing, to see if itis necessary to print
the item, or if it issomething that theycould simply accesselectronically. Re-using the back side of
paper for scratchpaper can beimportant so that nopaper goes unused orrecycled.
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Renewable Energy
Renewable energy isenergy that is madefrom naturalsources such as
wind or the sun.Sierra NevadaBrewery is a greatexample of someone
that has renewableenergy since theyuse solar panels.
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Green Offices
Providing employeeswith simple day to daythings that they can do
to help a company gogreen such as printingless, turning off lights,and recycling are all
important factors inhelping anorganization go green.
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Go Green!
Thank You for taking the time to look atthis presentation, and thank you to RECR498 for teaching me so many important
things.