"Sustainable Procurement" Jane Warren, Portsmouth City Council

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1. Sustainable Procurement within public sector organisations Jane Warren Procurement Professional Portsmouth City Council. 2. Lets get the definition out the way Sustainable procurement is a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits not only to the organisation, but also to society and the economy, whilst minimising damage to the environment 3. PCC Sustainable procurement policy PCC will actively pursue a policy of sustainable procurement, as a contribution wider aims. It is committed to minimising the environmental impacts and maximising the economic and social benefits of all purchases made through PCC. To achieve this goal, whilst maintaining cost effectiveness, PCC will (where practical): Ensure that sustainability issues, including whole-life costing, are considered in all contracts. Utilise PCCs market power to encourage innovation and the development of more sustainable solutions to the members needs. Stimulate customer demand for sustainable products and services. Work with suppliers to increase sustainability throughout the supply chain. Develop greater awareness and a better understanding within the organisation of the benefits of sustainable procurement and how these benefits can be obtained 4. Good Procurement is Sustainable Procurement 5. Whats in it for PCC? Leadership Achievement of strategic objectives Financial benefit Risk management Ethics Reputational Sustainable development Improved communication Effective supply chains 6. Clear Priorities 7. Considerations Economic Price and quality Encourage diverse supply market Collaboration with suppliers for greater efficiencies Use of evaluation weighting E-procurement Environmental Transportation Use of resources Recycled content Energy use Packaging CO2 emissions Biodiversity Waste 8. Considerations Social Support Local authority objectives Regeneration of local area Skills and training of those in the community Local employment Economic regeneration Diversity Voluntary and community sector, SMEs, Minority, Women owned business. 9. Corporate Social Responsibility an approach by which a company recognises that its activities have a wider impact on the society in which it operates; and that developments in society in turn impact on its ability to pursue business successfully CIPS Environmental responsibility Community Involvement Equal opportunities Sustainability Diversity and supplier diversity Corporate Governance Human Rights Impact on society Ethics and ethical trading Bio-diversity 10. Supplier positioning Value of spend Sustainability Risk to Organisation Not all procurements are the same, all have different priorities Strategic Security Strategic Critical Tactical Acquisition Tactical Profit 11. Whole Life Cost Whole-life cost , or Life-cycle cost , refers to the total cost of ownership over the life of an asset. Typical areas of expenditure which are included in calculating the whole-life cost are : Planning Design Construction/acquisition Operations Maintenance Renewal/rehabilitation Financial (e.g. depreciation and cost of finance) Replacement or disposal 12. Supplier appraisal and selection Competitive Intelligence Stimulate market attract competition. Supplier appraisal questionnaire PQQ Tender process. OJEU regulations. Supply chain concept Supply risk Ethics and corporate social responsibility ISO / BS BS8903 Standards in Sustainable Procurement Innovation Collaboration 13. Supplier Contract Management How can we improve supplier sustainability performance? Agreed performance measures KPIs Regular review meetings Communication Joint business planning Common goals Relationship management Benchmarking. 14. Can we do better?...Yes Planning Complexity procurement process E-procurement Specifications conformance/performance. Communication Supplier engagement Terminolgy Alignment of objectives

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