sustainable rice production project (srpp) progress report 3 website/progress report 3/srpp_p… ·...

Ministry of Agriculture and Forestry Republic of Sierra Leone

Sustainable Rice Production Project

(SRPP)

PROGRESS REPORT 3

December 2019

JAPAN INTERNATIONAL COOPERATION AGENCY RECS International Inc.

Project Location Map

Capacity Development of Extension Workers

Capacity Development of FBO Farmers in IVS through FFS

Participatory IVS Development

FFS session in Bombali

Lecture at Training of Trainers (TOT) in Kambia

FFS session on raising seedlings in Kambia

On-site TOT on judgement of panicle initiation stage in Bombali

FFS session on harvesting (weighing) in Karene

（カネ）

On-site TOT on uprooting in Port Loko

Repair work of main drainage in Bombali

Construction of simple weir in Port Loko

Second repair work of main drainage in Bombali

Photographs on the Project Activities -1

Technical Training in Madagascar

Introduction and Demonstration of Small Farm Machineries

Visit to irrigation facilities Interaction with Madagascar farmers Visit to farm machinery center

Technical training on pawer tiller operation in Kambia

Technical training on thresher operation in Bombali

Handover of power tiller in Kambia

Photographs on the Project Activities -2

i

Sustainable Rice Production Project Progress Report 3

Table of Contents

Project Location Map

Photographs on the Project Activities

1. Introduction .......................................................................................................................................... 1

2. Progress of Project Activities and Results Obtained in the First Half of the Second Year .................. 2

2.1 Activities related to Output 2 .......................................................................................................... 2

2.1.1 Capacity development of extension workers .......................................................................... 2

2.1.2 Capacity development of FBO farmers in IVS ........................................................................ 3

2.1.3 Participatory IVS development ............................................................................................... 7

2.1.4 Overseas technical training on rice development.................................................................... 12


2.2.1 On-farm trial to verify or improve the TP-R ........................................................................... 14

2.2.2 Introducution and demonstration of small farm machineries ................................................. 15


2.3.1 Collaboration with other development partners ...................................................................... 17

2.3.2 Nationwide dissemination of the TP-R ................................................................................... 17

2.3.3 Training of the extension officers from district other than the target areas of the Project /

staff of partner institutions ...................................................................................................... 19

2.3.4 Rice working group ................................................................................................................. 19

2.4 Other activities ................................................................................................................................ 19

2.4.1 Project office and Project staff ................................................................................................. 19

2.4.2 District Task Force Meetings ................................................................................................... 19

2.4.3 Procurement of equipment ....................................................................................................... 19

3. Issues to Be Addressed ........................................................................................................................ 20

3.1 MAF staff and the Project satellite office in Karene District .......................................................... 20

3.2 Existence of "volunteer" extension workers ................................................................................... 20

3.3 Lack of mobility of the extension workers at the field level ........................................................... 20

4. Proposed Activities in the Subsequent Phase....................................................................................... 21

Appendixes

ii

List of Tables

Table 1 Schedule of TOT for the FFS on the TP-R in rainy season 2019 ........................................ 2

Table 2 Programme of the Refresher Training on the TP-R ............................................................. 3

Table 3 Results of the refresher training ........................................................................................... 3

Table 4 List of FBOs supported through FFS in 2019 rainy season ................................................. 4

Table 5 Three IVS sites for development/rehabilitation ................................................................... 8

Table 6 Summary of repair work in Mabonkani IVS ....................................................................... 9

Table 7 Summary of repair work in Gbarray Sarr IVS ................................................................... 10

Table 8 List of IVS site survey ....................................................................................................... 11

Table 9 Programme of the training in Madagascar......................................................................... 13

Table 10 Design of on-farm trial ...................................................................................................... 14

Table 11 Date of Training and number of participant ....................................................................... 16

Table 12 Training program ............................................................................................................... 16

Table 13 Training of Trainers for nationwide dissemination of the TP-R ........................................ 17

Table 14 Results of the training of extension officers for nationwide dissemination of the TP-R ... 18

Table 15 Implementation of FFS on the TP-R in 11 districts ........................................................... 18

Table 16 District task force meetings ............................................................................................... 19

Table 17 Activities for the last phase of the second period of the Project ........................................ 21

List of Figures

Figure 1 Location of the selected FBOs for FFS in 2018 and 2019 ................................................... 4

Figure 2 Schedule of the FFS sessions and monitoring in 2019 rainy season .................................... 5

Figure 3 Rice yield in the FFS demonstration plots in 2019 rainy season ......................................... 6

Figure 4 Rice yield in the demonstration plots of graduated FBOs in 2019 rainy season ................. 7

Figure 5 Map of targeted IVSs ........................................................................................................... 9

Figure 6 Plant height of the seedlings at the time of transplanting on the trial ................................ 15

Figure 7 Number of leaves at the time of transplanting on the trial ................................................. 15

Figure 8 Rice yield on the trial ......................................................................................................... 15

List of Appendixes

Appendix 1 PDM (version 3) ..................................................................................................... A-1

Appendix 2 PO ........................................................................................................................... A-3

Appendix 3 Project work flow and schedule .............................................................................. A-6

Appendix 4 Staffing and assignments ........................................................................................ A-7

Appendix 5 List of equipment procured..................................................................................... A-8

iii

Acronyms and abbreviations

BES Block Extension Supervisor BRAC Bangladesh Rural Advancement Committee DAO District Agriculture Officer FBO FEW FFS

Farmer Based Organisation Frontline Extension Worker Farmer Field School

GIZ German Agency for International Cooperation IVS Inland Valley Swamp JCC Joint Coordinating Committee JICA MAF MMC

Japan International Cooperation Agency Ministry of Agriculture and Forestry Machinery Management Committee

MOC Memorandum of Cooperation PDM Project Design Matrix PO Plan of Operation RD Record of Discussion SCADeP Smallholder Commercialisation and Agribusiness Development Project SMS Subject Matter Specialist SRPP Sustainable Rice Production Project TOT TP-R WAATP

Training of Trainers Technical Package on Rice Production West Africa Agricultural Transformation Program

WFP

World Food Programme


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1. Introduction

“The Sustainable Rice Production Project in Sierra Leone” (herein after referred to as “the Project), a technical

cooperation project of the Japan International Cooperation Agency (JICA), commenced in June 2017 in accordance

with the Record of Discussion (RD), which defines the framework of the Project, agreed upon and signed between the

concerned Ministries of Sierra Leone and JICA on 25th May, 2016.

The Project aims at disseminating the Technical Package on Rice Production (TP-R) to the Farmer Based Organization

(FBO) farmers in Inland Valley Swamps (IVSs) of four districts of Bombali, Port Loko, Kambia and Karene, and is to

be implemented by the Ministry of Agriculture and Forestry (MAF) as the counterpart (CP) agency with the technical

assistance of JICA. While the Project is to be implemented according to the Project Design Matrix (PDM) and Plan of

Operation (PO) presented in RD, the Project activities will be monitored using PDM and PO, both of which will be

revised or updated based on the monitoring results.

During the first period of the project (June 2017 to February 2018), the organization of the project was set up including

the members of the Joint Coordinating Committee (JCC) as well as the District Task Force. Local staff of the project

were employed to augment the project implementation capacity. The project main office was established at Bombali

District Agriculture Office, and satellite offices were also established at the other District Agriculture Offices and MAF

headquarters. Equipment and furniture necessary for the project implementation such as vehicles, bikes, PCs and office

equipment were procured.

Meanwhile, the baseline survey (literature review, focus group discussion, questionnaire survey, etc.) was conducted to

grasp the present agriculture and socio-economic situation of the project area and to identify the constraints and problems

on enhancing rice productivity. Based on the results of the baseline survey, the project direction and strategies were set,

and indicators were determined for the project monitoring and evaluation. The results of the project activities in the first

period was compiled in the Progress Report 1, which was presented in the second JCC meeting in February 2018.

Second period of the project started in June 2018 with the activities on the dissemination of the TP-R, participatory IVS

development, on-farm trial and nationwide dissemination of the TP-R. The activities from June 2018 to May 2019 were

summarized in the Progress Report 2. The third and fourth JCC meetings were convened in August 2018 and January

2019, respectively, to share the progress of the Project activities made as well as results obtained in the course of the

Project with the counterpart personnel. Through those meetings, the contents of PDM was revised (see Appendix 1) and

PO was updated (see Appendix 2).

This Progress Report 3 is compiled to present the Project activities carried out during the third quarter of the second

period of the Project from June 2019 through December 2019.

The main activities of the Project during this period include the followings:

a. Dissemination of the TP-R in the Project target area, b. Participatory IVS development, c. Overseas technical training on rice development, d. On-farm trial to verify or improve the TP-R, e. Demonstration of small farm machineries, and f. Nationwide dissemination of the TP-R

The work flow of the Project and the staffing and assignment of the JICA expert in the second period are shown in Appendix 3 and Appendix 4, respectively. Equipment procured to date by the Project are listed in Appendix 5.


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2. Progress of Project Activities and Results Obtained in the Third Quarter of the Second Period

2.1 Activities related to Output 2

< The TP-R is disseminated to FBO farmers in the target districts.>

2.1.1 Capacity development of extension workers

(1) Trainings of trainers (TOT) for the Farmer Field School (FFS) on the dissemination of the TP-R

As a continuation of the efforts to develop the capacity of the extension workers, the Project has conducted the

training of trainers (TOT) for the rainy season 2019 to enable them to disseminate the TP-R to the FBO farmers in

the target areas. The TOT covers the TP-R techniques, the schedule of the FFS sessions, dissemination guidelines,

tips for effective extension, use of extension materials on the TP-R, monitoring, and so forth. The Block Extension

Supervisors (BESs) and the selected Frontline Extension Workers (FEWs) were trained through both classroom

sessions and on-site sessions as shown in Table 1, while conducting FFS in their respective areas of jurisdictions.

Table 1 Schedule of TOT for the FFS on the TP-R in rainy season 2019

Source: JICA-SRPP team

The extension materials produced for the FFS on the TP-R in 2018 by the Project were revised based on the

feedback from the extension workers who have used them in the field. The revised extension materials were

explained during the TOT and distributed for the use in the actual FFS sessions.

In addition to the TOT on the FFS, the extension workers were also taught how to provide continuous support to

the FBOs who have graduated from the FFS in rainy season 2018, since they would engage in a larger scale of

production with application of the TP-R. Techniques of seed multiplication were also taught to the extension

workers to guide those “graduate FBOs” to produce their own seeds with another set of extension materials on

seed multiplication distributed during the TOT.

(2) Other trainings on the TP-R

The one-day TP-R Refresher Training was organized in June 2019 for a total of 70 extension workers in the target

districts who were not trained under the TOT for FFS on the TP-R referred to in the (1) above. The programme of

the Refresher Training is indicated in Table 2. After the training, FEWs are encouraged to select any FBO and/or

lead farmer in their respective circles to introduce the TP-R and monitor their activities.

No. Type of training

Theme Duration Month No. of

participants

1 Classroom TOT for the FFS on the TP-R (Part 1) One and half (1.5) days

June 2019 37

2 Classroom Monitoring with mobile application (only for the selected FEWs)

Half day June 2019 17

3 On-site Transplanting One (1) day August 2018 35 4 On-site Identification of panicle initiation stage One (1) day September 2019 30

5 Classroom TOT for the FFS on the TP-R (Part 2: Harvesting and post-harvest handling)

One (1) day October 2019 34

6 Classroom Season-end Wrap Up of the Rainy Season 2019

One (1) day To be organized in January 2020

-


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Table 2 Programme of the Refresher Training on the TP-R

Time Agenda Person(s) responsible

08:30 – 09:00 Registration of participants SRPP staff & participants

09:00 – 09:15 Opening remarks District Agricultural Officer (DAO)

09:15 – 09:30 Objectives and contents of the training

Mr. T. Kimijima, Chief advisor, SRPP 09:30 – 09:45 Pre-test

09:45 – 10:15 Principle of the TP-R

10:15 – 10:45 Tea Break

10:45 – 11:15 Yield components and life cycle of rice plant

Mr. T. Kimijima, Chief advisor, SRPP

11:15 – 11:30 Farming plan and cropping calendar

11:30 – 12:00 Exercise on cropping calendar

12:00 – 12:30 Land preparation

12:30 – 13:00 Nursery management

13:00 – 14:00 Lunch Break

14:00 – 14:30 Seedling age and transplanting

Mr. T. Kimijima, Chief advisor, SRPP

14:30 – 15:00 Weed management

15:00 – 15:30 Fertilizer application and water management

15:30 – 16:00 Harvesting and post-harvest handling

16:00 – 16:30 TP-R dissemination in the main cropping season 2019

16:30 – 16:45 Post-test

16:55 – 17:00 Closing remarks District Agricultural Officer (DAO)

17:00 - Logistics and departure SRPP staff & participants Source: JICA-SRPP team

The results of the training were measured through comparison between the pre-test and post-test scores (with 25

questions) as shown in Table 3. As many of them have also participated in the TP-R training in 2018, they seemed

to have accumulated the knowledge. It was noted that the scores have notably increased while some participants

still repeated same mistakes.

Table 3 Results of the refresher training

District No. of FEWs Average Score in

Pre-test Average Score in

Post-test Average increase

of score Average No. of same mistakes

Bombali & Karene* 29 16.2 20.6 4.2 3.4

Port Loko & Karene* 27 15.0 18.8 3.8 4.3

Kambia 14 15.1 18.3 3.2 5.0

Total 70 15.4 19.2 3.7 4.2 * The extension staff of the Karene district joined the training held in Bombali or Port Loko, depending on the geographical accessibility. Source: JICA-SRPP team

2.1.2 Capacity development of FBO farmers in IVS

(1) FFS in 2019 rainy season

During the 2019 rainy season, FFSs on the TP-R were conducted to a total of 20 FBOs including 19 FBOs newly

selected before the season and one (1) FBO who had poor performance of FFS in 2018 (Table 4 and Figure 1).


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Table 4 List of FBOs supported through FFS in 2019 rainy season

* FBO which underwent FFS in 2018, failed to establish demo-plots in the beginning of the season. It was given another chance to learn TP-R through FFS in 2019. Source: JICA-SRPP team


Figure 1 Location of the selected FBOs for FFS in 2018 and 2019

A set of farm tools including hoes, cutlasses, shovels, harvesting knives and head pans were procured by the Project

and provided to the 19 new FBOs at the initial FFS session before the demonstration plots were established in the

FBOs’ group farms. Rice seed of NERICA L19 and compound fertilizer (NPK: 15-15-15) were also procured and

distributed to all twenty (20) FBOs at adequate timing along with the FFS schedule.

The FFS demonstration plot consisted of two (2) sub-plots, the TP-R with fertilizer and the TP-R without fertilizer,

to understand that the appropriate cultivation techniques bring an improvement in the rice productivity even if no

District Extension Block

Chiefdom Village Name of the FBO

Bombali

1 Paki Masabong Mabando Mabando Farmers Association 2 Makari Mankneh Bana One Word Farmers Association 3 Bombali Shary Konta Tamaraneh Farmers Association 4 Gbendembu Makai Makai Farmers Association 5 Safroko Limba Mabamba Mabamba Farmers Association 6 Kamaranka Rowula Tawopaneh Farmers Association

Karene

1 Sella Limba Kamethe Kamabom Women’s Support Group 3 Sanda Tendaren Malonto Falaka Farmers Association 3 Gbanti Makomray Kamuyu Farmers Association* 5 Dibia Konta Kargbo Tasklaneh Farmers Association 6 Romende Mankneh Mabasie Tanthokuru Farmers Association

Port Loko

1 Bureh Bangkro Tamaraneh Farmers Association 2 Kaftu Bullom Kalayma Kalayma Farmers Association 3 Koya Robis 2 Tamaraneh Farmers Association 4 Maforki Gbarray Sarr Tamaraneh Farmers Association 5 Makama Mabang Masempeh - Munafa Farmers Association

Kambia

1 Mambolo Mayaki Tamareneh Farmers Associatio 2 Dixon Masimbo Kamalaneh Farmers Association 3 Magbema Kamba Sambenty Farmers Association 4 Tonko Limba Mile 14 Masianday Farmers Association


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fertilizer. Conventional plots where farmers’ traditional rice farming techniques are practiced were also delineated

for comparison of yield performances. There were 11 sessions of FFS on the TP-R, covering the topics and

technical recommendations related to the farming activities to be conducted at specific time in the cropping season

as shown in Figure 2.

Figure 2 Schedule of the FFS sessions and monitoring in rainy season 2019

The FFS sessions were conducted by the trained extension workers (BESs and FEWs) using the TP-R extension

materials distributed at the TOT, and feedbacks on the FFS sessions as well as the monitoring data on the demo

plots and conventional plots were reported by the FEWs through mobile applications.

Harvesting was manually done, and after threshing and winnowing with ordinally methods of the farmers, the

<FFS Session Schedule> Session 1 (to be conducted during the week of 30th June – 6th July) Session 1‐1 Introduction Session 1‐2 FFS demonstration plot Session 1‐3 Rehabilitation / construction of bunds Session 1‐4 Land preparation

Session 2 (to be conducted in the first half of the week of 7th ‐13th July)

Session 2‐1 Formulation of farming plan Session 2‐2 Formulation of a cropping calendar

Session 3 (to be conducted in the latter half of the week of 7th – 13th July)

Session 3‐1 Yield Components Session 3‐2 Life cycle of rice plant Session 3‐3 Various variety Session 3‐4 Seed Selection

Session 4 (to be conducted during the week of 14th – 20th July)

Session 4‐1 Nursery preparation (Site selection) Session 4‐2 Nursery preparation (Area and sowing) Session 4‐3 Nursery management

Session 5 (to be conducted during the week of 28th July – 3rd August) Session 5‐1 Importance of puddling Session 5‐2 Importance of leveling

Session 6 (to be conducted during the week of 4th – 10th August) Session 6‐1 Nursery period Session 6‐2 Uprooting of seedlings Session 6‐3 Fertilizer application Session 6‐4 How to apply fertilizer Session 6‐5 Water management and fertilizer Session 6‐6 Transplanting method Session 6‐7 Water management at transplanting Session 7 (to be conducted during the weeks between 18th ‐31st August) Session 7‐1 Weed management Session 7‐2 Timing of weeding Session 8 (to be conducted during the week of 22nd – 28th September) Session 8‐1 Identification of panicle initiation Session 8‐2 Topdressing Session 8‐3 Water management and fertilizer

Session 9 (to be conducted during the weeks of 13th – 26th October) Session 9‐1 Control of insect pests and diseases Session 9‐2 Prevention of damage from rodents Session 9‐3 Prevention of damage from birds Session 10 (to be conducted during the week of 10th – 16th November) Session 10‐1 Timing of harvest Session 10‐2 Post harvest handling 1 Session 10‐3 Post harvest handling 2 Session 11 (to be conducted after the harvest is completed in demo plots as well as in the conventional plot) Session 11‐1 Comparison of yield performances Session 11‐2 Evaluation of the TP‐R

Sowing on July 20th

Sample of actual work in the demonstration plots

Setting up of Demo Plot

June

July

Basal fertilizer application &

transplanting not later than August 10th

Topdressing in the 4th week of September

Weeding in the 3rd to 4th week of August

Harvesting starts from the middle of

November

October

August

September

November

Decem

ber & after

Field Monitoring 2: Confirmation of the

growth of rice in the Demo plot

Field Monitoring 1: Observation of weed

conditions in the demo plot

Field Monitoring 3: Yield survey in the Conventional plot



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weight and moisture contents of the grains were measured. The yield per unit area was calculated with the

adjustment at 14% moisture contents. The results of yield survey in the FFS demo plots in the rainy season 2019

are as shown in Figure 3.

*Each figure on the horizontal axis shows the extension block number of the district.

**Yield survey of the demo plot has not yet completed in Block 4 of Port Loko District. Source: JICA-SRPP team

Figure 3 Rice yield in the FFS demonstration plots in the rainy season 2019

The yield of the TP-R demo plot with fertilizer is ranging from 3.6 t/ha of Block 1 in Karene District to 0.2 t/ha of

Block 5 in Port Loko District with the average of 1.9 t/ha. The target yield of 3.0 t/ha has been achieved at five (5)

plots out of 20.

The yield of the TP-R demo plot without fertilizer is ranging from 3.8 t/ha of Block 3 in Bombali District to 0.1

t/ha of Block 5 in Port Loko District with the average of 1.2 t/ha. The yield of 2.0 t/ha has been achieved at three

(3) plots.

It is not clear why the yield of 3.8 t/ha was achieved at the TP-R demo plot without fertilizer in Block 3 in Bombali

District, however, it has a possibility that the soil fertility of the demonstration site is exceptionally high. Because

the yield was above 3.0 t/ha at the with-fertilizer sub-plot in the same site, despite this sub-plot was damaged by

flooding.

The yield of 12 sub-plots with fertilizer was less than 2.0 t/ha and the yield of nine (9) sub-plots without fertilizer

was less than 1.0 t/ha. The main factors of low yield are cited that heavy rains caused flooding of IVS, escaping of

fertilizer soon after transplanting, and degradation of cultivation condition in IVS. The soil and water conditions of

the sites, which show low yield but an obvious gap in yield between sub-plots of with-fertilizer and without-

fertilizer, are possibly poorer than those of the sites where the high yield was achieved.

Organic soil developed in the IVS where paddy field is submerged throughout the year, has much lower specific

gravity, bearing capacity and nutrient retention capacity than the soils of sandy loam or loam developed in IVS

where field is submerged during rainy season but dried up for certain period of dry season. The organic soil also

decreases the fertilizer utilization efficiency as well as the efficiency of field work and water management.

In order to promote the dissemination of the TP-R as well as to enhance the effectiveness of fertilizer application,

conditions of the soil and water should carefully be examined before the selection of IVS where the FFS is carried

out. For the IVS where a large volume of water is discharged during the rainy season, certain measures such as

shifting the cropping season towards the later part of the rainy season should be considered. It is needless to say

that major IVS development works required for those IVSs.

(2) Support for the graduated FBOs

Total of 13 FBOs who graduated from the FFS on the TP-R in 2018 are expected to be showcases for other FBOs

as well as for extension workers to exhibit the benefit from the adoption of the TP-R and to play a vital role in

0.0

1.0

2.0

3.0

4.0

1 2 3 4 5 6 1 2 3 5 1 3-a 3-b 5 6 1 2 3 4

Bombali Port-Loko Karene Kambia

Yie

ld (

t/ha

)

TP-R with fertilizer TP-R without fertilizer


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disseminating knowledge and techniques of the TP-R among farmers in the future. The following supports to those

graduate FBOs were provided by the Project during 2019 rainy season; a) input supply (seeds and fertilizer) for the

TP-R demonstration plot within a maximum range of one (1) acre, b) refresher training on the TP-R which also

includes additional techniques of seed multiplication, and c) monitoring throughout the cropping season.

The graduate FBOs conducted farming activities in the demonstration plot on their group work days in accordance

with the TP-R recommendations, while regularly inviting some representatives from neighbouring FBOs to the

group activities to disseminate the TP-R, by whom attendance of and application of the TP-R was also reported to

the Project.

Harvesting was manually done, and after threshing and winnowing with ordinally methods of the farmers, the

weight and moisture contents of the grains were measured. The yield per unit area was calculated with the

adjustment at 14% moisture contents. The results of yield survey are as shown in Figure 4.

*Each figure on the horizontal axis shows the extension block number of the district.

Source: JICA-SRPP team Figure 4 Rice yield in the demonstration plots of graduated FBOs in 2019 rainy season

The average yield in the demonstration plot of 13 graduated FBOs was 2.2 t/ha, ranging from 1.2 t/ha to 3.2 t/ha.

The target yield of 3.0 t/ha has been achieved at four (4) plots out of 13, while the yield of five (5) plots was less

than 2.0 t/ha. As mentioned in the (1) above, the heavy rains with flooding were accountable for the low yield.

It is highly appreciated that despite of the heavy rain during the season, average yield of 2.2 t/ha was obtained from

the fields of 13 graduated FBOs, field of which was 8 times larger than the FFS demonstration plot. The yield of

some graduated FBO obtained this season was even higher than last season. It may show that technical guidance

of two consecutive cropping seasons may be necessary to confirm the adoption of rice cultivation techniques

including TP-R by FBO farmers.

Amount of seeds multiplied in the 100 m2 plot by the graduated FBO ranged from 15.2 kg to 42.5 kg with the

average of 27.0 kg (adjusted at 14% moisture contents). The difference in produced seed amount among the

graduated FBOs was more than double, however, all FBOs could obtain the enough amount of seeds for the next

main season if they cultivate rice with the same scale as the rainy season 2019. All FBOs expressed their intention

to continuously adopt the TP-R for the next main season with procuring the fertilizer by selling rice harvested in

2019.

2.1.3 Participatory IVS development

(1) Site survey and meeting with farmers at the developed IVS

The site survey of the three (3) developed IVSs, where the participatory IVS development works were

implemented jointly by WFP, JICA-SRPP and MAF during the last dry season between the beginning of February

2019 and the middle of May 2019 (refer to Table 5 and Figure 5), was conducted in September 2019 by the JICA

0.00.51.01.52.02.53.03.5

1 5 4 1 2 3 1 5 6 1 2 3 4

Bombali Port-Loko Karene Kambia

Yie

ld (

t/ha

)


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expert with the local staff of the Project. The situation of the flood water flow as well as the conditions of the

irrigation facilities in IVSs during the rainy season were grasped through the hearing from the FBO farmers who

participated in the IVS development works.

The collapse of the main drainage and the breakage of the head bund, etc., which were caused by the heavy rainfall

and the flood water, were visually confirmed through the field inspection. The beneficiary farmers also informed

the JICA expert that some embankments of the main drainage and the peripheral canal overflowed in the peak

rainy season.

Based on the survey result, the JICA expert identified the damaged portions of the irrigation facilities which need

repair and considered the methods of the repair work. The meetings with the FBO farmers were organized at three

(3) IVSs. In these meetings, the results of the site survey were shared and the necessity of the repair works for the

damaged irrigation facilities were explained with the contents of the repair works. The JICA expert emphasized

that the repair works would prolong the life of the irrigation facility in each IVS, which would maintain the

productivity of rice. The JICA expert asked the FBO farmers to participate in the repair works without the food

assistance etc., and the FBOs of Mabonkani IVS and Gbarray Sarr IVS finally agreed with the participation of the

repair works.

Meanwhile, the irrigation facilities in Masineh IVS were not suffered from serious damages. The FBO farmers

informed the JICA expert that parts of the main drainage and the peripheral canal overflowed during the peak rainy

season. To prevent the overflow, lower portion of the embankments along the main drainage and the peripheral

canal need to be raised by filling with the embankment material, which could be done by the FBO farmers only.

After confirming the contents of the works, it was agreed that the FBO farmers of Masineh would carry out the

repair works by themselves without the supervision of the JICA expert.

Table 5 Three IVS sites for development/rehabilitation

District Chiefdom Location (village) Area of IVS (ha) Bombali Safroko Limba Mabonkani 6.7 Port Loko Maforki Gbarray Sarr 3.0 Kambia Dixon Masineh 2.1



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Figure 5 Map of targeted IVSs for rehabilitation and development

(2) Repair work for developed IVS

The repair works in Mabonkani IVS (Bombali District) and Gbarray Sarr IVS (Port Loko District) were conducted

by the FBO farmers under the supervisions of the JICA expert, the Project local staffs in each district and the MAF

district staffs. Tables 6 and 7 show the summary of these repair works in each district.

Table 6 Summary of repair work in Mabonkani IVS

FBO Number of Participants

Summary of Repair Work 12th Sep. 13th Sep.

Thaduba FBO Mabohinanday FBO One Word FBO Maloholina Association Total

23 12 13 28 76

26 29 21 27

103

(1) Repair of Main Drainage (Repair of

collapsed canal embankment)

(2) Repair of Drop Structure (Repair &

protection of canal bed)


Mabonkani IVS is located at the foot of the rock mountain and a huge amount of the seepage water wells up from

the mountain in addition to the rain in the rainy season. The geology of Mabonkani IVS consists of the thin top

layer (surface soil, mainly “fine sand” and “loam” etc.) and the thick second layer (subsoil, mainly “sand gravel”).

Since the sand gravel is easy to be scoured, some parts of the canal bed of main drainage-1 (flows from west to

east) and main drainage-2 (flows from south to north) had been scoured by the flood water, and these scourings of


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canal bed induced the collapse of the embankments. Moreover, the scouring of the canal bed had also been occurred

at some drop structures, especially at the downstream of the main drainage-1. The part of the collapsed and

damaged embankment were repaired by using the local materials, such as the wooden pegs (made from the

branches of the woods), grasses or rice straw, and clayey soil (collected from the borrow pits). The canal beds at

the drop structures, which have been severely scoured, were also repaired by laying the sandbags as the bed

protection. These repair methods are simple and manageable by farmers, therefore, the farmers themselves will be

able to conduct such repair works in the future.

Table 7 Summary of repair work in Gbarray Sarr IVS

FBO Number of Participants

Summary of Repair Work 9th Sept. 11th Sept. 16th Sept. 18th Sept.

Tamaraneh FBO 22 51 42 53 (1) Construction of Simple Weir (Temporary Weir)

(2) Repair of Peripheral Canal


After the construction of head bund in Gbarray Sarr IVS, the spillway was broken by the rapid increase of flood

water level with high water pressure caused by a heavy rain in early August 2019. Since considerable manpower

is required to restore the spillway, a simple weir using locally available wooden pegs and straw-shaped weeds was

installed at the right upstream of the broken spillway as a temporary measure. To reinforce the foundation of the

simple weir, sandbags were installed on the riverbed at the upstream and downstream of the weir. As a result, the

water level at the upstream of the weir has been raised to allow water to flow into the both peripheral canals.

However, due to the high water pressure, upstream water went through the gaps of the sandbags to form multiple

water paths under the foundation ground of the simple weir, and the control of water level was made difficult.

(3) Additional site survey and second repair work for the developed IVS

After the completion of the repair works in September 2019, the additional site surveys for the three (3) IVSs

were conducted in December 2019 to investigate the conditions of the repaired irrigation facilities. As a result, it

was found that portions of the irrigation facilities needed to be repaired further.

For the Mabonkani IVS, additional repair works were carried out because parts of embankment of the main

drainages-1 and -2 repaired with revetment work have been eroded. To prevent further erosion as well as scouring,

reduction of discharge volume is essential. To reduce the discharge volume of the main drainage -1 (east-west

direction), flood water collected at the head bund -1 should be diverted to the peripheral canal of left bank as much

as possible. Also, in order to reduce the water inflow into the main drainage-2 during the rainy season, proper

maintenance of peripheral canal that extends from the upstream end of the main drainage-2 to the northwest ward

is required to divert a part of drainage water. The maintenance work includes weeding along the canal embankment

and removal of sedimentation, for which the FBO chairman agreed to conduct the work.

In addition, it was confirmed from interviews with farmers that the height of the spillway crest of the head bund-3,

at the upstream end of the main drainage-3 (the north-south direction), has been higher than the water level of the

upstream pond as the water source, which prevented the excess water from spilling over to the drainage canal even

in the peak rainy season. Therefore, the overflow section of the spillway was dug. To prevent the overflow from

the head bund-2 whose function is to distribute water to downstream through peripheral canal, the embankment of

the head bund was raised.

As for Gbarray Sarr IVS, there were several water paths under the foundation ground of a simple weir which was

constructed just upstream of the broken spillway, which made control the water difficult. The meeting with the


- 11 -

FBO farmers was held to discuss about the countermeasures (see next section for details).

Irrigation facilities in Masineh IVS did not require any repair works.

(4) Meeting with the FBO farmers at Gbarray Sarr IVS

JICA expert team and the Tamaraneh FBO farmers who are the beneficiaries of the Gbarray Sarr IVS had a

discussion session about the rehabilitation of the head bund and future IVS development on December 11, 2019.

In the meeting, the FBO farmers expressed the satisfaction about the IVS development so far realized as follows:

1) Construction of the head bund improved greatly the access between left and right banks of the IVS, the

head bund of which is also used by local residents of other villages,

2) Paddy field area was expanded as a result of IVS development including improvement of the main

drainage, and,

3) Drainage conditions of farmland was improved after the improvement of the main drainage.

As for activities aside from the IVS development works, positive opinions were expressed on the popularization

of rice cultivation technology by FFS and introduction of agricultural machineries by WFP.

On the other hand, interruption of irrigation water supply to peripheral canal expected in the dry season, caused by

breakage of spillway was pointed out as the remaining issue. The FBO farmers wanted to upgrade the weir

including spillway to concrete structure. However, due to the high cost for constructing concrete structure as well

as the large scale of construction work, it was left as the future issue for the FBO to consider the means for

realization.

(5) Site Survey for FFS targeted IVS

WFP and JICA expert team held an annual planning meeting on next year's collaboration at WFP Makeni Sub-

office on November 7, 2019. In the meeting WFP side requested the JICA expert team to select the FFS sites for

FY2020 among the IVSs developed/rehabilitated through FFA with the list. On the other hand, JICA expert team

exemplified that there are many undeveloped IVSs among which some FBOs have achieved good results in FFS.

It was requested to WFP to consider the possibility to develop these IVSs through FFA because proper development

of these IVSs would create large impact.

With this background, IVS survey was conducted in parallel with the status survey/repair work on the rehabilitated

IVS facing up to the activities of the third year of this cooperation. The target IVSs for survey were selected among

35 IVS sites where FFSs had been conducted so far. These IVS sites were selected from those undeveloped ones,

which have shown good results in terms of cohesiveness of farmers' organizations and the yield performance (See

Table 8).

Table 8 List of IVS site survey

District Year of FFS conducted

Extension Block

Village Name of the FBO Approximate size

of IVS Bombali 2019 3 Konta Tamaraneh FA 3 ha Port Loko 2018 1 Maghatta Right to life FA 4 ha Kambia 2019 2 Masimbo Kamalaneh FA 3 ha

2019 4 Mile 14 Masianday FA More than 10 ha 2018 3 Masineh Magbema Women's Coop 4 ha


Based on the present states of undeveloped IVS and problems confirmed from the survey in the five (5) IVS shown

in Table 8, points of concern for formulating development plan in undeveloped IVS are identified as shown in

below.


- 12 -

a) Points of concern related to site survey

Understanding of causes of poor drainage in IVS (confirmation of the topography, geology, existing

drainage channels, and drainage flow destinations, etc.)

Confirmation of water resource (location of discharge, discharge volume and discharge period, etc.)

Confirmation of situation of seepage or spring (location of discharge, discharge volume and discharge

period, etc.)

Confirmation of inundation in IVS during rainy and dry seasons (to be confirmed by the interview with

farmers)

Confirmation of land use and water use in IVS (confirmation of farmer's expectation and intention for IVS

development)

In the site survey, parallel with the survey and reconnaissance, interviews with as many farmers who utilize

IVS as possible should be conducted to collect information on the above items.

b) Points of concern for formulating a participatory IVS development plan in undeveloped IVSs

Development area, content and volume of construction works are determined based on the number of FBO

farmers who could participate in the works and the construction period (maximum 3 months). (Contents of

the development plan must be determined considering the construction period)

Selection of the location and route of irrigation facilities (head bund, main drainage and peripheral canal)

should carefully be done based on the results of the field survey.

Since the scale of the main drainage (canal width and height) is determined by the flood discharge, efforts

should be made to collect information in predicting the flood discharge (field survey, interviews with

farmers, catchment area estimation from Google Earth image, etc.).

Since the internal bund of paddy field in undeveloped IVS is not set, it is necessary to plan the paddy plots

in an integrated manner with the irrigation facilities. The layout of the paddy fields will be carefully

examined, taking the results of site survey well into account.

For embankment of the head bund, main drainage and peripheral canal, as well as the internal bund of paddy

field, clay soil should be collected from the borrow pits around IVS and used. The topsoil of paddy fields

contains nutrients necessary for rice growth thus should not be used as embankment material.

Methods of operation and maintenance of irrigation facilities such as clearing, removing sediment and

repairing embankment are instructed to the FBO to let them to take their own initiatives on these activities.

In case if the target area of development is limited to a part of the entire IVS, the development plan should

be shared with the other IVS owners/users (individual or other FBO) outside of the target area, and clarify

that the development activities will not create any negative impact on their area.

2.1.4 Overseas technical training on rice development

As a part of the activities on capacity development of Sierra Leonean counterparts, an overseas technical training was

conducted in Madagascar.

(1) Objectives of the training

The training aims at acquiring the cultivation technology and extension method on rice development in Madagascar

to stimulate the activities of the Project. Especially since the technical package for rice productivity improvement

is disseminated in Madagascar by the JICA's Project for Rice Productivity Improvement and Management of

Watershed and Irrigation Area (PAPRiz 2), it is quite fruitful to share the technologies developed, information and


- 13 -

experiences between PAPRiz 2 and SRPP. Through active discussions among persons involved in both projects, it

is expected to exchange ideas on solving the issues faced in respective projects and adopting proper technologies

and methods for effective project implementation. In addition, the learning on construction and maintenance of

terraced paddy fields is expected to contribute to an appropriate IVS development in Sierra Leone.

(2) Participants

The number of the participants was 20. The Director of Extension (the Project Manager), four (4) District

Agriculture Officers (DAOs) in the Project target districts and one (1) rice researcher were nominated by the MAF

headquarters, while four (4) Subject Matter Specialists (SMSs) - Extension and four (4) BESs and six (6) FBO

leaders were selected by the district nomination teams headed by DAO in each district. The participants were

accompanied by two (2) Project experts who coordinated the training activities in Madagascar.

(3) Training programme

The training was conducted for a total of nine (9) days as shown in Table 9.

Table 9 Programme of the training in Madagascar Sl. Date Day Activity Accommodation 1 Nov. 23 Sat Departure from Lungi On air 2 Nov. 24 Sun Arrival at Antananarivo Antananarivo 3 Nov. 25 Mon Meeting with Fy Vary Project, FOFIFA

Meeting with PAPRiz2 Team Briefing on rice production in Madagascar Presentation on PAPRiz2 and SRPP by both project team

members Courtesy call to MAEP

Antananarivo

4 Nov. 26 Tue Move to Vakinakaratra Region Observation of rice terraces on the way to Antsirabe Visit to CFFAMMA

Antsirabe

5 Nov. 27 Wed Visit to the site of of PAPRIZ2 in Vakinakaratra region Commune Andrianasahalombo

Antsirabe

6 Nov. 28 Thu Courtesy call to DRAEP Vakinakaratra Visit to the site of PAPRIZ2 in Vakinakaratra region

Commune Ambano PF2016 Commune Manandona PF2018

Antsirabe

7 Nov. 29 Fri Visit to the site of PAPRIZ2 in Ambatolampy district Cooperative Tsinjo

Rapport to JICA Madagascar office

Antananarivo

8 Nov. 30 Sat (Preparation for departure) Antananarivo 9 Dec. 01 Sun Departure from Antananarivo

Arrival at Lungi

MAEP: Ministry of Agriculture, Livestock and Fisheries, Government of Madagascar DRAEP: Regional Department of Agriculture, Livestock and Fisheries CFFAMMA: Center for Manufacturing, Training on Machinery and Agricultural Mechanization FOFIFA: National Center for Applied Research on Rural Development LRI: Laboratory of Radioisotopes Fy-Vary Project: The Project for Breakthrough in Nutrient Use Efficiency for Rice by Genetic Improvement and Fertility Sensing

Techniques in Africa PAPRIZ2: Project for Rice Productivity Improvement and Management of Watershed and Irrigated Area


Prior to the training, an orientation workshop was held in four districts as well as in Freetown for the participant to

confirm the itinerary, share points to consider in the training, provide general information on Madagascar, and

provide training subjects.


- 14 -

(4) Submission of an official report

After coming back from the training in Madagascar, each of every participant are required to prepare and submit a

training report. As of the end of December 2019, all but one have submitted the report.


< The TP-R is further elaborated so as to realize higher adoption among the FBO farmers.>

2.2.1 On-farm trial to verify or improve the TP-R

Current TP-R recommends the sowing density in the nursery with 1 kg per 10 m2, which has not been verified through

field test. Other JICA project promoting rice production in other country recommends 2 kg per 10 m2. As the work

load of preparing nursery bed is not negligible, if higher sowing density in the unit nursery bed is allowable, adoption

of the TP-R will be enhanced.

Based on the above background, an on-farm trial was conducted to find the optimal sowing density of rice seeds in

the nursery under the TP-R . The design of the trial is as shown in Table 10.

Table 10 Design of on-farm trial

Purpose Find the maximum sowing density of rice seeds in the nursery which can maintain the yield

Field Area 800 m2 (200 m2 x 4)

Treatments (T) Different sowing density of rice seeds in nursery bed

T-1 (Control): 1 kg of seeds/10 m2 T-2 (Double density): 2 kg of seeds/10 m2 T-3 (Triple density): 3 kg of seeds/10 m2 T-4 (Quadruple density): 4 kg of seeds/10 m2

Replicates 4 (Konta, Bombali District; Kamethe, Karene District; Robis2, Port Loko District; and Mile14, Kambia District)

Cultivation method Following the TP-R

Items to be measured 1. Height of seedlings, and the number of leaves at the time of uprooting by treatments (30 seedlings of 21-days old are measured in each treatment.)

2. Yield in each plot by treatment (all cutting method)


Four (4) nursery beds of each treatment and trial plots were set up in the respective FBO group farms under close

supervision of the Project. The height of seedling and the number of leaves at the time of uprooting were measured on

30 plants in each treatment. The results of measurements are shown in Figures 6 and 7, respectively.

The height of seedlings was higher at the treatments of the TP-R recommended seed density (T-1) and double density

(T-2) , followed by the treatment of triple density (T-3) then the treatment of quadruple density (T-4). The number of

leaves was the highest at T-1 and the lowest at T-3 and T-4, however, the difference in height among treatments was

not significant in Robis 2 trial plot. In general, the higher seed density leads to the etiolated growth of seedlings due to

high competition for light among the seedlings, however, conflicting results were found from the measurement of

height of seedlings. Further, shortage of seedlings for transplanting was reported in several trial sites. It may indicate

that intense competition on nutrition among seedlings occurred in the very early growth stage in the nursery, for which

many seedlings in higher density treatment have stopped growing and died of nutrient deficiency.


- 15 -


Figure 6 Plant height of the seedlings at the time of transplanting by treatments and by plots


Figure 7 Number of leaves of the seedlings at the time of transplanting by treatments and by plots

Yield survey was conducted in each site, however, the trial in Kamethe, Karene District was stopped due to the

destroying trial plot by flooding after the transplanting. The results of yield survey in the three (3) sites are shown in

Figure 8.


Figure 8 Rice yield by treatments and by plots

Yield gap among the trial sites possibly reflects the difference in the conditions of water and soil. The difference in

yield among the treatments was not significant in any of the trial plots. It can be said that if NERICA L19 or four

months-growth duration variety is used, the poor and delay in the growth of seedlings sown with the quadruple seed

density in the nursery can be recovered after the transplanting and the yield will be similar to that of the TP-R

recommendation.

From the results above, it is considered that appropriate sowing density of rice seed in the nursery will be 2 to 3 kg per

10 m2.

2.2.2 Introducution and demonstration of small farm machineries

In line with the Memorandum of Cooperation (MOC) signed between WFP and JICA, small-scale farm machineries

procured by WFP (power tillers, threshing machines and rice milling machines) were provided to the three (3) IVS

10.0

15.0

20.0

25.0

30.0

35.0

Konta Kamethe Mile 14 Robis 2

Pla

nt h

eigh

t (cm

)

T-1: Control T-2: Double density T-3: Triple density T-4: Quadruple density

1.0

2.0

3.0

4.0

5.0

Konta Kamethe Mile 14 Robis 2

Num

ber

of le

aves


0.0

1.0

2.0

3.0

4.0

Konta Mile 14 Robis 2

Yie

ld (

t/ha

)



- 16 -

sites where the participatory IVS development was implemented jointly by WFP, JICA-SRPP and MAF. Technical

training on operation, maintenance and repair of the machineries, as well as training on management of the

machineries were conducted by WFP, JICA-SRPP and MAF to members of the Machinery Management Committees

(MMC) which has been established in each FBO following a bylaw. For the power tiller, the MMC provides the

service for operation, monitors the operation and the management and provides necessary supports for both operation

and management under the supervision of the Project and MAF. Based on the results of monitoring, the JICA-SRPP

will make a proposal on the sustainable use of the power tiller.

A series of training was conducted to the MMC members and operator candidates on operation, maintenance and

management of small farm machineries. The outline and programme of the training are shown in Table 11 and 12,

respectively. Any trainings on rice mill have not yet been conducted in two (2) FBOs in Port Loko and Kambia districts

because of the delay of construction of the building which will accommodate the machinery. During the training, the

dealer engineer played a role to instruct the members of MMC and the expert and the local consultant of JICA-SRPP

provided supplemental technical guidance. According to WFP, machines had been kept more than one year after the

procurement. Due probably to it, it was observed that the clutch plate of power tiller has been rusted, and necessary

parts of thresher have been missed at the time of delivery. These problems has been solved by the joint effort made by

the Project and the dealer, and the training were conducted on schedule, then machines are currently working with

good condition.

Table 11 Date of training and number of participants

Village/ District Power tiller Rice mill Thresher Mabonkani/ Bombali 16-20 July 2019 (12) 12 August 2019 (12) 8 November 2019 (6) Masineh/ Kambia district 24-26 June 2019 (12) Yet to be done. 12 November 2019 (20) Gbaray Saar/ Port Loko 08 -12 July 2019 (12) Yet to be done. 26 November 2019 (22) Helebu/ Pujehun 01 – 06 July 2019 (12) 29 July 2019 (12) 13-14 November 2019 (12)

( ) number of participant Source: JICA-SRPP team

Table 12 Training programme

Operation Maintenance

Power tiller Basic understanding Preparation for operation Driving of power tiller with trailer Check items before operation Start, stop and adjust speed of engine Operation on/off the field Safety measures

Every-shift maintenance After every 100 hours of operation After every 500 hours of operation After every 1,500 – 2,000 hours of

operation Trouble shooting

Rice mill Preparation for operation Operation Check items before operation Name and function of thresher and engine Feeding proper amount of paddy Safety measures

Check items before and after operation Check items before and after a season Consumable parts and timing of

replacement Trouble shooting

Thresher Preparation for operation Setting of a thresher Check items before operation Name and function of thresher and engine Feeding proper amount of paddy Safety measures

Check items before and after operation Check items before and after a season Consumable parts and timing of

replacement Trouble shooting

Management What is operation management Operation management in accordance with

bylaw of FBO

Record keeping and procedure Review of business performance



- 17 -

Monitoring was conducted by the Project expert, the local consultant, the Project agriculture officers, and BESs or

FEWs. Both ledger and operation record were not enough to manage the machinery service business. No linkage

between operational record and ledger, income and expenditure were recorded as one data, and income, expenditure

were recorded in not ledger but a personal memo, etc. Then, the monitoring guideline was prepared by the Project

expert, which provides guidance (items to be monitored, frequency, a person in charge, check sheet, template of the

ledger, and operation records) for the monitoring staff to check FBO’s activities. Periodical monitoring will be done

mainly by FEWs and BESs with the Project support.

It is the first time for most of participating farmers to operate, maintain and manage farm machinery. So, it is necessary

to follow-up the situation of O&M and management, such as the provision of machinery service to FBO members,

collection of the service fee, purchase of consumable parts, handling of mechanical trouble, kinds of record keeping,

reserve fund for replacement. Intensive monitoring is required in the first year because FBO is not familiar with this

kind of business management, but it will be a big burden for the Project.


< The TP-R is recognized by MAF as the recommended rice cultivation techniques for IVSs throughout the

country >

2.3.1 Collaboration with other development partners

(1) WFP

In line with the MOC, the collaboration with WFP in terms of participatory IVS development and introduction and

demonstration of small farm machineries was continuously discussed between the Project and the management

team of WFP staff in Freetown. An annual plan on collaboration activities in 2020 was discussed between JICA

expert team and WFP at the WFP Makeni Sub-office on 7th November, 2019.

Details of collaborative activities on participatory IVS development and introduction and demonstration of small

farm machineries are described in the subsection 2.1.3 and 2.2.2, respectively.

(2) Collaboration with World Bank

The discussion with the person in charge of WAATP/SCADep, the programme under the World Bank, is

maintained to seek the possibility of collaboration for the nationwide rice development.

2.3.2 Nationwide Dissemination of the TP-R

In response to the request from MAF to disseminate the TP-R to the farmers who cultivate rice in the IVSs in the

districts other than the target districts of the Project, the TOT for nationwide dissemination of the TP-R was planned

and implemented in April and June 2019. Three batches of training were organized for 5 days each which were

attended by the total of 90 extension workers of the eleven (11) districts of the country other than the target districts of

the Project, as details shown in the Table 13.

Table 13 TOT for nationwide dissemination of the TP-R

Batch Date Venue Participating district No. of participants

1 April 8th - 12th, 2019 Lambayama Agricultural Training Centre, Kenema

Kono, Kenema and Kailahun 25

2 April 15th - 19th, 2019 Conference hall at District Agricultural Office, Bo

Bo, Moyamba, Pujehun and Bonthe

33

3 June 10th - 4th, 2019 Makali Agricultural Training Centre, Tonkolili

Tonkolili, Koinadugu, Falaba, and Western Rural

32



- 18 -

In the TOT, the extension workers have learnt about the techniques of the TP-R as well as how to facilitate the FFS

sessions. A set of extension materials on the TP-R was provided to each extension block. The monitoring sheets on

the implementation of the FFS were also distributed to the participants at the end of the training for them to keep the

records of FFS sessions and activities in the demo plots.

The pre-and post-tests (with 25 questions) were conducted during the first two days of the TP-R training, the results

of which indicated that the participants could improve their understanding on the TP-R, as summarized in Table 14.

At the end of the 5 days training, the participants expressed that their learning on the TP-R was further reinforced

through the following three-day TOT.

Table 14 Results of the training of extension officers for nationwide dissemination of the TP-R

Batch No. of partici-pants

Minimum score Maximum score Average Score Score increase

Average no. of same mistakes Pre-test Post-test Pre-test Post-test Pre-test Post-test

Batch 1 25 12 16 20 22 17.3 20.1 2.8 1.4 Batch 2 33 12 14 23 25 16.8 20.7 3.9 1.6 Batch 3 32 9 10 25 25 17.0 19.4 2.4 2.8 Source: JICA-SRPP team

After the TOT, the participants were expected to implement the FFS on the TP-R in their areas of jurisdiction in

respective districts. The officer-in-charge at the MAF headquarters has followed the roll-out in each district, the data

of which was compiled once in July 2019. Based on the report derived from 11 districts, a follow-up meeting was

planned and held in November 2019, inviting the SMS extension to report the undertaking in respective districts. It

was then reported that 54 FFS were conducted in 46 blocks out of 57 in the 11 districts by the TOT participants as the

details shown in the Table 15.

Table 15 Implementation of FFS on the TP-R in 11 districts

District No. of Blocks

No. of FFS

Remarks

Kenema 6 6 No fertilizer provided to one of the FFS sites. Kono 5 5 Kailahun 5 5 No fertilizer provided to two FFS sites. Bo 6 1 Bonthe 5 3

Moyamba 5 4 The mixture of urea and NPK0-20-20 was applied as NPK15-15-15 was not available.

Pujehun 5 4 NPK 0-20-20 was applied to three FFS sites. Tonkolili 5 13 Koinadugu 5 3 Basal application was not done due to the flood (topdressing only).

Falaba 6 6 The mixture of urea and NPK0-20-20 was applied as NPK15-15-15 was not available.

Western Rural 4 4 Basal application was not done in one of the FFS sites (topdressing only).

Total 57 54


At the occasion of this follow-up meeting, a refresher session on yield survey was conducted, where the method and

procedure of the survey as well as calculation of the yield were reviewed. Prior to the distribution of paddy moisture

meters to all extension blocks, exercise on the use of the gadget was also repeated to ensure the SMS extension can

properly guide the BESs and FEWs who will use them to measure the yield in the FFS plots.


- 19 -

2.3.3 Training of the extension officers from district other than the target areas of the Project / staff of partner institutions

Aside from the training for nationwide dissemination of the TP-R, by the request from WFP, thirty (30) youth

contractors from across the country who are fostered through IVS development by WFP/ Food for Asset scheme were

participated in the refresher training on the TP-R in June 2019.

2.3.4 Rice working group

An expert of the Project has participated in the regular meeting of rice working group set up in MAF to discuss on

issues of the rice sector to come up with development direction and strategies since September 2018.

The expert also attended a two-day conference, “National Stakeholders Consultative Conference on Developing Sierra

Leone’s Rice Policy, Strategy and Business Plan”, organized by MAF in October 2019 at Bo. During the sessions, rice

policy and business plan to achieve rice self-sufficiency were extensively discussed among the participants such as

executive members of MAF and other ministries, representatives of donors, managers in private sector. A tow-day

conference, “Regional Consultative Meeting on Rice Policy, Strategy and Business Plan” for the North and North-

West regions, was held at Makeni in December 2019.

2.4 Other activities

2.4.1 Project office and Project staff

The construction works of the Project office in Karene District was started in November 2019. Extension works of

pipe to the septic tank, construction of generator house and wiring work have been completed, and well digging works

is planned. One (1) local field staff was newly employed by the Project to fill the retirement staff in Port Loko.

2.4.2 District Task Force Meetings

District task force meetings has been held as shown in Table 16 during the third quarter of the second year period of

the Project (from June to December, 2019). These meetings are supposed to be held on a regular basis at the end of

every month with the initiative of its members, however, it was sometimes found difficult for the part of relevant staff

of the DAO to organize the meeting at the designated time. Especially, the meeting was not be able to hold at the end

of November 2019, because main members of the district task force including DAOs participated in the technical

training in Madagascar.

Because members of the District Task Force were not yet officially determined, the meeting in Karene District has not

been organized.

Table 16 District task force meetings District Jun

2019 Jul

2019 Aug 2019

Sep 2019

Oct 2019

Nov 2019

Dec 2019

Bombali - - - - Port Loko - - - - - Kambia - - Source: JICA-SRPP team

2.4.3 Procurement of equipment

A generator was installed and a printer, a photocopy machine, a projector and office furniture were procured for the

Project satellite office in Karene District. GPSs, paddy moisture meters and digital cameras were also purchased for

the Project activities.


- 20 -

3. Issues to Be Addressed

3.1 MAF staff and the Project satellite office in Karene District

In 2018, a new delineation of district boundaries was undertaken by the Sierra Leonean Government, as the results of

which two new districts were established. Since one of these new districts, i.e. Karene, is composed of some parts of

previous districts of Bombali and Port Loko, it was approved by MAF to include the Karene district as a part of the

target areas of the Project. However, BESs and FEWs have not fully been assigned, which could hinder the extension

activities including FFS implementation and field monitoring.

The Project office was established and one (1) Project staff was deployed at the District Agriculture Office of Karene in

Kamakwie. Although, the office environment was poor, office equipment and machines have been procured and the

electricity and water system are being improved with support from JICA Sierra Leone Office.

3.2 Existence of “volunteer” extension workers

There are a number of FEWs who have not yet acquired official status as MAF employees, despite the fact that MAF

has issued a letter to JICA to acknowledge their formal recognition of these volunteer extension workers. Although the

Project has trained them on the TP-R, mobilized them in the field activities as well as provided possible logistics and

other supports, it is difficult for the District Agricultural Offices to keep the motivation of these volunteers without any

incentives.

3.3 Lack of mobility of the extension workers at the field level

Mobility of extension workers has chronically been a challenge, due to the limited provision of means of transportation,

wide geographical coverage, poor conditions of roads, and so forth. The Project has so far procured more than forty (40)

of motorbikes to support the mobility of the extension workers in the target districts of the Project. In addition, due to

the financial difficulty of the Government of Sierra Leone, the Project still shoulders the costs of fuel and maintenance

of those motorbikes used for the Project activities.


- 21 -

4. Activities in the Subsequent Phase (January to March, 2020)

The Project activities for the last phase of the second period of the Project are shown in Table 17.

Table 17 Activities for the last phase of the second period of the Project

Output Activity Contents

Output 2: The TP-R is

disseminated to FBO farmers in

the target districts.

Analysis of yield survey Analyze the yield data on the TP-R demonstration after

yield measurement of conventional plot.

FFS session 11 Support for the FFS session 11 on comparison of yield

performances and evaluation of the TP-R.

Review of FFS

implementation and support

to graduated FBOs

Organize the review meeting to the extension workers on

the performance and issues of 2019 FFS implementation

and support to graduated FBOs

Rice seed production for the

next year

Produce high quality rice seeds for the next main season at

the group farms of three graduated FBOs.

Output 3: The TP-R is further

elaborated so as to realize higher

adoption among the FBO

farmers.

Introduction and

demonstration of small farm

machineries

Monitor the situation of operation and maintenance of

power tillers, threshers and rice mills provided by WFP

and support for FBOs on appropriate management of these

machines.

Output 4: The TP-R is

recognized by MAF as the

recommended rice cultivation

techniques for IVSs throughout

the country.

Collaboration with WFP Discuss collaborative activities with WFP on the

participatory IVS development and demonstration of small

farm machineries.

Participation in the rice

working group

Participate in the rice working group.

Others JCC meeting Organize the 5th JCC meeting in February 2020.

Preparation and submission

of a report

Prepare and submit a progress report for the second period

of the Project in February 2020.


Appendixes

1 PDM (version 3)

2 PO

3 Project Work Flow and Schedule

4 Staffing and Assignments

5 List of Equipment Procured

Anne

x I

Pro

pose

d Re

visio

n of

Pro

ject

Des

ign

Mat

rix (P

DM)

V

ersio

n No

. 3

Proje

ct Tit

le: S

usta

inable

Rice

Pro

ducti

on P

rojec

t (SR

PP)

Proje

ct Pe

riod:

June

201

7 –

May 2

022

(5 Ye

ars)

Ta

rget

Are

a: B

omba

li, Ka

rene

, Por

t Lok

o an

d Ka

mbia

Dist

ricts

Targ

et G

roup

: Far

mer

Bas

ed O

rgan

izatio

n (F

BO) f

arm

ers e

ngag

ed in

rice

farm

ing in

Inlan

d Va

lley S

wam

ps (I

VSs)

in th

e tar

get d

istric

ts Im

plem

enta

tion

Insti

tutio

ns: M

inistr

y of A

gricu

lture

and

Fore

stry (

MAF)

; Hea

dqua

rters

and

Distr

ict A

gricu

lture

Offic

es (D

AOs)

in th

e ta

rget

dist

ricts

Da

te: A

ugus

t 31,

201

9 Na

rrat

ive

Sum

mar

y

Obje

ctiv

ely

Verif

iabl

e In

dica

tors

M

eans

of V

erifi

catio

n

Impo

rtant

Ass

umpt

ions

Ov

eral

l Goa

l (1

) Rice

pro

ducti

vity i

s inc

reas

ed

in IV

Ss in

the t

arge

t dist

ricts.

(2

) The

Tech

nical

Pack

age

on R

ice

Prod

uctio

n (T

P-R)

*1 i

s dis

sem

inate

d to

FBOs

in IV

Ss

thro

ugho

ut th

e cou

ntry.

1-1

In th

e IVS

s in

the t

arge

t dist

ricts,

the r

ice yi

eld p

er u

nit a

rea e

xcee

ds 2

.0 to

ns /h

a, an

d ric

e pro

ducti

on is

incre

ased

by 4

5 %

com

pare

d wi

th th

e ric

e cro

pping

in 2

017.

2-1

The T

P-R

traini

ng fo

r far

mer

s eng

aged

in ri

ce fa

rming

in th

e IVS

s is c

ondu

cted

thro

ugho

ut th

e cou

ntry

by a

ll (10

0%) o

f the

exte

nsion

offic

ers/w

orke

rs tra

ined

in th

e na

tionw

ide tr

aining

of t

raine

rs (T

OT) o

n th

e TP-

R.

2-2

The K

ey te

chniq

ues o

f the

TP-

R*2 i

s ado

pted

by a

t leas

t 50%

of t

he tr

ained

FBOs

who

ar

e eng

aged

in ri

ce fa

rming

in IV

Ss th

roug

hout

the c

ount

ry a

fter t

he co

mple

tion

of th

e Pr

oject.

1-

1 St

atist

ical d

ata

on ri

ce p

rodu

ction

in

IVSs

in th

e ta

rget

dist

ricts

2-

1 Re

cord

s of t

he T

P-R

traini

ng fo

r FBO

far

mer

s con

ducte

d by

the

exte

nsion

of

ficer

s tra

ined

in th

e nat

ionwi

de T

OT

on th

e TP-

R.

2-2

Data

from

DAO

s in

the t

arge

t dist

ricts

wher

e th

e TP-

R tra

ining

is co

nduc

ted.

Proj

ect P

urpo

se

The T

P-R

is ad

opte

d by

FBO

farm

ers i

n IV

Ss in

the

targ

et

distri

cts.

1. T

he ke

y tec

hniqu

es o

f the

TP-

R ar

e ado

pted

by a

t leas

t 90%

of th

e tra

ined

FBO

farm

ers

in th

eir in

dividu

al far

ms.

2. T

he ke

y tec

hniqu

es o

f the

TP-

R ar

e ado

pted

in th

e gro

up fa

rms b

y at le

ast 5

0% o

f the

ne

ighbo

ring

FBOs

who

are

disse

mina

ted

with

the T

P-R

by th

e Mod

el FB

Os /

Mode

l Fa

rmer

s.

1.

Res

ults o

f mon

itorin

g on

FBO

activ

ities

reco

rded

by e

xtens

ion w

orke

rs 2.

Sam

ple in

terv

iews w

ith th

e ne

ighbo

ring

FBOs

who

are

dis

sem

inate

d wi

th th

e TP-

R by

the

Mode

l FBO

s/Mod

el Fa

rmer

s

1.

No

signif

icant

chan

ge is

mad

e in

the n

ation

al po

licy o

n ric

e exte

nsion

. 2.

MAF

/ Dist

rict C

ounc

ils co

ntinu

ously

pro

vide

nece

ssar

y tec

hnica

l and

finan

cial s

uppo

rts

for F

BO fa

rmer

s. 3.

The

TP-

R tra

ining

for f

amer

s is c

ondu

cted

in ac

cord

ance

with

the M

AF’s

actio

n pla

n 4.

Ser

ious c

limat

ic pr

oblem

s, pe

st an

d dis

ease

do

not

occ

ur.

Outp

uts

(1) T

he si

tuat

ion o

f IVS

rice

far

ming

in th

e tar

get d

istric

ts is

clarif

ied.

(2) T

he T

P-R

is dis

sem

inate

d to

FB

O far

mer

s in

the t

arge

t dis

tricts

. (3

) The

TP-

R is

furth

er el

abor

ated

so

as t

o re

alize

high

er

adop

tion

amon

g th

e FB

O far

mer

s. (4

) The

TP-

R is

reco

gnize

d by

MAF a

s the

reco

mm

ende

d ric

e cu

ltivat

ion te

chniq

ues f

or

IVSs

thro

ugho

ut th

e cou

ntry.

*6

1-1

Base

d on

the

resu

lts o

f the

bas

eline

surv

ey*3, P

rojec

t stra

tegy

*4 an

d th

e dir

ectio

n of

th

e Pro

ject in

cludin

g Pr

oject

indica

tors

are a

gree

d at

Joint

Coo

rdina

ting

Com

mitte

e (JC

C).

2-1 T

he T

P-R

traini

ng fo

r the

fam

ers o

f the

targ

et FB

Os ar

e con

ducte

d at le

ast f

or 10

0 tim

es.

2-2

At le

ast 8

0% o

f the

train

ed B

lock E

xtens

ion S

uper

visor

s (BE

Ss) a

nd Fr

ontlin

e Exte

nsion

W

orke

rs (F

EWs)

pass

the e

xam

inatio

n of

rice

cultiv

ation

tech

nique

s. 2-

3 Th

e unit

yield

of t

he g

roup

farm

s of t

he tr

ained

FBOs

with

TP-

R is

highe

r at le

ast b

y 45

% th

an th

e unit

yield

of t

he p

lots w

ith th

e con

vent

ional

prac

tices

. 2-

4 Th

e key

tech

nique

s of t

he T

P-R

are d

issem

inate

d to

at le

ast 7

0 ne

ighbo

ring

FBOs

by

the M

odel

FBOs

/ Mo

del F

arm

ers.

3-1

Effec

tive t

echn

ologie

s of r

ice cu

ltivat

ion a

re co

nfirm

ed th

roug

h on

-farm

trial

s*5.

3-2

The t

echn

ologie

s con

firm

ed th

roug

h on

-farm

trial

s are

refle

cted

in th

e TP-

R to

reali

ze

highe

r ado

ption

by t

he fa

rmer

s. 4-

1 Co

llabo

ratio

n wi

th d

onor

s/NGO

s for

diss

emina

tion

of th

e TP-

R is

acce

lerat

ed.

4-2

The T

P-R

is ap

prov

ed b

y MAF

as th

e re

com

men

ded

rice

cultiv

ation

tech

nique

s for

IV

Ss.

4-3

MAF’s

actio

n pla

n fo

r nat

ionwi

de d

issem

inatio

n of

the T

P-R

is dr

afte

d an

d dis

tribu

ted

to

the

relev

ant a

utho

rities

of d

istric

ts th

roug

hout

the c

ount

ry.

4-4

At le

ast 5

exte

nsion

offic

ers/w

orke

rs ar

e tra

ined

as tr

ainer

s on

the T

P-R

in ea

ch o

f the

dis

tricts

oth

er th

an th

e tar

get d

istric

ts of

the

Proje

ct.

1-1

Base

line

surv

ey re

port

1-2

Selec

tion

crite

ria o

f tar

get F

BOs

2-1

Reco

rds o

f tra

ining

for f

arm

ers

2-

2 Re

cord

s of t

raini

ng fo

r BES

s and

FE

Ws

2-3

Reco

rd o

f the

dem

onstr

ation

farm

ac

tivitie

s at t

he tr

ained

FBOs

2-

4 Re

cord

of t

he d

emon

strat

ion fa

rm

activ

ities c

ondu

cted

by th

e Mod

el FB

Os /

Mode

l Far

mer

s 3-

1 Re

sult p

aper

s of t

he o

n-far

m tr

ails

3-2

The T

P-R

docu

men

ts an

d re

levan

t m

ater

ials p

repa

red

with

refle

ction

of

the c

onfir

med

tech

nical

com

pone

nts

4-

1 Pr

ogre

ss /

Com

pletio

n Re

ports

of t

he

Proje

ct 4-

2 MA

F’s d

ocum

ent

4-3

MAF’s

dra

ft ac

tion

plan

for e

na

tionw

ide d

issem

inatio

n of

the T

P-R

4-

4 Re

port

of th

e TOT

Natu

ral d

isaste

rs, cl

imat

ic pr

oblem

s, ep

idem

ic,

pests

and

disea

ses d

o no

t brin

g an

y pro

foun

d eff

ect o

n th

e Pro

ject.

Appendix1 (1/2)

A-1

Activ

ities

(1

)-1 To

form

ulate

the

plan

of b

aseli

ne su

rvey

. (1

)-2 To

cond

uct t

he b

aseli

ne su

rvey

. (1

)-3 To

set t

he se

lectio

n cri

teria

of t

arge

t FBO

s for

TP-

R tra

ining

for f

arm

ers.

(1)-4

To d

evelo

p th

e Pro

ject s

trate

gy in

cludin

g PD

M ind

icato

rs ba

sed

on th

e re

sults

of t

he b

aseli

ne su

rvey

. (2

)-1 To

cond

uct in

trodu

ctory

sess

ions o

n th

e TP-

R fo

r exte

nsion

offic

ers/w

orke

rs to

fam

iliariz

e the

mse

lves w

ith te

chnic

al co

mpo

nent

s of t

he T

P-R.

(2

)-2 To

dev

elop

a pro

gram

of t

he T

P-R

traini

ng fo

r far

mer

s. (2

)-3 To

cond

uct o

rient

ation

sess

ions a

nd T

OT fo

r the

exte

nsion

offic

ers/w

orke

rs*7 o

n th

e TP-

R tra

ining

for f

arm

ers.

(2)-4

To se

lect t

he ta

rget

FBOs

bas

ed o

n th

e crit

eria

ident

ified

in (1

)-3 a

bove

. (2

)-5 To

esta

blish

a TP

-R d

emon

strat

ion fa

rm*8 in

each

targ

et FB

O.

(2)-6

To fa

cilita

te th

e BE

Ss an

d FE

Ws t

o co

nduc

t the

TP-

R tra

ining

for f

arm

ers o

f the

targ

et FB

Os w

ith p

rope

r gen

der c

onsid

erat

ions.

(2)-7

To se

lect o

utsta

nding

FBOs

and

farm

ers w

ho sh

all se

rve a

s “Mo

del F

BOs /

Mod

el Fa

rmer

s”.

(2)-8

To fa

cilita

te d

issem

inatio

n of

the T

P-R

tech

nique

s/kno

wled

ge to

oth

er n

eighb

oring

FBOs

usin

g th

e plot

s of t

he “M

odel

FBOs

/ Mo

del F

arm

ers”.

(2

)-9 To

mon

itor t

he ri

ce cu

ltivat

ion a

ctivit

ies th

roug

h fie

ld vis

its b

y exte

nsion

wor

kers

at th

e dem

onstr

ation

farm

s and

gro

up fa

rms o

f the

train

ed

FBOs

, at t

he in

dividu

al far

ms o

f the

train

ed fa

rmer

s, as

well

as at

the

grou

p far

ms o

f the

neig

hbor

ing FB

Os w

ho ar

e diss

emina

ted

with

the

TP-R

by M

odel

FBOs

/ Mo

del F

arm

ers.

(2

)-10

To co

nsoli

date

the

resu

lts o

f mon

itorin

g co

nduc

ted

in (2

)-9 ab

ove.

(2

)-11

To co

nduc

t a su

rvey

on

IVS

cond

itions

. (2

)-12

To co

nduc

t tra

ining

for r

eleva

nt e

xtens

ion o

fficer

s/wor

kers

on IV

S de

velop

men

t. (2

)-13

To fo

rmula

te th

e plan

of p

artic

ipato

ry IV

S de

velop

men

t in se

lecte

d po

tent

ial IV

Ss.

(2)-1

4 To

imple

men

t par

ticipa

tory

IVS

deve

lopm

ent in

colla

bora

tion

with

the

FBOs

in th

e re

spec

tive

IVSs

selec

ted

in (2

)-13

abov

e. (2

)-15

To co

nduc

t a su

rvey

on

post-

harv

est a

ctivit

ies o

f Agr

icultu

ral B

usine

ss C

entre

s (AB

Cs) a

nd FB

Os.

(2)-1

6 To

des

ign an

d co

nduc

t tra

ining

on

post-

harv

est p

roce

ssing

for r

eleva

nt ex

tens

ion o

fficer

s/wor

kers

and

ABC/

FBO

repr

esen

tativ

es b

ased

on

the

resu

lts o

f (2)

-15

abov

e wi

th p

rope

r gen

der c

onsid

erat

ions.

(2)-1

7 To

revie

w th

e tra

ining

pro

gram

and

traini

ng m

ater

ials t

o re

vise

the

exist

ing “G

uideli

nes f

or th

e diss

emina

tion

of th

e TP-

R” b

ased

on

the

exam

inatio

n by

exte

nsion

offic

ers/w

orke

rs as

well

as o

n th

e re

sults

of m

onito

ring

cons

olida

ted

in (2

)-10

abov

e. (3

)-1 To

form

ulate

the p

lans o

f on-

farm

trial

s on

som

e com

pone

nts o

f the

TP-

R.

(3)-2

To es

tabli

sh o

n-far

m tr

ial p

lots i

n th

e tar

get d

istric

ts.

(3)-3

To co

nduc

t on-

farm

trial

s at e

ach

plot.

(3)-4

To an

alyze

the

resu

lts o

f the

on-

farm

trial

s. (3

)-5 To

cond

uct t

he fie

ld da

y for

vario

us st

akeh

older

s at t

he o

n-far

m tr

ial p

lots.

(3)-6

To id

entify

the

tech

nical

com

pone

nts t

o be

refle

cted

in th

e TP-

R ba

sed

on th

e ana

lysis

of th

e res

ults o

f the

on-

farm

trial

s. (3

)-7 To

cond

uct d

emon

strat

ion o

f sm

all fa

rm m

achin

eries

for s

ome

selec

ted

FBOs

cultiv

ating

rice

in th

e IV

Ss in

the

targ

et d

istric

ts (3

)-8 To

revie

w th

e sta

tus o

f ope

ratio

n an

d m

ainte

nanc

e of t

he in

trodu

ced

mac

hiner

ies to

exa

mine

feas

ibility

and

to d

raw

lesso

ns an

d re

com

men

datio

ns fo

r fut

ure

intro

ducti

on o

f sm

all fa

rm m

achin

eries

to FB

Os cu

ltivat

ing ri

ce in

the I

VSs.

(4)-1

To se

ek th

e pos

sibilit

y of a

nd p

rom

ote c

ollab

orat

ion w

ith d

onor

agen

cies f

or sc

aling

up

of th

e Pro

ject.

(4)-2

To co

ordin

ate

with

the D

AOs a

nd th

e Di

strict

Cou

ncils

in th

eir fo

rmula

tion

of an

nual

work

plan

s to

ensu

re th

e inc

lusion

of a

ctivit

ies to

dis

sem

inate

the T

P-R

in th

e bud

gets

of th

e re

spec

tive d

istric

ts.

(4)-3

To as

sist M

AF to

form

ulate

an a

ction

plan

for n

ation

wide

diss

emina

tion

of th

e TP-

R.

(4)-4

To o

rgan

ize n

ation

wide

TOT

on

the T

P-R

disse

mina

tion

for t

he ex

tens

ion o

fficer

s/wor

kers

in th

e dist

ricts

othe

r tha

n th

e tar

get d

istric

ts.

(4)-5

To h

old a

final

sem

inar o

n th

e TP-

R fo

r sta

keho

lders

includ

ing d

onor

agen

cies a

nd p

rivat

e sec

tor.

Inpu

ts:

Sierra

Leon

e side

(MAF

HQ/

MAF-

Bom

bali,

MAF-

Kare

ne, M

AF-P

ort L

oko,

MAF-

Kam

bia)

(a) C

ount

erpa

rt pe

rsonn

el (b

) Offic

e spa

ce fo

r exp

erts

(c) A

vaila

ble d

ata (

includ

ing m

eteo

rolog

ical

data

, IVS

inve

ntor

y, m

aps a

nd

phot

ogra

phs)

and

infor

mat

ion re

lated

to

the P

rojec

t; (d

) Run

ning

expe

nses

nec

essa

ry fo

r the

im

plem

enta

tion

of th

e Pro

ject;

(e) E

xpen

ses n

eces

sary

for t

rans

porta

tion

with

in Sie

rra Le

one o

f the

equ

ipmen

t pr

ovide

d by

JICA

as w

ell a

s for

the

insta

llatio

n, o

pera

tion

and

main

tena

nce

ther

eof

Japa

nese

side

(JIC

A)

(a) D

ispat

ch o

f exp

erts

to co

ver f

ollow

ing

area

s: - C

hief a

dviso

r/Rice

cultiv

ation

te

chniq

ues/T

raini

ng/E

xtens

ion/S

ocio

econ

omic

surv

ey/F

arm

ers

orga

nizat

ion/E

xtens

ion m

ater

ial

deve

lopm

ent/P

rojec

t mon

itorin

g an

d ev

aluat

ion/P

ost h

arve

st tre

atm

ent/P

artic

ipato

ry IV

S de

velop

men

t/Pro

ject C

oord

inato

r and

Ot

hers

acco

rding

to n

eces

sity.

(b) C

ount

erpa

rt Tra

ining

- T

raini

ng in

Thir

d co

untri

es is

cond

ucte

d as

ne

cess

ary.

(c) M

achin

ery a

nd E

quipm

ent

- Pro

ject v

ehicl

es/m

otor

bikes

, tra

ining

eq

uipm

ent,

gene

rato

rs, o

ffice

equip

men

t an

d ot

her n

eces

sary

equip

men

t for

the

imple

men

tatio

n of

the P

rojec

t (d

) Loc

al ex

pens

es fo

r the

Pro

ject a

ctivit

ies

which

are

not

cove

red

by S

ierra

Leon

e sid

e - E

xpen

ses f

or tr

aining

/wor

ksho

p/se

mina

r, ex

tens

ion m

ater

ials,

etc.

1. A

ny tr

ansfe

r of t

he

coun

terp

art p

erso

nnel

does

not

neg

ative

ly aff

ect c

ontin

uous

op

erat

ions o

f the

Pr

oject.

2. D

amag

es b

y bird

s, ra

ts, p

ests

and

disea

ses a

re n

ot

signif

icant

ly inc

reas

ed.

3. W

ater

cond

itions

in

the g

roup

farm

s of t

he

traine

d FB

Os ar

e not

se

rious

ly af

fecte

d by

flo

od o

r dro

ught

.

Pre-

cond

ition

Se

curit

y con

dition

s in

the t

arge

t dist

ricts

and

Free

town

do

not

dete

riora

te.

*1: T

P-R=

The T

echn

ical P

acka

ge o

n Ri

ce P

rodu

ction

(TP-

R) re

fers t

o th

e ric

e cu

ltivat

ion te

chniq

ues d

evelo

ped

by th

e fo

rego

ing p

rojec

t (SR

DP, 2

010-

2014

), wh

ich is

to b

e fu

rther

elab

orat

ed th

roug

h th

e acti

vities

of t

he P

rojec

t so

as t

o be

pre

sent

ed a

s the

final

outp

ut a

t the

end

of th

e Pro

ject.

*2: T

he ke

y tec

hniqu

es o

f the

TP-

R to

be l

ooke

d at

as i

ndica

tors

shall

be

spec

ified

by th

e Pro

ject,

such

as th

e tec

hniqu

es o

f see

d se

lectio

n, le

vellin

g tra

nspla

nting

, wee

ding

and

so fo

rth.

*3: B

aseli

ne su

rvey

= Ba

selin

e sur

vey i

s to b

e con

ducte

d to

colle

ct ne

cess

ary i

nfor

mat

ion, e

spec

ially

the c

urre

nt si

tuat

ion of

the t

arge

t are

a. As

pects

to b

e cov

ered

in th

e bas

eline

surv

ey in

clude

rice c

ultiva

tion

tech

nique

s, far

ming

pr

actic

es, b

asic

data

of A

BCs /

FBOs

, sta

tus o

f IVS

dev

elopm

ent,

socia

l and

econ

omic

situa

tions

, etc.

*4

: Pro

ject s

trate

gy=

Proje

ct str

ateg

y ind

icate

s an

over

all d

irecti

on o

f the

Pro

ject f

or 5

year

s with

app

ropr

iate

exte

nsion

app

roac

hes a

nd im

plem

enta

tion

struc

ture

s. It

also

sets

the

PDM

indica

tors

to m

easu

re th

e ac

hieve

men

t of

Out

puts,

Pro

ject P

urpo

se an

d Ov

erall

Goa

ls of

the P

rojec

t. *5

: On-

farm

trial

= On

-farm

trial

s are

to b

e co

nduc

ted

to re

-exa

mine

the T

P-R

com

pone

nts u

nder

vario

us e

xper

imen

tal c

ondit

ions a

t on-

farm

leve

l. *6

: The

out

put 4

aim

s to

cont

ribut

e to

the a

chiev

emen

t of t

he o

vera

ll goa

l, not

dire

ctly t

o ac

hieve

the P

rojec

t Pur

pose

. *7

: Exte

nsion

offic

ers/w

orke

rs =

“Exte

nsion

offic

ers”

mea

n Di

strict

Agr

icultu

re O

fficer

s and

Sub

ject M

atte

r Spe

cialis

ts, w

hile “

exte

nsion

wor

kers”

mea

n BE

Ss an

d FE

Ws.

*8: D

emon

strat

ion fa

rm =

A de

mon

strat

ion fa

rm is

to sh

owca

se th

e adv

anta

ges (

prod

uctiv

ity, e

fficien

cy, c

ost e

ffecti

vene

ss, e

tc.) o

f TP-

R ap

plica

tion

in co

mpa

rison

with

conv

entio

nal c

ultiva

tion

tech

nique

s at o

n-far

m le

vel.

Appendix1 (2/2)

A-2

Ver

sion

No.

5

Dat

ed D

ecem

ber 2

019

Proj

ect T

itle:

Sus

tain

able

Ric

e Pr

oduc

tion

Proj

ect (

SRPP

)

Expe

rt

Equi

pmen

t

In-c

ount

ry/T

hird

cou

ntry

Tra

inin

g

Activ

ities Su

b-Ac

tiviti

esJa

pan

GO

SL

Crit

eria

for "

Mod

el" a

re y

et to

be

final

ized

whi

le th

edi

ssem

inat

ion

to n

eigh

borin

g FB

Os

have

alre

ady

com

men

ced.

JIC

A Ex

perts

MAF

(4 D

istri

cts)

2.7

To s

elec

t out

stan

ding

FBO

s an

d fa

rmer

s w

ho s

hall

serv

e as

"Mod

el F

BOs/

Mod

el F

arm

ers"

.Pl

an

Actu

al

III

III

IIIIV

III

IVI

IIIII

IVI

IIIII

IV

Mot

orbi

kes

2018

2019

2020

2021

II

2022

III

IIIIV

III

IIIIV

III

IIIIV

III

IIIIV

I

Actu

al

IVI

Anne

x II

P

lan

of O

pera

tions

Chi

ef a

dvis

or/R

ice

Cul

tivat

ion

Tech

niqu

es 1

Plan

Ac

tual

Plan

Ac

tual

Actu

al

Actu

alPl

an

Actu

alPl

an

Actu

al

Plan

Plan

Ac

tual

2017

Qua

rter

Initi

al s

essi

ons

wer

e co

mpl

eted

in A

ugus

t 201

7.

TOT

on F

FS fo

r the

ext

ensi

on w

orke

rs h

as b

een

cond

ucte

dbe

fore

eve

ry c

ropp

ing

seas

on.

A to

tal o

f 28

FBO

s ha

ve s

o fa

r bee

n se

lect

ed a

s ta

rget

FBO

s.

The

TP-R

dem

onst

ratio

n pl

ot w

ere

esta

blis

hed

in th

e gr

oup

farm

of e

ach

targ

et F

BO.

FFS

sess

ions

are

bei

ng c

ondu

cted

by

BESs

and

FEW

s.

II

Offi

ce e

quip

men

t

Resp

onsi

ble

Org

aniz

atio

n

Plan

Out

put 1

: The

situ

atio

n of

IVS

rice

farm

ing

in th

ree

dist

ricts

is s

umm

ariz

ed.

2.5

To e

stab

lish

TP-R

dem

onst

ratio

n fa

rm in

eac

h ta

rget

FBO

.Pl

an

JIC

A Ex

perts

MAF

(4 D

istri

cts)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

1.1

To fo

rmul

ate

the

plan

of b

asel

ine

surv

ey.

Plan

JI

CA

Expe

rtsM

AF(3

Dis

trict

s)

Plan

M

AF(4

Dis

trict

s)

2017

Mon

itorin

g

Inpu

ts

Year

Rem

arks

Issu

e S

olut

ion

JIC

A Ex

perts

Exte

nsio

n Tr

aini

ngPl

an

Actu

al

Actu

al

Trai

ning

equ

ipm

ent

Gen

erat

ors

Plan

Plan

Ac

tual

Dep

uty

Chi

ef A

dvis

or/R

ice

Cul

tivat

ion

Tech

niqu

e2/E

xten

sion

Mat

eria

l Dev

elop

men

tPl

an

Actu

al

Proj

ect v

ehic

les

Plan

Ac

tual

Actu

alPl

an

Actu

alSo

cio

econ

omic

sur

vey/

Proj

ect M

onito

ring

and

Eval

uatio

n 1,

2

Soci

o ec

onom

ic s

urve

y/Pr

ojec

t Mon

itorin

g an

dEv

alua

tion

1

Empo

wer

men

t of F

arm

ers

orga

niza

tion

Agric

ultu

ral m

achi

nery

/ Pos

t Har

vest

Parti

cipa

tory

IVS

deve

lopm

ent

Proj

ect C

oord

inat

or/R

ice

Cul

tivat

ion

Tech

niqu

e・Ex

tens

ion/

Trai

ning

Ass

ista

nce

Plan

Plan

Issu

e &

Cou

nter

mea

sure

sAc

tual

Plan

Ac

hiev

emen

ts

Actu

alPl

an

JIC

A Ex

perts

MAF

(3 D

istri

cts)

Com

plet

ed. E

ndlin

e su

rvey

will

be c

ondu

cted

at t

he e

nd o

fth

e Pr

ojec

t.Ac

tual

2018

2019

2020

2021

2022

III

IIIIV

III

III

Com

plet

ed

1.2

To c

ondu

ct th

e ba

selin

e su

rvey

.

Com

plet

edAc

tual

2.3

To c

ondu

ct th

e or

ient

atio

n se

ssio

ns fo

r the

ext

ensi

onof

ficer

s/w

orke

rs a

bout

TP-

R tr

aini

ng fo

r far

mer

s.

Plan

Out

put 2

: The

rice

cul

tivat

ion

and

proc

essi

ng te

chni

ques

of t

rain

ed fa

rmer

s ar

e im

prov

ed in

thre

e di

stric

ts.

Plan

Actu

al

MAF

FS(3

Dis

trict

s)JI

CA

Expe

rtsC

ompl

eted

2.2

To d

evel

op th

e tra

inin

g pr

ogra

m o

f TP-

R tr

aini

ng fo

rfa

rmer

s.Pl

an

JIC

A Ex

perts

MAF

(4 D

istri

cts)

FFS

prog

ram

s fo

r 201

8 ra

iny

seas

on, 2

019

dry

and

rain

yse

ason

s w

ere

deve

lope

d.Ac

tual

2.1

To c

ondu

ct in

trodu

ctor

y se

ssio

ns o

n th

e TP

-R fo

rex

tens

ion

offic

ers

/ wor

kers

to fa

milia

rize

them

selv

esw

ith te

chni

cal c

ompo

nent

s of

the

TP-R

.Ac

tual

1.3

To s

et th

e se

lect

ion

crite

ria o

f tar

get F

BOs

for T

P-R

train

ing

for f

arm

ers.

1.4

To d

evel

op th

e Pr

ojec

t stra

tegy

incl

udin

g PD

Min

dica

tors

bas

ed o

n th

e re

sults

of t

he b

asel

ine

surv

ey.

Plan

Ac

tual

Actu

al2.

6 To

faci

litat

e th

e BE

Ss a

nd F

EWs

to c

ondu

ct T

P-R

train

ing

for f

arm

ers

in th

e ta

rget

FBO

s w

ith p

rope

rge

nder

con

side

ratio

ns.

Plan

JI

CA

Expe

rtsM

AF(4

Dis

trict

s)

Plan

JI

CA

Expe

rtsM

AF(4

Dis

trict

s)

2.4

To s

elec

t the

targ

et F

BOs

base

d on

the

crite

riaid

entif

ied

in 1

.3 a

bove

.Ac

tual

Actu

al

JIC

A Ex

perts

MAF

(3 D

istri

cts)

Gen

erat

or a

nd o

ffice

equi

pmen

ts w

ere

proc

ured

for

Kare

ne p

roje

ct o

ffice

.

Appendix2 (1/3)

A-3

Actu

al

Actu

al

Actu

al

Actu

al

Actu

al

Actu

al

Actu

al

Actu

al

Actu

al

(not

-yet

)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

Dem

onst

ratio

n of

pow

er ti

ller h

as b

een

cond

ucte

d in

colla

bora

tion

with

WFP

.

(not

-yet

)

JIC

A Ex

perts

JIC

A Ex

perts

MAF

(4 D

istri

cts)

The

FBO

s gr

adua

ted

from

FFS

in 2

018

rain

y se

ason

are

curre

ntly

dis

sem

inat

ing

the

TP-R

to n

eigh

borin

g FB

Os

in20

19 ra

iny

seas

on.

Surv

eys

wer

e co

mpl

eted

in th

ree

sele

cted

IVSs

. Fo

llow

-up

surv

ey a

fter r

ainy

sea

son

is c

urre

ntly

con

duct

ed.

Engi

neer

ing

staf

f of M

AF d

istri

ct o

ffice

rs w

ere

train

ed b

oth

incl

assr

oom

and

on-

site

.

Com

plet

ed

Con

stru

ctio

n w

ork

in th

ree

sele

cted

IVS

has

com

plet

ed in

May

201

9.

Mon

itorin

g da

ta c

olle

cted

thro

ugh

mob

ile a

pplic

atio

n ar

ebe

ing

cons

olid

ated

.

JIC

A Ex

perts

MAF

(4 D

istri

cts)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

2.8

To fa

cilit

ate

diss

emin

atio

n of

the

TP-R

tech

niqu

es/k

now

ledg

e to

oth

er n

eigh

borin

g FB

Os

usin

gth

e pl

ots

of th

e "M

odel

FBO

s/M

odel

Far

mer

s".

Plan

Actu

al

Plan

Plan

Plan

2.10

To

cons

olid

ate

the

resu

lts o

f mon

itorin

g co

nduc

ted

in 2

.9 a

bove

.

2.11

To

cond

uct a

sur

vey

on IV

S co

nditi

ons.

2.12

To

cond

uct t

rain

ing

for r

elev

ant e

xten

sion

offic

ers/

wor

kers

on

IVS

deve

lopm

ent.

2.9

To m

onito

r the

rice

cul

tivat

ion

activ

ities

thro

ugh

field

visi

ts b

y ex

tens

ion

wor

kers

at t

he d

emon

stra

tion

farm

san

d gr

oup

farm

s of

the

train

ed F

BOs,

at t

he in

divi

dual

farm

s of

the

train

ed fa

rmer

s, a

s w

ell a

s at

the

grou

pfa

rms

of th

e ne

ighb

orin

g FB

Os

who

are

dis

sem

inat

edw

ith th

e TP

-R b

y M

odel

FBO

s / M

odel

Far

mer

s.

On-

farm

tria

l plo

t was

est

ablis

hed

in e

ach

targ

et d

istri

ct.

JIC

A Ex

perts

MAF

(4 D

istri

cts)

MAF

(4 D

istri

cts)

24 A

BCs

wer

e su

rvey

ed.

Out

line

of th

e tra

inin

g pr

ogra

m w

as p

repa

red.

A ta

ring

onpo

st h

arve

st te

chni

ques

(par

boilin

g) w

as o

rgan

ized

join

tlyw

ith W

FP in

Oct

ober

201

8.

4.2

To c

oord

inat

e w

ith th

e D

AOs

and

the

Dis

trict

Cou

ncils

in th

eir f

orm

ulat

ion

of a

nnua

l wor

k pl

ans

toen

sure

the

incl

usio

n of

act

iviti

es to

dis

sem

inat

e th

e TP

-Rin

the

budg

ets

of th

e re

spec

tive

dist

ricts

.

Actu

alPl

an

Actu

al

Anal

ysis

of t

he re

sults

of 2

018

trial

s w

as c

ompl

eted

.

(not

-yet

)

Dem

onst

ratio

n pl

ots

and

conv

entio

nal p

lots

are

bei

ngm

onito

red

by e

xten

sion

wor

kers

.

The

FFS

prog

ram

s an

d ex

tens

ion

mat

eria

ls h

ave

been

revi

ewed

and

mod

ified

afte

r eac

h se

ason

.

Out

put 3

: The

impr

oved

TP-

R w

hich

is a

pplic

able

for f

arm

ers

is u

tiliz

ed in

TP-

R tr

aini

ng fo

r far

mer

s.

Plan

4.5

To h

old

a fin

al s

emin

ar o

n th

e TP

-R fo

r sta

keho

lder

sin

clud

ing

dono

r age

ncie

s an

d pr

ivat

e se

ctor

.

4.3

To a

ssis

t MAF

to fo

rmul

ate

an a

ctio

n pl

an fo

rna

tionw

ide

diss

emin

atio

n of

the

TP-R

.4.

4 To

org

aniz

e na

tionw

ide

TOT

on th

e TP

-Rdi

ssem

inat

ion

for t

he e

xten

sion

offi

cers

/wor

kers

in th

edi

stric

ts o

ther

than

the

targ

et d

istri

cts.

2.16

To

desi

gn a

nd c

ondu

ct tr

aini

ng o

n po

st-h

arve

stpr

oces

sing

for r

elev

ant e

xten

sion

offi

cers

/wor

kers

and

ABC

/FBO

repr

esen

tativ

es b

ased

on

the

resu

lts o

f 2.1

5ab

ove

with

pro

per g

ende

r con

side

ratio

ns.

JIC

A Ex

perts

JIC

A Ex

perts

3.1

To fo

rmul

ate

the

plan

s of

on-

farm

tria

ls o

n so

me

com

pone

nts

of th

e TP

-R.

Plan

2.17

To

revi

ew th

e tra

inin

g pr

ogra

m a

nd tr

aini

ngm

ater

ials

to re

vise

the

exis

ting

“Gui

delin

es fo

r the

diss

emin

atio

n of

the

TP-R

” bas

ed o

n th

e ex

amin

atio

n by

exte

nsio

n of

ficer

s/w

orke

rs a

s w

ell a

s on

the

resu

lts o

fm

onito

ring

cons

olid

ated

in (2

)-10

abov

e.

Tria

l on

ferti

lizer

app

licat

ion

was

des

igne

d fo

r 201

8 ra

iny

seas

on a

nd tr

ial o

n se

edin

g ra

te w

as d

esig

ned

for 2

019

rain

y se

ason

.

Plan

2.

13 T

o fo

rmul

ate

the

plan

of p

artic

ipat

ory

IVS

deve

lopm

ent i

n se

lect

ed p

oten

tial I

VSs.

2.14

To

impl

emen

t par

ticip

ator

y IV

S de

velo

pmen

t in

colla

bora

tion

with

the

FBO

s in

the

resp

ectiv

e IV

Ssse

lect

ed in

2.1

3 ab

ove.

Plan

JIC

A Ex

perts

MAF

(4 D

istri

cts)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

JIC

A Ex

perts

MAF

(4 D

istri

cts)

2.15

To

cond

uct a

sur

vey

on p

ost-h

arve

st a

ctiv

ities

of

Agric

ultu

ral B

usin

ess

Cen

tres

(ABC

s) a

nd F

BOs.

MAF

(4 D

istri

cts)

MAF

(4 D

istri

cts)

Plan

JIC

A Ex

perts

MAF

(4 D

istri

cts)

Actu

al

Plan

Plan

JIC

A Ex

perts

MAF

(4 D

istri

cts)

Actu

al

Plan

Actu

al

3.6

To id

entif

y th

e te

chni

cal c

ompo

nent

s to

be

refle

cted

in th

e TP

-R b

ased

on

the

anal

ysis

of t

he re

sults

of t

heon

-farm

tria

ls.

3.7

To c

ondu

ct d

emon

stra

tion

of s

mal

l far

m m

achi

nerie

sfo

r som

e se

lect

ed F

BOs

culti

vatin

g ric

e in

the

IVSs

in th

eta

rget

dis

trict

s3.

8 To

revi

ew th

e st

atus

of o

pera

tion

and

mai

nten

ance

of

the

intro

duce

d m

achi

nerie

s to

exa

min

e fe

asib

ility

and

todr

aw le

sson

s an

d re

com

men

datio

ns fo

r fut

ure

intro

duct

ion

of s

mal

l far

m m

achi

nerie

s to

FBO

scu

ltiva

ting

rice

in th

e IV

Ss.

3.2

To e

stab

lish

on-fa

rm tr

ial p

lots

in th

e ta

rget

dis

trict

s.

3.3

To c

ondu

ct o

n-fa

rm tr

ials

at e

ach

plot

.

3.4

To a

naly

ze th

e re

sults

of t

he o

n-fa

rm tr

ials

.

3.5

To

cond

uct t

he fi

eld

day

for v

ario

us s

take

hold

ers

atth

e on

-farm

tria

l plo

ts.

Actu

al

Info

rmat

ion

are

bein

g sh

ared

with

WB,

FAO

, WFP

, GIZ

and

BRAC

and

som

e of

thei

r sta

ff ha

ve a

lso

parti

cipa

ted

in th

eTP

-R tr

aini

ng. A

ctiv

ities

on

IVS

deve

lopm

ent a

nd fa

rmm

achi

nerie

s ha

ve b

een

impl

emen

ted

thro

ugh

colla

bora

tion

with

WFP

.

Out

put 4

: The

impr

oved

TP-

R w

hich

is a

pplic

able

for f

arm

ers

is re

cogn

ized

as

reco

mm

ende

d cu

ltiva

tion

tech

niqu

es in

cou

ntry

wid

e.

JIC

A Ex

perts

MAF

(4 D

istri

cts)

Actu

alPl

an

JIC

A Ex

perts

MAF

(4 D

istri

cts)

On-

farm

tria

l has

bee

n co

nduc

ted

in e

ach

plot

.

Plan

Plan

Actu

al

4.1

To s

eek

the

poss

ibilit

y of

and

pro

mot

e co

llabo

ratio

nw

ith d

onor

age

ncie

s fo

r sca

ling

up o

f the

Pro

ject

.

Plan

JI

CA

Expe

rtsM

AF(H

eadq

uarte

r)

Plan

Actu

al

Plan

Plan

JI

CA

Expe

rtsM

AF(4

Dis

trict

s)

Thre

e ba

tche

s of

TO

T fo

r ext

ensi

on o

ffice

rs in

11

dist

ricts

othe

r tha

n th

e ta

rget

dis

trict

s w

ere

held

in A

pril

and

June

,20

19.

Actu

al

Actu

al

Plan

JI

CA

Expe

rtsM

AF(4

Dis

trict

s)Se

ries

of d

iscu

ssio

ns w

ere

held

to fa

cilit

ate

MAF

HQ

toga

ther

info

rmat

ion

for a

nd to

form

ulat

e th

e pl

an o

f the

TO

T.

Plan

Actu

al

Plan

JI

CA

Expe

rtsM

AF(4

Dis

trict

s)(n

ot-y

et)

Actu

al

JIC

A Ex

perts

MAF

(4 D

istri

cts)

(201

8 an

nual

wor

k pl

an a

t dis

trict

leve

l had

bee

n pr

epar

edbe

fore

the

star

ting

of th

e se

cond

per

iod

of th

e Pr

ojec

t.)

Appendix2 (2/3)

A-4

2017

2018

2019

2020

2021

2022

Dur

atio

n / P

hasi

ngPl

an

Actu

al

IIIIV

III

IIIIV

IIM

onito

ring

Plan

Plan

Ac

tual

III

III

Actu

al

Actu

al

III

IIIIV

IR

emar

ks

Proj

ect B

roch

ure

Plan

IVI

IIIII

IVI

II

Actu

al

Join

t Coo

rdin

atin

g C

omm

ittee

Plan

Set-u

p th

e D

etai

led

Plan

of O

pera

tion

Plan

Mon

itorin

g

Actu

al

No1

- N

o.4

Actu

al

Actu

al

Proj

ect W

ebsi

tePl

an

Actu

al

Han

d ov

er c

erem

ony

of m

otor

bike

Plan

Proj

ect N

ewsl

ette

rPl

an

Solu

tion

The

Post

mon

itorin

g w

ill b

eco

nduc

ted

3 ye

ars

afte

r the

proj

ect c

ompl

etio

n

Issu

e

Post

Mon

itorin

g Pl

an

Actu

al

Join

t Mon

itorin

g

Proj

ect C

ompl

etio

n R

epor

tPl

an

Actu

alPu

blic

Rel

atio

ns

Rep

orts

/Doc

umen

tsPr

ogre

ss R

epor

tPl

an

Actu

al

Plan

Ac

tual

Actu

al

Subm

issi

on o

f Mon

itorin

g Sh

eet

Plan

Mon

itorin

g M

issi

on fr

om J

apan

Plan

Appendix2 (3/3)

A-5

6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12

JCC:Joint coordinating committeePR:Progress report

3-3 Inauguration and the monitoring of activities regarding thedissemination of TP-R (post-harvest treatment of rice)

3-4 Implementation of the plan of IVS development

3-2 Continuation and the monitoring of activities regarding thedissemination of TP-R (rice cultivation techniques)

Activities2018

3-1 Agreement on the work plan in the second period

2019

3-5 Inauguration and the monitoring of the On-farm trial toimprove TP-R

3-6 Revision of the manual and the guideline for disseminatingTP-R

3-7 Conducting the training in a third country

3-8 Information sharing with other donors and NGOs, and thepromotion of the collaboration

3-9 Continuation of the assistance for agricultural offices ineach district to formulate the annual work plan

3-10 Development and discussion of a work plan in the thirdperiod

3-11 Development and submission of the progress report of theproject in the second period

Meeting

Report

3-12 Preparation of the monitoring sheet

3-13 Conducting nationwide TOT on the TP-R in the districtsother than the target districts

3-14 Implementation and demonstration for small farmmachineries

JCC JCC

Local activities Activities which are not yet carried out

PR1 PR2

Work Flow and Work Schedule

Work Flow

Work Schedule

Appendix3

A-6

1. F

ield

Wor

k

25

13

25

14

17

22

81

24

4

11

1

8

2 2

65

65

31

74

1

31

11

14

42

54

1

42

2

91

51

15

2

2. W

orks

in J

apan

8 8

Leg

end：

Pla

nA

ctua

lR

EC

S

Rep

orts

25

30

80.

27

1,91

664

.00

1,71

957

.30

80.

27

80.

40

Act

ual

-

0.40

8A

oki T

eruh

isa

(Agr

icul

tura

l mac

hine

ry/ P

ost

harv

est)

3P

lan

-

Day

sto

tal

MM

tota

l6

78

910

1112

1

Nam

e(P

ositi

on/D

esig

natio

n)T

rip

2018

2019

23

45

67

89

10

1,90

863

.60

1,71

157

.03

255

8.50

(38d

ays)

(24d

ays)

(29d

ays)

(39d

ays)

1311

1221

2429

511

24

(36d

ays)

291

9.70

4539

3945

3945

1023

2426

2912

8

10

Aki

ka K

urita

(Pro

ject

Coo

rdin

ator

/Ric

ecu

ltiva

tion

tech

niqu

e・E

xten

sion

/Tra

inin

g A

ssis

tanc

e)

6

Pla

n7

26

Act

ual

626

(46d

ays)

2930

2318

06.

00(3

0day

s)(1

08da

ys)

(29d

ays)

522

26Y

oji S

awad

a(P

artic

ipat

ory

IVS

deve

lopm

ent)

4P

lan

4

Act

ual

4

1.53

46

Act

ual

125

461.

53

180

6.00

3090

3030

31

311.

03(3

1day

s)

Kud

o Y

asun

obu

(Agr

icul

tura

l mac

hine

ry/ P

ost

harv

est)

3P

lan

146

Act

ual

130

29

(46d

ays)

Aok

i Ter

uhis

a(A

gric

ultu

ral m

achi

nery

/ Pos

tha

rves

t)3

Pla

n2

Bak

arr

Jose

ph B

angu

ra(E

mpo

wer

men

t of

farm

ers

orga

niza

tion)

37.

27(3

7day

s)

3010

3730

255

Pla

n0

25

321.

071

31

Act

ual

025

7

(40d

a ys)

(40d

ays)

(37d

ays)

(30d

ays)

218

4.07

8.50

4037

4037

30

3010

29

311

11

1516

1015

9

1516

122

3.50

Act

ual

226

1723

Yut

a Sa

saki

(Soc

io e

cono

mic

sur

vey/

Pro

ject

mon

itori

ng a

nd e

valu

atio

n 1,

2)6

Pla

n4

108

105

(62d

ays)

(30d

ays)

(30d

ays)

5.30

6030

30

Act

ual

105

3.50

5451

1822

2226

24

Kaz

usa

Yos

him

ura

(Soc

io e

cono

mic

sur

vey/

Pro

ject

mon

itori

ng a

nd e

valu

atio

n1)

5P

lan

226

Act

ual

524

624

28

(66d

ays)

(53d

ays)

(52d

ays)

Kat

suyu

ki Y

amam

oto

(Dep

uty

chie

f ad

viso

r/R

ice

culti

vatio

n te

chni

que

2/E

xten

sion

mat

eria

l dev

elop

men

t)

3

Pla

n

Act

ual

526

(45d

ays)

(62d

ays)

(30d

ays)

249

8.30

5460

6030

45

1330

14

249

8.30

524

1529

15

22

17

10.2

045

1326

1529

31

263

8.77

2224

2723

1518

(44d

a ys)

(46d

ays)

(34d

ays)

(24d

ays)

5442

3645

397

2618

242

Tak

ashi

Kim

ijim

a(C

hief

adv

isor

/Ric

e cu

ltiva

tion

tech

niqu

es 1

)1

1521

306

285

Act

ual

5

Pla

n6

25

Kei

ko I

taga

ki(E

xten

sion

/Tra

inin

g)3

Pla

n15

(53d

ays)

8.07

(39d

ays)

(28d

ays)

(15d

ays)30

2324

1525

2416

(51d

a ys)

(39d

ays)

(24d

ays)

25

9.50

3951

6628

2828

24

56

Day

sto

tal

MM

tota

l6

78

910

910

113

45

67

812

Nam

e(P

ositi

on/D

esig

natio

n)T

rip

2018

2019

1112

12

(43d

ays) 11

Pla

n to

tal

Act

ual t

otal

Pla

n to

tal

Act

ual t

otal

Tot

al

9

12

23 23

14

(13d

a ys)

(46d

a ys)

(62d

a ys)

(46d

ays)

34

(34d

ays)

18

39

▲

Work plan

▲Monitoring

Sheet

▲

Monitoring

Sheet

▲Project Progress

Rep

ort

▲Monitoring

Sheet

▲

Project Progress

Rep

ort

Staffing and Assignments

Appendix4

A-7

Motorbike 38 DAOs (Bombali: 15, Port Loko: 12, Kambia: 11)

Motorbike 3 DAOs (Bombali: 1, Port Loko: 1, Kambia: 1)

Vehicle 1 Bombali DAO

Vehicle 1 Bombali DAO

Generator 1 Bombali DAO

Generator 1 Karene DAO

Battery 220AH 12VDry Cell 27 DAOs (Port Loko: 18, Kambia: 9)

Inverter 3000W with 50A MPPT 1 Port Loko DAO

Inverter 1500W with 50A MPPT 1 Kambia DAO

Air Conditioner 7 DAOs (Bombali: 6, Freetown: 1)

Air Conditioner 1 Port Loko DAO

Photocopier Canon copier image runner 2520 4DAOs (Bombali: 1, Port Loko: 1, Kambia: 1,Karene: 1)

Printer HP Laserjet Pro MFP M277 dw 4DAOs (Freetown: 1, Port Loko: 1, Kambia: 1,Karene: 1)

Printer 1 Bombali DAO

Personal Computer HP laptop 17-bs053na 6 DAOs (Bombali: 2, Port Loko: 2, Kambia: 2)

Personal Computer 1 Bombali DAO

Personal Computer 1 Port Loko DAO

Projector 4DAOs (Bombali: 1, Port Loko: 1, Kambia: 1,Karene: 1)

Digital Camera 8DAOs (Bombali: 2, Port Loko: 3, Kambia: 2,Karene: 1)

Moisture Meter OGA Model TA-5 72 Nationwide (all extension blocks)

Round Table 2 DAOs (Port Loko: 1, Karene: 1)

Meeting Table 3 Bombali DAO

Office Desk 17DAOs (Bombali: 10, Port Loko: 3, Kambia: 2,Freetown: 1, Karene: 1)

Chair for office desk 18DAOs (Bombali: 10, Port Loko: 3, Kambia: 3,Freetown: 1, Karene: 1)

Chair for meeting table 43DAOs (Bombali: 30, Port Loko: 6, Freetown: 4,Karene: 3)

Cabinet 10DAOs (Bombali: 7, Port Loko: 1, Kambia: 1,Karene: 1)

Table for OA equipments 7 DAOs (Bombali: 2, Port Loko: 2, Kambia: 1)

Auto level with tripod stand 3 DAOs (Bombali: 1, Port Loko: 1, Kambia: 1)

List of equipment procured

EPSON EP-50V

Name of Goods Qty LocationStandards and Part Number

9000BTU Sharp

TVS VICTOR GX110cc

TVS ZT125cc

Perkins 20KVA

-

TOYOTA Hilux

AC-2s

Low Watts A/C 1200BTU

TOYOTA Landcruiser

-

Rectangle

Hp Pavillion, 14-bf008na

Metal, lockable

Perkins 30KVA

-

-

Slewing chair(except for Freetown office)

BenQ Digital Projector MW529

Sony DSC-W800

HP laptop 15-ra003nia

Appendix 5

A-8

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