Sustainable & Trusted Data Management

Laurents Sesink, JISCMRD, 28-03-2011

Data Archiving & Networked Services Data Archiving & Networked Services (DANS)(DANS)

An institute of the Royal Netherlands Academy of Arts and Sciences (KNAW), and is also supported by the Netherlands Organization for Scientific Research (NWO).

Since its establishment in 2005, DANS has been taking care of storage and continuous accessibility of research data in the social sciences and humanities.

MissionMission

DANS stores and makes research data in the arts and humanities and social sciences permanently accessible. To this end DANS itself develops permanent archiving services, stimulates others to follow suit, works closely with data managers to ensure as much data as possible is made freely available for use in scientific research.

StrategyStrategy

It is not important where data is stored if it complies to international standards and guidelines.

Researchers should deposit as much as possible there own research data.

The archiving process should be automated as much as possible.

Important componentsImportant components

An infrastructure

A sustainable business model

Guidelines for Trusted Digital Guidelines for Trusted Digital RepositoriesRepositories

Repository Audit and Certification (RAC) ◦ ISO 16363 or DIN 31644

Data Seal of Approval (DSA)

NESTOR Catalogue of Criteria for Trusted Digital Long-term Repositories

Roles (according to the Seal of Roles (according to the Seal of Approval)Approval)

Funding agencies: oblige seal of approval

Data producers: produce excellent data

Data consumers: use data in a trustworthy way

Data repositories: responsible for long term preservation and distribution of research data

◦ 16 guidelines

European Framework for Audit and European Framework for Audit and Certification of Digital RepositoriesCertification of Digital Repositories

BASIC CERTIFICATION is granted to repositories which obtain DSA certification

EXTENDED CERTIFICATION is granted to Basic Certification repositories which in addition perform a structured, externally reviewed and publicly available self-audit based on ISO 16363 or DIN 31644

FORMAL CERTIFICATION is granted to repositories which in addition to Basic Certification obtain full external audit and certification based on ISO 16363 or equivalent DIN 31644.

The case DANSThe case DANS

The repository of DANS is DSA approved. DSA Guideline 4: The data repository has an

explicit mission in the area of digital archiving and promulgates it.

DANS has: ◦ An explicit mission (KNAW and NWO).◦ Long term funding.◦ Self archiving concept.◦ Automated archiving process.

The challengeThe challenge

increase in research data deposits◦ E-science◦ Policies (Open Access mandates, etc)

New (complex) data formats◦ Audio Visual, GIS, 3D

New ways to disseminate and (re) use research data◦ Visualization/analyzing tools, enhanced publications, Research Infrastructures

More scientific disciplines ◦ Social sciences, humanities, life sciences, technical sciences.

Support should be carried out with a (nearly) fixed annual budget

A better grip on the main cost driversA better grip on the main cost drivers

More accurate planning Better forecasting and control More accountability and transparency Control the level of ambition (realistic strategy)

Specific questions:• What are the costs of archived datasets?• What are the most labour intensive activities?

Staff is the major resource pool Staff is the major resource pool

the processes of DANS are based on the Open Archival Information System (OAIS) Reference Model

Data Acquisition

OfficeIT services and

equipmentStaff Total

14,19% 14,33% 6,94% 64,54% 100%

Based on an average of the years 2006-2008

ApproachApproach

ABC Model (Cooper and Kaplan (1988) )◦ improving tactical and strategic decision-

making ◦ understand the use of scarce organisational

resources in various business activities Balanced Scorecard (BSC) (Kaplan and Norton,

1997)◦ translates an organisation’s mission and

existing business strategy into a limited number of specific strategic objectives that can be linked and measured operationally

ABC model for DANSABC model for DANS

What needs to be done to identify and locate resources on the Internet

How to estimate costsHow to estimate costs

Towards a new funding modelTowards a new funding model

Access to research data is free of charge. KNAW and NWO fund the core services of DANS. Data depositor pays a one time fee.

◦ Small datasets◦ Large datasets

Archeology as a pilot.

Research funders◦ Allocate resources for data management in

tenders/project proposals.