synthesised instructions - summary & annexures-dec07

8/13/2019 Synthesised Instructions - Summary & Annexures-Dec07

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Foreword

This Compendium of instructions on Works Contract Policy is issued

for guidance of officials dealing with the subject matter. It contains relevantadministrative orders circulars letters issued by !ailway "oard and #orthern!ailway from time to time. $ome of the old orders circulars have beenincluded because of being relevant% even today% as far as policy guidelinesare concerned though the financial powers limits in connection with variousmatters have been revised substantially.

The Compendium consists of && chapters and &'( anne)ures undervarious headings related to works contract policy e)cept issues concerningarbitration for which it is planned to issue a separate compendium. *ll theanne)ures have been typed for sake of clarity instead of )ero)ing the oldcirculars. Though every effort has been made to avoid typographicalmistakes% it is +uite possible that some such errors might have crept in. It isadvised that the officials using this compendium do not +uote it and refer tothe original letter circular for such purposes.

The documentation has been painstakingly done by $h. ,.-. upta%/y.C0 and $h. !ajeev $a)ena% *10# and their staff. The draft has been initially compiled by $h.2alit -apur% the then C0 34.5. 65 to '.7. 658and $h.9.P.$ingh% C0 . Their efforts are praise worthy.

It is hoped that the officials dealing with the works contract matterswill find the compendium useful and any discrepancy found may be broughtto the notice immediately for correction.

/eepak -rishanPrincipal Chief 0ngineer%

#orthern !ailway%/ec. :665 "aroda ;ouse% #ew /elhi.

Compendium of Instructions on works Contracts < #orthern !ailway1


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I N D E X

1.0 General

2.0 Classes of Tenders

3.0 Calling of Tenders

4.0 Earnest Money and Sec rity De!osit for "or#s Contracts

$.0 %!ening of Tender and Scr tiny

&.0 'or(ation of Tender Co((ittee

).0 Consideration of Tender

*.0 +onal Contracts and ,re- alification

/.0 ,rice ariation Cla se

10.0 Ter(ination of Contracts

11.0 is# and Cost Tenders



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C%M,ENDI M %' INST CTI%NS %N "% S C%NT CTS

1.0 General

SN Instr ctions Title of letter and letter no Dated nne5 reNo.6,age No.7

& 0very overnment servant shoulde)ercise the same8igilance in res!ectof e5!endit re incurred from publicmoneys as a person of ordinary prudence.

Canons of FinancialProperty3Item :5&' of Way andWorks =anual8

> 1-16347

: !ecommendations of committeeappointed to e)amining improving theadministration of contracts and +ualityof works e)ecuted through the agency

of contractors together with "oard?sorders thereon on>a8 Pre>+ualification of tenderers@ b8 0ngagement of consultancyservices@c8 *pproved list of contractors@

d8 Two packet system of tendering ande8 *dvance to contractors.

Pre>+ualification ofcontracts and consultancyof contracts etc.2etter no. 7A W& CT :'>

CC

'&.6&.7( 1- 26347

' Ti(e li(its laid down for processingcontractor9s :ills for payments atvarious levels

Time limit for processing bills of works and P.WayContracts.

2etter no. 5B>W 6 Part1,III3Policy8

&5.64.4: 1-36447

B *ccepted recommendations of thecommittee of $hri ".$.$udhir Chandra.

*ppointment of workscontractors>Finalisationof tenders.2etter no. 4B C0>I CT

::.&6.6& 1- 464$7

A Proposed(odifications in tendering!roced res; d ly acce!ted by !ailway"oard.

*ccepted items of $udhirChandra 4B C0>I CT BCommittee?s !eport

&5.&6.6: 1-$6$07

( Contractors


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avoided. tructions7 ,ersonnel >ranc< should invariably:e

cons lted :efore gi8ing o t a ?a:o rContract in ter(s of ?a:o rContract ct 1/)0.

ff loading and privatisation of perennialnature activities in the!ailways in violation ofthe provisions under$ection &6 of Contract2abour 3!D*8 *ct%&456.2etter no. 03228 :6A *TC#! &(

:4.67.6( 1-*6&07

4 !!ro8al for engage(ent of ,MCsfor s !er8ision of !ro@ects beinge)ecuted by the !ailways. The P=Ccontract should be treated as WorksContract.

0ngagement of Project=anagement Consultants3P=Cs8.2etter no. :66( W>I enl /.P. Pt.I

&6.&6.6( 1-/6&27

&6 "oard 3=0 D FC8 have approved to

award two contracts to 2abourCooperatives for earthwork each costingnot more than !s.:A lakhs on a trial basis in #.0. !ailway with instructionsto formulate detailed guidelines keepingthe following broad guidelines in viewE>3&8 2abour Cooperative $ocietiesshould be registered under theCooperative $ociety?s !egistration *ctin proof of these societies being legalentities before they are allowed to

participate in the !ailway tender. *certificate to this effect should besubmitted along with the tender.3:8 0arnest =oney $ecurity /epositis reali ed as per the e)isting norms.3'8 0ligibility Criteria < It may berela)ed to suit local conditions so thatCooperative $ocieties are able to participate in the tender.3B8 * special condition may be provided in the tenders of all works

valuing up to an estimated cost of !s.:Alakhs that in case of 2abour Cooperative$ocieties tendering for the work% theywill be given the first opportunity toe)ecute the work subject to the provision that they agree to take up thework at the rates as offered in the lowestacceptable tender.

*warding earthwork

tenders to 2abourCooperatives.2etter no. :66: C0>I C*>iii CT &6 dated

:7 :4.&6.6:

1-10

6&37



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3A8 nly one contract should begiven to one Cooperative $ociety.

&& *dvance Correction $lip #o.&5 may betreated as cancelled andadditions corrections as indicated in the

enclosed Correction $lip #o.:& in therelevant paras on Indian !ailways0ngineering Code &44' 0dition may bemade.

*dvances to contractors.2etter no. 46 C0.I CT &

:A.6(.44 1-116&47

&: "oard have taken a serious view of thematter on recording of measurement ofsteel in separate register in place ofmeasurement book and desired thatmeasurement of steel should berecorded in =easurement "ook to avoidany irregularities conducted in

recording of measurement of steel.

!ecording ofmeasurements of steel in=easurement "ook.2etter no.:666 C0.I CT &B

:B.:.66 1-126&$7

&' In the GTwo Packet? system% essentiallythe same process of pre>+ualifications ise)pected to be done through thescrutiny of the contents of the first packet comprising evidence andtechnical capability% possession ofappropriate machinery and e+uipmentfinancial strength% e)perience% etc. Itwould% therefore% be apparent thatwhenever such a system is followed%

there is no need for the railways% etc. toseek the "oard?s approval beforeopening the financial bids. The eneral=anager is competent to act on therecommendations of the TenderCommittee relating to the first packet.While forwarding the financialrecommendation of the TenderCommittee 3after negotiations have been held if necessary% on the financial part of the tenders8% the eneral

=anager should give his personalcomments on both the technical and thefinancial aspects of the case.

Two Packet $ystem oftenders.2etter no. 46 C0>I CT :5

&5.67.4A 1-136&&7

2.0 Classes of Tenders A Eligi:ility Criteria

SN Instr ctions Title of letter and letterno.

Dated nne5 reNo.

6,age No.7& Cons ltancy contracts can :e

a=arded for works involvingEPre>+ualification ofcontracts and consultancy

'&.6&.7( 1- 26347

Compendium of Instructions on works Contracts < #orthern !ailway$


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,re-in8est(ent st dies; ,re!arationser8ice; I(!le(entation ser8ice andTraffic assistance and co ncil ser8ice;S!ecialiBed =or#s; I(!ortant and!restigio s : ildings and str ct res;

S!ecial ty!e of roof str ct res andco8erings; :ase(ents and si(ilarconstr ctions; s :=ays; nder!asses;ins lation of : ildings; Design andconstr ction of str ct res in8ol8ing?ong s!an !re-stressed concrete:ridges; Contin o s girder :ridges;Ca:le stayed :ridges; ?ong s!an arc CC 3paraB.&8

'&.6&.7( 1- 26347

B &. nly H.*. and $.*. rade fficersshall be able to dispense with tendersand call otations and that too% onlywith Finance concurrence% as perschedule given in letter.:. se enhanced powers of each workorder under onal miscellaneouscontracts for !s. &.66 lakh D avoidsmaller tenders.'. G idelines =dated as per e)tantinstructions.

Consideration of Tenders < Powers to dispense withthe calling of tenders forworks contracts.2etter #o.46 C0>I CT &

&B.&:.46 2-16&)7

Compendium of Instructions on works Contracts < #orthern !ailway&


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A /elegation of powersto dis!ense =itI CT &

:B.6B.4( 2-26&*7

( Single tenders ! to s. 3 crores can:e acce!ted :y GMs in emergentsituations% with the concurrence offinance.

Procedure with regard to$ingle Tenders *wardsof Contracts over Jonal!ailways.2etter #o.45 C0>I CT ':

:5.67.45 2-36)07

5 Standard Contract Cla ses and tI CT BCommittee?s !eport3para :.'.B.&% :.'.B.: D:.(.B.&8

&5.&6.6: 1-$6$07

&6 Conse+uent upon recommendations

made by $udhir Chandra Committee%"oard has approved the followingamendments < &. For tenders:et=een s. 1 Croreand s. * Crores% =s may% preparean approved list and resort to?i(itedTenders in consultation with Finance.3Instructions valid only till '&.'.:66B as

*ppointment of workscontractors > Finali ationof Tenders.2etter #o.4B C0>I CT B

6B.6(.6' 2-$

6)27

Compendium of Instructions on works Contracts < #orthern !ailway)
http://www.cidcindia.net/http://www.cidcindia.net/


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an e)perimental measure.8.:. For the works tenders having costmore than !s. & crore and!to s. *crores; as far as feasi:le; call t


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dated 6'.64.65 by some of the Jonessince large number of departments areheaded by C; /s and not by P; /sand that most of these ones have no* =s% and hence even tenders of value

less than !s.A6 crore which are withinthe competence of ;* grade officershave to be necessarily put up to =s.To overcome this difficulty !ly. "d.?sletter dated 6'.64.65 is partiallymodified.

2etter #o. :665 C0>I CT &'

&( /elegation of powers to the !ailwaysfor introducing non> standard items inworks contracts without financeconcurrence in case unavoidable Dinescapable reasons..

0nhancement of tendervalue < delegation of powers of #$ items.2etter #o. :665 C0>I CT &

'&.67.65 2-116*17

&5 "oard amended Paras :.B.B.B D :.B.B.A% partially modified item 3i8 of Para:.(.B.& D added detailed procedure insupersession of Paras A.'.(% A.'.5 DA.'.4 of *nne)ure>I of "oard?s letter #o.4B C0.I CT B dated &5.&6.6:3*##01 !0>* &>A8 to enable moreeffective and efficient contractmanagement.

0mpowerment of Fieldrgani ations 3WorksContract matters8.2etter no. :665 C0.I CT &7

:7.64.654-/612&7


SN Instr ctionsTitle of letter and letter no. Dated nne5 re

No.6,age No.7

& In all contracts where !ly. =aterials areto be supplied% the special conditionsshoulds!ecify t


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' #o work or supply should be entrustedfor e)ecution to a contractor whoseca!a:ilities and financial stat s havenot been in8estigated and foundsatisfactory.

!ecommendation #o.:6 ofthe :' rd !eport 3Fourth 2ok$abha8 of the Public*ccounts Committee on para of the *udit !eport3!ailways8 &4(5 < Western

!ailways < 0)trae)penditure due to failure ofa contractor.2etter no. (7>" 3C8>P*C I, :' :6

:A.&6.(7 3-36*37

B al e must be given in the tenderdocumentsite( 8ise; even in the caseof tenders called on percentage basisover the schedule of rates.

2etter no. 5( WI CT A' ::.6B.55 3-46*47

A Contracts for works should not beawarded nless soil tests; sitein8estigation I CT 7A

64.6A.4B 3-&6*$7

5 !ecommendations of committee onsuch defects which are commonly prevalent in e)ecution of works.

Procedure for invitingtenders and awarding workscontracts.2etter no. 4B C0>I CT B

&5.64.45 3-)6*&7

7 The tender documents in the case ofopen Tenders% are to:e iss ed to allt


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publicity.

&: d8ance !lanning and !re!aration needs to be done before e)ecuting the works.

$ubE $afety Works.2etter no. :66& C0.I CT :'

65.&&.6& 3-126/$7

&' The modified revised comprehensiveeligi:ilitycriteria for fres< registration.

*ppointment of WorksContractor>Finali ation oftenders>0ligibility criteriafor enlistment ofContractors in G*@ to G/?Category.2etter no. 4B C0>I CT B

:6.6'.6: 3-13

6/&7

&B Standard Contract Cla ses and t


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follow two>bid system.:& !ecommendations of Committee

constituted on (afia in "or#scontracts and to make suggestions forovercoming mitigating.

!eport of =afia problems in!ailway Works Contracts.2etter no. :66: C0>I CT '7 Policy.

64 &6.&&.6'

3-1/61037

:: Till the $chedule of !ates 3$ !8 arerevised to cater for long leads also%tenders for trans!ortation of (aterial:y road spractices in tenderingsystem.

e>tendering to curb mal> practices in tendering.2etter no.:66B C0I =isc. =!?sinstructions

:&.6(.6B 3-22610&7

:A In future contracts of the works inmetropolitan areas of the ;owrah%=umbai% /elhi and Chennai% a specialcondition may be included in tenderdocuments that t


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:5 The details of all t* to Para &:&B>0 asunderE>&:&B>*E $ingle Tender can beawarded under following situation suchasE>&8 0=0! 0#T $IT *TI #E>3a8 *ccidents% breaches involvingdislocation to traffic.3b8 Works of speciali ed nature to

be personally approved by the= C* 3C8 with prior concurrence ofthe F*DC* . This power is not to bedelegated to any other authority.3c 8 *ny other situation where

eneral =anager personally considers itinescapable to call for single tenderssubject to this powers can be e)ercised by = only with prior concurrence ofFinance.:8*nnual =aintenance Contract for

e+uipment can be placed onsingle tender basis on authori eddealers with approval of*dditional eneral =anagers of!ailways.

# T0EThese powers may be delegated by the eneral =anagers inconsultation with F*DC* s to P; /s

Calling of 2imited Tenders < Issue ofCorrection $lip to0ngineering Code.

2etter no. 45 C0.I CT ':

&4.6&.66 3-2*61127



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/!=s upto a ma)imum of !s.A lakhs per item per annum. n re>delegation%these powers would be e)ercised byP; /s /!=s in consultation withassociate finance.

'& Instructions of "oard?s letter #o.5( W.I CT A' dated ::>B>&455. arestill valid which are> #on inclusion of appro)imate +uantities

value itemwise has a definite vigilance potential in as much as the intense position of the tender can be altered bymaking adjustments in the +uantities incase of item rate tenders. 0ven in thecase of tenders called on percentage basis over the schedule of rates% it

would be desirable to indicate the+uantities values of various items ofworks at least in respect of broad major building activity% earthwork% sanitarywork% water supply etc. so as to give a better assessment of work to thecontractor and to enable him to furnishreasonable and competitive rates."oard% therefore% desire that the!ailways should strictly follow thee)tant instructions in this regard and

avoid recurrence of such incidents. Inthis connection attention is invited to para ''4 D B&( of the Indian !ailwaysCode for $tores /epartment% which isalso applicable to works contracts.

/eficiencies in percentagerate tenders.2etter no. 47 C0.I CT 7A

6(.64.443-2/61147

4.0 Earnest Money and Sec rity De!osit for "or#s Contracts


Dated nne5 reNo.

6,age No.7& Tenders nacco(!anied :y t::*

:6.A.(5 4-1611$7

: The earnest (oney s!oundingoff of 2etter no. 57 W& CT &'3Policy8

::.&:.57 4-2611$7



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' * successful bidder should give a,erfor(ance G arantee in the form ofan irrevocable bank guaranteeamounting to AN of the contract value.

Performance uarantee2etter no. :66( W && #W! P &

:B.6B.6( 4-3611&7

B (end(ents in GCCL3Clause A8 $0= is being dispensedwith.The successful bidder should give a,erfor(ance G arantee a(o ntingto $ of t


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levied#$If !ailway P$ s are awarded contractsthrough competitive bidding 3 pentender% $pecial 2imited Tender etc.8% thenormal rule regarding submission of

Performance uarantee as applicable toother tenderers should be madeapplicable to these P$ s also to ensurea level playing field.

4 "oard amended Paras :.B.B.B D :.B.B.A% partially modified item 3i8 of Para:.(.B.& D added detailed procedure insupersession of Paras A.'.(% A.'.5 DA.'.4 of *nne)ure>I of "oard?s letter #o.4B C0.I CT B dated &5.&6.6:3*##01 !0>* &>A8 to enable more

effective and efficient contractmanagement.

0mpowerment of Fieldrgani ations 3Works

Contract matters8.2etter no. :665 C0.I CT &7

:7.64.65 4-/612&7

$.0 %,ENING %' TENDE S A SC TIN


Dated nne5 reNo.

6,age No.7& In some cases someanti-social

ele(ents obstruct the tenderers indropping the tenders in the tender bo) atnominated place To avoid this% tender:o5es (ay :e #e!t at (ore tI CT &

:7.&6.47 -$- 161317

: Negotiations shall never be held e)cept=it< tI CT &

:5.6&.44 -$- 261317

' While framing tender schedule%tI CT B

65.65.6B -$- 461337

A Central igilance Co((issionL !eceipt and opening of :'.64.6B $-$

Compendium of Instructions on works Contracts < #orthern !ailway1&


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The receipt of tenders should be throughtender bo)es. ;owever%in case =


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reasons% the contract cannot be finali edwithin the validity period.

: The =inistry of 2aw have suggestedthat when Tenderers are called fornegotiations; t


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*lso along with the tabular statement oftenders for the consideration of thetender committee% as54 )-12614/7

&' ?ate tendersFdelayed tendersF!ost #on>acceptance of 6&.67.7& )- 13

Compendium of Instructions on works Contracts < #orthern !ailway1/


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tender offers s


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the main source of corruption.,osttender negotiations are :anned =it+ualification ofcontracts and consultancyof contracts etc.maintenance of list of

approved contractors.2etter no. 7A W>I CT :' CC.3Part>I8

:A.67.74 *- 461*)7

5 Selection of contractors for enlistmentin the *pproved 2ist should be done:ya co((ittee 3:.A.B.78.

*ccepted items of $udhirChandra 4B C0>I CT BCommittee?s !eport

&5.&6.6: 1-$6$07

7 In order to (a#e toard


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=or# nder consideration;!artic larly in case of =


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'. T


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d ring t* &>A8 to enable moreeffective and efficient contractmanagement.

0mpowerment of Fieldrgani ations 3Works

Contract matters8.2etter no.:665 C0.I CT &7

:7.64.65 4-/612&7

10.0 Ter(ination of ContractsSN Instr ctions Title of letter and letter

no.Dated nne5 re

No.6,age No.7

& >efore ter(inating a contract t


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restart the work to the satisfaction of thecompetent authority.

e8i8al of contract after e5!iry of 4*& CT :7.

B Ter(inate only =iteffect of non performance by thecontractor within thevalidity.2etter no. . 44 C0>I CT :73PT8

&5.6A.6B 10-462107

A =inistry of !ailways 3!ailway "oard8have decided thatCla se &2 of t


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: Notice of ris# tender irrespective ofwhether it was open or limited tendershould be servedon t


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*##01 !0$



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1.0 GeneralNNEX E K 1-1

Cannons of 'inancial ,ro!riety

In the e)ercise of their financial powers% the sanctioning authorities must pay due regardto the following principlesE>

3&8 The e)penditure should not prima facie be more than the occasion demands% andthate8ery Go8ern(ent ser8ant s


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To too# into t


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E :8 Take to the Court. b8 Hustified claim E &8 $ettle by mutual consent.

E :8 Tendency for arbitration. '8 Tendency to take to CourtTendency for unnecessary correspondence E 9es #o

to create records for claimsE!elationship with.a8 $taff. E*ssessment as to the value of work that Ecan be entrusted to him

eneral *ssessment*ny other remarks $ignature of the !eporting fficer

#ameECountersigned byE /esignationE #ameE /ate/esignationM

/ateM

ST TEMENT SH%"ING , E- ?I'IC TI%N %' C%NT CTS NDC%NS ?T NC %' C%NT CTS ETC.

Co((ittee9s eco((endations6 ail=ay >oard9s %rders7

1. ,re- alification of Tenders&.& In respect of works of large value and magnitude% works calling for speciale)pertise% speciali ed e+uipment of works of comple) nature%only relia:le andreso rcef l contractors s


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a8 pile foundations of large diameter@ b8 Caissons or deep well foundations for important bridges@c8 2ong span pre>stressed concrete bridges@d8 Cable stayed bridges@e8 Continuous girder bridges@

f8 Fabrication and launching of girders e)ceeding (6 = spans@87 > ilding and str ct ral =or#s where the contract value is likely to e)ceed!s. A6 lakhs and or involving@a7 ,ile foundations@:7 Constructions of important( lti-storeyed : ildings% auditoriums etc.

re+uiring superior workmanship@c7 S


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&.A * non>refundable fee of say !s. :%666 > should be charged from the indenting bidders. 3Para B.A% Page &&8

6 cce!ted7

1.& *ll the tenderers who were pre>+ualified should be invited to bid for the regularcontract. 3Para B.5 Page &&86 cce!ted7

2. Engage(ent of Cons ltancy ser8ices.

2.1 It may be necessary to havecons ltancy contracts; =storeyed buildings@

iii8 S!ecial ty!e of roof str ct res and co8erings 3e.g. for large concurrence orindustrial units8%:ase(ents and si(ilar constr ctions involving water proofings :=ays; nder!asses; ins lation of : ildings against heat and sound etc.

iv8 Design and constr ction of str ct res in8ol8ing advanced and complicatedtechnology e.g.

a7 ?ong s!an !re-stressed concrete :ridges.:7 Contin o s girder :ridges.c7 Ca:le stayed :ridges.d7 ?ong s!an arc< :ridges.e7 S


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i)8 =echani ation and moderni ation ofaeration tecconditioning of =etro>Construction projects.

)i8 Industrial 0ngineering and layout of(an fact ring and re!air sConditioning of large buildings. *ccordingly% following schedule of powers are recommendedE>

=s may be authori ed to enter into Consultancy contract upto a value note)ceeding !s. A lakhs.Chief 0ngineering?s may be delegated powers to accept ConsultancyContracts up to !s. : lakhs.

3Power to accept consultancy contracts in the first instance is delegated to =. only% up to!s.A lakhs in each case. This will besubject to !s.:6 lakhs only p.a. The selection of consultants to be at the level of ; /s committee.8

3. !!ro8ed list of contractors.

3.1 !!ro8ed list of contractors.* separate list of approved contractors be maintained for the following A slabs

of estimated value of the contract according to take up such works3Para B.' Page B'8.

&. Class * for works over !s. A6 lakhs:. Class " for works upto !s. A6 lakhs'. Class C for works upto !s. :6 lakhsB. Class / for works upto !s. A lakhsA. Class 0 for works upto !s. : lakhs

3 cce!ted7'.: $election of contractors 3ParaB.'% page BB8

$election of contractors should be carried out by $election committee consistingof the following officersE

Class $election Committee *ccepting authority

* *C0 /9.F* D F*DC* of C0 C03Con8 32evel &8 *ddl. F* D C*

" $r./0# $r.10# /y.C0 D C0 C03Con8 or *C0 *C03C#8 / F* D F*



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C /0# 10# D C* $* *C0 *C0 3C#8/D0 >do> $r. /0# $r. 10# /y.C03C#8

3 cce!ted7

'.' For considering the enrolment of contractors in various categories% the followingcriteria may be followed E> 3Para B.B% Page BB>7A8

a8 Class *i8 They should have a permanent engineering organi ation and shouldmaintain a minimum of transport e+uipments and construction tools and plants re+uired for the works.

ii8 *t the time of enlistment% they should have satisfactorily e)ecuted atleast two works% each individually costing not less than !s. :A lakhs.

b8 Class "i8 They should have a permanent engineering organi ation and

should maintain a minimum of transport e+uipments andconstruction

tools and plants re+uired for the works.

ii8 *t the time of enlistment% they should have satisfactorily e)ecuted at least two weach individually costing not less than !s.&6 lakhs.

c8 Class C.i8They should have an engineering organisation or one of the partners should b

raduate 0ngineer with at least &6 years 0)perience.

ii8*t the time of enlistment% they should have satisfactorily e)ecuted at least works% each individually costing not less than !s. :A lakhs.

d8 Class /i8 *t the time of enlistment% they should have satisfactorily e)ecuted at least two weach individually costing not less than !s. A6%666 >

e8 Class 0i8 #o specific minimum re+uirement need be insisted upon.

'.B Confidential e!orts.

There should be a standard proforma for recording confidential !eports of contractoThe standard proforma is appended as *nne)ure>I.

3Para B.A page BA8



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6 cce!ted. T


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their representative and the same are evaluated by the Tender Committee. If they found acceptable by the Competent *uthority% the second packet is opened andtenders are processed or acceptance in the normal manner. ;owever% if on the basiinformation of the first packet% the Tender Committee needs clarification regardesigns and specifications% discussions are held with each individual party

obtaining approval of the Competent *uthority 3Para &.'%&.B D :.A% Page A6>A:6 cce!ted. Ho=e8er t


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on eac< on acco nt :ills =ill :e on !ro-rata :asis.7A.' d8ance against Mac


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NNEX E- 1-3N% THE N I?"

HE D TE S%''ICE

> %D H% SENE" DE?HI.

No. )4-"F0F,art X III6,olicy7 Dated 1)F/F1//2

The /ivisional !ailway =anager% #orthern !ailway%*2/% 2- % ="% FJ!% ="% /2I% "-# D H .

The /ivisional *ccounts ffices% #.!ly.%*2/% 2- % ="% FJ!% ="% /2I% "-# D H .

/y.C.0. 3"ridge Workshop8% #.!ly.% Hallandhar and 2ucknow.

/y.C.0.3"ridge 2ine8% #.!ly.% 2ajpat #agar% #ew /elhi.

F* D C* 3F18% "aroda ;ouse% #ew /elhi.

/y.C.0. 3C$P8 D 3TT P ;8% Pipalgaon% $ubedarganj% *llahabad.

S :L- Ti(e li(it for !rocessing :ills of =or#s and ,."ay Contracts.

It has come to notice of the !ailway "oard that there was avoidable delay at variouslevels in processing contractor?s bills for payments right from the time of recordingmeasurements to the time of payment. The "oard have therefore desired that suitableinstructions laying downtills i. I W PWI ffice > :& days from the date of completion of the



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work 3/8 including preparation of storesstatement specification chart =.*.$.account and completion plan wherere+uired.

ii. *0# ffice > /S:7 days iii. /ivisional ffice > 3a8 Technical check > /S'A days

3b8 $tores check > /S'A days 3This is a parallel

*ctivity8.*ccount check > /SB6 days.

iv. /* $r./* ?s ffice > /SA6 days.

III 'inal >ill for deter(ination of Contracts.

In case of /etermined Contracts% an additional period of &A days shall be allowed forserving notice to the contractor for attending witnessing of measurements. This noticeshall be incorporated in the letter itself determining the contract. The period of B6 daysas mentioned in Para II above for final bills shall therefore apply from the date% the notice period e)pires i.e. &A days plus 5 days for delivery of date of letter determining thecontract. This issues with the concurrence of F* D C* . Please acknowledge.

SdF- 6M. . (ar7

C


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Central !ailway% was constituted by the !ailway "oard in Hune% &444 to formulate andfinalise the procedures to overcome some of the problems being faced at present in thefield for fi)ing works contracts. The committee submitted its report to "oard in Huly>:666 which has been e)amined in "oard and while some of the recommendations% asgiven in *nne)ure>I 3enclosed in B pages8% have been approved by the "oard 3=0 *#/

FC8 remaining recommendations are still under e)amination.Toard.

EC%MMEND TI%NS %' THE C%MMITTEE %'SH I >.S.S DHI CH ND

ND et al S ,, % ED > THE I?" >% D

%,EN TENDE SPara #o. ofThe !eport

The following documents should be specified for submission alongwith the tender

a7 ?ist of ,ersonnel; %rganiBation a8aila:le on


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!ossi:le. It will be the duty of the prospective Tenderers to keep track ofthe tender notice issued through any one of these media.

2.4.4.3. Indi8id al ail=ays (ay decide t %ne G %fficer eac< of D M in t


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'inance De!art(ent. of t


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3.4.2. #egotiations should be held with 2>& only as specified above.

3.4.3. In tenders% providing for LPurchase PreferenceM in favour of P$ s% if +uoted ratof 2>& are considered high and negotiations are resorted to% such negotiations may

be held with the original 2>& as also the 2>:% P$ whose original offer is nothigher by more than &6N of the offer of 2>& . Further% if after such negotiationsthe revised offer of the P$ is higher by more than &6N of the negotiated offer ofthe original 2>&% offer of P$ may not be considered for award of contract. If it isless than &6N% the e)isting procedure for awarding the contract to the P$ may be followed.

I TI%N IN C%NT CT NTITIES

$.3.1 Tender schedules are to be prepared with utmost care% following all the e)isting provisions in the code as also *dministrative instructions without fail% after

detailed site inspection and soil investigation wherever necessary% eliminating%as far as possible% the need for bringing any new items during e)ecution ofworks.

$.3.2 These tender schedules may be approved by H* $* fficer. ,etting oftender schedules should be necessary only in the rare urgent cases wheretenders are called without sanction of detailed estimate. Pre vetting will alsonot be necessary in case of Jonal works and revenue works% in pen>2ine forwhich detailed estimates are not re+uired to be framed.

$.3.3 * system of indicating rates for individual items in the schedules 3s8 and askingthe Tenderers to +uote a common percentage for all items in a schedule allschedules may be preferred where possible.

$.3.&. For controlling payment in case the agreemental value goes beyondS:AN% aregulatory mechanism as part of the contract itself should be built in. For thefirst &AN increase in the value beyond :AN of the agreemental value% therates will have a reduction of :N in the incremental value of the agreementand for the ne)t &6N increase in the value% rates will have an additionalreduction of :N in the further incremental value of the agreement.

$.3.). 0)ecution of +uantities beyond 3S8 A6N of the overall agreemental valueshould not be permitted and% if found necessary% should be through freshtenders or by negotiating fresh rates with e)isting contractor as per procedurelaid down by !ailway "oard in their letter #o.4B C0>& CT '5 dated.A.A.&44Afor variation beyond :AN.

$.3./ To decide whether the agreemental value will go beyond A6N% as and when5AN of the agreemental value of contract has been e)ecuted% the contractshould be subject to a detailed review and administrative decision by aappropriate authority 3agreement signing *uthority8 should be recorded in



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writing and +uantities monitored carefully and from this stage onwards%0)ecutive of e)ecution of further +uantities will have to be monitored at leastat the level of H* fficers.

$.3.10 For variation in value beyond>:AN of the agreemental value% the presentinstructions for holding discussion with the contractor may be dispensedwith.

QQQQQQQQQQQQQQQQQQQQNNEX E K 1-$

G% E NMENT %' INDIMINIST %' I?" S

6 I?" >% D7

No./4FCE-IFCTF4 Ne= Deloard are sent herewith 3*nne)ure>I8.

The recommendations as now approved would be applicable prospectively only as beforeand will preclude contracts which have already been entered into or have been called and

are under process of finali ation.Further action is also being taken by "oard to issue necessary Correction $lips to therelevant paras of 0ngineering Finance Codes so as to modify codal provisions in linewith these recommendations. Pending issue to Correction $lips% these recommendationsas approved% would override the codal provisions .C.C. or any other instruction issuedearlier by "oard as separate circular etc. to that e)tent.

Compendium of Instructions on works Contracts < #orthern !ailway$0


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This issue with the concurrence of Finance /te of !ailway "oard.

0nclE *s above 3&6 pages8.$d >

6,ar(od (ar7

E5ec ti8e Director; Ci8il Engineering 6G7; ail=ay >oard.

EC%MMEND TI%NS %' THE C%MMITTEE %'SH I >.S.S DHI CH ND

ND et al S ,, % ED > THE I?" >% DPPPP

NoteL i8 !ecommendations showing in IT*2IC font% had already been approved by"oard and circulated to !lys. vide their letter #o.4B C0>I CT B dated ::>&6>:66&.

ii8 !ecommendations shown in # !=*2 font are now approved by "oard.S STEM %' TENDE ING K %,EN TENDE S

,ara No.ofT


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%a 'ist of personnel, (rgani)ation availa"le on hand and proposed to "eengaged for the su"*ect wor+#

%" 'ist of Plant & Machinery availa"le on hand %own and proposed to "einducted %own and hired to "e given separately for the su"*ect wor+#

3c8 2ist of=or#s co(!leted in the last three financial years givingdescription of work% organi ation for whom e)ecuted% appro)imate valueof contract at the time of award% date of award and date of scheduledcompletion of work. /ate of actual start% actual completion and final valueof contract should also be given.

3d8 2ist of=or#s on

6a7 S :-!ara 6i7L- #ormally the powers to dispense with calling of tenders should bee)ercised sparingly. The circumstances under which +uotations have to be called should be spelt out. The financial limits for calling uotations of different grades with financeconcurrence have been revised as underE>

an# of %fficer 'inancial li(it to dis!ense =it< tenders andacce!t otations !er case.

nn al Ceiling

$r.$cale holdingIndependentcharge.

!s.A6%666 > !s.:%66%666 >

Compendium of Instructions on works Contracts < #orthern !ailway$2


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H* $ !s.&%66%666 > !s.A%66%666 >$* !s.:%66%666 > !s.&6%66%666 >

NoteLThese powers will be e)ercised by the officers with their own administrativeapproval and no separate administrative approval is necessary.

6:7 S :-!ara 68ii7L uotations should normally be invited from at least three welle)perienced contractors agencies not necessarily borne on the approved list.

6c7 S :-!ara 6i57L * register showing the full particulars of works authori ed through+uotations will be maintained by the officer having powers to dispense with calling oftenders. The register may also be sent to *ssociate Finance while seeking theirconcurrence.

6d7 %t


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63.4.47 If negotiations are approved by the Tender accepting authority% the callletter for negotiations should be as per the instructions contained in"oard?s letter #o.(& W>II CT :B dated '&.&6.(A and all guidelines ascontained in "oard?s letter #o.5' W>II CT &A dated &A.6'.5B. and 2etter #o.7B W>I CT :7 3P8 dated 64.65.7A with the modification that it will

apply to 2>& only and not to all tenderers.62.$.4.37 -he approved list as a whole will "e valid for a period of three years#

62.$.4.47 -he list will "e reviewed every year for deletion which will "e effective from 5 st 7uly and additions, if any, will "e done once in six months whichwill "e effective from 5 st 7anuary and 5 st 7uly#

"#$ $.$ ' (nce the contractor is "orne on the 1pproved 'ist, it will "e valid forthree years, unless already deleted during the 1nnual Review, or theexpiry of the validity of the 1pproved 'ist$ as a whole, whichever is

earlier#

"#$ $.$/' -here will "e separate 1pproved 'ists for the (pen 'ine and the2onstruction (rganisations for each identified category of wor+#

"#$ $.$0' In (pen 'ine, 1pproved 'ists for 2lasses 8$, 2$ and 9$ will "emaintained 9ivision.wise and for 2lass 1$ there will "e one commonlist for the Railway as a whole# In the 2onstruction (rganisation,

1pproved lists for 2lasses 8$, 2$ and 9$ will "e for a particular pre.determined geographical area of 9y#2:%2 . wise and for 2lass 1$ itwill "e 21(%2 /34%2 wise#

"#$ $.$%' (election of contractors for enlistment in the Approved List should bedone by a committee nominated "y authority not "elow the 1ccepting

1uthority as given "elow# -he composition of the 2ommittee will "e as follows;

Class ofContractors

Selection Co((ittee Co(!osition cce!ting t


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62.4.4.47 0)isting monetary ceiling for calling of 2imited tenders may be raisedfrom !s.B6 lakhs to !s.& crore.

62.4.4.$7 0)isting five monetary slabs for calling 2imited Tenders would bereduced to four as indicated belowE>

S.No. Monetary sla: for ?.T. ?o=est t 66/. for 2lass 2$,

Rs#56,666/. for 2lass 8$ and Rs#5 ,666/. for 2lass 1$# -his fee willcover the entire period of three years or part thereof# 2ontractors

desirous of registration should su"mit the application in the proforma prescri"ed "y the Railway with the prescri"ed fee for each ?category ofwor+@ in each sla"#

62.$.4.107 The contractors borne on the *pproved 2ist only will have the facilityof $tanding 0arnest =oney. TheStanding Earnest Money for thevarious works shall be as followsE>

Compendium of Instructions on works Contracts < #orthern !ailway$$


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3i8 For works costing upto !s.10 la#

3ii8 For works costing more than !s.10la#


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62.&.4.27 Special 'imited tenders may "e invited from speciali)ed and reputedcontractors/organi)ations /agencies#

62.&.4.37 * proposal detailing the circumstances and the necessity for going in for$pecial 2imited Tenders should be initiated and got concurred by

F*DC* 3in respect of pen 2ine8 and F*DC* 3C8 in respect ofConstruction rgani ation8 before personal approval of the P; / isobtained.

62.&.4.47 -enders from whom Special 'imited -enders are to "e invited should prefera"ly "e more than six "ut not less than four#

62.&.4.$7 Tenderers need not necessarily be borne on the *pproved list.

C% NTE %''E S

64.$.27 In cases where the overall value of 2>& is not unreasonably high but therates3s8 for certain item3s8 in a schedule or the total value for a schedulehappen to be higher than those +uoted by other tenderers in the sametender or higher than the last accepted rates% the method of counteroffering the lower rates3s8 obtained in the same tender or if all these arehigher%any ot


58/215

the a!reement and for the ne4t *+, increase in the value3 rates willhave an additional reduction of #, in the further incremental value ofthe a!reement$

" $1$0' :xecution of quantities "eyond "5' +, of the overall agreemental value

should not "e permitted and, if found necessary, should "e only through fresh tenders or "y negotiating fresh rates with existing contractor as per procedure laid down "y Railway 8oard in their letter o#BC/2:/2-.I/D>dated / /5BB for variation "eyond = !#

" $1$6' -o decide whether the agreemental value will go "eyond 6!, as andwhen = ! of the agreemental has "een executed, the contract should "e

su"*ected to a detailed review and administrative decision "y anappropriate authority %agreement signing authority should "e recordedin writing and quantities mentioned carefully and from this stageonwards, execution of further quantities will have to "e monitored at least

at the level of 713 (fficers#

" $1$*+' 0or variation in value "eyond E= ! of the agreemental value, the presentinstructions for holding discussions with the contractor will "e dispensedwith#

QQQQQQQQQQQQQQQQQQQQNNEX E K 1-&

Co!y of letter No. //FCE.IFContract ?a:o rF1 ,t. dt. 0&.02.2004 fro( Soard. To ll General

Managers and ot


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>oard 6ME7 desires t% D7

No.2004FCEIFMiscFM 9s Instr ctions. Ne= Delord8*ll Indian !ailways

The Principal Chief 0ngineers Chief 0ngineers 3Co>ord8%*ll Indian !ailways

S :@ect K S!litting ! of t


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NNEX E K 1-*

G% E NMENT %' INDIMINIST %' I?" S

6 I?" >% D7ail >


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intermediary between the principal employer and the workers are called LContrctorsM andtheir relation with the principal employer is governed by a contract between them. Thissystem of work being done for a principal employer through one or more contractors istermed as contract labour system.

The Contract labour 3!egulation and *bolition8 *ct &456 is an important piece of sociallegislation which seeks to regulate the employment of contract labour and wherenecessary to abolish the same. It is thus legislation for the welfare of labourers whoseconditions of service are not at all satisfactory. The primary object of the act is to preventthe e)ploitation of the contract labour by the contractor of the establishment. From the provisions it is apparent that the framers of the *ct have allowed and recogni ed contractlabour and they have never purported to abolish it in its entirety.

"efore contracting out any activity% the !ailways must consider the followingE>

6a7 "


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*n agreement between the Contractor and the Principal 0mployer is said to be asham contract in the following circumstancesE

When the agreement does not disclose the name and address of thecontractor.

When the agreement does not disclose the e)act nature of job to theassigned. When the agreement narrates the nature of job other than actually to be

performed. When the agreement is against the norms of judicial

pronouncement statutory provisions. When the agreement is a tool or device to deprive the right of livelihood or

is a tool for victimi ation or unfair labour practice.

Further to what has been stated abovea :rief syno!sis of t


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Jonal !ailways of late% have been raising the issue of inade+uate organi ation availablewith them for supervision of various activities connected with e)ecution of projects.

ver the years% the outlay for projects and other works have increased considerablywithout commensurate increase in the strength of supervisory staff. /ue to heavy growth

in traffic% emphasis is also being given for time bound implementation of projects andother throughput enhancement works.

The issue of engagement of Project =anagement Consultants 3P=Cs8 has been underdeliberation in the "oard for +uite some time and >oard 6ME A 'C7


64/215

(3) Labour Cooperative So ieties shou d be registered under the CooperativeSo iet 4s #egistration A t in proo! o! these so ieties being ega entities be!orethe are a owed to parti ipate in the #ai wa tender. A erti!i ate to this e!!e tshou d be sub"itted a ongwith the tender.

($) Earnest Mone 5Se urit 6eposit is rea i7ed as per the e8isting nor"s9

( ) E igibi it Criteria ;t "a be re a8ed to suit o a onditions so thatCooperative So ieties are ab e to parti ipate in the tender.

(


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Ad a e Corre tio + i& No.21 &ara 12* of t%e I dia Rai a! Code for t%eE 3i eeri 3 De&tt. (Re i ed Editio 1994).

;n the para 3$@< (F) ew para regarding "ethod o! re over o! interest "a beadded as under:0

#et%od of re o er! of i tere t -

;nterest wi be re overed on the advan e outstanding !or the periodo""en ing !ro" the date o! pa "ent o! advan e ti date o! parti u ar on0

a ount bi (through whi h re over o! prin ipa is e!!e ted) and ad-usted !uagainst su h on0a ount bi a ong with pro0rata prin ipa re over . ;n the evento! an short !a the sa"e wi be arried !orward to the ne8t on0a ount bi andwi attra t interest 3 D per annu".

/he Bank 1uarantee !or su h advan es shou d ear over prin ipa p usinterest .

(Authorit 0 #ai wa Board4s etter o.=?5CE.;5C/53 dated $30%0=>).QQQQQQQQQQQQQQQQQQQQ

NNEX E K 1-12

Letter No.2000/CE.I/CT/1 dated 2 -2-2000 from EDCE(G), Rai a! "oard

+' Re ordi 3 of mea 'reme t of tee i #ea 'reme t "oo$.

;n the ourse o! investigation o! the e8e ution o! a ontra t on one o! the ona#ai wa s+ it was dete ted that the "easure"ents o! stee were being re orded ina register+ instead o! the Measure"ent Book+ in vio ation o! the e8tantinstru tions. Measure"ents o! stee shou d a so have been re orded in theMeasure"ent Book+ as is being done in other ite"s ike works ontra t et .be ause the register is sus eptib e o! subseGuent a teration+ as its !o io are notnu"bered.

"oard %a e ta$e a erio' ie of t%e matter a d de ired t%atmea 'reme t of tee %o' d e re orded i #ea 'reme t "oo$ to a oida ! irre3' aritie o d' ted i re ordi 3 of mea 'reme t of tee .

/he above instru tions shou d be stri t adhered to.

#e eipt o! this etter "a p ease be a know edged.Sd50

EDCE(G), Rai a! "oard

Compendium of Instructions on works Contracts < #orthern !ailway&$


66/215

QQQQQQQQQQQQQQQQQQQQNNEX E K 1-13

+' T o 5a $et +! tem of te der .A o&! of Rai a! "oard6 etter No.90/CE-I/CT/27 dated 17.08.9 i

e t %ere it% for i formatio .Cop o! etter as re!erred to above with sub-e t.

#e!eren e is invited to Board4s etter o. %5H.;5*/5 01CC darted3.?3. @5$. @ wherein instru tions have been o""uni ated regarding inter a ia

the I/wo 2a ket4 s ste" o! tendering !or works. A doubt has arisen on so"e o!the #ai wa s whether in this s ste" the approva o! the Board is reGuired !oropening o! the !inan ia bids i! the va ue o! the work is be ond the powers o!a eptan e o! the 1enera Manager.

;n this onne tion it "a be re a ed that the Board have a soo""uni ated instru tions !or approved ists o! ontra tors !or works. Board4setter o. ?5CE.;5C/5>< dt. ?.


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2.0 Classes of TendersNNEX E- 2-1

ail=ay >oard9s letter No./0FCE-1FCTF1 dated 14.12.1//0

S :L Consideration of tenders-,o=ers to dis!ense =it< t


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B. !ecently theli(it of eac< =or# order nder s c< BonalF(iscellaneo s contracts


69/215

and =TP !ailways% Caltutta.The Chief *dmn. fficers 3Constrn.8%Central !ailway "ombay% #orthern !ailway% -ashmere ate /elhi% #0 !ailway orakhpur% $outhern !ailway =adras%$.C. !ailway $ecunderabad% $.0. !ailway% ,isakhapatnam%

Western !ailway "ombay% C F= W #./elhi D /CW Patiala.The Chief 0ngineer 3$DC8% 0eastern !ailway Calcutta.The =3Con.8% #.F. !ailway% =alaigaon% uwahati.The / !/$ % 2ucknow.The /irectors%I!IC0# Pune% I!I$0T $ecunderabad% I!I=0 Hamalpur and I!I00 #asik.The Principal !$C% ,adodara.

S :L Consideration of Tenders K ,o=ers to dis!ense =it< calling of tenders for=or#s contracts.

!efE !ailway "oard?s letter #o.46 C0>I CT I% dated &B.&:.46.

QQQ*s per !ailway "oard?s above +uoted letter% powers to dispense with calling of tendersand acceptance of +uotations have been given to H* rade and $* rade officers and aremeant for works of urgent nature.No !o=ers to dis!ense =it< tenders and to acce!t

otations =ere gi8en to senior scale officers. Sit ations are arising =


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6 ed ,ra#asoard. #o.46 C0>I CT I% #ew /elhi% the :B.B.4(.

Copy forwarded for information and necessary action toE>The /irector of *udits% *ll Indian !ailways% Production nits and Constructionrganaisations. $d >

6 ed ,ra#asoard.

Copy forwarded toE>

&.*CC$.III% F 318 I% F318 II% ,ig.I% !ly. "d. 3with &A spares8.:./0,3!8% 0/F318% 0/2=% 0/W% 0/3!08% 0/T/. 3=8% 0/T-.3= C8%

0/T-. 3P8% 0/C0 3"D$8% 0/C03P8% !ailway "oard.

'.*dv.3C08% *dv. 3W8% *dv. 3$ig.8% *dv.3Telel.8% *dv. 3Comm%.8. *dv.3= 8% *dv. 3"udget8% *dv. 30lec.8% *dv.3 Project88% *dv.3=ech.8% *dv. 3!ly.....8% *dv. 3!ly. "oard.8.

QQQQQQQQQQQQQQQQQQQQNNEX E- 2-3

G% E NMENT %' INDI 6>H T S 7Ministry of ail=ays 6 ail Mantralaya7

6 ail=ay >oard7

No./)FCE-IFCTF32 Ne= Del

a8 *ccidents% breaches involving dislocation to traffic. b8 Works of speciali ed nature to be personally approved by the = C* 3C8 with prior

concurrence of the F* D C* . This power is not to be delegated to any otherauthority.

Compendium of Instructions on works Contracts < #orthern !ailway)0


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c8 *ny other situation where eneral =anager personally considers is inescapable to call forsingle tenders subject to the following provisionE>

&8 This cannot be delegated further even if the C* 3C8 enjoys all powers of =s as in the caseof certain !ailways.

:8 Priorconc rrence of ' AC % is obtained.37 No !ost facto sanctionratification will be allowed.B8 $ingle Tender should be resorted to only after e)hausting the pen Tender $pecial 2imited

Tender routes.$7 Tigregistered contractors.

iii8 In view of the commitment to the !ajya $abha Committee on ovt. *ssurances% the numberof cases finalised on $ingle tender in each of the above mentioned three categories%3ii8 3a8% 3b8 and 3c8% should be reported to the "oard through the =?s =onthlyPC/ to C!". This would ensure a close monitoring of the number of cases ofsingle tender over the various Jonal !ailways.

iv8 *ll other instructions contained in "oard?s letter #o. 4' W: P ! $C B Pt. dated :5.4.4(should be strictly followed.

v8 This issues with the concurrence of the Finance /irectorate of "oard?s office. Pleaseacknowledge receipt.

SdF-6 . .>aoard.

QQQQQQQQQQQQQQQQQQQQ

NNEX E- 2-4G% E NMENT %' INDIMINIST %' I?" S

6 I?" >% D7

No. 2000F"or#sFGeneralFTenders on Int. Dated 02-04-2002.

The eneral =anager%*ll Indian !ailways

TheChief *dministrative fficer Const.*ll Indian !ailways30)cept #.F.!ly8.

The eneral =anager3Con.8 #.F.!ailway%=aligaon% uwahati.



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S :L "e: oard7No./4FCE-IFCTF4 Ne= Delreferred letter.

?i(ited Tenders 6?T7L

*dd a new clause below Clause :.B.B.(

In res!ect of tenders :et=een s. 1 Crore and s. * Crores; GMs (ay; if considerednecessary; !re!are an a!!ro8ed list as !er instr ctions as in nne5 re-I and resortto ?i(ited Tenders fro( !arties :orne in t


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GMs (ay call t


74/215

/he e8isting C ause o.$. .%.3 wi stand de eted. ;n p a e o! this+!o owing ause shou d be inserted:0

1Ms "a a the tenders based on /wo 2a ket S ste" wherever the!ee ne essar . Jowever+ !or the works tenders having va ue o! "ore than #s.

rores+ the "a + as !ar as !easib e+ a the tender on /wo 2a ket S ste".

/hese powers "a be de egated b 1Ms+ i! onsidered ne essar .

/his issues with the on urren e o! Finan e 6ire torate o! Ministr o!#ai wa s.

En : Anne8ure 3

+d/-(5armod ;'mar)

EDCE(G), R !. "oard.

A e% akhs as theontra t pa "ent during the ast !inan ia ears and in theurrent !inan ia ear.

C3 More than

#s.3 roreand upto#s.

rores

(i) /he shou d have an Engineering *rganisation with at

east a (one) 1raduate Engineer having 3? ears e8perien ep us $ Engineering 6ip o"a Jo ders ea h having % ears4e8perien e in re evant dis ip ine and "aintain a "ini"u"

o"p e"ent o! transport eGuip"ents and onstru tion too sand p ants o""ensurate with the nature o! works beingdone b the".

(ii) At the ti"e o! en ist"ent+ the shou d have satis!a tori



75/215

e8e uted at east two si"i ar works ea h individua ostingnot ess than #s.>% akhs.

(iii) Shou d have re eived at east #s. rores as theontra t pa "ent during the ast !inan ia ears and in the

urrent !inan ia ear.B3 More than#s.

rores andupto #s.%

rores

(i) /he shou d have an Engineering *rganisation with ateast $ 1raduate Engineers ea h having 3? ears

e8perien e p us $ Engineering 6ip o"a Jo ders ea h having% ears4 e8perien e in re evant dis ip ine and "aintain a"ini"u" o"p e"ent o! transport eGuip"ents and

onstru tion too s and p ants o""ensurate with the natureo! works being done b the".

(ii) At the ti"e o! en ist"ent+ the shou d have satis!a torie8e uted at east two si"i ar works ea h individua osting

not ess than #s.3.$% rores.

(iii) Shou d have re eived at east #s.@ rores as theontra t pa "ent during the ast !inan ia ears and in theurrent !inan ia ear.

A3 More than#s.%

rores andupto #s.

rores

(i) /he shou d have an Engineering *rganisation with ateast $ 1raduate Engineers ea h having 3? ears

e8perien e p us < Engineering 6ip o"a Jo ders ea h having% ears4 e8perien e in re evant dis ip ine and "aintain a"ini"u" o"p e"ent o! transport eGuip"ents and

onstru tion too s and p ants o""ensurate with the nature

o! works being done b the".(ii) At the ti"e o! en ist"ent+ the shou d have satis!a torie8e uted at east two si"i ar works ea h individua ostingnot ess than #s.$ rores.

(iii) Shou d have re eived at east #s.3? rores as theontra t pa "ent during the ast !inan ia ears and in theurrent !inan ia ear.

($) I re &e t of te der of a 'e more t%a R . rore a d '&to R .8

rore , G# o' d %a e t%e di retio to a imited te der or o&ete der for rea o to e re orded i riti 3.

( ) ;n respe t o! tenders o! va ue upto #s.% rores+ the de ision whether toa i"ited tenders or open tenders an be taken b the CA*(C)5East Centra

#ai wa persona du re ording reasons there!ore and this power wi not be!urther de egated to an ower eve .

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(orrid3e /R?" /R@" a d (iii) '&& ! of a a t a d o' der .

(;) App i ations wi be invited !ro" the e igib e ontra tors5!ir"s throughopen advertise"ent in the newspapers and on websites o! the #ai wa on the;nternet5#ai net giving wide pub i it .

(;;) A&& i atio a e ' mitted ! t%e firm ati f!i 3 t%e e i3i i it!riteria a me tio ed ' der 5ara 1 for differe t ate3orie of t%eo tra tor .

(;;;) To %a e etter a d ar3er 'm er of firm &arti i&ati 3 i t%ete der , a ! te derer re3i tered for %i3%er a 'e of or$ i ea'tomati a ! o idered e i3i e for &arti i&ati 3 i t%e te der for o er

a 'e of or$ .

(;') /he !o owing do u"ents wi be reGuired to be sub"itted b !ir"s to -udgeworking apabi it and apa it o! the !ir"s:0

(a) List o! works o"p eted b the !ir" in ast % ears.(b) List o! ongoing works awarded to the ontra tor but not o"p eted.( ) Last Audit #eport !ro" registered Chartered A ountant.

(d) List o! too s and p ants.(e) List o! vehi es+ heav earth o"pa tors+ du"pers et .(!) List o! te hni a sta!! working !or the !ir".

(=) Re3i tered C%ar3e

A the !ir"s app ing !or en ist"ent wi have to pa non0re!undab eregistration harges in A5 2a ee 6e"and 6ra!t in !avour o! FA&CA*5FA&CA*(Con.) or ash to be re"itted in the ash o!!i e o! the #ai wa !ordi!!erent ategories as under:0

Cate3or! Re3i tratio Amo' t Cate3or! Re3i tratio Amo' tD1 R .1 ,000/- "1 R .2 ,000C1 R .20,000/- A1 R .40,000

/he ontra tors desirous o! registration shou d sub"it the app i ation inthe pro!or"a pres ribed b the #ai wa !or ea h ategor o! work in ea h s ab.

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#egistration harges sha be paid !or ea h ategor separate . /he registrationwi be va id upto 30 0$??


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NNEX E- 2-)G% E NMENT %' INDI

Ministry of ail=ays6 ail=ay >oard7

No.2002FCE-IFCTF3) Ne= Del


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+' 5ro ed're it% re3ard to +i 3 e Te der : A ard of o tra t o Ho aRai a! .

Add new 2ara (iv) in Board4s etter o! even nu"ber dated $>0 03==> as under:0

Jowever+ Annua Maintenan e Contra t !or eGuip"ents "a be p a edon authori7ed dea ers with approva o! Add . 1enera Managers.

/he e8isting 2aras (iv) and (v) o! Board4s etter under re!eren e "a a ordingbe renu"bered as 2aras (v) and (vi).

/his issues with the on urren e o! Finan e 6ire torate o! Ministr o! #ai wa s.

2 ease a know edge re eipt.

Sd50EDCE(G), Rai a! "oardQQQQQQQQQQQQQQQQQQQQ

NNEX E K 2-/

EDCE/G, Rai a! "oard6 etter No.2007/CE-I/CT/14 dated 04.09.2007addre ed to G# / 5r.CE / CA? et . a d o&! to ABCA? B

ABCA?/C of A I dia Rai a! .

+' 5o er of A e&ta e of or$ Te der .

;n order to ensure uni!or"it a"ongst various ona #ai wa s with regardto the va ue o! tender a eptan e b the various tender a epting authorities+Board have de ided that the 2ower o! a eptan e o! Horks /enders wi be asunder:0

+.No. 5o er of a e&ta e of or$ te der A e&ti 3 A't%orit!3 Kpto #s.$ rore S15 A1$ Above #s.$ rore and upto #s. rore SA1

Above #s. rore and upto #s.%? rore JA1< Above #s.%? rore and upto #s.3?? rore 1M

/his issues with the on urren e o! the Finan e 6ire torate o! the Ministro! #ai wa s.

2 ease a know edge the re eipt.

Sd50EDCE/G, Rai a! "oard

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EDCE/G, Rai a! "oard6 etter No.2007/CE-I/CT/14 dated 1 .10.2007addre ed to G# / 5r.CE / CA? et . a d o&! to ABCA? B

ABCA?/C of A I dia Rai a! .

Sub: 2ower o! A eptan e o! Horks /enders.

#e!: Board4s etter o.$??>5CE0;5C/53 dated .=.?>.

So"e o! the new reated 7ones have e8pressed di!!i u t ini"p e"enting the order ontained in the above re!erred Board4s etter sin e argenu"ber o! depart"ents in their 7ones are headed b CJ*6s and not b 2J*6sand that "ost o! these 7ones have no A1Ms+ and hen e even tenders o! va ue

ess than #s.%? rore whi h are within the o"peten e o! JA1 grade o!!i ershave to be ne essari put up to 1Ms. /o over o"e this di!!i u t + in partia"odi!i ation o! above re!erred Board4s etter+ !o owing hanges are introdu ed:0

(i) Hhere the depart"ent is not headed b a 2J*6 rank o!!i er in JA1+ thepower o! a eptan e o! works tender sha be as under:0

(a) /enders o! va ue in the range o! #s. rore to #s. ? rore sha bea epted b CJ*6 in the rank o! SA1 and

(b) /enders o! va ue in the range o! #s. ? rore to #s.%? rore sha bea epted b A1M and where no A1M is posted+ su h tenders shaa so be a epted b 1M in addition to those tenders in the va uerange o! #s.%? rore to #s.3?? rore.

(ii) Further+ Board have a so de ided that in ase o! 2rodu tion Knits+Horkshops and 6ivisions+ 1Ms in onsu tation with the FA&CA* "a!urther de egate powers to various o!!i ers du taking into a ount the

o a onditions+ work reGuire"ent+ avai abi it o! o!!i ers et . Jowever+the upper i"it o! the va ue range !or tender a eptan e pres ribed in theabove re!erred Board4s etter sha not be e8 eeded.

$. /his issues with the on urren e o! the Finan e 6ire torate o! the Ministro! #ai wa s.

2 ease a know edge the re eipt.


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EDCE/G, Rai a! "oard6 etter No.2007/CE-I/CT/1 dated 41.8.2007addre ed G# / 5r.CE / CA? et . a d o&! to ABCA? B ABCA?/Cof A I dia Rai a! .

+' E %a eme t of te der a 'e : de e3atio of &o er of N+item .

#e!: Board4s etter o.= dated %.%.3==%.

Board have been onsidering !or so"e ti"e to de egate so"e powers tothe rai wa s !or introdu ing non0standard ite"s in works ontra ts without !inan e

on urren e. ;t has now been de ided that in works ontra ts i! due tounavoidab e and ines apab e reasons+ introdu tion o! a new S ite" is

onsidered ne essar + the sa"e an be done without !inan e on urren esub-e t to a "a8i"u" ei ing o! #s.% akh in a ontra t (or) 3?D o! origina va ueo! the ontra t whi hever is ess. /his power sha be e8er ised b S15 A1 eveo!!i er upto a va ue o! #s.%?+??? in a ontra t and b SA1 eve o!!i er upto ava ue o! #s.% akh in a ontra t.

$. #ates o! su h S ite"s a epted without !inan e on urren e annot beGuoted as Last A epted #ate (LA#) !or -usti! ing si"i ar rates in !uture tenders.*n rates obtained through o"petitive tender pro ess an be adopted as LA#.

. /his issues with the on urren e o! the Finan e 6ire torate o! the Ministro! #ai wa s.

#e eipt o! this etter "a be a know edged.



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NNEX E- 3-1?etter No.&*F"IFCTF2$ dt. 12t< ly; 1/&* fro( Director 6Ci8il Engg.7F ly.>d.;Ne=Deld. Ne= Del


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already other buildings built on open foundation on that site. The Public *ccountsCommittee have% however% observed as underE>

&. The committee are constrained to note that% before inviting tenders and awarding a contracfor the work% the !ailway did not carry out essential investigations. It is all the more

surprising that when it was known that the structures were being provided on a filled uptank% no soil tests were made and the work was taken up on the assumption that buildingon open foundations e)isted in the area.

The committee suggest that the !ly."d. should issue suitableinstr ctions for soile5!loration :eing carried o t at sites; =


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ddl.Dir.6CE7; ly.>d.8ide


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to "oard letter #o. 5: WI CT B' dt. :&.64.&45:. "oard desire to reiterate thatcontracts for =or#s s


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ANNE @RE- A4-7

G% E NMENT %' INDIMINIST %' I?" S6 I?" >% D7

No. /4FCE-IFCTF4 Ne= Del


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for concurrence. The limit of calling of limited tender is increased to !s. B6 lakhs insteadof !s. :6 lakhs as was fi)ed vide "oard?s letter no. 7' W.I B Policy dt. B.B.74.

2. C ??ING %' SING?E TENDE SL

$ingle Tender should be invited in rare or emergent situation with the concurrence of F*D C* and administrative approval of eneral =anager C* 3Con.8. The procedurelaid down in !ailway "oard?s letters #o. 4' W: P ! $C B Part dated :5.4.4( D #o.45 C0>I CT ': dt. :5.7.45 should be strictly followed. In case of single tenders% TenderCommittee and the accepting authority should be one step higher than in case of opentenders limited tenders e)cepting where = is the accepting authority.

3. , %CESSING %' TENDE SL

Processing of offers received in a tender should be dealt promptly at every stage. *s faras possible% it should be finali ed by competent authority well before e)piry of the

validity. Whenever delays take place% it should be suitably e)plained by TenderCommittee in the minutes.

4. ,, % ED ?IST %' C%NT CT% S

0)ecutive rders as per *nne)ure>I should be strictly followedE

$. E?IGI>I?IT C ITE I '% " DING "% S

In case of pen Tender% a minimum eligibility criteria keeping in view the natureof each work should be specified in the tender documents preferably in the Tender #otices also. LTwo Packet $ystemM should be adopted for larger value of worksas per "oard?s guidelines issued vide "oard?s letter no. 46 C0>I CT :5 dated&5.7.4A. ;owever% for smaller works the Tender Committee should ascertain thecredentials.

&. H%?DING %' NEG%?I TI%NS

#egotiations should be scarcely resorted to. ;owever% when negotiations have to be held% the tenderers should be properly briefed by the Tender Committee aboutvarious aspects for which negotiations have been called. *fter such briefing% thetenderers should be given some time to make their revised offer.6S !erseded :yletter no. /0CE-IFCTF1 %' 2).1.// !laced at nne5. K $-27

). SSESSING THE E S%N >I?IT %' TES L

*ssessing the reasonability of rates should be gone into detail by the TenderCommittee. When making a comparison% instead of last accepted rate% theaverage of last accepted rates for similar type of works under similar conditionsand geographical pro)imity should be worked out. Where only one case of

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accepted rates is available% analysed rates based on market survey should bederived for ascertaining the reasonability of rates.

*. IN IT TI%N %' TENDE DET I?ED

In e)ceptional cases where tenders have to be invited in view of e)treme urgency before sanction of the detailed estimate% it should be done with the personal approval of/!= upto tender value of !s. A6 lakhs% P; / upto !s. &.6 crores D = above !s. neCrore with prior concurrence of associate Finance. ;owever% award of contract will only be after sanction of detailed estimate D specific allotment of funds.

/. ESTIM TED C%ST '% C ??ING %' TENDE S

0stimated cost should be worked out on the basis of average of a number of lastaccepted rates on the /ivision !ailway duly catering for any special features of thework% e.g. site conditions% type of work% weather conditions% completion period%

and order% availability of labour and materials etc. 0nhancement of estimated ratesshould be based on building cost inde) !"I indices for the period elapsed betweenthe preparation of estimate and the date when last accepted rates were received.

10. TES %' N%N SCHED ?ED ITEMS IN THE C%NT CTS

Whenever operation of #on>$chedule items is inescapable% rates should be derivedfrom the items included in the $tandard $ ! where new items vary marginally fromstandard $ ! item items% market rate should be used only to the e)tant of variation towork out new rate.

11. ,, % ?FS ?EFC% ECTI%N %' TENDE D%C MENTSL

3i8 It should be ensured that the Tender documents should be approved bythe competent authority before issuing the tender papers.

3ii8 The $ale of tender documents should be stopped B hours beforeopening of tenders.

3iii8 Corrections and over>writings in rates should be numbered andattested by the tender opening officer.

12. E ISI%N %' S% ND %TING %' TESL

3i8 $ ! should be periodically revised within ' years. Jonal !ailways should set upa Cell for doing this work with the help of computers. In case of Jonal contracts thecontractors should be asked to +uote percentages above below the basic rates given in$ ! for various Chapters by grouping them suitably% including the money value.

3ii8 *ll !ailways should update their $ !s to include items with contractor?s cementand steel in addition to item with !ailway?s cement and steel supplies free of cost.

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Instructions have already been issued vide "oard?s letter #o. 4B C0>I CT '6 dated5.5.4B permitting calling of tenders with contractor?s cement and steel.

137 C ??ING %' TENDE S %N ? M,S M > SISL6C%M>INED DESIGN ND C%NST CTI%N C%NT CTS7

3i8 The concept of inviting combined% design and construction contracts should beavoided as far as possible. ;owever% in unavoidable circumstances combined%design and construction contracts should only be awarded on lump sum basis andnot on item rate basis. !/$ should be appointed as proof consultants to checkthe design D drgs% submitted by the contractors at various stages to the work. Tofacilitate the interim payment to the contractors% the schedule of payment should be decided before entering into the contract agreement. It should be ensured thatthe schedule payment takes care that the portion of work planned to be e)ecutedat the end is priced ade+uately so as to avoid the contractor abandoning the workat the later stage. In these contracts on lump sum basis% the Tenderers should be

asked to indicate +uantities along with design. It should also be mentioned in thedocuments that any e)cess in the +uantities indicated by him at the time oftendering due to changes in the design at the approval stage by the !ailwayswould not be paid e)tra. ;owever% if there is any reduction in the +uantitiesactually e)ecuted% there would be a proportionate reduction in payment.

3ii8 In the e)ceptional circumstances where combined design and constructioncontracts are to be invited% Cement D $teel should be supplied by contractors.;owever% in case the !ailway is to supply cement steel to the contractor free ofcost% its +uantity should be fi)ed at the time of tendering. In the Tenderdocuments% the rate of recovery for variation in +uantities should also beincorporated.

147 E ? TI%N %' TENDE SL

Tender Committee should evaluate financial implications of conditions given byTenderers to decide the relative positions of Tenderers.

1$7 S >?ETTING %' TENDE S > M% E TH N %NE C%NT CTINGGENCIES NDE THE S ME M N GEMENTL

In case there are more than one contracting *gencies under the samemanagement% there seems to be no harm in their tendering. =oreover% !ailwaycannot discard such Tenderers. ;owever% when such offers are evaluated% normsof ade+uate and fair competition must be ensured.

1&7 INC%ME T X C?E NCE CE TI'IC TEL

Income Ta) clearance certificates should be insisted upon from the successfulTenderers before making any payment.

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1)7 TENDE D%C MENTSL

i8 "oard?s instructions issued vide letter #o.4' C0.I CT && dated 6B>6A>4' shoul be strictly followed.

ii8 !eference to complete specifications drawings should be mentioned in the tenderdocuments.

iii8 Wherever a mention is made in the tender documents for supply of material by the!ailways% specific mention of the place office be made in the tender documents.It should not be left vague.

1*7 M TE I ?S ISS ED T% THE C%NT CT% SL

a8 Provisions of Para &:(4 of 0ngineering Code should be strictly followed.

b8 The recovery rate for e)cess material supplied by the !ailways should be &.Atimes the cost of procurement% which is inclusive of Freight.

c8 =a)imum percentage of cut>pieces% which can be returned by the contractorswithout any deduction% should be specified in the tender documents when full>length bars are supplied. It should be mentioned in the tender documents that forany e)cess over this +uantity% deduction at the rate of A6N of the cost of materialworked out as per Para 3b8 above would be deducted.

d8 ;ire charges of e+uipment machinery should be specified in the tender documentsitself. $uch hire charges should be periodically revised.

e8 Proper record of daily consumption of cement should be maintained at site. Thisregister should be initialled by $upervisory staff and periodically test checked bythe officers.

f8 /ay to day consumption record of chemicals such as water proofing% anti>termiteused at site should be maintained properly. *ctual consumption of cement andthese chemicals should be checked with theoretical re+uirement to ensure +ualityof work.

1/7 SITE % DE >%% L

It should be insisted upon the contractors to indicate the action taken on theobservations instructions given by the supervisory staff officers in the $ite rder"ook.

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207 TESTING %' > I?DING M TE I ?L

i8 !egular testing of building materials such as bricks% sand% aggregates% tileswaterproofing compounds% doors and windows etc. should be done.

ii8 /ay to day +uality control% sample testing facilities should be available at largesites. It should be incorporated in the tender documents that the contractor wouldset up such testing facilities including their maintenance. $eparate item should be provided in the tender schedule for making payment to the contractor for settingup of these facilities.

iii8 Test Cubes for the concrete should be made and tested as per I$ specifications.

iv8 Concrete mi) as specified in the tender documents should be followed at worksite. In case of design mi)% I$ specifications for designing% producing% usingtesting and accepting rejecting must be followed.

v8 Cement should be used by weight only in cases of design mi) concrete.

vi8 In case of cement% steel% ;T$% wires% besides obtaining test certificates from tcontractors% regular independent tests to check the +uality as per specificationsshould be done.

vii8 !ailways should procure materials from I$ approved firms. Independent testsshould be conducted to ensure that the materials conform to I$ specifications.

217 EC% DING %' ME S EMENTSL

i8 =easurements must be recorded directly in the =easurement "ook by authori edofficials.

ii8 Prescribed checks on the measurements should be carried out by senior officersand references made in the =easurement "ooks as well as in relevant bills.

iii8 Payments at full rate must be made for an item unless the item has beencompleted as per the specifications and accepted by the competent authority.

QQQQQQQQQQQQQQQQQQQQNNEX E- 3-*

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No.2000FCE-IFCTF42 Ne= Del


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doc (ents =o ld :e a8aila:le s


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NNEX E K 3-11

G% E NMENT %' INDIMINIST %' INDI

I?" >% D

#o.:666 W>& #0 #2 &6 #ew /elhi &&6 66&

The eneral =anagers% C! =umbai%Indian !ailways Pus etc. /ateE &5.&6.:66&

S :L ,rocessing of Tenders.QQ

!ecently while dealing with a tender case% it was observed by =$! 3 !8 that the mannerin which the case had been dealt with suffered from certain deficiencies.

Firstly% there was huge gap in the cost estimate prepared by the !ailway and the rates+uoted by the Tenderers. This could beeit


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Co!y of letter No. 2001FCE.IFCTF23 dt. 0).11.2001 fro( Soard to T


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of rates would have to be done by obtaining +uotations from transporters and applying ina realistic way so that e)cessive rates are not paid in the garb of urgency. This procedure may be followed strictly.


ANNE @RE- A4-14G% E NMENT %' INDIMINIST %' I?" S

6 I?" >% D7

No. /4FCE-IFCTF4 Ne= DelI CT B dated 7 &A.:.6:.

The revised eligibility criteria for enlistment of the Contractor in G*? to G/? categorieswas circulated to the !ailways vide "oard?s letter mentioned above. ;owever% some ofthe !ailways have sought a clarification with regard to 0ngineering

rgani ation Permanent 0ngineering rgani ation.

It is clarified that 0ngineering rganisation Permanent 0ngineering rgani ation shall beas per the "oard?s letter #o.7A W& CT :' 3 CC8 dated &(.7.&474.T


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S.No. Sla: Eligi:ility Criteria3i8

3ii8

3iii8

3iv8

Class G/? 3upto !s. &6 lakhs8

Class GC?> more than !s. &6lakhs upto !s. :A lakhs.

Class G"?>more than !s. :Alakhs D upto !s. A6 lakhs.

Class G*?>more than !s. A6

lakhs D upto !s. & crore.

3i8 *t the time of enlistment% they should havesatisfactorily e)ecuted at least two works eachindividually costing not less than !s.l lakhs.

3i8 They should have an engineering organi ationwith an 0ngineering diploma holder having atleast ' years e)perience of relevant discipline.

3ii8 *t the time of enlistment% they should havesatisfactorily e)ecuted at least two works eachindividually costing not loss than !s.B lakhs.

3i8 They should have an engineering organi ationwith at least a graduate engineer having A yearse)perience in relevant discipline and should

maintain minimum compliment of transporte+uipments and construction tools and plantscommensurate with the nature of works beingdone by them.

3ii8 *t the time of enlistment% they should havesatisfactorily e)ecuted at least two works eachindividually costing not loss than !s.l6 lakhs.

3i8 They should have an engineering organi ationwith at least a graduate engineer having &6 years

e)perience plus as engineering diploma holderhave A years e)perience in relevant disciplineand maintain a minimum compliment oftransport e+uipments and construction tools and plants commensurate with the nature of works being done by them.

3ii8 *t the time of enlistment% they should havesatisfactorily e)ecuted at least two works eachindividually costing not loss than !s.:A lakhs.

QQQQQQQQQQQQQQQQQQQQNNEX E- 3-14G% E NMENT %' INDIMINIST %' I?" S

6 I?" >% D7No. 2000F"or#sFGeneralFTenders on Int. Dated 02-04-2002.

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The eneral =anager%*ll Indian !ailwaysTheChief *dministrative fficer Const.*ll Indian !ailways30)cept #.F.!ly8.

The eneral =anager3Con.8 #.F.!ailway%=aligaon% uwahati.

S :L "e:


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:. The following points must be ensured prior to commencing this practiceE>

i7 T


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(. It is preferable% though not mandatory% to put up documents on the website in P/Fformat.5. "oard desire that the !ailways should gear up to implement these instructionsw.e.f. &.&6.:66:.

7. It is further desired that status of implementation of these instructions be reportedthrough their(ontoard. A

E5.%fficio Secretary;G% E NMENT %' INDIMINIST %' I?"

6 I?" >% D7an=ar@it Singe t're . Further+ it was a soprovided as a ondition in the tender bid that the tenderer shou d have previouse8perien e in undertaking hand ing o! si"i ar work and5or transportation workspre!erab o! ;S* ontainers+ however+ no de!inition o! Isi"i ar works4 was+indi ated in the bid do u"ents.

$. It %o' d e e 'red t%at &re-J'a ifi atio riteria, &erforma eriteria a d e a 'atio riteria are i or&orated i t%e id do 'me t i

ear a d ' am i3'o' term a t%e e riterio er! im&orta t to e a 'ateid i a tra &are t ma er. %e e er reJ'ired t%e de&artme t /

or3a i atio %o' d fo o t o- id ! tem, i.e. te % i a id a d &ri e id.T%e &ri e id %o' d e o&e ed o ! of t%o e e der %o erete % i a ! J'a ified ! t%e De&tt./?r3a i atio . /he Co""ission wou d+there!ore+ advise that the 6eptt.5*rganisation "a issue ne essar guide ines inthis regard !or !uture tenders.

. ;t has a so observed that the orders were a eged sp it in order to bring itwithin the powers o! -unior o!!i ers and that the proper re ords

synthesised instructions - summary & annexures-dec07

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