syracuse bacon festival registration packet · 2019. 3. 13. · your used grease and cooking water...

Syracuse Bacon Festival registration packet

SYRACUSE, NEW YORK

SYRACUSE, NEW YORKSyracuse Bacon Festival Registration packet 1

SHOWCASE YOUR

BUSINESS IN FRONT OF

THUSANDS OF CENTRAL

NEW YORKERS!

The first ever Syracuse Bacon Festival started in Downtown Syracuse in 2017 and has become

one of the must-attend BACON event for bacon lovers across Central New York.

The Syracuse Bacon Festival is...

• The Biggest BACON Festival in Central New York.

• An bacon lover dream, where each event attendee will have plenty of unique bacon creations to

purchase all in one place.

• A community event for attendees to enjoy BACON treats, live music, Beer. Wine slushie and no

admission fee.

Vendor Requirements:

• Must hold appropriate insurance, licenses and permits.

• Food vendors must have at least 1 Bacon item at the event

• Please call your insurance agent and have them create a Certificate of Liability Insurance form listing Galaxy Events LLC, 235 Walton St, Syracuse, NY 13202 &City of Syracuse, 412 Spencer Street, Syracuse, NY 13204 as Additionally Insured

• All vendors must have a Onondaga County Department of Health permit. Please call 315-435-6607 for information.

Benefits:

• Link and Logo on Bacon Festival Website--your company name and logo will be listed on the event

website with a direct link to your business website.

• Great exposure and opportunity to show off your business to 15,000+ people, make money and gain new customers for your business!

Booth Cost- $500 or $650

*All food vendors MUST have at least 1 BACON item on your menu at the event.

The Syracuse Bacon Festival will provide:

• booth space

• Electricity available by request only.

• Link and Logo on Bacon Festival Website and Social Media

• Exposure and opportunity to sell and showcase your product!

When:

Where:

Time:

Venue:

Saturday, August 17th, 2019

Clinton Square161 W Genesee St, Syracuse, NY 13202

12pm to 9pm

Bacon Festival Event Information

SYRACUSE, NEW YORK

Bacon Festival Contact Information

Jordan Prietti

Syracuse Bacon Festival

235 Walton Street, Syracuse, NY 13202

315-450-1825 (mobile)

315-471-9597 Ext: 233 (office)

[email protected]

www.BestBaconFest.com

SYRACUSE, NEW YORK

Set-up time and check-in

Friday: Vendors ‘Set up” will occur on Friday August 16 th from

1:30pm to 6pm NO SOONER OR LATER. Erie Blvd West and

Clinton Street will be closed to the traffic starting at 1pm.

Please do not come to the site prior to 1:30 on Friday and

expect your equipment to be promptly hooked up.

DO NOT BRING ANY FOOD WITH YOU ON FRIDAY!

Electricity will not be turned on until Saturday Morning.

Security will be on site overnight on Friday and all day

Saturday.

Saturday: You may start setting up Saturday August 17 th at

7am and all vehicles must be off site by 11:00am

Bacon Festival conclude at 9pm and at that time vendors MAY

begin to clean up and break down

Power is turned off Saturday night after the event.

Application procedure

• Read all instructions and fill in the application form

• Submit application form by email or mail with payment.

• Applications are considered on a first-come, first-served

basis. The Syracuse Bacon Fest reserves the right to make

the final decision on the acceptance of an application based

on past performance, timeliness of returned application,

variety of vendors and accordance with the festival’s mission.

Clinton Square, in the heart of downtown

Syracuse, has a long and rich history as the

center of the Central New York community

We will supply each vendor with 1 parking pass in City Lot 21 (Chase

Building) on S Clinton Street but this DOES NOT GARUNTEED YOU A

SPOT. Limited parking first come first serve basis. See page 8

ICE

Insurance

Syracuse Bacon Festival Registration Packet 2

• All food & Beverage vendors are require to send Galaxy Events a copy of your Liability insurance. On this form you must list as additional insured:

1. Galaxy Events – 235 Walton Street Syracuse, NY 132022. City of Syracuse Department of Parks & Recreation

412 Spencer Street Syracuse, NY 13204A copy of this insurance form must be submitted to us by July 31st

Health Department Requirements Pertaining to Food Service

• Individual health department permits must be secured by each individual food vendor. Please contact the Onondaga County Health Department for details.

• Bags of ICE will be available for purchase on site.

Cooking Appliances

• Cooking appliances that would be used at home such as

residential stoves, ovens, crock pots and skillets are not

allowed.

Payment (Page 6)

Payments can be made by check or credit card.

See Page 6 for payment information.

Parking

Bacon Festival Event Information

SYRACUSE, NEW YORK

SYRACUSE, NEW YORK

Grease Disposal/Grease Mats

Galaxy Events provides access to a grease disposal unit to discard

your used grease and cooking water following the event. The

location will be indicated on the map with your booth location which

will be sent to you closer to the event date.

DO NOT dispose of grease down storm drains, on the sidewalk, or

any other place other than disposal units.

All vendors who are cooking must have grease mats or some other

materials covering their space to prevent grease from staining the

sidewalk.

PLEASE NOTE: If excessive grease has spilled on the ground within

your area and is noticed after the festival closing you will be charged

a clean-up fee of $250 by the City of Syracuse.

Lighting

• Participants are responsible for their own task/working lighting

within their tent/space.

• Due to the extreme heat generated by halogen lights and the

potential flammability of gas lanterns, neither is permitted as a

lighting source. All lighting must be outdoor lighting. If you

have any questions please contact the City of Syracuse

electrician at 315-473-4407


Propane Permit

• Anyone cooking with propane will be required to file for a

propane permit with the City of Syracuse Fire Department.

You can find this permit on page 10 of this registration packet.

Recycling

• Be advised that all vendors are required to recycle at Clinton

Square. Boxes, cans and plastic are to be separated and

placed in the back right hand corner of your booth. An official

cleaning crew will periodically remove these recyclables from

your site. All Onondaga County recycling rules apply at

Clinton Square. Please plan ahead, bring additional plastic

bags.

Restroom Facilities

• Porta Johns are located on Erie Blvd West.

Security

• Although overnight security will be provided for the evening of

August 16. It is the vendors’ responsibility to secure their

possessions. We strongly recommend you remove any

valuable items when you leave at night such as laptops,

phones, ipads, etc….

• Galaxy Events assumes no responsibility for lost or

stolen property. Trash

• All vendors must supply their own garbage cans and garbage

bags (maximum weigh 40lb).

Utilities

• A Utilities Request Form is on page 7 of this registration

packet. If you need power you are to fill this out this form

ASAP and send back. No Form = No Power.

Water

• Water will be made available to food vendors via a nearby fire

hydrant. The City will supply a certain amount of hose, but

vendors need food-grade hose must supply their own to reach

individual tents.

THIS IS A RAIN OR SHINE EVENT!

Bacon Festival Food or BeverageVendorApplication

SYRACUSE, NEW YORK

SYRACUSE, NEW YORK

Please completed and return pages 4-7 via email to [email protected]

or

mail to 235 Walton St, Syracuse, NY 13202.

By filling out this application you are agreeing to the terms and conditions provided in the

information and instruction pages preceding this page.

Contact Information

Company Name

Contact Name

Website

Street City

State Zip

Phone Fax Email

Day-of Contact Name Cell #

Check if you need electricity. Please submit utility request form on page 7


BACON ITEM(s)Please list of your Bacon Item(s) below for us to promote.

mailto:[email protected]

Bacon Festival Agreement

SYRACUSE, NEW YORK

SYRACUSE, NEW YORK

ALL APPLICANTS PLEASE READ AND COMPLETE:

The vendor in this application agrees to be a vendor at the 2019 Syracuse Bacon Festival in Downtown Syracuse, NY. I hereby affirm

to have read all instructions and information included in this application and forever discharge, and hold harmless the Syracuse

Bacon Festival, Galaxy Events and all other festival partners from all manner of actions, suits, damages, claims, and demands

whatsoever from any loss or damage to property of the undersigned while in possession or supervision of the festival, its agents,

representatives or employees. I understand all the information, agree to sell only the items approved by the Syracuse Bacon Festival

and agree to comply with all Galaxy Events rules, directions and requirements provided by festival organizers.

I understand that:

Cancellations within 14 days of show will result in loss of any payments made.

Full payment is required with registration form to reserve your space.

Failure to follow the rules and regulations of this event can result in my booth being closed on the discretion of Galaxy Events.

All fees have to be paid and certificate of insurance must be submitted before I will be approved as a Syracuse Bacon Festival

vendor.

Please submit application:

Email to Jordan Prietti- [email protected] or

Mail to Attn. Jordan Prietti, 235 Walton Street, Syracuse, NY 13202 *Please give notice if you choose to send application back by mail.

Please call 315-450-1825 or Email with any questions or concerns.

Date

Name

Signature


Bacon Festival Payment

GARDEN CITY, NEW YORK

CARDHOLDER INFORMATION

SYRACUSE, NEW YORK

I, representing company,

Authorize Galaxy Events LLC to charge the credit card submitted.

Cardholder Name:

Type of Credit Card (Amex, Visa, Mastercard, Discover)

Credit Card Number Exp Security Code:

Address Associated With Card

City/State/Zip Associated with Card: ___________________

Telephone Number Fax No

Amount to be charged on the credit card: $ 500.00

Attn: Jordan Prietti

Galaxy Events LLC

235 Walton St

Syracuse, NY 13202

Cancellations within 14 days of show will result in loss of any payments made.

Full payment is required with registration form to reserve your space.

CHECK INFORMATION

Check must be made out to Galaxy Events LLC

Payments can be made by check or credit card and returned via email or mailed to:

$ 650.00

15’ Booth Space


Food Truck (____X____ft)size needed

Utility Request Form

SYRACUSE, NEW YORK

SYRACUSE, NEW YORKSyracuse Bacon Festival Registration Packet 7

Syracuse Bacon FestivalUtility Request Form

Due by July 25, 2019Per the City of Syracuse, any vendor who does not submit their paperwork on time will have their electrical needs addressed

last if there is sufficient time and power remaining.

Business Name _______________________Contact Name __________________________Contact Phone:____________________________

Type of Equipment 1-3 Phase Voltage Wattage Amperage Quantity

The City of Syracuse requires that any/all equipment that is to be used to be subject to an electrical inspection by the electricians

working that event. If this equipment is in an unsatisfactory condition (unsafe or incorrectly wired), this equipment will be

disconnected or not hooked up at all. This call is made by the City electricians, and because of safety regulations, is not

negotiable.

*Do not bring equipment to the event that is not listed on this sheet!

*No vehicles (except during load in and load out) will be allowed on site without prior permission from Galaxy Events.

Sign here that you are in agreement with the above _______________________________

(NO SIGNATURE NO POWER)

*Booth placement will be based partially on your electrical needs. Please email, fax (472-1888) or mail the

completed form back to Galaxy Events, 235 Walton St., Syracuse, NY 13202 no later than July 25, 2019.

Hops & Props MAPSYRACUSE, NEW YORK

SYRACUSE, NEW YORK

*A MAP WITH YOUR BOOTH LOCATION WILL BE SENT THE WEEK OF THE EVENT.


PARKING

This map is only a sample and is not the event official layout. Vendors DO NOT get to request booth location.

Guidelines for Temporary Food Service

SYRACUSE, NEW YORK


Please be aware that the Onondaga County Health Department WILL inspect your food preparation area on Saturday!

Food Protection:

Food, water, and ice must be from an approved source. No home-prepared potentially hazardous foods will be permitted. When fresh clams are purchased, shipping tags must be kept on the bag during use and retained for 90 days thereafter.Menus should be limited to the available facilities and planned to avoid leftovers or waste. Hazardous items such as creamed sauces, custards and filled pastries should be avoided.Perishable foods shall be stored below 45F or kept at above 140F. The time between preparation and serving shall be as short as possible. Thermometers must be on hand to assure proper temperatures.Foods are to be protected from dust, flies and handling by customers. This can be accomplished by use of dome lids/foil or plastic wrap.Foods, preparation and service utensils and single service articles are to be stored off the floor and protected from contamination.If you bring a refrigerator, be sure it is COLD to start with; it takes a long time to get them down to the proper temperature.

Personnel:

All Food-service workers are to be free from illness, boils, sores and cuts.Disposable plastic gloves or suitable utensils are to be used when handling foods.They must be properly dressed, clean uniforms or aprons, and both male and female must have hair restrained with a hat, visor, or hair net at all times.They shall not smoke or eat while working in the preparation or serving area.No employee shall resume work after visiting the toilet room without first washing their hands.

Facilities:

Facilities for hand washing are to be available (clean, running water, soap and paper towels).Hand washing stand is to be located convenient to adequate toilet facilities.Vendors are responsible for washing and sanitizing equipment, eating and cooking utensils. Cold water will be available for those who need it.Single-service eating and drinking utensils are to be provided.Adequate refrigeration is to be provided.Garbage is to be stored in plastic bags and not allowed to accumulate. Event management on an hourly basis will empty each garbage can.

Syracuse Fire Department Fire Prevention Bureau

City Hall Commons, Suite200 Syracuse, NY 13202

315-448-4777 Fax: 315-448-4779

Stephen CavutoDeputy Chief

Application for Propane Permit:Temporary Heat, Asphalt Kettles, and Other Use.

Date:

OFFICE USE ONLY:

Permit Number: Fee: $25.00Receipt No: Cash Received: Check #:

Job Location:

Name:

Address:

Main Storage of Units:

Phone:

Billing Address:

This permit will be issued under the provisions of the Fire Prevention Code, Article 21, Section 21, and that allregulations now adopted, or that may hereafter be adopted, shall be complied with. OFFICE USEONLY:

No. of units:

* Permits will be issued conditionally.

* Approved extinguishers and/or water lines will be provided as specified by this office.

* Approved safety precautions must be followed.

* All uses of Propane in the City of Syracuse are to be approved by the City of Syracuse Fire Prevention Bureau.

PERMITS SHALL BE OBTAINED ANNUALLY PER GENERAL ORDINANCE #50, ARTICLE 21, SECTION 21.3 - 1/1/1977

Propane Supplier: Address:

Description of use of Propane:

Responsible person in charge:

Applicant's Signature: OFFICE USE ONLY:Site Inspected Date: Approved: YES / NO Tent Inspected Date: Approved: YES / NO Inspector Signature: Date:

Print Form


Social Media

SYRACUSE, NEW YORK


PLEASE HELP US SPREAD THE

FOLLOW, LIKE & TAG US ON FACEBOOK, TWITTER & INSTAGRAM

@BESTBACONFEST

Make sure to add our Event to your page!

• Go to our event • Click the tab • click ‘’Add to Page”• This will link your page

to our Event!

…

syracuse bacon festival registration packet · 2019. 3. 13. · your used grease and cooking water...

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