2012-06-08

System based contract controlHow to control contracts

Jan van der Zwan

RijkswaterstaatSystem based contract control2

Keep distance !

Hands-off…

at what distance ??

RijkswaterstaatSystem based contract control3

Main principles:

1. Rely on the quality management system of contractor2. by risk based auditing3. by a mix of audits

– System– Process– Product

System based contract control

RijkswaterstaatSystem based contract control4

Process

Contract …… …… …..

Product ….. …..

Verification …… ……

Plan

Act

Check

Do

Quality management system of contractor (1)

RijkswaterstaatSystem based contract control5

Quality management system of contractor (2)

Quality management

system

(IS0 9001certified)

project management

plan

work methods

project procedures

projectplans

Project management system

Project organisationCompany

RijkswaterstaatSystem based contract control6

Risk based auditing

Perform risk analysis

Update risk

analysis

Executed measures of control

Evaluate measures of control

Identifymeasures of control

Risk management as important tool in our project and contract management

RISMAN

RijkswaterstaatSystem based contract control7

Mix of audits (1)

• System audit Audit on the effectiviness of the quality management system of contractor as far as applicable on the project

(plan-do-check-act))

• Process audit Audit on de effectiveness of the project (execution) processes (design process, construction process, inspection process, traffic management process)

• Product audit Audit on quality of products in order to verifiy the reliability of contractors records

Not: are contractors products in compliancebut: is the system of contractor in compliance

RijkswaterstaatSystem based contract control8

Keeping distance……… is knowing what you must hold

Hands-off…

at what distance ??