t ime m anagement kelli bradley professional development & operations coordinator
TRANSCRIPT
TIME MANAGEMENT
Kelli Bradley
Professional Development
& Operations Coordinator
THE WHIRLWIND
THE PARADIGM SHIFT
Who’s time is it? Who’s responsibility is it?
Time Management VS Prioritization Management
Circle of Concern
Circle of Influenc
e
Circle of Concern
Circle of Influence
OTHER THAN YOU….
WHAT CAN STAND IN THE WAY OF EFFECTIVE TIME
MANAGEMENT?
WHAT CAN YOU DO ABOUT IT?
Stop blaming everyone and everything else Be intentional– account for every minute of the
day; when do you work best? Plan ahead; emergencies will not derail you Establish boundaries Learn how to say NO gracefully Prioritize (involve others if needed) Take care of yourself Have someone hold you accountable
The Time MatrixURGENT NOT URGENT
IMPORTANT Quadrant I:
Crisis Deadlines
Friend in NeedFlat Tire
Quadrant II:
Planning/PreparationEducation/Study
RelationshipsRenewing Yourself
NOT IMPORTANT
Quadrant III:
InterruptionsSome e-mails, texts, calls
Other’s priorities
Quadrant IV:
Excessive computer games
Aimless web surfingMindless TVMeaningless conversation
HABIT #1: BE PROACTIVE
Take initiative Take responsibility
Habit #2: BEGIN WITH THE END IN MIND Self-discover and clarify your deeply important
character values and life goals Create a mission statement
A man who dares to waste one hour of life has not discovered the value of life.Charles Darwin
HABIT #3: PUT FIRST THINGS FIRST
Prioritize, plan, and execute
Habit #4: THINK WIN-WIN Genuinely strive for mutually beneficial
solutions or agreements in your relationships
HABIT #5: SEEK FIRST TO UNDERSTAND, THEN TO BE UNDERSTOOD
Use empathic listening Create an atmosphere of caring, respect, and
positive problem solving
Habit #6: SYNERGIZE Combine the strengths of others
HABIT #7: SHARPEN THE SAW
Take time for renewal, and plan it into your schedule!!
ACHIEVING GOALSTHROUGH SETTING PRIORITIES AND PLANNING AHEAD
Focus on “Big rocks”; Define your critical “roles”
Set specific, measurable goals Ally/Accountability Coach A priority for you may not be a priority for
others Recognize & overcome obstacles Learn when to say no, gently What’s next? Be intentional!
PROJECT PLANNING TIPS
Visualize (Know your goal) Plan (Know what to do to achieve the goal) Implement (Know the measure) Close (Be accountable)
PLANNING EXERCISES
TIME MANAGEMENT ESSENTIALS
Planner & Pencil Eliminate floaters! Prioritized task lists assigned to a specific
day Always ask for a timeframe/prioritize Make meetings with yourself Tracking tasks
Q & A