t4 [system software_application software]

7/30/2019 T4 [System Software_Application Software]

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MO1 MO2

Describe basic computer hardware, software, input,

output, communication and network devices.

To apply the suitable office application to

fulfill given task.

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Learning Outcomes

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1 Define system software and identify the two types of system software.

2 Describe the functions of an operating system.

3

Explain the purpose of several utility programs.

4 Identify the four categories of application software.

5 Identify the key features of widely used graphics and multimedia programs.

6 Identify the key features of widely used home, personal, and educationalprograms.

7 Identify the types of application software used in communications.

8 Differentiate among the seven forms through which software is available.


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System softwareconsists of the programs that

control or maintain the operations of the computer

and its devices

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Operating

systems

Utility

Programs

APPLICATION SOFTWARE


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An operating system(OS) is a set of programs containing

instructions that work together to coordinate all the

activities among computer hardware devices.

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Start and shutdown a

computer

Provide a userinterface

Manageprograms

Managememory

Coordinate

tasks

Configure

devices

Establish anInternet

connection

Monitor

performance

Provideutilities

Automaticallyupdate

Control anetwork

Administersecurity

OPERATING SYSTEM


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System software serves as the interface between user, the application

software and the computer hardware.

To use application software like word processing program, your computer must be

running system software [specifically an Operating System (OS)].

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THE ROLE OF SYSTEM SOFTWARE


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OPERATING SYSTEM

Each time you start a computer, the OS is loaded from the computers hard disk into

memory. Once the OS is loaded, it coordinates all the activities of the computer.


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An operating system includes various shut down

options:

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Sleep mode saves any opendocuments and programs toRAM, turns off all unneededfunctions, and then places

the computer in a low-power state

Hibernate saves any opendocuments and programs toa hard disk before removing

power from the computer

OPERATING SYSTEM FUNCTIONS


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A user interface

controls how you

enter data and

instructions and how

information isdisplayed on the

screen

With a graphical user

interface (GUI), youinteract with menus

and visual images

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With a command-line interface, a user uses the

keyboard to enter data and instructions

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A performance monitoris a program that assesses and

reports information about various computer resources

and devices

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A utility programis a type of system software that

allows a user to perform maintenance-type tasks.

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File Manager SearchingUtility

Viewingimages

Uninstallingprograms

Setting upscreen savers

UTILITY PROGRAM


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A file manageris a utility that performs functions

related to file management.

Some of the file management functions that a file

manager performs are displaying a list of files on astorage medium.

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UTILITY PROGRAM


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A search utility is a program that attempts to

locate a file on your computer based on criteria

you specify.

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UTILITY PROGRAM


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An image viewerallows

users to display, copy,

and print the contents of

a graphics file

An uninstallerremoves a

program, as well as any

associated entries in the

system files

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UTILITY PROGRAM


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A screen savercauses a display devices screen to

show a moving image orblank screen if no activity

occurs for a specified time

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UTILITY PROGRAM

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A virus describes a potentially damaging computerprogram that affects a computer negatively

A Worm copiesitself repeatedly

in memory orover a network

A Trojan horsehides within or

looks like a

legitimateprogram

An antivirusprogramprotects a

computeragainst viruses

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UTILITY PROGRAM

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Application softwareconsists of programs

designed to make users more productive and/or

assist with personal tasks.

17Page 142

To make business activities more efficient

To assist with graphics and multimedia projects

To support home, personal, and educational tasks

To facilitate communications


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18Page 142

Figure 3-1


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Business software is application software

that assists people while performing business

activities.

19Page 146

WordProcessing

Spreadsheet Database Presentation

Note takingPersonal

informationmanager

Businesssoftware for

phones

Businesssoftware

suites

Projectmanagement

AccountingDocument

management

Enterprisecomputingsoftware

Business

Software

Graphic &Multimedia

Home/Personal

/Education

Communication

BUSINESS SOFTWARE

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Word processing software allows users to

create and manipulate documents.

Most word processing software allows users to

incorporate graphical images (such as digital

photos & clip art) in documents. Clip art is a collection of electronic drawings,

photos, and other images.

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BUSINESS SOFTWAREWord Processing

Software

Presentation Software

Spreadsheet Software

Database Software

Note Taking Software

Software Suite

Software

Personal Information

Manager

Business Software for

Phone

Project Management

Software

Accounting Software

Document

Management Software

Enterprise Computing

Software

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Developing a document

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CREATE a document

Enter text andnumbers

Insert images

Perform other tasks

EDIT a document

Make changes to existingcontent

Inserting, deleting, cutting,copying, and pasting

FORMAT a document

Change appearance

Font

Font size


Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

Additional word processing features include:

AutoCorrect

Auto

FormatColumns Grammar

Checker

Ink

Input

Mail

Merge

Reading

Layout

Search &

ReplaceSmart

TagsTracking

Changes

Thesaurus

Voice

RecognitionResearch

TablesMacros

Collaboration

Templates

Web Page

Development

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Presentation softwareallows users to create

visual aids for presentations to communicate

ideas, messages, and other information to a

group

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

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Spreadsheet softwareallows users to organize

data in rows and columns and perform

calculations on the data.

A function is a predefined formula that performs commoncalculations:

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

MAX

IF PMT PV FV NPV

TIME ABS RATEDATE LOG

SQRT NOW INT LN

AVERAGE

STDEV

ROUND

MIN COUNTSUM

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

CALCULATION: RECALCULATION: CHARTING:

Standard Features of Spreadsheet Software

A function is apredefined

formula thatperformscommon

calculations

Spreadsheet software iscapable to recalculate

the reset of theworksheet when data ina worksheet changes.

Charting depictsdata in a

spreadsheet ingraphical form.

CALCULATION: RECALCULATION: CHARTING:

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A database is a collection of data organized in

a manner that allows access, retrieval, and use

of that data

Database softwareallows users to create,

access, and manage a database.

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

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Note taking software is application software

that enables users to enter typed text,

handwritten comments, drawings, or sketches

anywhere on a page & save the page as part of

notebook.

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

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A software suite is a collection of individual

programs available together as a unit.

Popular software suite: Microsoft Office 2010

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

A personal information manager(PIM) is

application software that includes:

ADDRESS BOOK

NOTEPAD

APPOINMENT CALENDAR

To help usersorganize personal

information.

Example:

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Business software for phones enables users to:

create documents, take notes, manage budgets, view &

edit photos, read electronic books, plan travel routes,

compose and read email messages, send text, picture

and instant messages, view maps and directions, and

browse the Web.

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

Project management softwareallows a user to plan,

schedule, track, and analyze the events, resources, and

costs of a project.

Help users to manage project variables, allowing them to

complete a project on time and within budget. Example: Microsoft Project.

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

Accounting software helps companies record and

report their financial transactions.

Enables users to perform accounting activities related to

general ledger, account payable, invoicing and etc.

Users may write and print checks, track checking accountactivity.

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

Document management softwareprovides a means for

sharing, distributing, and searching through documents by

converting them into a format that can be viewed by any

user.

A popular file format that document management softwareuses to save converted document is PDF (Portable

Document Format).

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Basically, enterprises has the following functional unit:

Enterprises (a large organization) typically require

special computing solutions for their various units.

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Software



Database Software


Software Suite

Software


Manager


Phone

Project Management

Software

Accounting Software

Document

Management Software


Software

Human Resource, Accounting, Engineering, Marketing,Manufacturing, Sales, Distribution, Customer Service, IT.

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Business

Software

Graphic &

Multimedia

Home/Personal

/Education

Communication

GRAPHICAL AND MULTIMEDIA SOFTWARE

Many people work with software designed specifically for their

field of work and often use sophisticated software that allows

them to work with graphics and multimedia.

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Computer-aided Design(CAD) software


Computer-aided

design (CAD)

Desktop Publishing

Software

Paint/ Image Editing

Software

Professional Photo

Editing Software

Video and Audio

Editing Software

Multimedia Authoring

Software

Web Page Authoring

Software

sophisticated software that assists a

professional user in creating engineering,

architectural and scientific designs.

engineers create

design plans forvehicles and

security systems.

architects designbuilding structures

and floor plans.

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Desktop Publishingsoftware


Computer-aided

design (CAD)

Desktop Publishing

Software


Software

Professional Photo

Editing Software

Video and Audio

Editing Software


Software

Web Page Authoring

Software

Enables professional designers to createsophisticated documents that contain text,

graphics, and many colors.

Pro DTP software is ideal for the production of

high-quality color documents such as textbooks,

product catalogs and annual report.

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Paint / Image Editingsoftware


Computer-aided

design (CAD)

Desktop Publishing

Software


Software

Professional Photo

Editing Software

Video and Audio

Editing Software


Software

Web Page Authoring

Software

To create and modify graphical images.

Paint software: Allows users to draw

pictures, shapes, and other graphical

images, with various on-screen tools.

Image editing: capable to enhance and

modify existing pictures and images.

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Professional PhotoEditing software

Video and AudioEditing software

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163Figures 3-23 3-25


Computer-aided

design (CAD)

Desktop Publishing

Software


Software

Professional Photo

Editing Software

Video and Audio

Editing Software


Software

Web Page Authoring

Software

Allow users to edit & customize digital photos.

Users can retouch photos, crop images, remove red-eye,

change image shapes, straighten images, and apply filters.

Video software: To modify a segment of a video(called a clip).

Audio software: To modify audio clips. Produce studio-quality

soundtracks and add audio to vide clips.

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Multimedia Authoringsoftware

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Computer-aided

design (CAD)

Desktop Publishing

Software


Software

Professional Photo

Editing Software

Video and Audio

Editing Software


Software

Web Page Authoring

Software

Allows users to combine graphic, animation, text, audio,

video in an interactive application.

Web Page Authoringsoftware

Helps users of all skill levels create Web pages that

include multimedia and interactive content.

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Business

Software

Graphic &

Multimedia

Home/Personal

/Education

Communication

SOFTWARE FOR HOME, PERSONAL, AND EDUCATION

Personal Finance Software

Legal Software

Guides individuals, families, small businesses

through the process of filing federal taxes

Tax preparation software

A large amount of application software is

designed specifically forhome, personal,

and educational use.

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Helps users balance their checkbooks, pay bills,track personal income and expenses, trackinvestment and evaluate financial plans..

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Personal Finance Software

Legal Software Assists in the preparation of legal documents

Provide standard contracts and documents

associated with buying, selling, and renting

property and etc.

Guides individuals, families, small businesses

through the process of filing federal taxes

Tax preparation software

Legal Software

Tax Preparation

Software

Personal DTP

Software

Personal Paint/Image

Editing SoftwarePersonal Photo Editing

Software

Clip Art/Image Gallery

Video and Audio

Editing Software

Home

Design/LandscappingTravel and Mapping

Software

Reference Software

Educational Software

Entertainment

Software

Personal Finance


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Helps users create newsletters, brochures,flyers, advertisements, business cards, banners,greeting cards, letterhead and etc.

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Allows users to edit digital photos and

enhancing image quality or creating electronic

photo albums.


Legal Software

Tax Preparation

Software

Personal DTP

Software



Software


Video and Audio

Editing Software

Home


Software

Reference Software


Entertainment

Software

Personal Finance Personal DTP software

Personal paint/image editing

Personal photo editing software

Allows users to draw pictures, shapes and other

images and capable to modify existing images.

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Legal Software

Tax Preparation

Software

Personal DTP

Software



Software


Video and Audio

Editing Software

Home


Software

Reference Software


Entertainment

Software

Personal Finance Clip art/ Image Gallery Software

Video and Audio Editing Software

Home design/landscaping Software

Provide thousands of images, fonts, animations,

sounds, video clips, and audio clips.

Home user can edit home movies, add music or

other sounds to the video, and share their movies

on the Web.

Assists users with the design, remodeling or

improvement of a home, deck, or landscape.

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Travel and mapping software

Enables users to view maps, determine routedirections, and locate points of interest.

Reference softwareProvides valuable & thorough information for allindividuals.

Usually, it teaches a particular skill and often

includes games and other content to make thelearning experience more fun.

Includes interactive games, videos and otherprograms designed to support a hobby orprovide amusement and enjoyment

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Legal Software

Tax Preparation

Software

Personal DTP

Software



Software


Video and Audio

Editing Software

Home


Software

Reference Software


Entertainment

Software

Personal Finance

Educational software

Entertainment software

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Web Browser E-Mail Chat Room

Text, Picture,VideoMessaging

Blogging Newsgroup/Message Board

VideoConferencing

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Business

Software

Graphic &

Multimedia

Home/Personal

/Education

Communication

APPLICATION SOFTWARE FOR COMMUNICATION

The main reason people use computers is to

communicate and share information with others.

Types of application software used in

communication includes:

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Web Browser

Email

Chat Room

Text, Picture, Video

Messaging

Blogging

Newsgroup/ Message

Board

Video Conferencing

Allows users to access and view Web pages onthe Internetl

Web Browser

Messages and files sent via a network such asthe Internet

E-Mail

Real-time, online typed conversation

Chat Room

Short text, picture, or video messages sent andreceived, mainly on mobile devices.

Text, Picture, Video Message

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Web Browser

Email

Chat Room

Text, Picture, Video

Messaging

Blogging

Newsgroup/ Message

Board

Video Conferencing

Time-stamped articles, or posts, in a diary orjournal format, usually listed in reversechronological order

Blogging

Online area where users have writtendiscussions

Newsgroup / Message Board

Meeting between geographically separatedpeople who use a network such as theInternet to transmit video/audio.

Video Conferencing

t4 [system software_application software]

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