t44u 2015, content migration
TRANSCRIPT
Content MigrationRemoving the heartache, delays and
expenseRaewyn McKenna – Business Analyst
Defining Digital Engagement for Higher Education
TERMINALFOUR Confidential – t44u 2015
• The reality of Content Migrations
•Where do most of the problems lie?
•Manual or automated migration?
• Pre-migration preparation tasks
• 4 Pro Tips
• Demo of the TERMINALFOUR Migration solution
• Questions
CMS Migration Webinar agenda
TERMINALFOUR Confidential – t44u 2015
• Even in the best of circumstances they are a big head ache
• Unless you intimately know your content adds a high level of risk to your project timelines.
• 100% automated content migrations are very rarely possible
• Additional risk where:• No existing CMS or database tool powering web content
• Developed by many developers over many years
• Developed using many tools over many years
• Exceptions in the code or design?
The reality of Content Migrations
TERMINALFOUR Confidential – t44u 2015
• Team frustration – content migration is a very boring & stressful project activity
• Feels like a relentless activity
• A lot of activity to get you to where you are right now (presuming the content doesn’t need to be re-written)
• Budget overruns & project delays
Worst case scenarios
TERMINALFOUR Confidential – t44u 2015
•Migrating a “page based” CMS into a more powerful CMS
•Website appears consistent but isn’t (at HTML code level)
•Moving to a new responsive design: Tables, Images etc.
• Content quality – is it worth migrating?
• Insufficient resources available to quality control content
•When migrating from HTML: URLs versus Breadcrumbs versus Sitemap are widely different
Where do most of the problems lie?
TERMINALFOUR Confidential – t44u 2015
Types of migrations
Manual
• The amount of content to be migrated <1500 pages• Is content well structured & marked-up correctly?• Complexity of the original web site
AutoDB
• Is the content within a documented database?• If a commercial system, does your software license allow you to give access to the
database to a third party?• Able to import meta data, but cannot resolve links or import media (e.g. images and files)
AutoWebsite
• Is it coming from another CMS?• Is the HTML source consistent?• Are you able to and have the skills to easy add extra tags?
TERMINALFOUR Confidential – t44u 2015
1. Manual or Automated? Purge?2. Analyse the Data
3. Configure the Migration Tool4. Run the Migration5. Test / QA6. Manual updates
Typical process
Automated Migration Steps Summarised
TERMINALFOUR Confidential – t44u 2015
Migration check list
STEP 1 : Manual of
automated?
Inventory all sites and content to be
migrated (any surprises?)
Content quality?
Media files
STEP 2 : Analysis the data
How to determine the Site Structure?
What is the structure of the content (pages)?
STEP 3 : Configure the Migration Tool
Map the elements from
the existing pages to the new
content types
Do you need to merge “content
types”?
TERMINALFOUR Confidential – t44u 2015
Migration check list
STEP 4 : Running the
Migration
Phases or “big bang”? Test runs?
Any large media files?
“Hidden” sections?
STEP 5 : Test/QA
What resources are available to help test?
In a new design: Images, Tables etc.
Two types of manual review are required: Content &
Migration quality
Define your QA methodology early
STEP 6 : Manual Update
Some manual updates required in order to fix issues
& exceptions
TERMINALFOUR Confidential – t44u 2015
• Get started on the Content Migration activities as early as possible in your project
• To get a head start, using your existing CMS, work on re-writing (and deleting) content
• Set realistic expectations as to the level of risk and effort involved
• Use the content migration activity to purge defunct content
4 Pro Tips
TERMINALFOUR Confidential – t44u 2015
• TERMINALFOUR provides two content migration features:• Database import (called Content Syncer)
• HTML import
• Out-of-the-box feature (not “scripts”)
• Today’s focus, HTML Import:• Can import any mark-up provided it’s relatively consistent
• Downloads site from web address
• Sites can be migrated in phases (detects when links need to be updated in previously imported content)
Overview