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Objective & Learning Outcomes

2

ObjectiveTo ensure that each student can develop a basic presentationwith manipulation of slides and animations in MS Office

Powerpoint 2010.

Learning OutcomesAt the end of the lessons, students will be able to:

Develop basic slide presentation.

Demonstrate the manipulation of text and animations.

Rehearse and run a slide show as well as

Package the presentation CD

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Introduction PowerPoint 2010 is a presentation software that

allows you to create dynamic slide presentationsthat may include animation, narration, images,videos and more.

You will learn your way around the PowerPoint2010 environment, including getting to know thenew Backstage view.

This will also show you how to use and modify theRibbon and the Quick Access Toolbar, createnew presentations and open existing files.

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4

Quick Access

ToolbarRibbon

Slides Tab

Outline Tab

Scroll Bar

Slides View

Zoom

Control

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Power Point Basics

5

The Quick Access Toolbarlets you access

common commands no matter which tab you are

on in the Ribbon.

By default, it shows the Save, Undo, andRepeat commands. You can add other

commands to make it more convenient for you.

(Ask your lecturer how)

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Power Point Basics The Ribbon contains all of the commands you willneed in order to do common tasks. It has multiple

tabs, each with several groups of commands, and

you can add your own tabs to customize yourfavourites.

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Power Point Basics The Slides Tab allows you

to view and work with the

slides in your presentation.

You can add, delete,

duplicate, and rearrange

slides in the Slides tab.

You can also add sectionsto the Slides tab to

organize and divide your

slides.

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The Outline Tab

conveniently displays

the text content of

each slide.

You can edit your

text directly from the

outline view.

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The Slide View is to adjust your slide view. You can

choose one of the following:

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Normal view is selected by default, and shows the

Slide and Outline tabs along with displaying the

current slide.

Slide Sorterview displays smaller versions of all of

the slides in the presentation.

Reading view displays only the slides with buttons

at the bottom of the screen for navigation. Slide Show will play your slides as an actual

presentation.

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Power Point Basics The Zoom Control is to zoom in and zoom out the

slide. Click and drag the slider to use the Zoom

control. The number to the left of the slider bar

reflects the zoom percentage. You can also choose the "Fit slide to current

window" button.

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Power Point Basics Scroll Baris used to

navigate through the

slide show .

It can be done by clicking

and dragging the Scroll

bar or by selecting the

Previous Slide and NextSlide arrows.

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Getting Started

To begin Microsoft PowerPoint:

Start Menu >All Programs > Microsoft Office >

Microsoft PowerPoint 2010.

To Create a New, Blank Presentation:

Click File tab. This takes you to Backstage view >

New > Blank presentation under Available Templates

and Themes > Create

To Open an Existing Presentation:

Click File tab. This takes you to Backstage view >

Open

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Slides Basics

To Insert a New Slide:

Home tab > New Slide> Select the slide layout you

want to insert

*Shortcut keys: Crtl+M (To insert new slide)

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Slides Basics

To Copy and Paste a Slide:

- Select the slide you wish to copy > click the Copy

button; or right-click your selection and choose

Copy.

- Click where you choose to locate the copy to

appear > Click the Paste; or right-click and choose

Paste. The copied slide will appear. *Shortcut key : Ctrl+C (To Copy), Ctrl+V (To Paste)

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Slides Basics

16

To Delete a Slide:

- Select the slide you wish to delete > Press the Delete

orBackspacekey on your keyboard.

To Move a Slide:

- Select the slide you wish to move > Click, hold, and

drag your mouse to a new location. A horizontal

insertion point will mark the location > Release themouse button. The slide will appear in the new

location.

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To Organize Slides into Sections:

1) Select the slides and click the

Sectioncommand.

2) Choose Add Section; an UntitledSection appears in the left pane.

3) To rename: click the Section

command, and choose Rename

Section from the drop-down

menu.

4) Enter your new section name in the

dialog box. Then clickRename.

Slides Basics

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Slides BasicsTo add Notes to Slides

To add notes to your slides,

often called speaker notes, to

help you deliver or prepare for

your presentation. You can

enter and view your speakernotes using the Notes pane or

the Notes Page View.

To Use the Notes Pane:

Locate the Notes pane

at the bottom of thescreen, directly below

the Slide pane. Type

your notes in the notes

pain.

18

, .Click and drag the edge of the pane to make it bigger or smaller, if desired.

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Applying the Theme

19

A theme is a set ofcolours, fonts, effects, and more that

can be applied to yourentire presentation to give it a

consistent, professional look.

To Select A theme:1) Click the Design tab > choose Themes

To Apply New Colours To A Theme:

1) Click the Colors drop down arrow

2) Choose a color set or click Create New Theme Colors

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Inserting & Adding Object1) Clip Art Clip Gallery that contains a large variety of images

including pictures, borders, and backgrounds. To find

a desired image, you can either click on topics or typein the search box to find exactly what you are looking

for.

To insert Clip Art: Go to Insert > Clip Art

Once your Clip Art is selected, you can resize/ modifyyour picture by clicking and dragging on the boxes.

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2) Word Art

To insert WordArt, go to Insert> WordArt .

To select your WordArt, click on it, and small boxes will

appear in the corners. Moving the small boxes will allowyou to resize the WordArt. You can also change the

effects of the WordArt by clicking the options in the

design ribbon toolbar.

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Inserting & Adding Object

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Inserting & Adding Object3) Pictures

To insert a picture : Insert > Picture

You can choose either to get the photo from a

browser, or from a file and then locate the imagethat you want to put into your document and

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Inserting & Adding Object4) Creating a Table

To create a table : Insert > Table .

Choose the desired table size by

moving your cursor over the gridand until you have the appropriate

amount of rows and columns and

then click to insert the table into

the document.

To navigate within your table, use

the arrow keys.

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Inserting & Adding Object5) Charts Charts are used to create diagrams in Microsoft

PowerPoint.

To insert a Chart :Design Ribbon > Insert > Chart

Once the Chart button is expanded, you will have

several options to choose from, such as Column, Line,

Pie, etc.

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6) SmartArt

To insert SmartArt, click the Design Ribbon > Insert >

SmartArt

When the SmartArt button is expanded, you will haveseveral options to choose from, such as List, Process,

Cycle, Hierarchy, etc.

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Inserting & Adding Object

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Inserting & Adding Object7) Insert Shapes

26

1) Click the InsertTab. Click the

Shapes Button

2) Click the shape you choose

3) Go to the Slide and drag the

cursor to expand the Shape

4) To format the Shape, just

click the Shape and thenclick Format

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Inserting & Adding Object

8) Adding & Editing Video/Audio

To add Video/ Audio

Click the Insert tab;go to Media group

Choose Video/ Audio and select accordingly.

To Edit Video/Audio:

Click the movie/audio icon

Click the Formattab

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Inserting & Adding Object9) Insert Hyperlinks Hyperlinks are used to allow a presenter a way to access a

website during the presentation by pressing a link insertedinto the slide.

1) Go to the Insert Tab .

2) Click or highlight the text you want to become the hyperlink

3) Click on the Hyperlink command . Insert Hyperlink box willappear

4) Click on the Existing File or Web Page command on the left

of the Insert Hyperlink box . 5) Verify the information in the Text to Display box is accurate

6) Enter the web address in the Address box, then click OK

7) The hyperlink will appear in the text on your slide by changingthe color of the text to blue and underlined

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Slide Transitions

29

Slide transitions provide an animated effect to

each slide when moving from one slide to the

next during a slide show.

3 types of transitions: Subtle, Exiting and

Dynamic Content.

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Slide TransitionsTo apply slide transitions

1) Select the slide you wish to modify. Click the

Transitions tab. Locate the Transition to This Slide

group. By default, None is applied to each slide.2) Click the More drop-down arrow to display all the

transitions.

3) Click atransition to apply it to the selected slide.

4) To remove, select the slide and click on None.

5) To preview; click on the Previewcommand on the same

tab.

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Slide TransitionsTo Modify the Duration:

Select the slide that includes the transition you wish to modify.

In the Duration field in the Timing group, enter the amount oftime you want the transition to take.

To add sound:

Add sound by clicking the arrow next to Transition Sound.

To Remove a Transition: Select the slide you wish to modify.

Choose None from the gallery in the Transition to This Slidegroup.

To remove transitions from all slides, select a slide that uses None,and click the Apply to All command.

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Slide Animations Slide animations create animated effects to text and

graphics during a slide show.

The 4 types of animations are Entrance, Emphasis, Exit

and Motion Paths.

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Slide AnimationsTo apply the slide Animations

1) Select an object. Click the Animations tab.

2) In the Animation group, click the Moredrop-down arrow to view

the available animations.

3) Select the desired animation effect. The object will have a small

number next to it to show that it has an animation. Also, in the

Slide pane, the slide will now have a starsymbol next to it.

4) At the bottom of the menu, you can access even more effects.

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Starting a Slide Show

34

To start a slide show / presentation

Preview the slide show From the beginning or simply click the F5

button.

Preview the slide show From the current slide.

Another option for starting the slide show is to select Slide Show

view at the bottom of the window.

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Save a Presentation

35

1) Click the File tab.

2) Select Save As.

3) The Save Asdialog box will appear. Select the location where you

wish to save the presentation.

4) Enter a name for the presentation and click Save.

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Save a PresentationTo saving as a pdf

file

File> Save As>

select PDF from thedrop-down and select

Save.

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Printing slides

To print your slides Click on the Filetab > Print

When you select the

Print command, you willnotice all of your printingoptions including apreview of yourdocument are right at

your fingertips. Select your Print options >

Click on the Printcommand.

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Printing slidesTo select Print Layout You are able to select how

you would like your slides to

be printed by selecting the

drop down arrow next to theFill Page Slides command.

Once you select your printing

format, click the Print.

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Printing slides The different options in print layout are:

Full Page Slides print out with each slide on a full

page

Handouts- print out with up nine slides per page Notes Page - print out of one slide per page including

any notes you may have added in the

Notes Pane while creating your presentation

Outline View - print out of your text from all of yourslides in an outline format.

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Printing slidesAnother helpful printing option allows you to print your

slides in different hues. This can reduce the amount of

expensive color ink when printing PowerPoint slides.

To print Slide Color

Click on the Colorcommand.

Select the color you would like your slides to appear.

Preview the slides and then click on the Print

command

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Making PowerPoint Slides

Avoiding the Pitfalls of Bad Slides

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Tips to be Covered

Outlines

Slide Structure Fonts

Colour

Background

Graphs Spelling and Grammar

Conclusions

Questions

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Outline

Make your 1st or 2nd slide an outline of your

presentation

Ex: previous slide

Follow the order of your outline for the rest of

the presentation

Only place main points on the outline slide

Ex: Use the titles of each slide as main points

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Slide Structure Good

Use 1-2 slides per minute of your presentation

Write in point form, not complete sentences Include 4-5 points per slide

Avoid wordiness: use key words and phrases

only

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Slide Structure - Bad This page contains too many words for a

presentation slide. It is not written in point

form, making it difficult both for youraudience to read and for you to present eachpoint. Although there are exactly the same

number of points on this slide as the previousslide, it looks much more complicated. Inshort, your audience will spend too much timetrying to read this paragraph instead of

listening to you.

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Slide Structure Good

Show one point at a time:

Will help audience concentrate on what you are

saying

Will prevent audience from reading ahead

Will help you keep your presentation focused

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Slide Structure - Bad

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use

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Fonts - Good

Use at least an 18-point font

Use different size fonts for main points andsecondary points

this font is 24-point, the main point font is 28-

point, and the title font is 36-point

Use a standard font like Times New Roman or

Arial

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Fonts - Bad If you use a small font, your audience wont be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT ISDIFFICULT TO READ

Dont use a complicated font

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Colour - Good

Use a colour of font that contrasts sharply

with the background

Ex: blue font on white background

Use colour to reinforce the logic of your

structure

Ex: light blue title and dark blue text

Use colour to emphasize a point

But only use this occasionally

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Colour - Bad Using a font colour that does not contrast with

the background colour is hard to read

Using colour for decoration is distracting andannoying.

Using a different colour for each point is

unnecessary Using a different colour for secondary points is

also unnecessary

Trying tobe creativecan alsobe bad

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Background - Good

Use backgrounds such as this one that are

attractive but simple

Use backgrounds which are light

Use the same background consistently

throughout your presentation

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Background Bad

Avoid backgrounds that are distracting or

difficult to read from

Always be consistent with the background

that you use

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Graphs - Good

Use graphs rather than just charts and words

Data in graphs is easier to comprehend & retain

than is raw data

Trends are easier to visualize in graph form

Always title your graphs

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Graphs - Bad

January February March AprilBlue Balls 20.4 27.4 90 20.4

Red Balls 30.6 38.6 34.6 31.6

MO1 MO2

b b h f l h bl ff l

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Describe basic computer hardware, software, input,

output, communication and network devices.

To apply the suitable office application to

fulfill given task.

A Member Of

COM1012

Graphs - Good

Items Sold in First Quarter of 2002

0

10

20

3040

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

MO1 MO2

D ib b i h d f i T l h i bl ffi li i

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Describe basic computer hardware, software, input,

output, communication and network devices.

To apply the suitable office application to

fulfill given task.

A Member Of

COM1012

Graphs - Bad

20.4

27.4

90

20.4

30.6

38.6

34.6

31.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

MO1 MO2

D ib b i t h d ft i t T l th it bl ffi li ti t

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Describe basic computer hardware, software, input,

output, communication and network devices.

To apply the suitable office application to

fulfill given task.

A Member Of

COM1012

Graphs - Bad

Minor gridlines are unnecessary

Font is too small Colours are illogical

Title is missing

Shading is distracting

MO1 MO2

D ib b i t h d ft i t T l th it bl ffi li ti t

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Describe basic computer hardware, software, input,

output, communication and network devices.

To apply the suitable office application to

fulfill given task.

A Member Of

COM1012

Spelling and Grammar

Proof your slides for:

speling mistakes

the use of of repeated words

grammatical errors you might have make

If English is not your first language, please

have someone else check your presentation!

MO1 MO2

D ib b i t h d ft i t T l th it bl ffi li ti t

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Describe basic computer hardware, software, input,

output, communication and network devices.

To apply the suitable office application to

fulfill given task.

A Member Of

COM1012

Conclusion Use an effective and strong closing

Your audience is likely to remember your last

words

Use a conclusion slide to:

Summarize the main points of your presentation

Suggest future avenues of research

MO1 MO2

Describe basic computer hardware software input To apply the suitable office application to

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Describe basic computer hardware, software, input,

output, communication and network devices.

To apply the suitable office application to

fulfill given task.

Questions?? End your presentation with a simple question

slide to:

Invite your audience to ask questions

Provide a visual aid during question period

Avoid ending a presentation abruptly