table of contents - dagang net technologies malaysia trader.pdf · table of contents table of...

TABLE OF CONTENTS

TABLE OF CONTENTS............................................................................................................................................................................................................... 2

RELEASE HISTORY ................................................................................................................................................................................................................... 3

INTRODUCTION TO ePERMIT .................................................................................................................................................................................................. 4

1 TRADER LOGIN ............................................................................................................................................................................................................... 5

2 TRADER PROFILE............................................................................................................................................................................................................. 6

3 PERMITS MENU .............................................................................................................................................................................................................. 7

3.1 Search By Filtering ....................................................................................................................... 8

3.2 Advanced Search ....................................................................................................................... 10

3.3 Create New Import Permit ......................................................................................................... 15

3.4 Edit Import Permit ..................................................................................................................... 25

3.5 Create New Export Permit .......................................................................................................... 27

3.6 Edit Export Permit ...................................................................................................................... 37

4 ARCHIVED PERMITS MENU ........................................................................................................................................................................................... 39

5 ePERMIT – eDECLARE INTEGRATION ............................................................................................................................................................................ 45

3 Version 1.1

RELEASE HISTORY

Version Date Author Summary Of Changes

4 Version 1.1

INTRODUCTION TO ePERMIT

ePermit is a web-based value-added service provided by Dagang Net Technologies Sdn Bhd (DNT). It enables importers, exporters and appointed

forwarding agents to apply for permit from Other Government Agencies (OGA) and obtain the approval online via the internet. Approved permits from OGA

will be transmitted to Sistem Maklumat Kastam (SMK) electronically for validation and cross reference purposes.

ePermit is designed to accommodate the specific requirements of each OGA, for example consignment details, quota details, grading summary and product

database. There are three modules assigned to different groups of users;

1. Importers/Exporters Module

Enables importers/exporters to apply for permit online and submit their application for approval via the Internet.

2. Forwarding Agents Module

Enabling appointed forwarding agents to apply for permit online on behalf of the importers/exporters and submit their application for approval via

the Internet.

3. OGA Module

Enabling OGA to verify and approve the permit application received and send the approved permit electronically via the Internet. The module also

enables OGA to access to daily statistical report on issued and rejected permits.

In this module, Traders or Importer/Exporters will have deeper understanding of ePermit system with the help of visual and step by step guide. By the end

of this module, user will benefit from the system as it reduce turnaround time, ease of use, convenient and offers multi-tasking.

5 Version 1.1

1 TRADER LOGIN

Prior to access ePermit system, users must ensure that their company is registered with the respective OGA.

Step 1

Key In Username And Password

Type in username and password.

Click on the checkbox Remember Password to disable automatic logout if there were no activity

above 30 minutes.

Click on the button to access the system.

Insert Username &

Password

Insert Username &

Password

6 Version 1.1

2 TRADER PROFILE

Traders can edit their profile by going to the Edit Profile page.

Step 1

Click Edit Profile Button

To edit trader’s profile, click on the button.

Fill in the necessary information into the textbox given.

Note: Item labeled with * is compulsory.

Click on the button to submit the profile once done.

Insert Data

7 Version 1.1

3 PERMITS MENU

View Permits page is the main page for Traders after login.

Step 1

Click Permits Link To View

Permits Page

On this page, User will be able to:

a. Apply for a permit,

b. View permit status

c. Filter application.

Click Permits Link

8 Version 1.1

3.1 Search By Filtering

To Search By Filtering, user must first determine their Application ID and Permit Status in order to view the search result.

Step 1

Search Filtering

Choose the amount of search result to be shown.

Insert the Application ID into the textbox.

Choose Permit Status from the dropdown list.

Then click the button.

Limits Amount Of Permit

Insert Application ID

Choose Permit Status

9 Version 1.1

Step 2

To View Permit

Click the Application ID chosen.

Step 3

Edit Import Permit Page

Edit Import Permit page will be displayed.

Search Result

10 Version 1.1

3.2 Advanced Search

By using Advanced Search, User can easily search for their permit by using Application Date, Permit Type or OGA.

SEARCH BY DATE

Step 1

Select Date

Click button to choose Date > Calendar will appear.

Click on a date.

Choose Date

11 Version 1.1

Step 2

To View Permit

Click button to view search result.


Step 3



Search Result

12 Version 1.1

SEARCH BY PERMIT TYPE

Step 1

Select Permit Type

Click to select Permit Type.


Step 2

To View Permit


Search Result

Choose Permit Type

13 Version 1.1

Step 3



SEARCH BY OGA

Step 1

Select OGA

Click to select OGA.


Select OGA

14 Version 1.1

Step 2

To View Permit


Note: Recipient column will display the respective OGA ID

eg: FAM141 is for FAMA

Step 3



Search Result OGA Code

15 Version 1.1

3.3 Create New Import Permit

Step 1

Create New Permit

Click on the button.

Step 2

Select Permit Type

Click Import Permit radio button.

Click button > Apply Import Permit page will be displayed.

Select Import Permit

Click Apply Button

16 Version 1.1

Step 3

Apply Import Permit Page

Insert data into the textbox given.

Note: Items labeled with * is compulsory.

17 Version 1.1

Step 4

Select OGA

Select the respective OGA from the OGA Name list.

Step 5

Select OGA Branch

Select the OGA Branch from the Branch list.

Step 6

Fill In Consignor Details

For User’s convenience, Click link to view ROC/ROB number.

Click on the exporter’s ROC/ROB number > Consignor Details will be updated.

Select OGA Branch

Select OGA

Fill In Consignor Details

18 Version 1.1

Step 7

Fill In Agent Details

Insert Agent Details into the columns provided.

Click to search for agent’s name. Agent page will display a list of agent’s name.

Click on the agent’s name.

Agent Name, Agent Code and Agent Address will be updated.


19 Version 1.1

Select Mode of Transport from the list provided.

Select Purpose of import from the list provided.

Select Country of Origin. Click to view Country Codes list.

Choose and Click on a Country Code. Country of Origin will be updated.

Select Place of Origin. Click to view Port Codes list.

Select Mode of Transport

Select Purpose

20 Version 1.1

Choose and Click on a Port Codes. Place of Origin will be updated.

Select Consigned From. Click to view Country Codes list.

Choose and Click on a Country Code. Consigned From column will be updated.

Select Customs Station. Click to view Country Codes list.

21 Version 1.1

Choose and Click on a Customs Station Code. Customs Station column will be updated.

Step 8

Fill In Applicant Details

Insert Applicant Details. Click to display a list of applicant > Select applicant’s name.

Applicant Name, Applicant Designation, Applicant IC/Passport No. will be updated.

Applicant Details

Select Applicant

22 Version 1.1

Step 9

Select Place of Import

Select Ports/Place of Import from the list provided.

Step 10

Select Location

Select Location from the list provided.

Select Port/Place of Import

Select Location

23 Version 1.1

Fill in Applicant Phone No, Applicant Fax No, Applicant Email and Trader Reference No for reference

purposes to complete Applicant Details.

Step 11

Fill In Consignment Details

Insert Ship Call No, Previous K1 Registration No, Quota For Month, Bil. No, Manifest No, Invoice No,

into the box provided.

Select Estimated Time of Departure. Click button to choose a date.

Select Estimated Time of Arrival. Click button to choose a date.

Click button to save the application. Import Items page will be displayed.

Completed Applicant Details

24 Version 1.1

Step 12

Add Import Item

Click button to add import item. Add Import Item page will be displayed.

Insert Tariff Code, Tariff Quantity, Tariff UOM, Unit Cost C.I.F and Total. Click to search for Tariff

Code.

Note: Items labeled with * is compulsory

Tariff Code & Product Profile page will be displayed. Select the respective Code from the list provided.

Click button on Import Items page to submit application to the respective OGA.

25 Version 1.1

3.4 Edit Import Permit

Step 1

Search Permit

Search for permit through Application ID or By Permit type.

Note: Only permits with draft status can be edited.

Select Permit Type > Click Import from the list provided > Click button.

Step 2

Select Permit

Click the Application ID chosen > Edit Import Permit page will be displayed

Select Permit

Select Import

26 Version 1.1

Step 3


Once done with the changes, click the button > Changes will be saved.

Save Button

27 Version 1.1

3.5 Create New Export Permit

Step 1

Create New Permit

Click on the button.

Step 2

Select Permit Type

Click Export Permit radio button.

Click button > Apply Export Permit page will be displayed.

Click Apply Button

Select Import Permit

28 Version 1.1

Step 3

Apply Export Permit Page

Insert data into the textbox given.

Note: Items labeled with * is compulsory.

Consignee Details

Agent Details

Other Details

Cancel Button

Next Button

Cancel Button

29 Version 1.1

Step 4

Select OGA

Select the respective OGA from the OGA Name list.

Step 5

Select OGA Branch

Select the OGA Branch from the Branch list.

Step 6

Fill In Consignee Details

For User’s convenience, Click link to view ROC/ROB number.

Click on the importer’s ROC/ROB number > Consignor Details will be updated.

Select OGA

Select OGA Branch

Fill In Consignee Details

30 Version 1.1

Step 7


Insert Agent Details into the columns provided.

Click to search for agent’s name. Agent page will display a list of agent’s name.

Click on the agent’s name.

Agent Name, Agent Code and Agent Address will be updated.

Click To Search For Agent

Agent Name, Code, Address Updated

31 Version 1.1

Select Mode of Transport from the list provided.

Select Date of Export. Click > Click on a Date.

Select Country of Origin. Click to view Country Codes list.

Click on a Country Code. Country of Origin will be updated.

Select Mode of Transport

Select Date of Export

Select Country of Origin

32 Version 1.1

Select Country of Final Destination. Click to view Port Codes list.

Click on a Port Codes. Place of Origin will be updated.

Select Port of Discharge. Click to view Country Codes list.

Click on a Country Codes. Port of Discharge will be updated.

Select Port Code

Select Country Code

33 Version 1.1

Completed Agent Details.

Step 8


Insert Applicant Details. Click to display a list of applicant > Select applicant’s name.

Agent Details


34 Version 1.1

Applicant Name, Applicant Designation, Applicant IC/Passport No. will be updated.

Step 9

Select Place of Import

Select Ports/Place of Export from the list provided.

Step 10

Select Location

Select Via(Transhipment Cargo Only). Click to display a list of Transhipment Cargo.

Click on a Code. Via (Transhipment Cargo Only) column will be updated.

Select Port/Place of Export

35 Version 1.1

Fill in Applicant Phone No, Applicant Fax No, Applicant Email and Voyage No./Flight Conveyance for

reference purposes to complete Applicant Details.

Step 11

Fill In Other Details

Insert Purpose of Export, COO Number, Grade Certification No, Phytosanitry Certificate No., Trader

Remarks, K1 Form No and Trader Ref. No into the box provided.

Click button to go to next page > Export Items page.

Completed Applicant Details

36 Version 1.1

Step 12

Add Export Item

Click button to add import item. Add Export Items page will be displayed.

Insert Tariff Code. Click to search for Tariff Code.

Tariff Code & Product Profile page will be displayed. Select the respective Code from the list provided.

Click button to submit application to the respective OGA.

37 Version 1.1

3.6 Edit Export Permit

Step 1

Search Permit

Search for permit through Application ID or By Permit type.

Note: Only permits with draft status can be edited.

Select Permit Type > Click Export from the list provided > Click button.

Step 2

Select Permit

Click the Application ID chosen > Edit Export Permit page will be displayed

Select Permit

Select Export

38 Version 1.1

Step 3

Edit Export Permit Page

Once done with the changes, click the button > Changes will be saved.

Save Button

39 Version 1.1

4 ARCHIVED PERMITS MENU

Archived Permits menu allows User to View, Print and Copy permits. Archived Permits are previous permit application which was moved from Permits

menu by Trader Admin.

VIEW & PRINT PERMIT This option allows user to View permits and Print permits with Acknowledged By Customs status.

Step 1

Search Archived Permits

Search for permit through Application ID, By Application Date or By Permit type.

Click button.

40 Version 1.1

Step 2

View Permit

Click the Application ID chosen > View Export Permit page will be displayed

Note: Permits can only be viewed, only permits with Acknowledged by Customs can be printed.

41 Version 1.1

Click the button to Print the permit.

Note: Only permits with status Aknowledged by Customs can be printed.

42 Version 1.1

COPY PERMIT

This option allows User to Copy details from archived permit and use it in a new permit application.

Step 1

Search Archived Permit

Search for permit through Application ID, By Application Date or By Permit type.

Click button.

43 Version 1.1

Step 2

Select Permit

Select the Application ID to be copied, Tick on the checkbox.

Click button > Copy Export Permit page will be displayed.

Step 3

Copy Permit Page

44 Version 1.1

Edit the application details.

Click to save the application or button to save the application and continue to next page.

Note: For more info, please refer to Create New Import Permit on pg. 15 or Create New Export Permit on pg. 27.

45 Version 1.1

5 ePERMIT – eDECLARE INTEGRATION

The ePermit-eDeclare Integration link allows User to upload their application and declare their Import and Export Items to Customs.

Note: ePermit-eDeclare Integration link can only be used when a User had a valid Agents account.

eDeclare link are mainly for Forwarding Agent.

Step 1

View ePermit-eDeclare

Integration

Click ePermit-eDeclare Integration link.

Permits – eDeclare Update page will be displayed.

46 Version 1.1

Step 2

Select Permit

Select the Application ID to be uploaded into eDeclare, Tick on the checkbox.

Click button > Upload to eDeclare page will be displayed.

Step 3

Upload to eDeclare

Select the Account No and User ID.

Click button to submit the application.

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