table of contents - dubai healthcare city · web viewfollowing the evacuation drill conducted by...

Evacuation Drill Monitoring and Evaluation Report

DHCC – HSE09/04/2015

Following the evacuation drill conducted by Dubai Healthcare City’s HSE (Health, Safety and Environment) department at Dubai Healthcare City buildings IBN

SHINA, AL ZAHRAWI, MBR-AMC (Mohammed Bin Rashid Academic Medical Center) and AL RAZI from March 18, 2015 to April 8, 2015, a number of observations and

recommendations were made. This report highlights these aspects with next steps.The Dubai Healthcare City management is committed to achieving the highest standards of

health and safety in the DHCC community.

Table of Contents

Table of Contents.........................................................................................................................................2

INTRODUCTION:..........................................................................................................................................3

DEFINITION..................................................................................................................................................3

OBJECTIVE OF EVACUATION DRILL..............................................................................................................3

PRINCIPLE....................................................................................................................................................3

LESSONS LEARNED:......................................................................................................................................4

COMMENTS BY CIVIL DEFENSE:...................................................................................................................4

ACTION PLAN...............................................................................................................................................5

PICTURES.....................................................................................................................................................7

of 13

INTRODUCTION:The Evacuation Drills scheduled for all DHCC-managed buildings from March 18, 2015 and April 08, 2015 are based on availability of Dubai Civil Defense (DCD), and reflects the DHCC management’s efforts to ensure the safety of building occupants, to test occupants’ emergency response and effectiveness, and to test the operability of the Building Fire Protection System and Access Control Systems installed in each building.

The table below provides details of the evacuation drill schedule and total evacuation time:

Building Name / number

Drill Conducted on Fire point simulated Total Evacuation time

IBN SINA 27 MARCH 18 09:30AM 22 Minutes

MBR AMC 14 MARCH 30 09:36AM 22 Minutes

AL ZAHRAWI 34 MARCH 25 09:36AM 22 Minutes

AL RAZI 64 APRIL 08 09:32AM 25 Minutes

At the end of each drill, a post-exercise evaluation (debrief) session was organized with civil defense personnel, technical observers, incident commander, security in charge and Facility Management and HSE teams to share findings and identify areas of improvement.

DEFINITIONS Evacuation Drill: Exercise in the use of firefighting equipment or the evacuation of a building or workplace in case of a fire or other emergency.

OBJECTIVE OF EVACUATION DRILLAn evacuation drill exercise will be conducted periodically to ensure the DHCC staff, business partners (BPs), service providers, contractors and visitors are aware of the way to proceed in case of an emergency.

The drill ensures that all personnel, including contractors, service providers, business partners, visitors and DHCC employees working in DHCC-managed buildings, know:

The sound of the fire alarm The routes for emergency egress The location of assembly points and procedure for permission to re-enter the building

A secondary but valuable benefit of a planned emergency drill is that it provides an opportunity to identify defects such as inaudible or non-operational bells/ alarms, lift deactivation, jammed doors/access barriers or any other observations related to the effectiveness of the drill procedure

PRINCIPLE Credible incident scenarios being practiced such as rescue of a trapped person and/or injured victim, firefighting at simulated fire zone to ensure the personnel are adequately prepared to respond when an emergency occurs. By periodic exercise, BPs and visitors would be aware of the proper way to evacuate the workplace in case of an emergency.

LESSON LEARNED: Most of the fire wardens are not trained as they weren’t able to complete the head count within the

specified time frame. Non-functioning elevator doors: rear elevator door kept closed at Al Zahrawi and C-D block; #01

elevator’s door found kept closed at Al Razi Building. Emergency Escape route plans are not posted at Al Razi Building. Sliding doors of basement and fire exit doors are not integrated with fire panels in few buildings. Incident commander has declared “All Clear” without confirming the safe access such as fire hoses -

left by civil defense personnel, posing trip hazards. Fire marshals at assembly points did not collect the headcount formats from respective fire wardens

during the search for acknowledgement signature. Two employees were inside the toilet and pantry respectively; they did not respond to emergency

call and the security team evacuated them from the building (IBN SINA). The fireman operation of the elevator wasn’t tested as lift technicians are not prepared with their

own technical checklist to verify the fail safe system. Some evacuees did not report to the assembly area as they were standing away from the assembly

points and one person in MBR-AMC was in the vehicle in the basement car park area. The barrier at Al Zahrawi building’s basement car park wasn’t integrated with fire panel. The main

revolving door was revolving fast at MBR-AMC; further it could not be established whether it is connected to the fire alarm system.

Most of fire wardens were not wearing reflective jackets. The two minutes delay from DCD side to reach the location though they reached nearby building

(#34&64). One of our staff re-entered the building before “All clear” signal and Desert Car wash personnel

were not evacuated. Traffic diversion was not manned by the security team. Few of the building alarm sounders were not functional (AL Zahrawi –outdoor and Al Razi- 2nd floor

alarm). Pavers are uneven, and could potentially lead to hazards like trips and falls while reaching the

Assembly Point (IBN SINA) and level differences at the exit point of the staircase door on the ground and first floor (Al Zahrawi).

Incident commander did not take notes as per incident commander’s checklist (MP09 – F01 / management procedure).

Non availability of traffic cone, flash light and caution tape for traffic diversions and evacuation chair to evacuate the disabled in the building.

The first aid boxes are not replenished as per Dubai Municipality guidelines.

Civil Defense Officials Comments: Assembly Point found with the building premises (IBN SINA and Al Zahrawi). The emergency vehicles parked in front of the building entrance is a threat to the civil

defense/ambulance team; further the floor will not bear the load of fire tender as it above the basement (IBN SINA).

of 13

ACTION PLANSI Action Required Action by Action Target in

2015Closeout Dates

R.A.G. Status

Comments

IBN SINA01 All doors are to be integrated with fire

panels Q2 Access doors deactivated

02 Fire warden for EMCO and Desert Car Wash Team Q2 March 26

03 Ancillary assembly point to be established in the CAR park

FM & HSE Team Q3 Area identified; communication to be sent

04 Identify the place for ambulance and fire tender

FM & HSE Team Q2 Will be identified during next drill

05 Replacing tipping interlocks and leveling out pavers Q3

July 30

06 Assembly Points (APs) to be evenly distributed to enable swift count and identify trapped persons inside the building as quickly as possible

FM & HSE Team

Q3

Will be communicated before next drill

AL ZHARAWI01 All staircase doors and sliding doors are

to be integrated with fire panels Q2Access doors deactivated

02 Ancillary assembly point to be established in the CAR park

FM & HSE Team Q4 Will be communicated prior to next drill

03 Level difference at exit point of staircase door at ground and first floors to be leveled.(major civil work)

FM TeamQ4

Will be rectified during refurbishment project

04 Post more internal escape route maps (at least 6) on each floor at prominent locations

All BPsQ4

Will be communicated prior to next drill

05 Damaged Manual Call Point (MCP) at L1/STR3 (staircase) and GL (ground level) near security desk to be replaced

Q2

06 Exit door opens in reverse direction at GL/STR4 (ground level / staircase); need to be rectified (emergency doors must

FM Team Q4 Will be rectified during refurbishment project

open in the direction of escape)07 Roof top exit door will be fixed with

panic bar at STR3 (staircase)FM Team

Q4Will be rectified during refurbishment project

08 Smoking zone to be relocated as it falls within 10ft to LPG cylinder which is being used by Dental Lab

Q3April 21

MBR AMC01 Emergency exit sign in front of Dubai

Healthcare City Authority (DHCA) office to be rearranged as it must indicate nearest exit routes (2nd floor, Right Wing)

FM Team

Q3

Ongoing

02 Directional sign (towards Left wing side assembly point) to be installed at front side of the building

FM TeamQ3

03 Use of rear doors as emergency exit HSE team /fire marshal Q3 Will be used while evacuation

depending upon the crowd.04 Access stair from 2nd floor left wing to

library 1st floor left wing Q3 Fire warden for Library to decide and direct during emergency situation

AL RAZI01 Escape and Rescue Plan to be displayed FM Team Q3 Ongoing02 All basement sliding doors are to be

integrated with fire panels FM Team Q3 Ongoing

03 2nd floor alarm sounder to be repaired Q2 May 20 04 Cause of C-D block; #01 elevator door

malfunction to be investigated and rectified

Q2April 8

GENERAL 01 Prepare exclusive procedure for

Emergency Response Drill Exercise HSE Team Q3 Procedure being revised

02 Training for fire marshal, incident commander and fire warden through approved training providers

HSE TeamQ3

Ongoing

03 Ensure availability of traffic cones (2sets), flash lights (2 numbers) and caution tape – 1 roll) for traffic

HSE Team Q3

of 13

diversions04 Security team to assist with traffic

control during evacuation processSecurity team Q-2 Instructed and verified for next drill

05 Re-circulate the role of occupier in case of emergency to read and understand their responsibilities

HSE Team/Customer communication

Q4Will be communicated prior to the next drill

06 Evacuation chairs to be placed at each floor (at least one) in order to evacuate people with disabilities, who may require assistance during an evacuation

HSE Team

Q3

Approached equipment supplier for design and cost

07 Replenish first aid boxes Q2 May 408 Include gas leak/explosion in the list of

potential emergency situationsHSE Team Q3 Procedure being revised

of 13

PICTURES

IBN SINA

AL ZAHRAWI

of 13

MBR AMC

of 13

AL RAZI

of 13

table of contents - dubai healthcare city · web viewfollowing the evacuation drill conducted by...

Documents