table of contents · jamila hall omega omega [email protected] shealese p. russell-reams sigma...

AL PHA KAP PA AL PHA SOROR I T Y , I N CORPORATED ®

Soror Mary Bentley LaMarNorth Atlantic Regional Director

Awards HandbookRevised, December 2019

Program Year 2019 – Presented at 2020 NARC

2019 2020

Soror Glenda GloverSupreme Basileus

1

1

TABLE OF CONTENTS

2

Greetings Sorors! You have worked hard and your efforts deserve to be heard about and amplified. It does not matter whether you are a large, medium, or small chapter. Nor does it matter whether you are a high-ranking officer in your chapter or the Soror who quietly and effectively makes a difference regardless of her title. What is most important is that things are better because of you. The Leading With A High Note Awards Handbook is your guide to let us know what is better and why. And it will be especially helpful when you show us how. You have an opportunity to support all of us with your thoughtful and detailed award entries. Your entries can serve as an inspiration to chapters and individual sorors. They remind us that “If they can do it; we can too.” The award categories reflect the Exemplifying Excellence Through Sustainable Service Programs. We will celebrate these EXCELLENCE Programs by recognizing the outstanding work of our members. Please read this Handbook thoroughly. Once you have finished reading, get to work in sharing your stories. I encourage you to submit your award entries. Who knows? You may already be a winner! I look forward to celebrating you with fun uplifting moments throughout the conference that highlight your achievements. In doing so, we will come together to sing the praises of all the award applicants by Leading with a High Note. Sisterly Regards, Mary Bentley LaMar North Atlantic Regional Director

3

NORTH ATLANTIC REGION AWARDS COMMITTEE

Pi Theta Omega Chapter Cluster IV

[email protected] (973) 534-5050

Cluster Soror Chapter Email Carlene Reid Xi Zeta Omega [email protected]

Angela Scott Iota Gamma Omega [email protected]

Shani Walker Rho Mu Omega [email protected]

Jamila Hall Omega Omega [email protected]

Shealese P. Russell-Reams Sigma Zeta Omega [email protected]

Yolanda George Turman Iota Tau Omega [email protected]

Makeda Dawkins Tau Omega [email protected]

Leah Watson Theta Iota Omega [email protected]

Deidra Albritton-Bundick Pi Xi Omega [email protected]

Tracey Jenkins Rho Gamma Omega [email protected]

Minretta McFadden Theta Pi Omega [email protected]

Lisa Bennett Omicron Upsilon Omega [email protected]

Carolyn Harris-Burney Epsilon Omicron Omega [email protected]

Wyona Lynch-McWhite Psi Iota Omega [email protected]

4

mailto:[email protected]

AWARDS PROCESS AND ELIGIBLITY GUIDELINES

The Regional Director appoints an Awards Committee. Sorors from graduate and undergraduate chapters volunteer to serve as judges. The committee, along with the judges, will meet approximately one month before the Regional Conference to review all entries (except entries for the Exhibit/Display Award) and judge the submissions. The Regional Director will submit the names of chapters/individuals that are ineligible to receive awards. Judges selected during the awards book judging will perform an onsite awards selection of entries for the Exhibit/Display Award.

Most awards will be presented during the Awards Gala. Golden and Silver Soror of the Year awards will be presented at the Diamond, Golden, Silver Luncheon. All undergraduate awards and the Graduate Advisor of the Year award will be presented during the Undergraduate Luncheon. All International Awards will be presented during a Plenary Session.

The types of awards to be presented will be determined by the Regional Director in consultation with the Awards Committee, based on the level of funding available. Awards may be plaques, certificates, medallions, or other forms of recognition.

Chapters must submit by eAward book for all categories with the exception of Basileus of the Year, Chapter of the Year and some individual soror awards. Each page of this booklet outlines at the top of the page, how the awards may be submitted. Traditional and eAward books will have equal status at judging, e.g., a traditional book for Chapter of the Year for one chapter will be judged in competition with an eAward book for Chapter of the Year for another chapter. And, ONLY ONE 1st, 2nd, and 3rd place award will be given (two for C. Edith Booker Collaboration only). International Program Awards must be submitted as an eAward.

Entering chapters must have 100% membership in the Educational Advancement Foundation (EAF). Chapters under penalty or suspension will not be eligible for awards. For individual awards, a

nominated soror must be financial with her chapter and not under penalty or suspension. All the chapter’s end-of-the-year reports must be submitted by the reporting deadline. Undergraduates must have submitted the last semester grade report to be eligible for awards. A North Atlantic Region Award Entry Form must be submitted with each award entry. Only one

submission per award category is allowed per chapter. Designate chapter size for all graduate submissions (as of December 2019):

o SMALL: 1-70 members

o MEDIUM: 71-120 members o LARGE: 121+ members

5

A project undertaken by two or more chapters must be submitted as a group entry and cannot be submitted as an individual chapter activity. The primary submitting chapter will receive the award trophy. The C. Edith Booker Collaboration is the only award where two trophies are given.

Entry must conform to the guidelines outlined for each award. Entry should include only activities, accomplishments and programs undertaken in the program

evaluation period, January 1, 2019 – December 31, 2019. Ongoing programs can highlight activities from previous years, but should focus on the period of evaluation of January 1, 2019 – December 31, 2019.

Please redact any soror’s personal/private information, i.e. financial card numbers. Chapters must pay a $50.00 registration fee to be eligible to submit an entry for judging. The Awards

Submission Fee form and fee (pg. 51) are due January 15, 2020 and must be sent to:

eAwards eAwards must be submitted for all awards, except for Chapter of the Year and Basileus of the Year and some individual soror awards. Each page is marked indicating how awards may be submitted. The benefits of the eAward Books are they save on printing and shipping costs; decreases the amount of time spent printing and placing in binders. The eAward entries are computer generated and must adhere to the guidelines for the traditional

award entries. Please be sure to adhere to page limits! Judges will review submissions on a laptop and

will judge using the Award Committee Evaluation Summary Form (used for ALL award entries).

Documentation such as news clippings, articles, calendars, letters on official letterhead, citations, awards,

pictures, event programs, etc. must be scanned in to the eAward. Do not include any links to additional

information; they will not be considered. ALL eAward submissions must have the following

information included on the flash drive and cover page:

●

●

●

ALL eAward entries will be submitted via flash drive(s), only. Please review the checklist to ensure

all mandatory forms are included.

Flash drives must be mailed to: NAR Awards Committee Chairman

Aida Roberts-Bush, 36 Struble Lane, Dover, NJ 07801

All award submissions, eAwards and traditional awards, are due no later than Sunday, February, 2, 2020 by 5:00 pm. Late submissions will not be accepted.

6

All materials will be picked up after judging on Saturday, February 8, 2020. Award submissions will not be taken to the North Atlantic Regional Conference. Each Chapter must designate a soror to be responsible for picking up the award submissions. Award submissions that are not collected after judging may be disposed of. The names and phone numbers of sorors who are assigned to collect the awards submissions on Saturday, February 8, 2020 must be provided at the Awards Judging.

We want to make a winner out of you!

Soror Aida Roberts-Bush, Awards Committee Chairman [email protected]

(973) 534-5050

NAR Awards Committee Aida Roberts-Bush

36 Struble Lane Dover, NJ 07801

.

7

SUBMISSION CRITERIA CHECKLIST

The following checklist is designed to assist chapters in adhering to the submission criteria and guidelines. Please use this checklist to ensure you have captured ALL necessary items and information.

8

NAR Awards Committee Chairman Aida Roberts-Bush

36 Struble Lane Dover, NJ 07801

9

Chapter of the Year 1st, 2n d, 3rd Place Undergraduate Chapters 1st, 2nd, 3rd Place – Small, Medium, Large

Graduate Chapters Basileus of the Year 1st, 2nd, 3rd Place Undergraduate Chapters

1st, 2nd, 3rd Place – Small, Medium, Large Graduate Chapters

Officer of the Year Graduate and Undergraduate Chapters New Soror of the Year Graduate Chapter

Golden Soror of the Year Graduate Chapter Silver Star Soror of the Year Graduate Chapter

Nellie May Quander Leadership Award One Graduate and One Undergraduate Soror Graduate Advisor of the Year 1st, 2nd, 3rd Place – Graduate Chapters who

supervise Undergraduate Chapters Exemplary Citizen Award Graduate Soror

Miss AKA Undergraduate Soror Spotlight Public Relations Award Graduate and Undergraduate

Pretty Is As Pretty Does-Reflections of Sisterhood Award

Graduate and Undergraduate

1. Target 1: HBCU for LIFE: A Call to Action #CAPsm Signature Program Award

2. Target 1: HBCU for LIFE: Promote and Market HBCUs

3. Women’s Healthcare and Wellness Award 4. Target 3: Building Your Economic Legacy

Award 5. Target 4: The Arts! Award 6. Target 5: Global Impact Award

1. Target 1: HBCU for LIFE: A Call to Action

#CAPsm Signature Program Award | Graduate ONLY

2. Graduate and Undergraduate 3. Graduate and Undergraduate 4. Graduate and Undergraduate 5. Graduate and Undergraduate 6. Graduate and Undergraduate

1. Anne Mitchem Davis Family Health 2. Mildred W. Stuart ECHO 3. Nellie W. Gaylord Young Educator 4. Ruth C. Easley Chapter Reactivation 5. Idell S. Pugh Angel 6. Erma W. Barron Making A Difference 7. Wilma Holmes Tootle Educational

Enhancement 8. C. Edith Booker Collaboration 9. Joy Elaine Daley Tutorial Service 10. Evelyn Sample-Oates H.O.P.E. 11. Constance R. Pizarro Promise 12. Meredith L. Henderson Packed, Polished and

Prepared to Connect

1. Undergraduate or Graduate Chapter 2. Junior Undergraduate Soror 3. Undergraduate Soror 4. Graduate Chapters – Small, Medium,

Large 5. Graduate Chapters 6. Undergraduate or Graduate Chapter 7. Graduate Soror 8. Undergraduate Chapter(s) and

Sponsoring Graduate Chapter 9. Undergraduate and Graduate Chapter 10. Undergraduate or Graduate Chapter 11. Undergraduate or Graduate Chapter 12. Junior or Senior Undergraduate Soror

Exhibit/Display 1st, 2nd, 3rd, Place Undergraduate and Graduate Chapters

AWARDS CATEGORIES

10

AWARD GUIDELINES

GRADUATE CHAPTER AWARDS

Also refer to Former North Atlantic Regional Directors' Awards for additional Graduate awards

11

CHAPTER OF THE YEAR

This award may be submitted in a traditional binder format or as an eAward. The focus is on overall chapter operations, not just program activities. The narrative must be no more than three (3) pages typed, double-spaced for each section. Use dividers to arrange sections according to the following: Chapter Management, Implementation of International and Local Sorority Programs, and Chapter Growth. For undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative G.P.A. are required. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. For eAwards, use footnotes to document information. The same binder submitted for the Chapter of the Year Award cannot be used for the Exhibit/Display Award.

Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter operations. Documents could include (not limited to): Chapter/Executive Committee meeting minutes, meeting agendas, officer orientations, printed event programs, Standards evaluations, standing rules, delegate reports, chapter budget, Strategic Plan, Risk Management plan, etc. .

Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.

Punctuality in Chapter Reporting: Provide documentation (letter or e-mail with date(s) of submittal) for submission of all required reports by the deadlines specified.

Section 2 - Implementation of International and Local Sorority Programs

Effective Use of Programs: Describe programs of service, strategies/activities for achieving program objectives and measures of success. Detail chapter activities to accomplish the overall goals of the International Program initiatives.

Joint Chapter and Collaborative Efforts with Other Groups: Describe joint chapter activities, involvement with other Greek letter organizations, and coordination of efforts with other community or civic groups that reflect service to all mankind.

Conference Participation: Provide the delegate strength and actual number of registered chapter attendees for the Boule, Regional, Leadership, Cluster Conferences and Undergraduate Round-Up.

Visibility and External Recognition: Detail use of the media; identify college, civic and/or community awards and recognition. Documents could include press releases, Ivy Leaf, and newspaper articles.

Graduate Chapters demonstrate commitment to membership: recruit, reclaim and retain by describing recruitment activities (includes MIP), reclamation strategies, retention programs and activities to promote transitioning from undergraduate chapters to graduate chapters. Include results of the activities in terms of success and chapter evaluation results. Undergraduate Chapters demonstrate commitment to membership by describing activities that encourage transition to graduate membership. Documents for Section 3 could include: Event program(s) and pictures, flyers, and surveys.

12

*Undergraduate chapter submissions require a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report

showing the chapter’s cumulative GPA.

1. Chapters submitting for this award must also submit an entry for Chapter of the Year. Entries may be eAwards or traditional binders.

2. Submit a summary statement/letter of recommendation from the chapter describing the reasons for nominating your Basileus for the Basileus of the Year Award. The narrative should be no more than three (3) pages typed, double-spaced and signed by the Grammateus of the chapter. The following types of information must be included:

Unique and/or outstanding contribution to the chapter as Basileus

Leadership qualities: Describe the Basileus’ ability to utilize skills to get the work of the chapter accomplished, to solve problems, to respond to requests for feedback in a timely manner, and to model sisterly relationships to promote chapter growth and development

Leadership in promoting and accomplishing sorority-wide initiatives, including the International platform goals

Offices and other leadership roles held in the chapter Availability for sorority purposes: Attendance and cooperative participation in Sorority

meetings including Boule, Leadership, Regional, Undergraduate Roundup (if applicable) and Cluster Conferences

Also include information detailing academic and professional background/recognition, outstanding contributions to the community (current and prior years: religious, political, cultural, civic, educational) or any other reasons for your nomination.

Include supporting documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation.

3. Indicate the name of the soror submitting the entry.

4. For Undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor is required.

BASILEUS OF THE YEAR

13

OFFICER OF THE YEAR

* Basilei will only be recognized under submissions for Basileus of the Year. Submissions for

Basilei must not be submitted for Officer of the Year.

This award is given in recognition of a Chapter Officer (not the Basileus) who has initiated a new program or who has made a major contribution to the chapter that has improved and/or increased the efficiency of the chapter. Only ONE award will be given for this category.

1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) typed pages double-spaced and signed by the Basileus of the chapter.

2. The following information must be included:

A description of the unique and/or outstanding contribution (s) to the chapter. Major reasons for nominating the Soror for the award

Availability for sorority purposes: Attendance and cooperative participation in Sorority meetings including Boule, Leadership, Regional, Undergraduate Roundup (if applicable) and Cluster Conferences

3. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards related to the contribution of the Soror. Be sure that they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation. This information must be submitted as an eAward.

14

NEW SOROR OF THE YEAR

The award is given in recognition of a New Soror who has been a member of Alpha Kappa Alpha Sorority, Inc. for less than five (5) years and may or may not be an officer or committee chair, but who has made outstanding contributions to the chapter and the sorority. Only ONE award will be given for this category.

1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages typed double-spaced and signed by the Basileus of the chapter.

2. Categories of supporting information that may be submitted: Sorority Activities

Community Activities

Unique and/or outstanding contributions to the chapter

Community recognition and awards

3. In addition to the categories above, the following information must be included:

Academic and professional background and /or present endeavors

Other areas of service during the past year in the sorority

Other areas of service during the past year in the community, including appointment or election to local, state or International boards, offices, organizations or any other non-sorority leadership roles

Major reasons for nominating the Soror for the award

4. Scan supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure that they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation.

15

GOLDEN SOROR OF THE YEAR

It is given in recognition of a Golden Soror who is a significant contributor to the chapter and the sorority, and deserving of recognition. Indicate the name and chapter office of the Soror completing the statement. The Basileus must sign the statement. Only ONE award will be given for this category. 1. Submit a summary statement or letter of recommendation from the chapter

describing your nominee. The narrative should be no more than three (3) pages typed and double-spaced.




Chapter leadership positions






4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The names of the publication, headline, and date must be included as a part of the documentation.

16

SILVER STAR SOROR OF THE YEAR

It is given in recognition of a Silver Star Soror who is a significant contributor to the chapter and the sorority, and deserving of recognition. Indicate the name and chapter office of the Soror completing the statement. The Basileus must sign the statement. Only ONE award will be given for this category.

1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages, typed and double-spaced.




Chapter leadership positions






4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The names of the publication, headline, and date must be included as a part of the documentation.

17

NELLIE MAY QUANDER LEADERSHIP AWARD

“All believed that our vows to remain true to Alpha Kappa Alpha were not idle words.”

~Soror Nellie May Quander

The Nellie May Quander Leadership Award will be presented to one graduate and one undergraduate Soror who is making a major impact on Alpha Kappa Alpha and her community. The Soror will exemplify the strength, wisdom, courage, diligence, and commitment to excellence, professional achievement, leadership and service that characterized the life of the First Supreme Basileus of Alpha Kappa Alpha.

Our visionary Founders’ Alpha Kappa Alpha’s first Supreme Basileus, the inspiration was the vows she had taken to Alpha Kappa Alpha, and Nellie Quander did what was necessary to ensure Alpha Kappa Alpha continued in perpetuity. As “the only one there to oppose the idea of an entirely new sorority,” Soror Nellie cringed as she listened to AKA members voice plans “to shatter it (AKA) to bits.” Soror Nellie with deep reverence, assumed custody of the Founders’ vision and incorporated Alpha Kappa Alpha, effectively enshrining the ideals and creating a national incubator to perpetuate them. As Chief Incorporator and Basileus of Alpha Chapter, her major accomplishments included writing the preamble to the AKA Constitution, funding the first Alpha Kappa Alpha Scholarship, expanding AKA by personally chartering chapters, instituting early policies and guidelines and presiding over the first two national conventions. She was a teacher in the District of Columbia Public School system for 11 years and she was a descendant of “America’s oldest, consistently documented African-American family.”1

This award will be given to the Graduate and Undergraduate Soror who, with passion and commitment, is a testament to the ideals and principles that guided Soror Nellie’s life of service and love of Alpha Kappa Alpha. Submissions should include a narrative of not more than three (3) pages double-spaced. Be as specific as possible, describing the qualities and activities that make the Soror deserving of this award. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated. The name, headline and date of the publication must be included as part of the documentation. The information may be submitted as an eAward or traditional binder. Only ONE award will be given for this category.

Your submission should also include the following information: A one-page letter of recommendation from the chapter, signed by the Basileus or Anti-

Basileus (in addition to the three-page narrative) Academic and professional background Present endeavors

Unique qualities of this Soror

Outstanding leadership contribution to Alpha Kappa Alpha

Community service, including appointment or election to boards, offices, organizations

Major reasons for nominating the Soror for this award

1 McNealey, Earnestine Green, The Pearls of Alpha Kappa Alpha, A History of America’s First Black Sorority, 2010, Chicago, IL.

18

EXEMPLARY CITIZEN AWARD

This award is given in recognition of the efforts of the Soror who is a significant, steady

contributor to the chapter, the sorority, and the community at large. This Soror is making an im pact in the community through socially conscious and civic minded action. Indicate the name

and chapter office of the Soror completing the statement. Only ONE award will be given for this category. This award can only be submitted as an eAward.

1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages typed and double-spaced and must be signed by the Basileus.



Civic engagement

Unique and/or outstanding contributions

Socially-conscious engagement

Outside recognition


Academic and professional background and/or present endeavors

Unique and/or outstanding contribution to the chapter


Other areas of service during the past year in the community, including appointment or election to local, state or international boards, offices, organizations, community building activities and any other non-sorority leadership roles.


4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation. The information must be submitted as an eAward.

19

SPOTLIGHT PUBLIC RELATIONS AWARD

.

This award will be presented to one Graduate Chapter and one Undergraduate Chapter. This award will be given in recognition of a Chapter who has effectively used the media to put a spotlight on Alpha Kappa Alpha Sorority, Inc. The chapter shall demonstrate that they received outstanding media coverage that positively promoted and documented their programs, events and members. Submit a summary statement from the chapter indicating why this Chapter is deserving of this award. Indicate the name and chapter officer of soror completing the statement. The narrative must be no more than three (3) pages typed and double-spaced. Chapter can submit as evidence/proof of outstanding public relations: Ivy Leaf article submissions Website information/screenshots Flyers, advertisements Online/social media, Facebook, Instagram, Twitter, etc. (number of likes and

shares) Newspaper articles Radio coverage Television coverage Sponsorships List of media contacts Copies of articles Other forms of submissions to news outlets

Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation.

20

“PRETTY IS AS PRETTY DOES” REFLECTIONS OF SISTERHOOD AWARD

“As long as life lasts and beyond, I shall see the beautiful deeds done to help others less fortunate and the lovely hands of all the women of Alpha Kappa Alpha outstretched to the aid of others who, mentally, morally, and physically, are still poor and needy; and I will always thank God that I had some small part in it.”

~Soror Ethel Hedgeman Lyle, Founder

This award will be presented to one Graduate Chapter and one Undergraduate Chapter Pretty Is As Pretty Does” is a phrase that reminds us that it is our actions, or what we do, that make us beautiful. This award will be given to the chapter that has consistently done beautiful acts for others and kind deeds for its members. Chapters make positive impacts in their communities and on their campuses. Submit a summary statement from the chapter indicating why this chapter is deserving of this award. Indicate the name and chapter officer of soror completing the statement. The narrative must be no more than three (3) pages typed and double-spaced. Supporting information that may be submitted:

Nurturing Our Ivy Activities Collaboration with other chapter members Community Service Acts of kindness between sorors High or increased participation of chapter members Evidence documenting the impact of the sisterly act(s). It could be thank you notes,

photos, letters, etc. “Real beauty comes from within and is reflected in the service that we do and how we treat each other.”

~Soror Mary Bentley LaMar, North Atlantic Regional Director

21

AWARD GUIDELINES UNDERGRADUATE CHAPTER AWARDS

Also refer to Former North Atlantic Regional Directors' Awards for additional Undergraduate awards

22

CHAPTER OF THE YEAR

The focus is on overall chapter operations, not just program activities. This award may an eAward or in book format. The narrative must be no more than three (3) pages typed and double-spaced for each section. Use dividers to arrange sections according to the following: Chapter Management, Implementation of International and Local Sorority Programs, and Chapter Growth. For undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative G.P.A. are required. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. For eAwards, use footnotes to document information. The name, headline and date of the publication must be included as part of the documentation. The same binder submitted for the Chapter of the Year Award cannot be used for the Exhibit/Display Award.

Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter operations. Documents could include, but are not limited to: Chapter/Executive Committee meeting minutes, meeting agendas, officer orientations, printed event programs, Standards evaluations, standing rules, delegate reports, chapter budget.

Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.

Punctuality in Chapter Reporting: Provide documentation (letter or e-mail with date(s) of submittal) for submission of all required reports by the deadlines specified.

Effective Use of Programs: Describe programs of service, strategies/activities for achieving program objectives, and measures of success. Detail chapter activities to accomplish the overall goals of the International Program.

Joint Chapter and Collaborative Efforts with Other Groups: Describe joint chapter activities, involvement with other Greek letter organizations, and coordination of efforts with other community or civic groups that reflect service to all mankind.

Conference Participation: Provide the delegate strength and actual number of registered attendees for the Boule, Regional, Leadership, Cluster Conferences and Undergraduate Round-Up.

Visibility and External Recognition: Detail use of the media; identify college, civic and/or community awards and recognition. Documents could include press releases, Ivy Leaf, and newspaper articles.

Undergraduate Chapters demonstrate commitment to membership by describing activities that encourage transition to graduate membership. Documents for Section 3 could include: Event program(s) and pictures, flyers, and surveys.

23

BASILEUS OF THE YEAR

Undergraduate chapter submissions require a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative GPA.

This award application may be submitted as an eAward or traditional binder.

1. Chapters submitting for this award must also submit an entry for Chapter of the Year.

2. Submit a summary statement/letter of recommendation from the chapter describing the reasons for nominating your Basileus for the Basileus of the Year Award. The narrative should be no more than three (3) pages typed, double-spaced and signed by the Grammateus of the chapter. The following types of information must be included:

Unique and/or outstanding contribution to the chapter as Basileus Leadership qualities: Describe the Basileus’ ability to utilize skills to get the work of the

chapter accomplished, to solve problems, to respond to requests for feedback in a timely manner, and to model sisterly relationships to promote chapter growth and development

Leadership in promoting and accomplishing sorority-wide initiatives, including the International platform goals

Offices and other leadership roles held in the chapter Availability for sorority purposes: Attendance and cooperative participation in Sorority

meetings including Boule, Leadership, Regional, Undergraduate Roundup and Cluster Conferences

You should also include information detailing academic and professional background/recognition, outstanding contributions to the community (current and prior years: religious, political, cultural, civic, educational) or any other reasons for your nomination.

3. Under separate tabs in the 2", three-ring binder or eAward, include or scan in supporting

documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. The name of the publication, headline and date must be included as a part of the documentation.

4. Indicate the name of the soror submitting the entry.

5. For Undergraduate chapter submissions, a signed letter of recommendation from the Graduate

Advisor is required.

24

OFFICER OF THE YEAR

*Basilei will only be recognized under submissions for Basileus of the Year. Submissions for Basilei must not be submitted for Officer of the Year.

This award is given in recognition of a Chapter Officer (not the Basileus) who has initiated a new program or who has made a major contribution to the chapter that has improved and/or increased the efficiency of the chapter. Only ONE award will be given for this category.

1. Submit a summary statement or letter of recommendation from the chapter describing your

nominee. The narrative should be no more than three (3) typed and double-spaced pages, signed by the Basileus of the chapter.

2. The following information must be included: A description of the unique and/or outstanding contribution(s) to the chapter Major reasons for nominating the Soror for the award Availability for sorority purposes: Attendance and cooperative participation in Sorority

meetings including Boule, Leadership, Regional, Undergraduate Roundup and Cluster Conferences

3. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards

related to the contribution of the Soror. Be sure that they are labeled. The name of the publication, headline and date must be included as a part of the documentation.

25

MISS AKA AWARD

The Graduate Advisor of the Undergraduate Chapter must submit a signed letter of support for the nominee. A current, sealed transcript must be mailed with the submission. The nominee’s scholastic cumulative average must be at least 3.0 on a scale of 4.0.

Submit a summary statement or letter of recommendation from the chapter indicating why this Soror should be Miss AKA. Indicate the name and chapter office of the person completing the statement. The Basileus must sign the statement. The narrative must be no more than three (3) pages typed and double-spaced. Only ONE award will be given for this category. The following information must be included:


Other areas of service during the past year

Academic honors

Why the soror is being nominated

In addition, descriptive information may be included that describes how the nominee has been involved in sorority, community, religious and/or campus activities; also continuing self-improvement undertakings and non-academic recognition.

Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation.

26

NELLIE MAY QUANDER LEADERSHIP AWARD

“All believed that our vows to remain true to Alpha Kappa Alpha were not idle words.”

~Soror Nellie May Quander

The Nellie May Quander Leadership Award will be presented to one graduate and one undergraduate Soror who is making a major impact on Alpha Kappa Alpha and her community. The Soror will exemplify the strength, wisdom, courage, diligence, and commitment to excellence, professional achievement, leadership and service that characterized the life of the First Supreme Basileus of Alpha Kappa Alpha.

Our visionary Founders’ Alpha Kappa Alpha’s first Supreme Basileus, the inspiration was the vows she had taken to Alpha Kappa Alpha, and Nellie Quander did what was necessary to ensure Alpha Kappa Alpha continued in perpetuity. As “the only one there to oppose the idea of an entirely new sorority,” Soror Nellie cringed as she listened to AKA members voice plans “to shatter it (AKA) to bits.” Soror Nellie with deep reverence, assumed custody of the Founders’ vision and incorporated Alpha Kappa Alpha, effectively enshrining the ideals and creating a national incubator to perpetuate them. As Chief Incorporator and Basileus of Alpha Chapter, her major accomplishments included writing the preamble to the AKA Constitution, funding the first Alpha Kappa Alpha Scholarship, expanding AKA by personally chartering chapters, instituting early policies and guidelines and presiding over the first two national conventions. She was a teacher in the District of Columbia Public School system for 11 years and she was a descendant of “America’s oldest, consistently documented African-American family.”2

This award will be given to the Graduate and Undergraduate Soror who, with passion and commitment, is a testament to the ideals and principles that guided Soror Nellie’s life of service and love of Alpha Kappa Alpha. Submissions should include a narrative of not more than three (3) pages double-spaced. Be as specific as possible, describing the qualities and activities that make the Soror deserving of this award. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. The information May be submitted as an eAward or traditional binder. Only ONE award will be given for this category.

Your submission should also include the following information: A one-page letter of recommendation from the chapter, signed by the Basileus or Anti-

Basileus (in addition to the three-page narrative) Academic and professional background Present endeavors

Unique qualities of this Soror

Outstanding leadership contribution to Alpha Kappa Alpha

Community service, including appointment or election to boards, offices, organizations

Major reasons for nominating the Soror for this award

2 McNealey, Earnestine Green, The Pearls of Alpha Kappa Alpha, A History of America’s First Black Sorority, 2010, Chicago, IL.

27

GRADUATE ADVISOR OF THE YEAR

The award submission is made by the Undergraduate Chapter and supported by the sponsoring Graduate Chapter. A letter of recommendation from the undergraduate chapter in support of the nomination, signed by the Undergraduate Chapter Basileus must accompany this submission. Also, a signed summary statement from the Basileus of the sponsoring Graduate Chapter must accompany this submission.

1. Submit a letter of recommendation signed by the undergraduate chapter Basileus describing major reasons for nominating the Graduate Advisor for Graduate Advisor of the Year Award. A signed summary statement from the Basileus of sponsoring Graduate Chapter. The summary statement should be no more than three (3) pages typed and double-spaced.

Date of Graduate Advisor’s Certification or Recertification

Unique and outstanding contributions to the undergraduate chapter through skillful supervision in the implementation of responsibilities

Timely distribution of materials to the undergraduate chapter

Ability to involve other graduate sorors in meaningful relationships with the undergraduate chapter through the Graduate Advisor’s Council

Effectiveness in assuring that the undergraduate chapter adheres to sorority policies and procedures and university/college rules and regulations

Interpersonal skills in relating to others

Availability for sorority purposes

Encouragement of undergraduates to transition into graduate chapters

2. Scan in supporting documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. Names of sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation.

28

“PRETTY IS AS PRETTY DOES” REFLECTIONS OF SISTERHOOD AWARD

“As long as life lasts and beyond, I shall see the beautiful deeds done to help others less fortunate and the lovely hands of all the women of Alpha Kappa Alpha outstretched to the aid of others who, mentally, morally, and physically, are still poor and needy; and I will always thank God that I had some small part in it.”

~Ethel Hedgeman Lyle, Founder

This award will be presented to one Graduate Chapter and one Undergraduate Chapter Pretty Is As Pretty Does” is a phrase that reminds us that it is our actions, or what we do, that make us beautiful. This award will be given to the chapter that has consistently done beautiful acts for others and kind deeds for its’ members.

Chapters make positive impacts in their communities and on their campuses.

Submit a summary statement from the chapter indicating why this Chapter is deserving of this award. Indicate the name and chapter officer of soror completing the statement. The narrative must be no more than three (3) pages typed and double-spaced.

Supporting information that may be submitted: Nurturing Our Ivy Activities

Collaboration with other chapter members

Community Service

Acts of kindness between sorors High or increased participation of chapter members

Evidence documenting the impact of the sisterly act(s). It could be thank you notes, photos, letters, etc.

“Real beauty comes from within and is reflected in the service that we do and how we treat each other.”

~Soror Mary Bentley LaMar, North Atlantic Regional Director

29

AWARD GUIDELINES

FORMER NORTH ATLANTIC REGIONAL

DIRECTORS’ AWARDS

30

FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS

Submissions should include a narrative of not more than three (3) pages typed and double-spaced. Adhere to the guidelines specific to each NARD’s Award. The nominating chapter must supply a narrative assessment describing the qualities and activities that make the soror or chapter deserving of the award. The Basileus or Grammateus must sign the narrative. Scan in supporting documentation of chapter events or the individual soror’s activities that reflect specific involvement in the award area. Be as specific and complete as possible. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated. The name, headline and date of the publication must be included as part of the documentation. Each entry must be submitted as an eAward. Please note that the Promise Award may be submitted in a three (3) inch three-ring binder OR submitted as an eAward Book.

This award will be presented to a graduate or undergraduate chapter that is actively promoting good healthcare for young people and/or adults in the target community. Programs may take the form of health-related workshops, institutes, clinics, community forums, counseling, health fairs and general health education. Chapters should provide documentation on the impact of the programs, including successful outcomes.

This award will be presented to a junior undergraduate Soror who is making “footprints on the hearts of others.” She is sisterly, spiritual, a scholar, and always exemplifies impeccable moral behavior. She is willing to share her special skills and knowledge with her chapter as well as with others on the campus, either through tutoring, advising or by being actively involved in other organizations. She must possess a minimum of a 2.8 GPA.

This award will be presented to an undergraduate Soror who is committed to enhancing the life of children through academics and education. She may be pursuing a degree in education or another discipline. She may be involved in community-based after school programs. She will be evaluated on documentation that details the soror’s hands-on involvement with the growth and development of children. The submission should include a description of the progress of the children under her tutelage/supervision and her creative approaches to reaching and assisting children.

This award will be presented to small, medium and large graduate chapters that reactivate the most inactive Sorors in the evaluation period, January 1, 2019 - December 31, 2019. The winning chapters must have reactivated at least 5 sorors for small chapters, 10 sorors for medium chapters and 15 sorors for large chapters. The documentation of the reactivation with the number of sorors is used to determine the award.

31

FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS (continued)

This award will be presented to a graduate or undergraduate soror who has provided support and quietly come to the aid of another Soror in an extraordinary circumstance and time of need. A supportive narrative statement should be written by the Soror who was assisted stating how she was helped. If the assisted Soror is unable to write the statement, another Soror may write it and sign on her behalf. The chapter Basileus of the nominated “Angel” must submit a statement of corroboration.

This award will be presented to the Undergraduate chapter with an outstanding Connection activity or activities. Chapters will be evaluated on their political and social activism to create changes in policies and processes related to our program. Activities should include participating in activities mandated by the International Connection Committee at the state and local levels. Submissions will be evaluated on creativity, goals, objectives, expected outcomes, degree to which goals were met, impact on community, level of soror participation, community participation, collaboration and leadership.

This award will be presented to a Graduate Soror who has demonstrated outstanding examples of educational advancement in the field of education or in an associated field. This may entail personal advancement or the advancement of students under her supervision. Activities are to be clearly documented to demonstrate proof of the accomplishment.

This award recognizes an Undergraduate chapter and its sponsoring Graduate chapter for demonstrating ongoing commitment to strengthening their relationship. These chapters must have met three of the following requirements:

1. Co-sponsored one or more program activities. 2. Graduate mentors have been assigned to all the new undergraduate members and the

corresponding undergraduate chapter officers, and mentoring activities have been documented. 3. Adhered to or exceeded the requirements that two joint meetings be held each

year. 4. Graduate members have provided resources and/or served as

presenters for the undergraduate chapter during the M.I.P. 5. Documentation showing that

members from each chapter have attended all of these meetings with 25 percent or more of each chapter’s membership being present at one of these meetings.

This award is presented to a Graduate and an Undergraduate chapter that has implemented a tutorial program for at least five months. The program should provide services to enhance the educational achievement of students from Grades 3 through 12 (select one grade level only). Give a brief description of the program. It can be a collaborative service with other organizations, such as churches, educational institutions, fraternities, sororities, professional, and/or other service organizations. Supporting documentation of the activity such as pictures, sign-in logs, thank you notes and articles, etc. must be included in the submission. Tutorial sessions must not be a part of any soror or soror’s regular work schedule.

32


These awards will be given to one Graduate and one Undergraduate chapter that demonstrate a comprehensive program of service in one or more of the H.O.P.E. foci; education, service, teenage mentoring and community enrichment. The H.O.P.E. Award stands for Help Other People Excel. The focus is on education, service, teenage mentoring and community enrichment.

Submissions should include a narrative of not more than three (3) pages typed and double-spaced. Be as specific as possible, describing the qualities and activities that make the chapter deserving of this award. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated.. Names of sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation.

Specifically:

1. Offer qualitative and quantitative data on the success of the program 2. Describe the level of participation by the chapter

3. Demonstrate unique and creative approaches that resulted in active involvement in the community

4. Document how the program brought “H.O.P.E.” to the target community

The Promise Award will be given to a chapter that has outstanding accomplishments in the following areas:

P – Programs of Service The chapter must have developed and implemented a program activity in one or more of the current administration’s targets.

R – Retention of Members The chapter must have developed a model program for retaining members and has retained over 90% of their new members over a five-year period.

O – Chapter Operations The chapter must show evidence of a needs assessment, goal setting, planning and evaluation.

M – Mentoring Program The chapter has established a mentoring program with an undergraduate chapter or a mentoring program within their chapter.

I – Innovations in Going Green The chapter has initiated a program that promotes saving the environment or saving energy.

S – Sisterly Relations The chapter has sponsored a program or event that promotes Sisterly Relations.

E – Educational Advancement The chapter must have 100% membership in the Educational Advancement Foundation.

Specifically: ● Offer qualitative and quantitative data on the success of your program ● Describe the level of participation by the chapter ● Demonstrate unique and creative approaches that resulted in active involvement in the community ● Document how the program brought enhanced services to the target community

33


This award is presented to a junior- or senior-level undergraduate who is pursuing a degree in some aspect of Political Science, with aspirations of working in the legislative field. The student must have a demonstrated understanding of and commitment to public service and legislative policies designed to enhance the lives of others. The applicant must also be involved in political and social activism, either in their home community or on their college campus. These activities can include, but are not limited to, such initiatives as Get out the Vote efforts, campaign phone banking, community outreach, and the like. Submissions will be evaluated on the applicant’s demonstrated ability to be educationally Packed, Polished, and Prepared to serve the community, while advocating for policies and legislation that positively impacts the underserved and disenfranchised.

34

INTERNATIONAL PROGRAM AWARDS

---------------------------------------- -------------------------------------------

35

2019

Exemplifying Excellence Through Sustainable Service International Program Awards

Regional Conference Awards Criteria

Soror Glenda Glover, Supreme Basileus

Soror Ora B. Douglass, International Program Committee Chairman

36

Exemplifying Excellence Through Sustainable Service

Regional Awards Guidelines

The International Program Committee is pleased to present criteria and guidelines for the 2019

Exemplifying Excellence Through Sustainable Service awards for the 2020 Regional

Conferences. All award criteria are being sent to each Regional Director to share and to guide the Regional Awards Committee Chairman and the Regional Awards Committee in the

selection of chapter award winners. Each region is responsible for the selection of award

recipients using the criteria herein. Information in this packet should be included in the Regional Awards Booklet or via appropriate communications as approved by each Regional

Director.

Key factors to note:

• Chapter Awards submissions should include chapter program activities completed from

January 1, 2019 - December 31, 2019. • Awards are selected by the respective Regional Award Committee and will follow the

process set forth by the Region.

• The International Program Committee will not be involved in the selection of Regional Award Winners.

• Awards will be provided for each of the 5 program targets, the signature program and the

Overall Excellence Achievement Award.

• Chapter Award Categories: o Target 1: HBCU for Life: A Call to Action Award

o Target 1: Signature Program - #CAP

o Target 2: Women's Healthcare and Wellness Award

o Target 3: Building Your Economic Legacy Award

o Target 4: The Arts! Award

o Target 5: Global Impact Award

o Overall Excellence Achievement Award

• Each Award will include one Graduate and one Undergraduate winner and one Graduate

and one Undergraduate Runner-Up.

• Each Region should determine winners for Small, Medium and Large Chapter Categories.

• Selection of Extra Large Chapter Category winners is at the discretion of the Regional

Director.

• Award judges should utilize guidelines in the program resource guide as well as the

criteria herein to determine chapter award winners.

** The cover sheet should accompany each award submission. Chapter Award

submissions should follow the guidelines of the region. Regional Award Committee

Chairmen should describe permissible submission formats for each award submission. **

37

ALPHA KAPPA ALPHA SORORITY, INCORPORATED®


International Program Awards 2019

(Cover Sheet) Questions regarding the International Program Awards should be e-mailed to the

Regional Representative to the International Program Committee.

at

Name of Chapter: Chapter Location (City, State):

Basileus Name: Basileus Email:

Basileus Signature: Phone Number:

(For Undergraduate Chapters Only)

Graduate Advisor Name: Graduate Advisor Email:

Graduate Advisor Signature: Phone Number:

Check the appropriate box related to your chapter size.

Graduate Undergraduate

Small (75 members or less) Small (20 or less members)

Medium (71 to 120 members) Medium (21 to 50 members)

Large (121 or more members) Large (51 or more members)

Check the appropriate box related to the award category entry.* Target 1: HBCU for LIFE: A Call to Action

#CAPsm Signature Program (Graduate Only)

HBCU for Life: A Call to Action

▪ Promote and Market HBCUs

▪ $upport HBCUs

Target 2: Women’s Healthcare and Wellness

Include all Target activities: Breast Cancer Awareness and Prevention, Heart Health, Nutrition and Wellness for Life, and Care for the Caregivers.

Target 3: Building Your Economic Legacy

Include all Target activities: Financial Planning and Asset Accumulation, Credit Repair and Monitoring, Entrepreneurship and the Black Dollar 365, and Operation AKA Assist.

Target 4: The ARTS!

Include all Target activities: Salute to the Harlem Renaissance and Salute to the Blacks Arts Movements.

Target 5: Global Impact

Include all Target activities: Global Assistance Activities, Refugees in America Assistance Program (RAAP).

Overall Overall Excellence Achievement Award

Exemplifying Excellence Through Sustainable Service: Include all Program Target Activities for Targets 1 - 5.

COMPLETE ONE FORM FOR EACH ENTRY!

DATE RECEIVED:

38

Award Descriptions and Judging Criteria

Target 1: HBCU for LIFE: A Call to Action #CAPsm Signature Program – To be completed by Graduate Chapters Only

50,000 high school students will be assisted with their college application and enrollment process (2019 -

2022). Graduate and undergraduate chapters will work with community high schools to identify juniors

and seniors who need assistance initiating and completing the college application process by using the STEPP approach.

Judging Criteria (100 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness. (20 points) Provide number of high school students enrolled in #CAPsm program and assisted with the

college application and enrollment process.

(10 points) Overall #CAPsm implementation calendar.

(50 points) Provide documentation* of executing the implementation of #CAPsm ▪ #CAPsm Kick-off and overall strategy

▪ College application boot camp/sessions/enrichment workshops for parents and students

that focus on each component of STEPP

▪ Activities provided for #CAPsm that include promoting HBCUs

▪ Provide the number of enrichment workshops, community service activities, and cultural

excursions

▪ Indicate partnerships or collaborations with other organizations and chapters including undergraduates where applicable

(10 points) Documentation should include dates, pictures, programs, workshop materials, letters of support and any additional appropriate materials that chronicle the activities

Target 1: HBCU for LIFE: A Call to Action Promote and Market HBCUs

Enlighten the community regarding HBCUs as institutions of excellence with historical and current significance

through Promoting HBCUs and $upport HBCUs by raising $10 million dollars (2019- 2022).


(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.

(20 points) Provide documentation* of the community-based events to raise awareness and encourage youth

to enroll in HBCUs to include: ▪ College Fairs & HBCU Fairs ▪ Activities surrounding HBCU Football Classics ▪ HBCU Alumni collaborations ▪ Activities promoting HBCUs and other relevant information about HBCUs

(5 points) Provide specifics pertaining to the adoption of an HBCU (5 points) Other activities to Promote and Market HBCUs to include

▪ Participation in HBCU Day and HBCU Week

39

Target 1: HBCU for LIFE: A Call to Action

$upport HBCUs

Enlighten the community regarding HBCUs as institutions of excellence with historical and current

significance through Promoting HBCUs and $upport HBCUs by raising $10 million dollars (2019- 2022).


(30 points) Provide details of the funds raised to support the Alpha Kappa Alpha Sorority, Incorporated

HBCU Endowment Initiative through the EAF Endowment Initiative portal (What is the monetary

amount donated?)

(30 points) Provide details of chapter activities/fundraisers to raise funds and provide financial $upport for

HBCUs.

▪ Annual chapter contributions to the Alpha Kappa Alpha Sorority, Incorporated Endowment

Initiative ▪ Soror contributions of at least $35 to support the HBCU Endowment Initiative

▪ Giving Challenge within the chapter to support HBCUs

▪ Text to Give platform to submit contributions and donations to support HBCUs

▪ Alumni giving activities for HBCUs

▪ Company matching funds for employee giving

40


Alpha Kappa Alpha Sorority, Incorporated has a goal to reach 100,000 women (2019-2022) through

community awareness of critical health issues impacting African-American women. The focuses will be

Breast Cancer Awareness and Prevention, Heart Health, Nutrition and Wellness for Life, and Care for

The Caregiver.



(80 points) Provide documentation* of the various activities in each focus area.

Breast Cancer Awareness and Prevention

Activity Documentation includes:

▪ Participation in Breast Cancer Awareness Day/Month

▪ Collaborations to provide mammograms

▪ Breast cancer workshops and awareness activities

▪ Participation in Mammogram Awareness Day (MAD)

▪ Other Breast Cancer program activities

Heart Health


▪ Walk with The Supreme

▪ Soror participation in 8,000 steps per day

▪ Heart health workshops and awareness activities

▪ Distribution of educational materials

▪ Other Heart Health program activities

Nutrition and Wellness for Life


▪ Workshops and other outreach strategies regarding healthy eating and proper food

preparations

▪ Personal gardens/herb or container gardens

▪ Collaborations with local food banks

▪ Distribution of educational materials

▪ Other Nutrition and Wellness for Life activities

Care for the Caregivers


▪ Participation in Care for The Caregiver Impact Day

▪ Resources provided to the community for best practices tips on reducing

emotional and physical issues associated with caregiving

▪ Collaborative workshops provided to educate on caregiver syndrome

▪ Other Care for The Caregiver activates

(10 points) Indicate and document* how social media was used (i.e., provides number of posts, likes, tweets,

etc.)

*Program documentation should include activity description including date, program goals/objectives, target

audience – impact of the activity, and a description of the innovation/creativity of the activity.

41


Alpha Kappa Alpha Sorority, Incorporated will emphasize financial planning and asset accumulation, credit

repair and monitoring, entrepreneurship and the Black Dollar 365 and Operation AKA Assist in the effort to

increase fiscal awareness and lead to increased savings and asset accumulation in the African-American community.



(80 points) Provide documentation of Building Your Economic Legacy activities.

Personal Financial Planning and Asset Accumulation


▪ Financial seminars conducted through partnerships with financial institutions

▪ Personal financial planning, savings and investments, and wealth building activities

▪ Partnerships established for financial planning and asset accumulation

▪ Week/Month long savings challenge

▪ Other Personal Financial Planning and Asset Accumulation program activities

Credit Repair and Monitoring


▪ Partnerships established for improving credit

▪ Distribution of credit repair guidelines

▪ Other Credit Repair and Monitoring program activities

Entrepreneurship and Black Dollar 365

▪ Activity Documentation

▪ Dollars spent utilizing Black Businesses

▪ Chapter use of African American vendors

▪ Chapter sponsored Buy-Black activities

▪ Activities to develop a Black owned business directory

▪ Sponsor networking opportunities with minority businesses

▪ Other Entrepreneurship and Black Dollar 365 program activities

Operation AKA Assist


▪ Select one or more homeless shelters or transitional homes

▪ Conduct community drives to assist with items needed by the shelter

▪ Participation in advocacy to support Operation AKA Assist

▪ Collaborate with other organizations

▪ Conduct workshops on the plight of the homeless

▪ Other activities

(10 points) Documentation should include dates, donation letters to verify the number of donations

made, pictures, flyers, letters of support and/or any memorabilia from the program activity. Provide the total number of financial awareness activities provided and documentation.

42

Target 4: The Arts!

Alpha Kappa Alpha Sorority, Incorporated will significantly increase opportunities for youth engagement and

community wide awareness of visual and performing arts during the Harlem Renaissance and the Black Arts Movement, and their influence on contemporary African American art and culture.


(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness

(80 points) Provide documentation of increasing opportunities for youth engagement and community

wide awareness of visual and performing arts during the Harlem Renaissance and the Black

Arts Movement.


▪ Educational activities for the two movements

▪ Showcase of Artists for the two movements

▪ Evidence of encouraging youth for careers in the Arts

▪ Evidence of chapter fundraisers to highlight the two movements

(10 points) Indicate partnerships or collaborations

Target 5: Global Impact

Alpha Kappa Alpha Sorority, Incorporated will conduct a large-scale community service project that reaches

across regions, borders and oceans, engaging both youth and adults in an impactful outreach while increasing

their knowledge and understanding of their status as world citizens.



(70 points) Global Assistance Activities

▪ Implement Soles4Souls shoes collection

▪ Implement Lions Club International eyeglasses collection

▪ Implement Pillowcase Dresses/Shirts project

(20 points) Refugees in America Assistance Program (RAAP)

▪ Assist with tutoring at ESL Centers

▪ Development and distribution of local refugee fact sheets

▪ Identification of community support for the program ▪ Other Refugees in America Assistance program activities

43

Exemplifying Excellence Through Sustainable Service Overall Excellence Achievement Award

Award Descriptions/Judging Criteria There is one Overall Excellence Achievement Award. This award will be given to a Graduate and an

Undergraduate Chapter who has successfully executed program activities in each of the Excellence Target areas (January 1, 2019 – December 31, 2019).

Exemplifying Excellence Through Sustainable Service Program Activities


(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness. Indicate the

total number of activities completed.

(80 points) Provide documentation* for Exemplifying Excellence Through Sustainable Service implementation for each of the Program Targets

▪ Include each activity description including date

▪ Include each program goals/objectives

▪ Include each target audience – impact of the activity

▪ Include a description of collaborations and partnerships of each activity

✓ Target 1: HBCU for Life: A Call to Action

▪ Promote and Market HBCUs

▪ $upport HBCUs

✓ Target 1: Signature Program - #CAPsm

✓ Target 2: Women’s Healthcare and Wellness

▪ Breast Cancer Awareness and Prevention

▪ Heart Health

▪ Nutrition and Wellness for Life

▪ Care for the Caregivers

✓ Target 3: Building Your Economic Legacy

▪ Financial Planning and Asset Accumulation

▪ Credit Repair and Monitoring

▪ Entrepreneurship and The Black Dollar 365

▪ Operation AKA Assist

▪ $upport HBCUs

44

✓ Target 4: The Arts!

▪ Salute to the Harlem Renaissance

▪ Salute to the Blacks Arts Movement

✓ Target 5: Global Impact

▪ Global Assistance Activities

▪ Refugees in America Assistance Program (RAAP)

✓ Community Impact Days

▪ AKA International Day of Prayer

▪ AKA HBCU Day

▪ Breast Cancer Awareness Day

▪ AKA Caregivers’ Day

▪ Dr. Martin Luther King, Jr. International Day of Service

▪ Pink Goes Red for Heart Health

▪ AKA Global Impact Day

(5 points) Indicate the total number of sorors participating for each activity.

(5 points) Indicate how the project was publicized including flyers, newspapers, list-serves, social media.

*Documentation may also include, program flyers, workshop agendas, pictures, letters, receipts, and any memorabilia from the program activity.

45

FORMS

46

NORTH ATLANTIC REGION AWARDS ENTRY FORM Chapters competing for awards must submit a separate Award Entry Form for EACH entry. Please check the award category for which you are applying and follow the instructions and guidelines for each award included in the

North Atlantic Region Awards Handbook. Joint chapter entries must show information for all chapters. All chapters

must submit a $50.00 fee to be eligible to participate in the awards process. The fee is due by Wednesday,

January 15, 2020. This form should be scanned into eAward submissions.

Chapter Name ___________________________________________ Location __________________________

Basileus ______________________________________ Cluster # ____________________________________

Address ______________________________________________ Grad. Advisor ________________________

City ___________________________________ State____________ Zip_______________________________

Email __________________________________________ Telephone number __________________________

Chapter Size (Graduate – As of December 31, 2019) – Please circle: _________ of Chapter members.

Small (1-70 members) Medium (71-120 members) Large (121- above members)

AWARDS CATEGORY WHO CAN SUBMIT? GRADUATE (G)

UNDERGRADUATE (U)

✓ CHECK IF SUBMITTING

Chapter of the Year G/U Basileus of the Year G/U Officer of the Year G/U New Soror of the Year G Golden Soror of the Year G Silver Star Soror of the Year G Nellie May Quander Leadership Award G/U Graduate Advisor of the Year U Exemplary Citizen Award G Miss AKA U Spotlight Public Relations Award G Pretty Is As Pretty Does-Reflections of Sisterhood Award

G/U

International Program Awards G/U (#CAPsm G ONLY) #CAPsm Signature Program HBCU for LIFE: A Call to Action Women’s Healthcare and Wellness The Arts! Global Impact Former Regional Directors’ Awards Anne Mitchem Davis Family Health G/U Mildred W. Stuart ECHO G/U Nellie W. Gaylord Young Educator G/U Ruth C. Easley Chapter Reactivation G Idell S. Pugh Angel G Erma W. Barron Making A Difference G/U Wilma Holmes Tootle Educational Advancement G C. Edith Booker Collaboration G/U Joy Elaine Daley Tutorial Service G/U Evelyn Sample-Oates H.O.P.E. G/U Constance R. Pizarro Promise G/U Meredith L. Henderson Packed, Polished, Prepared U

47

CHAPTER AWARDS SUBMISSION FEE FORM Soror Aida Roberts-Bush, Chairman

Chapter Basilei, Graduate Advisors and Chapter Awards Committee Chairman

To participate in the 2020 North Atlantic Regional Awards process each chapter must submit a one-time $50.00 registration fee. One fee per chapter is required to enter the competition regardless of how many entries the chapter submits. Chapters are to refer to the awards guide for current award criteria.

Please make the CHAPTER CHECK or MONEY ORDER payable to the AKA NORTH ATLANTIC REGION. PERSONAL CHECKS WILL NOT BE ACCEPTED. The $50.00 fee with the submission form must be sent separately from the awards submissions.

Please complete the information below and mail your entry fee to: Soror Ruth Marcus-Sturgis 89th NARC Financial Secretary Attention: Awards Submission Form PO Box 2612 Bala Cynwyd, PA 19004

Chapter Name: _____________________________________________

Name of Current Basileus: _____________________________________________

Chapter Address: _____________________________________________

Telephone Number: ( _________) __________________________________

Email Address: ________________________@___________________

Graduate Chapter ______ Undergraduate Chapter _____

: Size as of 12-31-19 (Please Circle) Small (1-70) Medium (71-120) Large (121+) Number of Sorors in the Chapter as of 12-31-19 ______________________

(Please Circle) 1 2 3 4 5

48

JANUARY 15, 2020

AWARD JUDGES REQUEST FORM

The North Atlantic Region’s Awards Committee invites members from each chapter to serve as judges for the 2020 awards process. Please list the names of the sorors (maximum five) from your chapter who would be interested in serving as judges.

The awards judging will be held on Saturday, February 8, 2020 at the Newark Boys Chorus School 1016 Broad St, Newark, NJ 07102 from 9:00 am to 6:00 pm. Refreshments/lunch will be served. Judges are requested to arrive by 8:30 am. Judging will begin at 9:00 am. (Please be prepared to stay until 5:00 pm.).

Please complete the Awards Judges Request Form at the link below:

https://form.jotform.com/93305633617154

________________________________________

(Please Circle) 1 2 3 4 5

Graduate Chapter ______ Undergraduate Chapter _____

Number of Sorors in the Chapter as of 12-31-19: _________

Location: ________________________ Cluster: (Please Circle) 1 2 3 4 5

Name of Current Basileus: ________________________________________

Telephone Number: ( _________) _____________________________

Soror Aida Roberts-Bush 36 Struble Lane Dover, NJ 07801 Email: [email protected]

49

Awards Judge’s Evaluation Summary Form

GRADUATE CHAPTER OF THE YEAR AWARD

CHAPTER __________________________________LOCATION_______________________________

Small (__) Medium (__) Large (___) BASILEUS’ NAME: _____________________ Evaluation: Weight Score A. CHAPTER MANAGEMENT

● Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter

operations. Documents could include: Chapter/Executive Committee meeting minutes, meeting agendas, officer orientations, printed event programs, Standards evaluations, standing rules, delegate reports,

chapter budget.

10

● Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.

10

● Punctuality in Chapter Reporting: Submission of all required reports by the deadlines specified (letter or copy of e-mails indicating when reports were submitted is acceptable).

5

B. IMPLEMENTATION OF INTERNATIONAL/LOCAL SORORITY PROGRAMS

● Effective Use of Programs: Description of service programs, strategies/activities for achieving program objectives and measures of success. Detail of chapter activities to accomplish the overall goals of the International Program.

20

● Joint Chapter and Collaborative Efforts With Other Groups: Description of joint chapter activities, involvement with other Greek-letter organizations and coordination of efforts with other community or civic groups that reflect service to all mankind

5

● Conference Participation: Provide the delegate strength and actual number of attendees for the Boule, Regional Conference, Leadership Conference, Cluster Conference, and Undergraduate Round-Up.

5

● Visibility and External Recognition: Detail use of the media; college, civic/community awards or recognition. Include documentation.

5

C. CHAPTER GROWTH (Demonstrate commitment to membership: recruitment, reclamation

and retention)

● Description of recruitment activities; must include results in terms of success and chapter evaluation results

10

● Description of reclamation activities; must include results in terms of success and chapter evaluation results

10

● Description of retention activities; must include results in terms of success and chapter evaluation results 10

● Copy of the most recent Standards End of Year Report 5

● Adherence to Submission Criteria Checklist 5

TOTAL SCORE 100

Evaluator’s Name __________________________________________________________________________

50


UNDERGRADUATE CHAPTER OF THE YEAR AWARD CHAPTER______________LOCATION________________BASILEUS ____________________

Evaluation: Weight Score

A. CHAPTER MANAGEMENT

● Chapter Operations: Identify chapter goals, provide evaluations to show measures of

success, outline planning efforts, and show communication(s) to chapter. Demonstrate

efficient and effective chapter operations. Documents could include: Chapter/Executive

Committee meeting minutes, meeting agendas, officer orientations, printed event programs,

Standards evaluations, standing rules, delegate reports, chapter budget.

15

● Soror to Soror Relations: Show social activities that foster sisterly relations and joint

activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and

Graduate chapters. 10

● Punctuality in Chapter Reporting: Submission of all required reports by the deadlines

specified 5

B. IMPLEMENTATION OF INTERNATIONAL/LOCAL SORORITY PROGRAMS

● Effective Use of Programs: Description of service programs, strategies/activities for achieving program objectives and measures of success. Detail of chapter activities to accomplish the overall goals of the International Program

15

● Joint Chapter and Collaborative Efforts With Other Groups: Description of joint chapter activities, involvement with other Greek-letter organizations and coordination of efforts with other community or civic groups that reflect service to all mankind

15

● Conference Participation: Provide the delegate strength and actual number of attendees for the Boule, Regional Conference, Leadership Conference, Cluster Conferences and Undergraduate Round-Up.

10

● Visibility and External Recognition: Detail use of the media; college, civic/community awards or recognition 5

C. CHAPTER GROWTH

Description of activities that support a commitment to membership and encourage

retention in the chapter. 10

D. Submission of signed letter of recognition from Graduate Advisor 5

E. Signed recent grade report showing the chapter’s cumulative GPA

5


TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

51


BASILEUS OF THE YEAR (GRADUATE) NAME OF BASILEUS

NOMINATED______________________________________________________________________

CHAPTER ________________________________________________________________________ CHAPTER LOCATION _____________________________________________________________ Chapter Size: Small (__) Medium (__) Large (___)


The information submitted must include a description of the following:

● Unique and/or outstanding contribution(s) to the chapter as Basileus 20

● The Basileus’ ability to utilize the skills w/n the chapter to get work done, solve problems, respond to requests in a timely manner, model sisterly

relationships to promote chapter growth and development 20

● Displays leadership in promoting and accomplishing sorority-wide initiatives

and service projects. 20

● Held offices and other leadership roles in the chapter 5

● Availability for sorority purposes: Attendance & cooperative participation in meetings including Boule, Leadership, Regional and Cluster Conferences

20

● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and/or religious organizations

10


TOTAL 100

Evaluator’s Name _____________________________________________________________

52


BASILEUS OF THE YEAR (UNDERGRADUATE) NAME OF BASILEUS

NOMINATED_________________________________________________________________

CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________



● Unique and/or outstanding contribution(s) to the chapter as Basileus 20

● The Basileus’ ability to utilize the skills w/n the chapter to get work done, solve problems, respond to requests in a timely manner, model sisterly relationships to promote chapter growth and development

20

● Leadership in promoting and accomplishing sorority-wide initiatives and

service projects 10

● Offices and other leadership roles held in the chapter 10

● Availability for sorority purposes: Attendance & cooperative participation in

meetings including Boule, Leadership, Regional, Cluster Conferences, and Undergraduate Round-Up.

15


15

● Signed letter of recommendation from the Graduate Advisor 5


TOTAL 100

Evaluator’s Name _______________________________________________________________

53


OFFICER OF THE YEAR (GRADUATE)

NAME OF SOROR NOMINATED ____________________________________________

OFFICE HELD__________________________________________________________




● A narrative assessment describing the qualities and activities that make the

soror deserving of this award. 10

● Unique and/or outstanding contribution(s) to the chapter as an officer and

how it has benefited the chapter 25

● Displays leadership in promoting and accomplishing sorority-wide initiatives and service projects.

20



20


10


TOTAL 100

Evaluator’s Name ______________________________________________________________

54


OFFICER OF THE YEAR (UNDERGRADUATE)

NAME OF SOROR NOMINATED ______________________________________________

OFFICE HELD_______________________________________________________________



● The information submitted must include a description of the following:


soror deserving of this award signed by the Basileus and Graduate Advisor 10

● Unique and/or outstanding contribution(s) to the chapter as an officer and how it has benefited the chapter

25





20

● Detailed information/documentation detailing academic/professional,

background/recognition, outstanding contributions to the community, civic and/or religious organizations

10


TOTAL 100

Evaluator’s Name ______________________________________________________________

55


NEW SOROR OF THE YEAR (GRADUATE)

NAME OF SOROR NOMINATED ______________________________________________




● Unique and/or outstanding contribution(s) to the chapter. 20

● The soror’s ability to model sisterly relationships 20

● Participates in activities promoting and accomplishing sorority-wide initiatives




meetings including Boule, Leadership, Regional and Cluster Conferences 20

● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and or/religious organizations

5


TOTAL 100

Evaluator’s Name ______________________________________________________________

56


GOLDEN SOROR OF THE YEAR NAME OF SOROR NOMINATED ______________________________________________




● A narrative assessment describing the qualities and activities that make the soror deserving of this award.

10






meetings including Boule, Leadership, Regional and Cluster Conferences 25


25


TOTAL 100

Evaluator’s Name _____________________________________________________________

57


SILVER STAR SOROR OF THE YEAR NAME OF SOROR NOMINATED ______________________________________________




● A narrative assessment describing the qualities and activities that make the soror deserving of this award.

15




● Soror has held offices and other leadership roles in the chapter. 5


meetings including Boule, Leadership, Regional and Cluster Conferences’ 20

● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and/or religious organizations.

20

● Adherence to Submission Criteria Checklist. 5

TOTAL 100

Evaluator’s Name ___________________________________________________________

58

Awards Judge’s Evaluation Summary Form SOROR NELLIE MAY QUANDER LEADERSHIP AWARD (GRADUATE)

NAME OF SOROR NOMINATED _______________________________________________ CHAPTER __________________________________LOCATION_______________________

BASILEUS____________________________________________________________________




soror deserving of this award. Include the soror’s academic background, present endeavors, outstanding leadership contribution to the sorority, and community service.

20

● Describe professional accomplishments, including executive and senior level

positions, appointment or election to boards, offices, organizations. 30

● Unique qualities or activities that demonstrate a passion for excellence in all endeavors.

20

● One-page letter of recommendation from the chapter, signed by the Basileus or Anti-Basileus.

15

● Documentation such as photographs, newspaper clippings, programs, and related materials. All items must be labeled and dated.

10

● Adherence to Submission Criteria Checklist. 5

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

59


SOROR NELLIE MAY QUANDER LEADERSHIP AWARD

(UNDERGRADUATE)

NAME OF SOROR NOMINATED _______________________________________________ CHAPTER __________________________________LOCATION_______________________ BASILEUS____________________________________________________________________


The information submitted must include a description of the following


soror deserving of this award. Include the soror’s academic background, present endeavors, outstanding leadership contribution to the sorority, and community service.

20

● Describe accomplishments and honors, positions of leadership held on the campus or in the community, and recognitions received

30

● Unique qualities or activities that demonstrate a passion for excellence in all

endeavors 20

● One-page letter of recommendation from the chapter, signed by the Basileus

and Graduate Advisor. 15

● Documentation such as photographs, newspaper clippings, programs, and

related materials. All items must be labeled and dated. 10


TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________


60

GRADUATE ADVISOR OF THE YEAR NAME OF SOROR NOMINATED ____________________________________________

GRADUATE CHAPTER ______________________________________________________ NAME OF UNDERGRADUATE CHAPTER AND LOCATION _______________________________________________________________________



● Date of Graduate advisor’s Certification or Re-Certification 5

● Unique and outstanding contributions to the undergraduate chapter through skillful supervision in the implementation of responsibilities

15

● Timely distribution of materials to the undergraduate chapter 10

● Ability to involve other graduate sorors in meaningful relationships with the

undergraduate chapter through the Graduate Advisor’s Council 10

● Effectiveness in assuring that the undergraduate chapter adheres to sorority policies and procedures and university/college rules and regulations

15

● Interpersonal skills in relating to others 15

● Availability for sorority purposes and events 10

● Letter of recommendation from the undergraduate chapter 5

● Signed summary statement from the Basileus of the sponsoring graduate chapter

10

● Adherence to Submission Criteria Checklist

5

TOTAL 100

Evaluator’s Name ___________________________________________________________


61

EXEMPLARY CITIZEN AWARD (GRADUATE)

NAME OF SOROR NOMINATED___________________________________________

CHAPTER NAME ____________________________________________________________ CHAPTER LOCATION _______________________________________________________


● Summary statement or letter of recommendation from the chapter describing

the nominee and reasons for nomination 10

● Academic and professional background and/or professional endeavors 20

● Unique and/or outstanding contribution(s) in the sorority or community civically and socially. Demonstrates socially conscious engagement.

20

● Other areas of service during the past sorority year in the community, including appointment to local, state or International boards, offices,

organizations or any other non-sorority leadership roles 20

● Sorority participation including chapter meetings, conferences and chapter programs

10

● Documentation such as newspaper clippings, letters, copies of awards 15


TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

62


MISS AKA (UNDERGRADUATE)

NAME OF SOROR NOMINATED_______________________________________________

CHAPTER ___________________________________________________________________

CHAPTER LOCATION _______________________________________________________

EXPECTED DATE OF

GRADUATION ______________________ CLASSIFICATION _________________ MAJOR _____________________________________________________________________


● Unique and/or outstanding contributions to the chapter 15

● Community Activities 10

● Campus Activities 10

● Scholastic average (Cumulative G.P.A. at least 3.0) Up-to-date transcript must be attached including Academic Honors

20

● Continuing self-improvement 10

● Non-academic recognition 5

● Academic Honors 10

● Signed letter of reference for the nominee from the Graduate Advisor 5

● Summary statement or letter of recommendation from the chapter indicating why the soror is being nominated

5

● Supporting documentation, newspaper clippings, letters or copies of awards 5


TOTAL 100

Evaluator’s Name ___________________________________________________________

63


SPOTLIGHT PUBLIC RELATIONS AWARDS-GRADUATE

CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________ GRADUATE: Small Medium Large


• A narrative assessment defining the qualities and activities that make the

chapter deserving of this award. 30

● Documentation of submissions and publications of newspaper or

online articles. 30

● Effective use of social media, website to promote chapter activities. 30

● Indicate and document* how the media/social media was used (i.e. provides number of posts, likes, tweets, etc.) (10 points)

10

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

64


“PRETTY IS AS PRETTY DOES”-REFLECTIONS OF

SISTERHOOD AWARD-GRADUATE



• A narrative assessment defining the qualities and activities that make the chapter deserving of this award.

30

• Documentation of monthly sisterly relations activities/-Nurturing Our Ivy

Activities. 30

• How do chapters celebrate their inner beauty and positively impact the community.

30

● Documentation of sisterly care and affection amongst chapter members. 10

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

65


“PRETTY IS AS PRETTY DOES”-REFLECTIONS OF

SISTERHOOD AWARD-UNDERGRADUATE



• A narrative assessment defining the qualities and activities that make the chapter deserving of this award.

30

• Documentation of monthly sisterly relations activities/-Nurturing Our Ivy

Activities. 30

• How do chapters celebrate their inner beauty and positively impact the community.

30

● Documentation of sisterly care and affection amongst chapter members. 10

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

66


TARGET 1: HBCU FOR LIFE: A CALL TO ACTION

CAPsm SIGNATURE PROGRAM – Graduate Chapters ONLY

CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large


Overall presentation of program activity – creativity, visual appeal, and neatness (10 points)

10

Provide number of high school students enrolled in CAPsm program and assisted with the college application and enrollment process. (20 points)

20

Overall #CAPsm implementation calendar. (10 points) 10

Provide documentation* of executing the implementation of #CAPsm Provide documentation* of the execution of suggested workshops and activities.

● #CAPsm Kickoff and overall strategy. ● College application boot/camp/sessions/enrichment workshops for

parents and students that focus on each component of STEPP.

● Activities provided for #CAPsm that include promoting HBCUs. ● Provide the number of enrichment workshops, community service

activities, and cultural excursions. ● Indicate partnerships or collaborations with other organizations and

chapters including undergraduates where applicable.

50

● Documentation should include dates, pictures, programs, workshop materials, letters of support and any additional appropriate materials that chronicle the activities.

10

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

67

Awards Judge’s Evaluation Summary Form Exemplifying Excellence Through Sustainable Service

TARGET 1: HBCU FOR LIFE: A CALL TO ACTION--Promote and Market HBCUs

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________


UNDERGRADUATE Small Medium Large


Overall presentation of program activity – creativity, visual appeal, and neatness (10 points) 10

Provide documentation* of the community-based events to raise awareness and encourage youth to enroll in HBCUs to include:

• College Fairs & HBCU Fairs • Activities surrounding HBCU Football Classics • HBCU Alumni collaborations • Activities promoting HBCUs and other relevant information

about HBCUs

20

Provide specifics pertaining to the adoption of an HBCU (5 points) 5

Other activities to Promote and Market HBCUs to include: • Participation in HBCU Day and HBCU Week (5 points)

5

Provide details of the funds raised to support the Alpha Kappa Alpha Sorority, Incorporated HBCU Endowment Initiative through the EAF Endowment Initiative portal (What is the monetary amount donated?) (30 points)

30

Provide details of chapter activities/fundraisers to raise funds and provide financial $upport for HBCUs. (30 points)

• Annual chapter contributions to the Alpha Kappa Alpha Sorority, Incorporated Endowment Initiative

• Giving Challenge within the chapter to support HBCUs • Text to Give platform to submit contributions and donations to support

HBCUs • Alumni giving activities for HBCUs • Company matching funds for employee giving

30

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

68

Awards Judge’s Evaluation Summary Form Exemplifying Excellence Through Sustainable Service

TARGET 2: WOMEN’S HEALTHCARE AND WELLNESS


BASILEUS____________ ___________________________EMAIL________________________




Overall presentation of program activities – creativity, visual appeal, and neatness (10 points)

10

Provide documentation* of the various activities in (60 points) Breast Cancer Awareness and Prevention

Activity Documentation includes: o Participation in Breast Cancer Awareness Day/Month o Collaborations to provide mammograms o Breast cancer workshops and awareness activities o Participation in Mammogram Awareness Day (MAD) o Other Breast Cancer program activities

Heart Health Activity Documentation includes:

o Walk with The Supreme o Soror participation in 8,000 steps per day o Heart health workshops and awareness activities o Distribution of educational materials o Other Heart Health program activities

Nutrition and Wellness for Life

Activity Documentation includes: o Workshops and other outreach strategies regarding healthy eating

and proper food preparations o Personal gardens/herb or container gardens o Collaborations with local food banks o Distribution of educational materials o Other Nutrition and Wellness for Life activities

Care for the Caregiver

Activity Documentation includes: o Participation in Care for The Caregiver Impact Day o Resources provided to the community for best practices tips on

reducing emotional and physical issues associated with caregiving o Collaborative workshops provided to educate on caregiver

syndrome o Other Care for The Caregiver activates

80

Indicate and document* how social media was used (i.e. provides number of posts, likes, tweets, etc.) (10 points) 10

TOTAL SCORE 100

Evaluator’s Name ______________________________________________________________________________

69



TARGET 3: BUILDING YOUR ECONOMIC LEGACY CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________





Provide documentation* of Building Your Economic Legacy.

(TOTAL: 80 points) Personal Financial Planning and Asset Accumulation (20 points)

Activity Documentation includes: o Financial seminars conducted through partnerships with financial

institutions o Personal financial planning, savings and investments, and wealth

building activities o Partnerships established for financial planning and asset accumulation o Week/Month long savings challenge o Other Personal Financial Planning and Asset Accumulation program

activities Credit Repair and Monitoring (20 points)

Activity Documentation includes: o Partnerships established for improving credit o Distribution of credit repair guidelines o Other Credit Repair and Monitoring program activities

Entrepreneurship and Black Dollar 365 (20 points) o Activity Documentation o Dollars spent utilizing Black Businesses o Chapter use of African American vendors o Chapter sponsored Buy-Black activities o Activities to develop a Black owned business directory o Sponsor networking opportunities with minority businesses o Other Entrepreneurship and Black Dollar 365 program activities

Operation AKA Assist (20 points)

Activity Documentation includes: o Select one or more homeless shelters or transitional homes o Conduct community drives to assist with items needed by the shelter o Participation in advocacy to support Operation AKA Assist o Collaborate with other organizations o Conduct workshops on the plight of the homeless o Other activities

80

Documentation should include dates, donation letters to verify the number of donations made, pictures, flyers, letters of support and/or any memorabilia from the program activity. Provide the total number of financial awareness activities provided and documentation.

10

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

70



TARGET 4: THE ARTS

CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ___________________________EMAIL________________________ GRADUATE: Small Medium Large




Provide documentation of increasing opportunities for youth engagement and

community wide awareness of visual and performing arts during the Harlem

Renaissance and the Black Arts Movement. Activity Documentation includes:

▪ Educational activities for the two movements ▪ Showcase of Artists for the two movements

▪ Evidence of encouraging youth for careers in the Arts

▪ Evidence of chapter fundraisers to highlight the two

movements (80 points)

80

Indicate partnerships or collaborations (10 points) 10

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

71

Awards Judge’s Evaluation Summary Form EXEMPLIFYING EXCELLENCE THROUGH SUSTAINABLE SERVICE

TARGET 5: GLOBAL IMPACT

CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ___________________________EMAIL________________________ GRADUATE: Small Medium Large UNDERGRADUATE Small Medium Large



Provide documentation* of the activity description including date Global Assistance Activities

o Implement Soles4Souls shoe collection

o Implement Lions Club International eyeglasses collection

o Implement Pillowcase Dresses/Shirts

(70 points)

70

Refugees In America Assistance Program (RAAP) o Assist with tutoring at ESL Centers o Development and distribution of local refugee fact sheets o Identification of community support for the program o Other Refugees in America Assistance Program Activities

(20 points)

20

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

72

Awards Judge’s Evaluation Summary Form OVERALL EXEMPLIFYING EXCELLENCE THROUGH SUSTAINABLE SERVICE EXCELLENCE

ACHIEVEMENT AWARD

CHAPTER __________________________________LOCATION_________________________

BASILEUS____________ ___________________________EMAIL________________________




Overall presentation of program activity – creativity, visual appeal, and neatness. Indicate the total number of activities completed. (10 points) 10

Provide documentation* for Exemplifying Excellence Through Sustainable Service implementation for each of the Program Targets

Include each activity description including date Include each program goals/objectives Include each target audience – impact of the activity Include a description of the collaborations and partnerships of each activity

Target 1: HBCU for Life: A Call to Action o Promote and Market HBCUs o $upport HCBUs

Target 1: Signature Program-#CAPsm


o Breast Cancer Awareness and Prevention o Heart Health

o Nutrition and Wellness for Life o Care for the Caregivers


o Financial Planning and Asset Accumulation

o Credit Repair and Monitoring o Entrepreneurship and The Black Dollar 365

o Operation AKA Assist o $upport HBCUs

Target 4: The Arts!

o Salute to the Harlem Renaissance

o Salute to the Blacks Arts Movement Target 5: Global Impact

o Global Assistance Activities o Refugees in American Assistance Program (RAAP)

Community Impact Days

o AKA International Day of Prayer

o AKA HBCU Day o Breast Cancer Awareness Day

o AKA Caregivers’ Day o Dr. Martin Luther King, Jr. International Day of Service

o Pink Goes Red for Heart Health

o AKA Global Impact Day

80

Indicate the total number of sorors participating for each activity (5 points) 5

Indicate how the project was publicized including flyers, newspapers, list-serves, social media. (5 points) 5

Total Score 100

Evaluator’s Name _______________________________________________________________

73


FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR ANNE MITCHEM DAVIS

FAMILY HEALTH AWARD

CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________ UNDERGRADUATE GRADUATE


● A narrative assessment describing how this chapter has actively promoted

good health care for young people and/or adults in a target community 30

● Documentation of chapter events such as workshops, institutes, clinics, community forums, counseling or health fairs

40

● Photographs, news clippings, media coverage 10

● Describe the impact of the program, including successful outcomes 20

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

74



SOROR MILDRED W. STUART

ECHO (EACH ONE HELP OTHERS) AWARD

NAME OF UNDERGRADUATE SOROR ______________________________________ CLASSIFICATION___________________________________ GRADE POINT AVERAGE_____________________________


BASILEUS____________ ________________________________________________________ GRADUATE ADVISOR___________________________________________________________

*The soror nominated for this award MUST BE CLASSIFIED AS A JUNIOR and have a

GPA minimum of 2.8


● A narrative assessment describing how this soror exemplifies scholarship, sisterliness, spirituality and impeccable moral behavior and is willing to share her talents, skills and knowledge with others

35

● Documentation of how this soror has used her gift to help others through

tutoring, advising or actively serving in her chapter and other organizations. 35

● Describe the results of this soror’s passion for helping others. 30

TOTAL 100

Evaluator’s Name ___________________________________________________________

75



SOROR NELLIE WOLFE GAYLORD

YOUNG EDUCATOR AWARD

NAME OF UNDERGRADUATE SOROR ________________________________________

CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________


● A narrative of an undergraduate soror who through her hands-on

involvement has proven to be committed to enhancing the life of children through academics and education. The narrative should describe the progress

the children have made under her tutelage.

35

● Documentation of this soror’s hands-on involvement (periodical clippings, pictures, letters of commendation or thank you notes)

35

● Describe the creative approach this soror uses to assist children 30

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

76



SOROR RUTH C. EASLEY

CHAPTER REACTIVATION AWARD



● Documentation to prove that the chapter satisfied reactivation quota:

• Minimum of 5 sorors for a small chapter

• Minimum of 10 sorors for a medium chapter

• Minimum of 15 sorors for a large chapter

30

● A narrative assessment defining the qualities and activities that make the chapter deserving of this award

30

● Documentation of chapter events or activities that exemplify involvement in

the award area. Include chapter participation. 20

● Creativity and uniqueness of reactivation program 20

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

77



SOROR IDELL S. PUGH

ANGEL AWARD

NAME OF SOROR BEING NOMINATED_________________________________________


UNDERGRADUATE GRADUATE


● A narrative describing how this soror has been an “angel” and quietly come

to the aid of another soror in an extreme time of need or extraordinary circumstance.

o This narrative must be written by the soror who was assisted and

the statement should detail how she was helped.

30

● A statement of corroboration written by the Basileus of the “angel-soror”. 30

● Supporting documentation, photos, letters, articles, etc. 40

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

78



SOROR ERMA W. BARRON

MAKING A DIFFERENCE AWARD




● Narrative should include how this chapter has initiated and implemented

outstanding connection activities that focus on political and social activism to create changes in policies.

10

● Goal(s)/Objective(s) of the connection activity 5

● Degree to which the goals were met 15

● Relationship of the chapter’s activities to those mandated by the International Connection Committee both on state and local levels

15

● Impact on the community 10

● Level of soror participation 15

● Community participation 10

● Collaboration with other like-minded organizations 10

● Creativity of the connection activity 10

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

79



SOROR WILMA HOLMES TOOTLE

EDUCATIONAL ENHANCEMENT AWARD (GRADUATE)

NAME OF SOROR BEING NOMINATED________________________________________ CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________


● A narrative describing how this soror has demonstrated some form of

educational advancement, preferably in the field of education 35

● Clearly defined activities that demonstrate proof of her accomplishment (s) 35

● Documentation (articles/newspaper clippings/copies of certificates/pictures/reports)

30

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

80



SOROR C. EDITH BOOKER

COLLABORATION AWARD Undergraduate Chapter ________________________ Location _______________________ Basileus ______________________________________________________________________ Graduate Chapter _____________________________ Location _______________________ Basileus ______________________________________________________________________

This award is based on the sponsoring graduate and undergraduate chapter demonstrating a

commitment to strengthening their relationship in THREE of the areas listed below:

▪ Collaboration ▪ Mentoring

▪ Joint Membership Intake Process ▪ Attendance at Cluster, Regional and International meetings

Evaluation: The narrative must describe and document the relationship between

the graduate and undergraduate chapter in THREE of the areas referenced

above. If one of the criteria for evaluation described below does not apply, please

write “NA” in the corresponding space. Please also note that the total score

should not exceed 100 points.

Weight Score

● Collaboration: Co-sponsored one or more program activities 20

● Mentoring: ● Graduate mentors have been assigned to all new undergraduates and

corresponding undergraduate chapter officers 20

● Joint Membership Intake Process ● Implemented a joint MIP or graduate members have provided resources and/or

served as presenters for the undergraduate chapter

20

● Attendance at Cluster, Regional and International meetings ● Members from each chapter have attended all of these meetings with 25% or

more of each chapter’s membership being represented

20

● Creativity and uniqueness of the relationship between the undergraduate and sponsoring graduate chapters

20

TOTAL SCORE -

100

Evaluator’s Name ___________________________________________________________

81



SOROR JOY ELAINE DALEY

TUTORIAL/MENTORING SERVICE AWARD




Description: This award will be presented to a chapter that operates a tutorial/mentoring program for at least five (5) months and provides services to enhance the educational achievement of a group of five or more students from Grades 3 through 12 (one or mixed grades).

● A narrative must include a description of the program and

documentation of how students benefited from the program. 30

● Demonstrate effective teamwork by submitting attendance sheets,

thank you notes and articles. 40

● Pictures of tutorial sessions (sessions may not be a part of any soror’s regular work schedule)

30

TOTAL SCORE

100

Evaluator’s Name ___________________________________________________________

82



EVELYN SAMPLE-OATES

H.O.P.E. AWARD

(HELP OTHER PEOPLE EXCEL)




The information submitted must demonstrate a comprehensive program of

service in one or more of the H.O.P.E. foci; education, service, teenage

mentoring and community enrichment

● Narrative describing the qualities and activities that make the chapter deserving of the award

10

● Documentation of involvement in public service and ● Qualitative and Quantitative data on the success of the program

20

● Description of chapter participation level 15

● Unique and creative approaches that resulted in active involvement in the community

20

● Documentation of how the program brought H.O.P.E. to the target community 20

● Photographs, newspaper clippings, programs and related materials as

appropriate 15

TOTAL

100

Evaluator’s Name ___________________________________________________________

83



CONSTANCE R. PIZARRO

PROMISE AWARD




● P - A narrative describing the chapter’s implementation of the community

service program initiatives and documentation

20

● R - Description and documentation of a membership retention program 20

● O - Documentation of the chapter’s needs assessment, goal setting, planning, and evaluation

20

● M- Description and documentation of a mentoring program within the chapter 20

● I - Description and documentation of a program targeted at promoting energy conservation and/or preserving the environment

10

● S- Documentation of chapter sponsored sisterly relations programs and activities

5

● E- Documentation of the chapter’s one hundred percent (100%) membership in the Educational Advancement Foundation

5

TOTAL

100

Evaluator’s Name ___________________________________________________________

84



SOROR MEREDITH L. HENDERSON

PACKED POLISHED AND PREPARED TO CONNECT

(Undergraduate)

NAME OF SOROR BEING NOMINATED________________________________________ CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________


● A narrative describing how this soror has demonstrated commitment to public service and the legislative policies designed to enhance the lives of others.

35

● Clearly define and demonstrate the sorors involvement to political and social

activism, home, community or on their college campus. Demonstrate proof of her accomplishment (s) and activites.

35

● Documentation of the soror being Packed, Polished and Prepared to serve the

community. (articles/newspaper clippings/copies of certificates/pictures/reports)

30

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

85

CHAPTER EXHIBIT

INFORMATION

86

CHAPTER EXHIBIT AWARD CRITERIA

The focus for this award is to highlight chapter programs conducted in the period being evaluated, January 1, 2019 - December 31, 2019. Programs implemented in the period of evaluation must be clearly reflected in the materials used in your exhibit/display (do not use old photos, clippings, fliers, etc.).

1. If a program is an ongoing or annual activity, materials from earlier years may be included, if clearly labeled as such.

2. The exhibits are set up at the Regional Conference, in rooms designated by the hostess chapters.

3. Exhibits must be completely set up by the deadline date to be considered for an award. Exhibits not completely set up by the deadline may be left on display but will not be evaluated.

4. Creativity and originality are important, as are technical qualities such as neatness, design and craftsmanship. The exhibit can be tabletop or free standing. Content of the exhibit is at the discretion of the chapter.

5. The binder submitted for the Chapter of the Year Award cannot be used for this award category. A separate binder may be included as part of the exhibit/display.

6. The exhibit must include the name of the chapter and the current Basileus.

7. Names of sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included.

The exhibit/display will be judged on application of International Program themes and special activities. Specifically:

1. Displays of current Chapter Involvement:

● Programs executed during current evaluation period

● Public relations and chapter image ● Level of participation by chapter ● Documentation of events ● Level of service

● Program impact on target population

2. Organization of information and materials

3. Creativity/Originality of format

87

Awards Judge’s Evaluation Form

EXHIBIT AWARD CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________ UNDERGRADUATE GRADUATE Small Medium Large BASILEUS ___________________________________________________________________

Evaluation: The focus of this award is chapter programs with emphasis on

programs conducted in the period being evaluated, January 1, 2016 through

December 31, 2016 Weight Score

● Display of current Chapter Involvement as related to the International

Program themes:

✓ Programs executed during current evaluation year (20 points)

✓ Public relations and chapter image (5 points)

✓ Level of participation by chapter (10 points)

✓ Documentation of events (5 points)

✓ Level of service (10 points)

✓ Program impact on target population (10 points)

60

● Organization of information and materials 20

● Creativity/Originality of format; neatness of layout:

✓ Creativity/Originality of format (10 points)

✓ Neatness of layout (10 points)

20

TOTAL SCORE 100

Judges: Use the space below to note your comments about the Exhibit.

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Judge’s Signature________________________________________Date___________________

88