Introduction to PowerPoint 2007

Table of Contents Page 2 Introduction and Open a New Document Page 3 Inserting Slides Page 4 Inserting a theme (colour into your slides) Page 5 Inserting Text Boxes Page 6 Clip Art Page 7-8 Smart Art Page 9 Tables Page 10 Charts Page 11 Animations (simple) Page 12 Animations (complex) Page 13 Animations (moving) Page 14 How to view your slide show Page 14 Insert Youtube videos (via a link) Page 15-16 Downloading Youtube videos and insert them into your PowerPoint Presentation Page 17 Insert moving animations from the internet Page 18 My slides have disappeared ! How do I get them back Page 18-19 Inserting sound Page 20 Looping your slide show (continuously playing it) Page 20 Rehearse Timings and Record Narration

PowerPoint, Word, and Excel have a similar look and feel. Once you can easily navigate around one, you will become comfortable with the others.

PowerPoint is very different from -> Corel Presentations and-> PowerPoint 2003

Lets look at the Ribbon

Office Button

Lots of New TabsQuick Access

Tool Bar

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Open a New PowerPoint document

Click on the Office Button

Click New

Click Blank PresentationAlso note the Award

certification

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Like Word, Powerpoint does have a bit of MS Publisher in it. Here you can create award certificates, resumes, business cards, calenders, etc.

Let’s Insert some slides

Click new slide, and choose for yourself what kind of slide you prefer.

I often click blank slide and design my own,

For now, click blank.

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Let’s Insert 10 new blank slides. To do that, hover over new slide, and notice that there is a top and a bottom to it. Now, click on the top of new slide 10 times.

Insert a Theme into your slide

What you will want to do now, is insert a theme to your slides (so they are not so white) Under the tab design, right click on any of the themes. If you want that theme to go to all your slides, click Apply to all Slides, But if you want the theme to apply to just the selected slide, click Apply to

Selected Slide

Now that you have a slide design, you can change the background style to a range of different colours If you have a picture that you want as a watermark, click on the down arrow in the corner

And under file, find your picture

Inserting Text Boxes

Notice that you cannot just write on your slides. You must insert a text box first (although you do not need to insert a text box for pictures, tables or charts, or if you copy and waste a sentence/paragraph from word and paste it into Powerpoint) Under the home tab, you will see a box like All of these shapes are text boxes. Click on any of them, and then draw them into your slide to draw into your slide -> left click where you want the text

box to start, and move your mouse to where you want the text box to end (hold down the left click the whole time)

the most popular text box is, as it is free of colour. Note#1-> this text box will disappear if you do not write in it promptly. Note #2-> not all text boxes will show a cursor – just trust that it is there and start typing!

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Clip Art (google.ca is a far better source of pictures though) Currently, when you click an image in PowerPoint 2007, a Picture Tools Tab/Ribbon will be

available to you. We placed a Microsoft Clip Art frog on the left. When we click the frog a

Picture

Tools Tab

appears above of the

other

Tabs/Ribbon

s.

When you click the Picture Tools Tab (we’re still in P.Point) the Picture

Tools Ribbon below appears.

Notice, like the other Ribbons, that Picture Tools also has its own Groups – Picture Tools,

Shadow Effects, Border, Arrange, and Size.

You can turn this picture, into this picture by using all the features under Picture Tools

->

SmartArt Under the Insert Tab, select Smart Art

When you click SmartArt a

Choose a SmartArt

Graphic menu (image

below) will appear.

If you have used SmartArt in the past, you’ll quickly see that it has been greatly enhanced.

We’ll click on the Pyramid and then click the OK button.

A Pyramid Diagram, similar to the one on

the right, will appear. Now it gets

exciting!

When you click the Pyramid you’ll

notice a new SmartArt Tools

Ribbon/Tab appears (top of next page).

Here you can add more shapes, and change the color of the smart art.

Similar to Picture Tools, you’ll notice several Layout and SmartArt Styles Groups designed

for enhancing the Pyramid on which you’re working.

If you click the Change

Colors button in the

SmartArt Styles Group an

image like the one the right

will appear. As you move

your cursor arrow over the

Primary Theme Colors,

you’ll see that the Pyramid

changes to that color.

If you now move your cursor

arrow over one of the images in

SmartArt Styles you’ll see an

image similar to the one on the

right.

Insert Tables You can draw your own table

If you want more columns or rows than the tab

offers, go to Insert Tab and write in how many

columns/rows you want

Notice during you have two tabs

just for tables (Design and

Layout). As soon as you click off

your table, those tabs will

disappear.

Under the tabs design and format, you can

- change the colour of your table

- add or delete rows/columns

- change your text direction

- use the eraser to delete specific columns, rows or lines

- justify words in each cell in 9 different ways

Insert Charts Under Insert

Select Insert Charts

Select any style of chart

Now your chart will appear, along with fake data in Excel. You do not need to

separately save your excel data, as it saves automatically with your Word

document. You can

go ahead and change

your data.

Remember -> When

you click on your

chart, three tabs will

appear

These tabs will allow

you to

change

-> colour -> change the x axis value and y axis value

-> angle -> change the legend, axis

-> chart type -> text wrapping

-> position -> fix the chart in a specific of position

Animations

Animations for each slides

Animations are what separates PowerPoint from its previous versions and from

Presentations

Click on the tab animations

You will notice the first types of animations are for just your slide. You have to

click on each slide, and then the animation you want for it.

Animations for Basic Paragraphs

More animations are reserved for your basic paragraphs

A simple version is if you have a series of bullets and you want them to come in

one at a time

Example

Shakespeare was born …

Shakespeare’s personal life was….

Shakespeare’s first play was …

Shakespeare’s second play was …

To have these come in one at a time (during your slide show), ensure all your

information is found in the one big text box.

Now click on animate, and choose how you would

like your information to come in.

Complex Animations

Are reserved if you want various types of animations in each slide

Click on Custom Animation This box should appear It will allow you to create Entrance Emphasis Exit And Motion paths

To edit your animations You can modify

- When it starts - Its direction - Its speed

To further edit your animations click on the down arrow and go to effect options **Here you can add sound and/or animate your phrases by word, letter or sentence

Lets look at Motion Paths First, click on either a phrase or clipart that you have inserted into your slide.

Now under the tab

animations, click

on custom

animation

1) Select Add

Effect

2) Motion Path

3) Draw Custom

path

4) Freeform

Left click on your screen where you want the word/clipart to start moving

move your mouse around the slide

double left click when you are finished of your motion path

**To see your image move, go to the tab Slide Show, and select From Current Slide

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How to View your Slide Show Under Slide Show, go to From Beginning, or From Current Slide

To move through your slide show either use

- Right click - Right arrow - Enter button

To escape out of your slide show, click Esc on your keyboard

How to Insert a Youtube video into your presentation

( you need a live internet connection) #1) The Easiest Way Copy and paste the website into your powerpoint http://www.youtube.com/watch?=v/YYiMJ2bC65A. To activate the address as a hyperlink, go to the last character in the address and hit enter. To open up the website, double click on the address (or right click and select open hyperlink #2) The slightly harder way First click on the office button and go to click on Powerpoint options (on the bottom) In the new screen, select the developer tab. Click OK Now, under Developer tab (in your ribbon) click more controls. Scroll down till you find Shockwave Flash Object - > right click it Now draw a box with your mouse, (a shockwave box should

appear, just like a text box) Right click on the box, and go to properties. Under movie, insert the url of your youtube video. (copy and paste it) Such as http://www.youtube.com/watch?=v/YYiMJbC65A But you have to alter same data before your done

Delete watch? Change the = to a / So what was before http://www.youtube.com/watch?=v/YYiMJ2bC65A, now is

http://www.youtube.com/v/YYiMJ2bC65A

Note -> Your movie will only play while you are viewing it in a slide show

To download Youtube videos and then put them into your PowerPoint

First download Real Player 11 fromIt will only take 5 minutes to downloadAfter downloading it, every time you watch a video on youtube, or cbc, cnn, etc, when you hover your mouse on the top right of the video, this box should appear, click it and download the video - it will take about 2-5 minutes)

http://www.real.com/realplayer

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#3) An easy way, but it takes a bit of time

Now Go to youtube.com

Find a video you want to put into your powerpoint.

Play the video

Hover your mouse on the topright of the screen, and a pop-up should appear. Select Download

This will take several minutes

When the video is done, you mustConvert it. Select Convert All

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To property convert1) Choose any - Windows Media Click Ok

2) ensure you save it in the same folder as your are saving your PowerPoint Presentation. click start(it will take 5 to 10 minutes to convert)

Once the video is converted, you can either Drag the file into onto a power point slideOrUnder Insert -> Movie

- > Find your video, and click ok.42

Note – the video is not saved into your PowerPoint presentation (rather it is linked). If you want to save your PowerPoint presentation from your computer to a USB, make sure you also save the video separately.

How do I copy/paste images/pictures or little animations from the internet?

It’s as easy as Google -> free animationsGo to any website -> right click and copy any moving animation you like

-> right click and paste onto a word document first.

-> Then copy the image again from word, and paste it into PowerPoint.

** Animations will not play until you view it under slide show.** If you want your animation on each page, go back and put it in your slide master ! 27

My slides have disappeared ! How do I get them back There might come a time when all the slides on the rights side of your screen have disappeared. To retrieve those slides

Under the View Tab Select Normal

Inserting Sound Under the Insert Tab Select Sound - Select your sound from a file(note if it’s from a CD, you will need to convert it through a media players, such as real player, windows, etc. Now you should have a little sound box. If you click on it, a tab will appear called sound tools Under this tab, you can hide the sound box, play it automatically, loop until stopped, etc.

If you want the sound to continue playing through several slide shows Select the animation tab Custom Animation -> select the music tab,

> Click on the down arrow > Choose effect options

Now with this tab you can decide when you want the sound to start and when to finish.

Loop your Slide Show Great for Parent teacher interviews, this will allow you to loop your slides continuously Under the slide show tab Click on set up slide show

Now with this tab you can choose to loop continuously until Esc

Note – you must not have any animations ‘on click’ or else it will stop at them

Rehearse Timings and Record Narration If you would like your students to see how long it takes them to go through their presentation, they can select rehearse timings under the slide show tab They can also record their voice specifically for each slide under the slide show tab