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8/4/2019 Table of Contents Test

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Table of Contents

List of Tables ......................................................................................... 1List of Figures ....................................................................................... 2CHAPTER I ............................................................................................ 3PROJECT IDENTIFICATION ................................................................... 3

PROJECT CONTEXT ........................................................................ 3PURPOSE AND DESCRIPTION ......................................................... 8

Problem Identification .................................................................. 8Description of Proposed System ....................................................... 9OBJECTIVES ................................................................................. 10SCOPE AND LIMITATIONS ............................................................. 11

SIGNIFICANCE OF THE PROJECT ................................................. 12

NOTES .......................................................................................... 14CHAPTER II ......................................................................................... 15RELATED LITERATURE AND STUDIES ............................................... 15

LOCAL LITERATURE ..................................................................... 16

List of Tables

Table no.

Table 1-Definition of Terms ................................................................. 30


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List of Figures

Figure no. Page No.

Figure 1.0 - Context Diagram of Existing System ................................. 36Figure 2.0 - Diagram 0 of Existng System ............................................ 37


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CHAPTER I

PROJECT IDENTIFICATION

PROJECT CONTEXT

With the quick escalating advancement of technology within the

past years, there is only one sure thing, and that there is more to come.

Ever since the wide application of computers in the daily activities of

men, people became dependent on the internet.

In the 1990s computers became very common to all household as

compared to the previous decade. This was because of wide use of

computers in school or work since it is considered as a necessity by then.

With the introduction of the internet to the public, many people or

would be surfers realized the colossal potential of the internet, that it is

not just limited for the use of businessmen. Today, many sites were

developed just to provide an easy access to a certain information or genre

of topics. Having an access to the internet is just like having an access

to the biggest library in the world. With its fast means of providing data


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one can search any information within a minute. Communication of

the past was widely improved by the use of internet. Distances

and location is no longer a burden in contacting any person, for as

long as there is an access to the internet. The greatest example is the

snail mail. Snail mail delivery time is greatly affected by the distance

and geology of its recipient. As compared to the e-mail, one will not

hesitate to say that it is much faster. Information sharing is also

improved. With peer-to-peer downloading, one can always share

information that is needed by other people and one can always receive

information that they need from other people. Video teleconferencing

also improved the communication options of everyone. With this

technological advancement, crucial conversations that are needed to run

a company can be achieved even if some of the concerned members are

away from the conference site.

Students and employees of today rely on a fast distribution of

information. This information is essential in their day to day living to

operate and organize their daily activities properly. The key factor in a

fast distribution of information is a quick and efficient means of

communication. This can be achieved by enabling every concerned

individual in the institution to tap or communicate with each other

regardless of their location and the availability to respond to people who

require their information.


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Seeing the wide use of internet today, some professors of the

institution are going Green by asking for a soft copy of their

requirement from the students so that printing in papers can be avoided

thereby less trees are cut per every paper that is saved from printing. If

we eliminate or lessen the cutting of trees in our forest, but still going

beyond our desire for technological excellence, there is no need to worry,

we can still live in this planet and have a promising life ahead of us.

At the beginning, the school was exclusively for high school boys

as St. Agnes was the high school for girls. Among the associates of Fr.

Carullo were Msrg. Justiniano Romano, Fr. Alfonso Molina, Fr. William

Rehante, and Fr. Rustico Burce, among others. Sometime in 1952 a

very strong typhoon visited Albay which brought about so much untold

sufferings to many people and among those affected was the Liceo de

Albay which was badly damaged by the typhoon. Because of the effects

of the typhoon, the living conditions of the people became very difficult,

and operating the school was becoming untenable. It was also at this

time that SVD was looking for a place to put up a school here in Albay.

According to a very reliable informant, a certain Fr. Joseph Bates kept

coming back and forth sometime in 1959-1960 to the Bishop and was

arranging and negotiating for the acquisition of the Liceo de Albay.

Circumstances at the management level of Liceo seemed to be no longer

favorable to continue the management of the school due to problems

related to finances. So it was evident that God interceded for the transfer


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of the ownership of Liceo de Albay from its former owner, Fr. Juan

Carullo to the SVD's led by Fr. Joseph Bates. In 1959 the formal

transfer of ownership and management was effected. It was allegedly for

a consideration of Php30,000.00. Reconstruction began to shape-up.

Fr. Joseph Bates poured in his personal finances and brought money

coming from his family and friends, from the United State of America.

When the Bicol Association of Catholic Schools (BACS) was formed,

Fr. Bates was chosen as its chairman. Then, another priest by the

name of Fr. Honesto Moraleda, who was the parish priest of St. Micahel

Parish in Oas, Albay came to know Fr. Bates in the course of their

jointly running the affairs of the BACS, including the holding of the very

successful BACS Meet. The two (2) came to know each other very closely

and so, Fr. Bates invited Fr. Moraleda to join him in the school and

with the permission of Bishop Flaviano B. Ariola, Fr. Honesto Moraleda

officially joined Fr. Bates and became the 1st High School Principal

while Fr. Bates was the Director. In 1961 the Liceo de Albay became the

Divine Word High School, later to become Divine Word College of

Legazpi.1

Today Divine Word College of Legazpi is continuously aiming to be

the best school in the region and competing even in the national level of

education, by applying different academic approaches and strategies in

serving its students and the community with excellence and

professionalism. Even acquiring an expensive online enrollment,


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accounting, and academic record system, promoting its services in all

possible way, be it through print, radio, television and the web/internet

media. The school acquired and maintained a website application to be

updated with the present trend in information technology.

The Divine Word College website only displays information about

the school and never interacts with its viewer. It displays the history and

background of the school, the courses being offered by different colleges,

the updates from the presidents corner, the board passers, activities and

events, the offices and its staff, and even link to the new e-student, e-

faculty, e-library and many more.

This website as far as the researchers discern is not sufficient

and is not even good enough compared with other schools and

universities internet sites, in terms of its capability to bring more

reliable, accurate and updated information to the general public and its

students. Applying more complex and interactive web sites that will

cater its need to compete with the rest of the school in the region and

even the world will further promote its mission of academic excellence

and service to every Bicolano.

Upon completion of this proposed new website, the academic staff,

the President, the Dean of the College of Engineering and Computer

Studies, the Faculty, the students, and the public will play a vital role.

The President can post and update his messages to be viewed via this

media, and his office will be in-charge of posting the monthly updates of


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the school. The Dean of Engineering and Computer Studies likewise

must post the departments information and messages to the concerned

faculty and students. Teachers will be given the rights to upload his/her

preferred lesson for the students. Student and the public as well can

interact with their teacher using the proposed online forum. Similarly

the public can visit the school website anytime to browse more about the

school and its services.

PURPOSE AND DESCRIPTION

Problem identification, Description of the existing system and the

Description of the proposed system are being discussed in the

succeeding pages.

Problem Identification

1. What are the existing features of DWCL website in terms of:y Internet pagey Web interactiony Designy User friendliness

2. What are the different features of the proposed system?3. What are the requirements to implement the created site in terms

of:

y Internet pagesy Web interaction


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y Designy User friendliness

Description of Proposed System

The proposed system will allow the President to personally input

and edit directly upon log in the Divinian Updates which they release

every month and also he can post any announcement and message that

he wants to announce through this internet media. The President will

have his own designated portion of the site where he is the only one who

can input or edit information that will be showed in it. The Dean of the

College of Computer Studies likewise can post the departments

messages and information. The information will be viewed and seen by

the general public who wish to visit the Divine Word College Website.

The level of authority with regards to the extent of the message or

information that the individual can publish to the site will be based on

their position in the organizational structure of the institution.

The professors of the College of Computer Studies will also have a

place in the site where in they can manage to connect to their student

and share thoughts and information as well as lessons using the online

forum. Every Professor and Student will have their own account hereby

preventing identity theft and limiting misconduct that can lead to

libelous charges that can harm the school or the professors themselves.

Each account of a professor is entitled to have their own group of

students. The students who are affiliated in a group of a teacher are


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entitled to download any information and lessons that the professor

wants to distribute for the wellbeing of their students. Data from the

professors that are needed to be distributed to the students can now be

downloaded by the students from the site given that they are a member

of the group. Each student are given a right to enter the site and make a

private account so that they can participate in forums and download the

data that are addressed to them. Every student who is affiliated to a

certain group of a teacher can also interact in the forum given that they

are logged-in to the site.

The Student lone publication body of the school, The Channel, will

have its room to the proposed website. The Editor-in-Chief can post and

update the channel page content that displays the headlines and

important articles of the upcoming issue of the news paper magazine.

OBJECTIVES

1. To improve and innovate the existing web site of Divine WordCollege of Legazpi.

2.To enable the teachers and students to have a transaction of date(PowerPoint presentation, MS Word document, MS Excel, etc.)

using the site.

3.To add an interactive page on the site for:y President, faculty and student.


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y Dean of College of Engineering and Computer Studies teachers & student.

y Student - President, faculty and the general public.

SCOPE AND LIMITATIONS

The study will concentrate on upgrading the existing website of

Divine Word College of Legazpi, which displays information about the

later. Posting of information will be done such as issues posting of

events, company profile, history, announcements, profile of the

administrators and faculty members, messages from the president and

dean of the college of Engineering and Computer Studies, the divinian

updates and calendar of activities are included, organizational structure

and charts, facilities and services, latest board passers in accounting,

engineering, nursing, and teachers licensure examinations, and its

archives will also be available online. School courses and admissions,

offices and its structure as well as updates from them will be viewed via

website. Interaction between concerned staff especially the president,

student and the public will be made through online forum where

teachers and faculties can post messages to their student, upload

lessons and file. Archives of the divinians and presidents corner will be

viewed from this interactive website. A video presentation will be played

from the home page containing the school promotional advertisement.


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The system will be equipped with state of the art graphical decoration

and background to entertain and amazed its visitors and would be

surfers of the net.

This website will not touch on the enrollment system, the student

profile and academic records, the faculty load and reports, the registrars

and accounting records of students and its faculty, the library and its

available materials and the assignment of academic subjects. But a link

to all of this electronic web access will be available on the website.

SIGNIFICANCE OF THE PROJECT

The entities who will benefit from the study are the following:

School. With the use of this project given a chance to publish it

on the internet, the school can unlimitedly promote itself and be viewed

throughout the world. This will serve as another promotional

advertisement to everybody who uses the internet.

Administrator. The president in particular can easily touch on

some information that will be available on the web page; they can post

any message that he wants, to inform the concerned individuals and the

viewing public about the latest and updates from the school.

Faculty. Teachers and educators of this institution can upload

their lessons to the website, and post some notes for their students.

Student. Student can participate in the online forum and have

access to the uploaded lessons by their respected teachers.


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General Public. Another way of connecting with the school and

their Alma Mater if they are a former Divine Word College Graduates.

They will be informed regularly about the school undertakings, activities

and accomplishments by simply browsing the web to its website address.

Proponents. Accomplishing this project will test the authors

ability and competence in handling broad and challenging researches.

Future Researchers. This study will aid future researchers in

handling and managing thesis writing and will serve as their reference.


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NOTES

1http://www.legazpi.dwc.ph/aboutdwcl.html, July 21, 2010.


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CHAPTER II

RELATED LITERATURE AND STUDIES

This chapter contains the literature, studies and definition of terms

that are relevant to this study.


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LOCAL LITERATURE

Van Dusen sets forth an optimistic view of how technology will

transform education. He quoted that advances in computer technology

pave the way for an accessible inquiry system. With the use of a

computer and the World Wide Web, examinees can easily check the

results of an entrance examination.

The push to provide technology in schools has been successful in

recent years. According to Goldman, Cole and Syer (1999), most schools

have computers hook up to the internet. Although technology is more

prevalent in the schools, several factors include placement of computers

for equitable access, technical support and availability of services. With

the aid of the Internet and Web technology schools are undergoing a

major transformation. There is a massive effort to utilize the internet as

an effective communication tool and storage medium for education,

research and support services. The web is both a communication and

computation medium supporting direct asynchronous and synchronous

communications, data storage and indexing and vast arrays of other

multimedia, client-server or peer-to-peer interactions. Frequently, the

internet is used for course web pages, electronic message boards, e-mail

distribution lists, online grading or even result inquire.1

That is why the researchers intend to create an interactive website

that will bring out the Divinian spirit to the world of multimedia and

technological development. This will not only boost the school services in


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terms of providing news and updates to the public but fulfill its dream to

be one of the best in the region and in the world in terms of information

technology.

Database System Concepts Fifth Edition also helped the

researchers organize their database structures that they need to

implement their system. In this context they presented the fundamental

concepts of database management. These concepts include aspects of

database design, database languages, and database-system

implementation. This text is intended for a first course in databases at

the junior or senior undergraduate or first-year graduate, level. In

addition to basic material or first courses, the text contains advanced

material that can be used for course supplements, or as introductory

material or an advanced course.2

Databases are the main reason they enjoy highly dynamic and

exciting online applications. A database is basically a critical factor in

the quick storage, process as well as display of information. It has

become an integral part of any organization, regardless of type and size.

In most cases, commercial shrink wrap software products usually lack

the key feature, or are more likely to fail in meeting your companys

unique requirements. This is why most competitive organizations

requires custom databases for their unique business processes.3

In creating and building a program or information system,

incorporation of database in it is something that is more complex and


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vital in terms of management. One must apply a sort of security

measure in order to protect the vital storage and transmission of data

and information from the server to the user. This data is very much

important that is why interference of its transmission and storage must

not be put at stake. Likewise the proposed system will have its own

database management system, and necessary measures must be

observe, and data should be well kept and manage.

FOREIGN LITERATURE

Web utilities are specialized utility programs that make use of the

Internet and the Web easier and safer. Some of these utilities are

Internet services for connecting and sharing resources over the Internet.

Others are browser-related programs that either become part of your

browser or are executed from your browser.4 One of the concept in

creating and upgrading the DWCL online information system is to

integrate the so called sharing and uploading of lessons by teachers in

order for student to have access to data and information using the

medium, electronic file transfer. This study is capable of transferring

data from one source to the other using World Wide Web, in local area

connection or via live application, the internet. Upon completion,

messages and short insights from concerned students, teachers and

public viewer will have its room the integrated online forum.


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Encryption is a way of concealing information by changing it into

apparent gibberish, and only legitimate users have the key to changing

the gibberish back into comprehensible form. Data is encrypted by

means of mathematical formulae, and the most powerful forms of

encryption, called strong encryption, are extremely difficult to break.

The strongest forms would, theoretical, take very large number of

computers many billions of years to solve. By the time the Earth will be

gone, anyway, so the information would be rather out of date.5 Issues

like security is very much essential in handling and managing vital

database infrastructure, much as to unlock it via internet and be viewed

by not only a few but the entire internet surfer around the world.

Different scheme and approaches must be done in order to secure data

and information and free it from suspicious threats, viruses, and

hackers. Much as the sharing and uploading of file using this medium,

will entail bunches of security procedures.

The world wide web (Web, for short), is a distributed information

system based on hypertext. Web interfaces to databases have become

very important. After outlining several reasons for interfacing databases

with the Web, we provide an overview of Web technology. The Web has

become important as a front end to databases for several reasons: Web

browsers provide a universal front end to information supplied by back

ends located anywhere in the world. The front end can run on any

computer system, and there is no need for a user to download any


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special-purpose software to access information. Further, today, almost

everyone who can afford it has access to the Web.6 This research will

create the companys Website of Divine Word College of Legazpi, and will

handle some information and data dissemination to concerned individual

in and out of the school premises and will serve as promotional media

with the use internet.

Dynamic sites are those sites where the content and design live

separately. The content lives in a database that is placed on a webpage

only when needed or asked. The benefit of this is that it allows for

quicker page loading and it allows just about anyone, with limited or no

web design experience, to update their own website via an administrative

backend. This set-up is ideal for those who wish to make frequent

changes to their websites including text and image updates. Dynamic

sites are also great for image galleries, online calendars or e-commerce,

etc.7

One of the features of this proposed system is the interaction

between the user and the system. The President has the right and

privilege to edit and the presidents corner without touching the source

code of the program, even if he has no knowledge on HTML and PHP or

ASP. General users can post their messages and insights via online

forum.

LOCAL STUDIES


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Vanessa V. Luna et. al. on their study The Online Information

System of Guidance and Testing Center of Divine Word College of

Legazpi stated that their system will help the researchers on how to

provide an accurate, integrated, concise, complete and relevant on-line

information system. Through this study the researchers were able to

learn how to eliminate or lessen all possible errors from a previous

manual system. The study started by conducting interviews with the

college, high school, and grade school departments. Then the design of

the database that was patterned to the school main web page is made.

The page contains organizational chart of all the Guidance Office staff,

student profiles, adding and viewing test results, news about the

Guidance office, and comments from the students. The data concerning

the students profiles and comments from the students could only be

viewed by the personnel within the office.8

Going online is something that is very familiar by now, a lot of

office, business and banking and even school transaction are done using

online technology. Application of these new tools in different form will do

a greater help in speeding up the long process of daily manual

transaction. That is why the Office of the Guidance and Testing Center

of Divine Word College of Legazpi adapt such technological development.

This system aided them to do things more fast and accurate, effective

and efficient. Similarly Divine Word College of Legazpi website will aid


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every concerned individual to learn and acquire more information by just

surfing and visiting to it.

The study concentrates on preparing and posting the entrance

examination results in College, High School and Grade School

Departments. It features the following services, namely Add and View

Student Information, Add and View Comments and Add and View Test

Results. Student Information, Add and View Comments and Add and

View Test Results. Students and Professional will be able to view the

mission, vision and historical background of Divine Word College as a

whole. Each department contains information that describes and

explains the detail of duties and responsibilities of employees as well as

its related purposes.9

DWCL HS Student Information System provided the researchers

ideas on how to organize the data that are being gathered through

manual system. Applying this new system will accomplish a lot to their

office work and make the latter an office of quality service.

When someone speaks of information today, an automation system

is implied. Divine Word College of Legazpi Student Affairs Information

System is developed to meet some encountered problems in data

processing such as profiling of student personal data, monitoring the

attendance, recording of tardiness and recording the violations incurred

by each student activities in each organization, recording, saving,

retrieving and generating reports daily, weekly, monthly, quarterly or


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yearly. It includes the vital procedures such as file handling and

processing reports.10

Though this proposed system is not capable of generating reports

on daily or monthly bases, monitory the attendance, recording violation

etc, one thing is for sure it will definitely serve as source of information

about Divine Word College of Legazpi.

FOREIGN STUDIES

The PIHnet online forum allows member teachers to apportion

resources, critique activities and discuss successes and challenges of

carrying out PBHI units. An online survey was conducted to investigate

teachers' experiences with the forum. It is aimed to improved the

collaboration and discussion tools available within the forum. Based on

the findings, they redesigned the PIHnet forum and developed a new

journal tool. The findings of the study of possible usability issues, the

principle for the development of the journal tool, and the decisions on the

interface design and embedded features are introduced.11

The diversity of global Internet audiences and the need of customer

retention require active Websites, which expose themselves in a

customized or personalized way, and which are called user-adapted

Websites. Kohrs and Merialdo in their book, Creating user-adapted

Websites by the use of collaborative filtering states that information

filtering can be used for the discovery of important content and is thus a


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key technology for the creation of user-adapted Websites. They also

examine the application of collaborative filtering for user-adapted

Websites. They study the techniques for combining and integrating

content-based filtering with collaborative filtering in order to address

typical problems in collaborative filtering systems and to improve

performance. Briefly discusses user interface challenges. Develops a

prototype user-adapted Website, the Active Web-Museum, a museum

Website which exposes its collection in a personalized way by use of

collaborative filtering.12

In recent years, information and communication technologies

(ICTs), particularly web-based technologies, have created a more complex

and challenging information technology (IT) environment for governments

throughout the world. As more and more activities are migrating from

physical to virtual media, users and employees have been faced with

relentless pressure to use technology. This calls for a greater

understanding of the human, social and cultural issues involved in the

acceptance of IT systems by all stakeholders of the organization. Indeed

increasingly it has been acknowledged that one of the main determinants

of IT success is organizational culture, and consequently the purpose of

this research is to examine cultural barriers and enablers which have

impeded or facilitated the implementation of E-Government initiatives in

Malaysia.13


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Countless business uses have already emerged, including

gathering information, collaborating with strategic partners, creating

internal efficiencies, controlling inventories, providing customer support

and information, researching competitors, providing support and data to

key vendor, advertising and marketing, publishing information, selling

products and services, and buying products and services. These last two

categories, typically referred to as business-to-business (B2B) electronic

commerce, will increase dramatically as computer security, consumer-

comfort levels and encryption-software capabilities improve over the next

five to ten years and the vertical industry marketplaces truly become a

reality.14

Online forum will enhance and collect different ideas from its users

for a special topic or opinion, and then soon will settle into a reasonable

conclusion. This particular conversation under DWCL Website Online

Forum will serve as a source of information needed by the future surfer

and visitor of the later.

With the vast competition in business these days, advertising is

the most important factor that will lead to your advantage against others.

This study has showed the researchers the importance of developing a

website, furthermore it made them realize the weight of creating an

interactive website, which will bring and promote Divine Word College of

Legazpi to the world. Like any other company this entity too wants to

bring its name in aid of technology and the World Wide Web.


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DEFINITION OF TERMS

The following terms in Table 1 are the words that were used in this

chapter that were conceptually and operationally defined:

TERM CONCEPTUAL OPERATIONAL

Browser Software designed to enable a The browser will serve


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user to access and display data

that is on the World Wide Web.15

as the flat form for

testing and running

the proposed system.

Database A set of related files that is

created and managed by a

database management system

(DBMS). Today, DBMSs can

manage any form of data

including text, images, sound and

video. Database and file

structures are always determined

by the software. As far as the

hardware is concerned, it's all

bits and bytes.16

This serves as a

storage of data like

files uploaded by

professors, user

accounts,

announcements and

forum interaction.

Hacker One who uses programming skills

to gain illegal access to a

computer network or file.17

A thorough planning

will be made in

designing the system

so that hackers are not

able to go to delicate

information.

Hypertext information stored in a computer

and specially organized so that

Hypertext is used to

design the proposed


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related items, as in separate

documents, are linked together

and can be readily accessed.18

system by using

HTML.

Interactive The back-and-forth dialog

between the user and the

computer. Games are always

interactive, and most computer

applications are interactive. The

user selects a task, and the

computer carries it out. Then the

user selects another. Many Web

pages are also interactive and

increasingly function like locally

installed applications.19

The proposed system is

mainly created by the

researchers as an

interactive site where

in selected users are

able to communicate

through it.

Server The central computer in a

network (sense ) to which other

computers or terminals are

connected: shared programs,

files, and databases are stored on

the server.20

A central computer

where to install the

program or system

(DWCL Information

and interactive web

site) and its software

requirements.

Utility A program that supports using Applications like XAMP


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Program the computer, an application or a

development environment. Also

called "utilities," utility software is

programmed like any other

software, except that it plays a

supporting role. Usually

relatively small programs, they

typically perform a limited

number of tasks.21

or WAMP, and MySQL

is required to be

installed in the server

in order to run the

proposed program.

Adobe Dreamweaver is

also required during

program editing and

updates.

Virus An unauthorized, disruptive set of

instructions placed in a computer

program, that leaves copies of

itself in other programs and

disks.22

Security measures are

tackled by the

researchers to avoid

unwanted breach in

the system.

Web Page A single file on the World Wide

Web, providing text, graphical

images, etc.: it may have

hypertext linked with other Web

pages at a website.23

Each webpage is

carefully design by the

researchers so that it

will provide security

and user friendliness.

Website a location on the World Wide

Web, consisting of one or more

Web pages accessible at a single

The proposed system

can be explored using

a webpage through a


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address.24 local area connection

or via live application,

the internet.

Table 1-Definition of Terms


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NOTES

1Geneva D. Haertel and Barbara Means, Evaluating Educational

Technology, 2003, page 184.

2Abraham Silberschats et.al., Database System Concepts,

McGrawHill, Fifth Edition 2006, page xvii.

3http:/www.philwebservices.com/database-development.html, July

10, 2010.

4Timoth J, OLeary et.al, Computing Today, McGrawHill, 2004, page

59.

5Dennis Jones, How to Do Everything with the Internet,, McGrawHill,

2001, page 329.

6Abraham Silberschat et.al., Database System Concepts, McGrawHill,

Fifth Edition 2006, page 314.

7http://www.brewsoftcorp.com/?minisites.html, July 9, 2010.

8Vanessa V. Luna et. al., Online Information System of Guidance

and Testing Center of Divine Word College of Legazpi, March 2005, page

30.

9Vanessa V. Luna et.al, Online Information System of Guidance and

Testing Center of Divine Word College of Legazpi, March 2005, page 4.

10Ryan E. Rubis et.al., DWCL HS Student Information System, March

2005, page 1.


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11Jung Won Hur, et. Al., Redesigning the Persistent Issues in History

Network (PIHnet) Online Forum and Journal to Promote Interaction and

Reflection, Volume 49, December 2005.

12Kohrs, Arnd and Merialdo, Bernard, Creating user-adapted Websites

by the use of collaborative filtering, Volume 13, August 2001.

13Seng, Wong Meng et al., Cultural issues in developing E-

Government in Malaysia, Volume 29, July 2010.

14 Sherman, Andrew J., Growth Through E-Commerce and Internet-

Driven Strategies, p305.

15 http://www.yourdictionary.com/browser, July 12, 2010

16 http://www.yourdictionary.com/computer/database July 12, 2010

17 http://www.thefreedictionary.com/hacker July 12, 2010

18 http://www.yourdictionary.com/hypertext July 12, 2010

19 http://www.yourdictionary.com/computer/interactive July 12,

2010

20 http://www.yourdictionary.com/server July 12, 2010

21 http://www.yourdictionary.com/computer/utility-program July 12,

2010

22 http://www.yourdictionary.com/virus July 12, 2010

23 http://www.yourdictionary.com/web-page July 12, 2010

24 http://www.yourdictionary.com/website July 12, 2010


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CHAPTER III

TECHNICAL BACKGROUND

This chapter exhibits the existing and proposed content diagram,

child diagram, diagram 0, entity relationship and the narrative

explanation of these different diagrams. Included also under are

database normalization and data dictionary.

NARRATIVE EXPLANATION FOR MANUAL/EXISTING SYSTEM

The current Online Information System of the Divine Word College

of Legazpi displays much information about the school. Its facilities,

administration and employees, its background and update, the activities

and achievements and many other thing that describes the latter in order

not just to give ideas and knowledge to the public, but also to promote its

identity using high-tech electronic media. Today this is very much

needed not just by schools, universities and colleges, most especially by

the business entities in our society, more and more transactions are

being done online that somehow involves and carry monetary object.

There are many Universities abroad and even in our local region that are

doing school transaction involving money, accepting payments via this

media, and not only that, the so called online school or Online

Universities are at hit in todays world.

The Divine Word College of Legazpi Online Information System is

currently managed by the Web Master who is regularly updating its


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content via remote client computer. Once uploaded, the new and

updated web page content is immediately available for public viewing.

Figure 1.0 is the Context Diagram of the Existing Online

Information System of Divine Word College of Legazpi where the

webmaster or the web administrator is the one who is in charge of

updating the system and entering new data onto it. Likewise visitor

(general public) of the website can easily view or access any information

displayed in it.

Figure 2.0 is the Diagram 0 of the Existing System. It is the

expanded part of the defined processes done when the website needs

updating. First, the Administrator or webmaster will have to gather data

information from different departments and concerned offices like the

Presidents office. The collected data have to be encoded to the server

web pages using remote client computer. After encoding, the encoded

data is immediately uploaded to the server which is turn broadcasts it

automatically to the World Wide Web.

Figure 2.1 is the Child Diagram of the Existing Online System.

It discusses the process of data collection done by the webmaster to

gather latest information that is available from different offices concerned

like Presidents office that regularly distributes the Divinian Updates

containing the latest important issues about the school. After collecting

the data, it is subject for review and analysis by the webmaster.


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Figure 2.2 is the Child Diagram of the Existing System which

discusses the process of uploading and saving of data. After the

necessary review has been done, the web master will have to access the

web server input some necessary access requirements, then edit and

saves the data. Automatically the server will broadcasts the edited web

content via World Wide Web. Any visitor of the website can now see and

access the information carried by it.

Figure 2.3 is the Child Diagram of the Existing System it shows

the process of reviewing the content of the live web pages. The web

master looks up cautiously to the content of each web page that he once

uploaded for some error, if he finds some, immediately he will edit it

using remote computer and after that uploads it right away.


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Figure 1.0 - Context Diagram of Existing System


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Figure 2.0 - Diagram 0 of Existng System


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Figure 2.1 - Child Diagram of Existing System


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Web Master

Web Server Gener

Edit

Have

Figure 2.4: Entity Relationship (ER) Diagram of Existing System


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NARRATIVE EXPLANATION FOR PROPOSED SYSTEM

Figure 3.0 shows the Context Diagram of Proposed system.

This diagram depicts the basic roles and function of every entity involved

in the proposed system. From inserting of Admin and CSIT Deans

announcements, forum posting of CSIT Faculty, uploading of files by

CSIT Faculty, student interaction through the forum and downloading of

files, visiting of the general public to access informations about the

school website and up to the posting of the Editor-In-Chief of The

Channel with regards to its future articles.

Figure 4.0 contains the Diagram 0 of the Proposed System. It

shows the logging-in of Admin, Dean CSIT, Faculty CSIT, Student and

Channels EIC into the system. This diagram also contains how the

users can apply for web access in order for them to participate in the

services that are provided by the proposed system and how selected

users like students and faculty are given right to use upon registration,

as well as the browsing of a visitor or the general public in the site.

Posting of announcements is done by Admin and the Dean of CSIT,

forum interaction and file sharing is being participated by CSIT faculty

and students, and uploading of Channel articles by the Editor-in-Chief of

the school student publications. All of the entities stated in this figure

receive data and information in the form of web content.

Figure 4.1 contains Child Diagram of the Proposed System

which shows how the users are going to log-in to the proposed system.


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Aside from that, this diagram shows how the system will authenticate

the username and passwords of the users by accessing their designated

database.

Figure 4.2 contains Child Diagram of the Proposed System

representing how the Faculty of CSIT and the Student signs up and how

the registration are approved by the concerned top ranking individual

using this online system. The Dean will approve the new CSIT Faculty

member and the CSIT Faculty members are the one that is responsible

for approving the pending registrations of their students.

Figure 4.3 is the Child Diagram of the Proposed System which

is primarily composed of the process involving file sharing, forum

interaction, message broadcasting, the sites search engine and the

broadcasting of the future Channel articles. This Child Diagram basically

shows how the proposed system will distribute its information and data.

Figure 4.6 is the Entity Relationship Diagram of the Proposed

System having Entities namely: Administrator, Dean of Computer

Studies, Faculty and Student, the Channel Editor-In-Chief, the General

Public and the Website interaction process.

School Administrator who is the President inserts Divinian

Updates into the website, and the Dean likewise posts announcements to

it. The Faculty and Students interacts with each other, share

information and thoughts using the website. Furthermore Channel

Editor-In-Chief inputs the publications headlines into the system, and


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the General Public visits and accesses the site, viewing all information

that is open for the public.


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table of contents test

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