table of contents - university of cyberjayacyberjaya.edu.my/wp-content/uploads/2016/10/7th... ·...

1

Table of Contents

1.0 INTRODUCTION ……………………………………………………………………………….. 2

2.0 CONVOCATION CEREMONY………………………………………………………………. 2

3.0 CONVOCATION PROGRAMME…………………………………………………………… 3

4.0 CONVOCATION PROCEDURES…………………………………………………………… 6

Before The Convocation Day (Phase 1)……………………………………………… 6

Before Convocation Day (Phase 2)……………………………………………………. 7

On The Convocation Day – Before The Ceremony Begins (Phase 3)….. 8

On The Convocation Day – Conferment of Scroll (Phase 4)……………….. 9

After The Convocation Day (Phase 5)………………………………………………… 10

5.0 CONVOCATION DRESS CODE………………………………………………………………. 11

6.0 COLLECTION AND RETURNING OF REGALIA………………………………………. 13

7.0 CODE OF CONDUCT WHILE IN CONVOCATION HALL…………………………. 15

8.0 THE ISTIADAT KONVOKESYEN KE-7 CUCMS………………………………………. 16

9.0 ACCURATE SPELLING OF NAME AND NRIC NUMBER/ PASSPORT NUMBER OF GRADUANDS IN THE UNIVERSITY DEGREE SCROLL AND ACADEMIC TRANSCRIPT…………………………………………………………………...................... 16

10.0 CODE OF CONDUCT WHILE RECEIVING THE SCROLL………………………….. 16

11.0 END OF CEREMONY…………………………………………………………………………… 17

12.0 ACCOMMODATION……………………………………………………………………………. 17

13.0 COLLECTION OF THE ORIGINAL SCROLL……………………………………………… 17

14.0 INVITATION CARD FOR PARENTS AND VISITORS………………………………… 18

15.0 CONTACT DETAILS……………………………………………………………………………… 19

16.0 APPENDIX I……………………………………………………………………………………….. 20

NOTES……………………………………………………………………………………………….. 21

2

ISTIADAT KONVOKESYEN KE-7

KOLEJ UNIVERSITI SAINS PERUBATAN CYBERJAYA

PROCEDURES AND GUIDELINES FOR GRADUANDS

1.0 INTRODUCTION

Istiadat Konvokesyen ke-7 Kolej Universiti Sains Perubatan Cyberjaya Procedures and

Guidelines for Graduands is a book to provide guidelines and procedures to students on

what they should do or prepare before; on; and after the convocation day. This book

also provides all the information needed about the ceremony.

2.0 CONVOCATION CEREMONY

Istiadat Konvokesyen ke-7 Kolej Universiti Sains Perubatan Cyberjaya will be held on

the 12th November 2016 (Saturday) at Dewan Canselor Tun Abdul Razak (DECTAR),

Universiti Kebangsaan Malaysia. This ceremony consists of TWO (2) sessions.

3

3.0 Convocation Programme



12 NOVEMBER 2016/ 12 SAFAR 1438H

DEWAN CANSELOR TUN ABDUL RAZAK (DECTAR) UKM

MORNING SESSION

7.00 a.m. – 8.15 a.m. - Registration of Graduands

Arrival of Guests

8.30 a.m. Arrival of Honourable Guests

8.50 a.m. - Arrival of Yang Amat Berhormat Dato’ Seri Ahmad Bashah

Bin Md. Hanipah,

SSDK., DHMS., DSDK., KMN., AMK., PPN., BKM., PJK., JP.

Chief Minister of the State of Kedah Darul Aman and Yang

Amat Berbahagia Datin Seri Hizam Binti Awang Ahmad

9.00 a.m. - Arrival of Yang Teramat Mulia Dato’ Seri DiRaja Tan Sri

Tunku Sallehuddin Ibni Almarhum Sultan Badlishah

SHMS., SSDK., PSM., DSDK., PAT., BCK., KPK.,

Tunku Temenggong Kedah

(Pengerusi Jemaah Pemangku Sultan Kedah) and

Yang Teramat Mulia Datin Seri DiRaja Puan Sri Dato’ Seri

Tengku Maliha binti Tengku Ariff, SSDK., DSDK.,

Tunku Puan Temenggong Kedah

- Photography session

9.15 a.m. - Graduands Procession Entering the Hall

- Academic Members Procession Entering the Hall

- Main Procession Entering the Hall

- Chancellor Procession Entering the Hall

Songs

“Allah Selamat Sultan”

“Negaraku”

CUCMS Anthem

(All prompted to be silent while

the song is played)

4

- Doa Recitation

- The opening of the Ceremony (Istiadat Konvokesyen ke-6)

Announcement of the Purpose of the Ceremony by the

President of CUCMS

-

Announcement of Istiadat Konvokesyen ke-7 CUCMS by

Yang Teramat Mulia Dato’ Seri DiRaja Tan Sri Tunku

Sallehuddin Ibni Almarhum Sultan Badlishah, SHMS., SSDK.,

PSM., DSDK., PAT., BCK., KPK.,


(Pengerusi Jemaah Pemangku Sultan Kedah)

Tunku Canselor

- Titah Ucapan by Tunku Canselor

- Ucap Jasa by Tan Sri Dato’ Dr. Palan

Conferment of Honorary Doctorate

Honorary Doctorate Acceptance Speech

10.15 a.m - Conferment of Degrees

Presentation of Awards and Medals

Speech by the Chancellor’s Award Recipient

- Declaration of the closing the Istiadat Konvokesyen ke-7

CUCMS by Yang Teramat Mulia Dato’ Seri DiRaja Tan Sri

Tunku Sallehuddin Ibni Almarhum Sultan Badlishah, SHMS.,

SSDK., PSM., DSDK., PAT., BCK., KPK.,


(Pengerusi Jemaah Pemangku Sultan Kedah)

Tunku Canselor

Song

“Allah Selamat Sultan”

“Negaraku”

(All prompted to be silent while

the song is played)

- Procession Leaving the Hall

Yang Teramat Mulia Tunku

Canselor Procession Leaving the Hall

Main Procession Leaving the Hall

5

Academic Members Procession Leaving the Hall

Graduands Procession Leaving the Hall

11.00 a.m. - End of Morning Session

AFTERNOON SESSION

12.30 - 2.00 p.m. - Registration of Graduands

Arrival of Guests

2.25 p.m. - Arrival of YBhg. Tan Sri Dato’ Dr. R. Palan Pro-Canselor Cyberjaya University College of Medical Sciences dan YBhg. Puan Sri Datin Kamu Palan

2.30 p.m. - Graduands Procession Entering the Hall

Academic Members Procession Entering the Hall

Main Procession Entering the Hall

Pro-Chancellor Procession Entering the Hall

Songs

“Negaraku”

CUCMS Anthem

(All prompted to be silent while the song is played)

- Doa Recitation - Announcement of the Purpose of the Ceremony by the

President of CUCMS - Announcement of Istiadat Konvokesyen ke-7 CUCMS (evening

session) by YBhg. Tan Sri Dato’ Dr. R. Palan Pro-Canselor Cyberjaya University College of Medical Sciences

- - -

Speech by Presiden CUCMS Speech by Pro Canselor Conferment of Diploma

- Declaration of the closing of the Istiadat Konvokesyen ke-7 CUCMS oleh oleh YBhg. Tan Sri Dato’ Dr. R. Palan Pro-Canselor Cyberjaya University College of Medical Sciences Song Lagu “Negaraku” Dimainkan

- Main Procession Leaving the Hall

4.00 p.m. - End of evening session

6

4.0 CONVOCATION PROCEDURES

4.1 Before Convocation Day (Phase 1- RSVP)

NOTE: Please submit the documents before 31st October 2016 to: The Convocation Graduand & Academic Committee Cyberjaya University College of Medical Sciences No. 3410, Jalan Teknokrat 3, Cyber 4, 63000 Cyberjaya, Selangor.

No. Name Telephone No.

1. En Ainuddin Satari 603-8313 7037

2. Dr Wan Rosalina Wan Rosli 603-8313 7080

3. Puan Hidayu Zainal Abidin 603-8313 7243

4. Suziyati Bt. Ahmad 603-8313 7114

Please email the forms at [email protected]

Remit payment for the

Convocation Fee

(The original bank-in slip must be

presented when collecting the

Regalia)

Complete the RSVP form

(attached with the Invitation Letter)

Graduands receive Invitation Letter

Complete the Convocation Fee Form

(CUCMS/CONV/16/01)

and

Complete the Rehearsal and Istiadat

Konvokesyen ke-7

(CUCMS/CONV/16/07)

Convocation

Committee

submit

submit

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4.2 Before Convocation Day (Phase 2- Collection of Regalia)

Submit:

The Academic Regalia Collection Form (CUCMS/CONV/16/02)

The original bank-in slip

Date Time Venue 9th Nov 2016 10.00 a.m. – 1.00 p.m.

2.00 p.m. – 5.00 p.m. Al Razi 1, CUCMS

10th Nov 2016 10.00 a.m. – 1.00 p.m. Al- Razi 1, CUCMS 11th Nov 2016 10.00 a.m. – 1.00 p.m. DECTAR, UKM

Available

and Verified

Yes

No Please fill up a new Regalia

Collection Form and

resubmit

(CUCMS/CONV/16/02)

Collect the Regalia Submit the Alumni Form at

the Alumni Form Counter.

Attend the Rehearsal Session for the Convocation

Ceremony

Venue : DECTAR, UKM

Date : 11th Nov 2016

Time : 2.00 p.m.

8

4. 3 On the Convocation Day – Before the Ceremony Begins (Phase 3)

NOTE: *Entrance Pass can be collected at the Registration Counter during the convocation day.

Registration session. Graduand to collect entrance

passes and Name Card

Venue : Registration Counter,

Lobby B, DECTAR

Time : 7.00 am

Dress according to the Convocation Dress Code

Graduands to line up at a stipulated location and

bring along the Name Card

Venue : Lobby B, DECTAR

Enter DECTAR in a procession

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4. 4 On the Convocation Day – Conferment of Scroll (Phase 4)

Walk toward the stage and pass the Name Card to the

Convocation Staff before going up the stage

Walk toward the Chancellor when graduand’s name is

announced

Stop at the ‘X’ mark. Bow with respect. Accept the scroll with

both hands.

Move one step backward. Bow and take a side-step to the

left. Graduands are to hold the scroll on their left hand and

then proceed to walk back to your seat.

Assemble at the designated location & follow the

instructions of the Convocation Staff

NOTE: Please abide by the instructions given by the Convocation staffs.

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4.5 After the Convocation Day (Phase 5)

Collection of Original Academic Scroll and Full Transcript

Submit the Collection of Academic Scroll and Transcript Form

(CUCMS/CONV/16/05)

*Kindly refer to the date and time as below

NOTE: REGALIA RETURN AND SCROLL & TRANSCRIPT COLLECTION SCHEDULE

DATE REGALIA RETURN SCROLL & TRANSCRIPT COLLECTION

TIME VENUE TIME VENUE

12TH NOVEMBER 2016 3.00 pm – 5.00 pm DECTAR, UKM 3.00 pm – 5.00 pm DECTAR, UKM

13TH NOVEMBER 2016 9.00 am – 1.00 pm 2.00 pm – 5.00 pm

AL RAZI 1, CUCMS 9.00 am – 1.00 pm 2.00 pm – 5.00 pm

EXAM DEPARTMENT, CUCMS
















*We are closed on Saturday, Sunday & public holidays

Returning of the Regalia:

Submit the Regalia Return Form

(CUCMS/CONV/16/04)

*Kindly refer to the date and time as below

Convocation Photograph:

The Convocation Photograph will be sent to the student

residential address given in the Tracer Study Form

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5.0 CONVOCATION DRESS CODE

All graduands must observe the following dress code:

5.1 Male Graduands:

a) Dark 'baju melayu' with 'songket sampin', or dark lounge suit with a matching tie.

b) Shirts should be light coloured with long sleeves.

c) Hair length should not touch the collar of the shirt.

5.2 Female Graduands

a) National dress or formal dress.

b) Light coloured tudung (for those who wear tudung).

c) Light coloured attire with long sleeves.

d) Female students with long hair are recommended to tie up their hair lower down the neck to avoid difficulties in wearing the mortar board.

5.3 Graduands are required to observe the following dress code fully. Graduands are not

allowed to wear the following on stage:

a) 'Purdah'.

b) Turbans (except for Sikhs).

c) Skirts with slits.

d) Skirts with hemline above the knee.

5.4 Dress code for shoes is as follows: Graduands are advised to wear only black shoes.

Graduands are strictly prohibited to wear:

a) Striking coloured shoes

b) High heels and slippery shoes

c) Sports shoes

d) Sandals and slippers

5.5 Tips on Wearing the Academic Regalia The academic regalia must be worn smartly and in a proper manner.

The hood must cover both shoulders.

The mortar board must be worn in such a position with the tassel hung on the left side.

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5.6 Rental of clothing 5.6.1 The university is providing clothes rental service to those who do not

adhere to the established dress code with the reasonable rental rate.

ITEM RENTAL PRICE

(RM)

DEPOSIT

(RM)

TOTAL PRICE

(RM)

Blouse 35.00 20.00 55.00

Shirt 35.00 20.00 55.00

Skirt 35.00 20.00 55.00

Men's trousers 35.00 20.00 55.00

Men's shoes 35.00 20.00 55.00

Women's shoes 35.00 20.00 55.00

Socks - - 12.00

*All deposits are refundable upon returning of items in good condition.

5.7 REMINDER

Graduands who do not comply with the academic regalia requirements will

NOT BE ALLOWED to enter the Convocation Hall.

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6.0 COLLECTION AND RETURN OF REGALIA

6.1 Collection of Regalia

Graduands are encouraged to collect the Regalia themselves at the Regalia Counter.

Please submit the following:

Regalia Collection Form (CUCMS/CONV/16/02) The confirmation slip for the online tracer study Original copy of the bank-in slip.

The schedule for collection is as follows:

Date Time Venue 9th Nov 2016 10.00 a.m. – 1.00 p.m.

2.00 p.m. – 5.00 p.m. Al Razi 1, CUCMS

10th Nov 2016 10.00 a.m. – 1.00 p.m. Al- Razi 1, CUCMS 11th Nov 2016 10.00 a.m. – 1.00 p.m. DECTAR, UKM

Note:

The online Tracer Study must be completed by logging in to

http://graduan.mohe.gov.my and submitted by all graduands at the point

of collecting the robe. Failure to submit the on-line tracer study

confirmation slip will delay the collection of graduates’ original academic

transcript and scroll.

6.2 If a representative is collecting the regalia on graduand’s behalf, please complete

the Authorisation to Collect Regalia Form (CUCMS/CONV/16/03). The

above-mentioned form must be submitted by the representative along with

confirmation slip for the online tracer study, a copy of the representative’s

Identity Card/ Passport and a copy of the graduand's Identity Card/Matric Card

during collection.

6.3 Please ensure that the following items are obtained from the convocation officer

at the collection counter.

a) Mortar board b) Hood c) Robe

6.4 Rehearsal Session

All graduands are required to be present for the rehearsal session as below:

Venue : DECTAR, UKM Date : 11th Nov 2016 Time : 2.00 p.m. *Please gather at the venue for the rehearsal session at 2.00 p.m.

http://graduan.mohe.gov.my/

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6.5 Convocation Fee

6.5.1 All graduands will be charged a convocation fee as detailed

below. This sum will cover the rental of the regalia and

photography services.

Programme Total (RM)

Master/PhD 450.00

Degree 450.00

Diploma 450.00

6.5.2 Payment must be made before 31st Oct 2016 to:

CUCMS Education Sdn. Bhd. MAYBANK Account No.: 514495205475

Note: Please submit the original copy of the Bank-in slip when collecting

the regalia. Regalia will not be given if graduands fail to surrender

the original Bank-in slip.

6.6 Graduands are reminded to wear the complete regalia on the convocation

day.

6.7 Returning of Regalia

Graduands must submit the Regalia Return Form (CUCMS/CONV/16/04)

that has to be stamped by the officer in charge in order for the graduands to

obtain the degree scroll and transcript from the Academic Affairs

Department. The schedule for return of regalia are as follows:
























15

6.7.1 A fine will be imposed on the graduands for late return, damaged or

loss of regalia as stated below:

No Item Rate

1. Late return of the Academic Regalia RM 30.00 per day

2. Lost/ Damage of Robe RM300.00

3. Lost/Damage of Mortar Board RM70.00

4. Lost/Damage of Hood RM40.00

5. Lost/Damage of 1 set of the Academic

Regalia RM350.00

* Charges will be imposed for late returning of regalia. The last date to

return the regalia is on 18th November 2016.

7.0 CODE OF CONDUCT WHILE IN THE CONVOCATION HALL

7.1 In the Convocation Hall, everybody needs to maintain proper decorum. This is a

solemn event to honour graduands' accomplishments and therefore we expect

all participants to conduct themselves in a manner befitting the occasion.

7.2 Academic regalia must be worn throughout the ceremony.

7.3 Please be reminded that graduands should not leave the hall during the

ceremony.

7.4 All graduands and guests are asked to stand during the entry and exit of the

grand procession.

7.5 Please ensure that all hand phones are in silent mode within the premises of the

Convocation Hall.

7.6 Please be informed that no cameras and video cameras are allowed in

Convocation Hall.

7.7 Graduands and guest are not permitted to take any photo or video during the

ceremony.

7.8 Drinking, eating and smoking are strictly prohibited in Convocation Hall.

7.9 To preserve the dignity of the ceremony and the safety of those in attendance,

invited guests are not permitted to be on the stage before or during the

ceremony.

7.10 Graduands should be respectful to other members of the graduating class.

16

8.0 THE ISTIADAT KONVOKESYEN KE-7 CUCMS

The graduation ceremony consists of the following components:

i. Arrival of Guests

ii. Graduand Procession

iii. Academic Procession

iv. Main Procession

v. Chancellor Procession

vi. Opening of the Convocation

vii. Conferment of Degrees

viii. Closing of the Convocation

ix. Procession Leaves the Hall

x. End

8.1 Conferment of Degrees

Before degrees are conferred during the ceremony, graduands are asked to line up

along the right side of the wall of Convocation Hall and proceed to the stairs onto

the stage when asked to do so. When graduand’s name is called, cross the stage to

the Chancellor who is seated at the centre, bow and accept the scroll. After receiving

the scroll, walk across the stage and proceed down the stairway and get back to the

allocated seat quietly.

9.0 ACCURATE SPELLING OF NAME AND NRIC NUMBER/PASSPORT NUMBER

OF GRADUANDS IN THE UNIVERSITY DEGREE SCROLL AND ACADEMIC

TRANSCRIPT

Graduands have to ensure that the spelling of his / her name and the NRIC / Passport

number are correct. Please refer to any recent documents issued by the University to

verify the accuracy of the spelling of graduands name and NRIC / Passport number. Any

discrepancies should be notified immediately to the Admission & Records Unit, CUCMS.

10.0 CODE OF CONDUCT WHILE RECEIVING THE SCROLL

The code of conduct while receiving the scroll will be discussed in detail during the

rehearsal on the 11th November 2016.

17

11.0 END OF CEREMONY

At the end of the ceremony, graduands should leave the Convocation Hall after the

announcement of it.

12.0 ACCOMMODATION

Please refer to Appendix I for the accommodation details.

13.0 COLLECTION OF THE ORIGINAL SCROLL

13.1 Graduands who have cleared all outstanding payments to CUCMS, may collect

their original degree scrolls and transcripts starting from 12th November 2016

according to the schedule below:

Note:

Graduating students who do not return the academic regalia will not be allowed to collect

their scrolls and academic transcripts.

13.2 Graduands are requested to return the Collection of Academic Scroll and

Transcript Form (CUCMS/CONV/16/05) together with the stamped Regalia

Return Form (CUCMS/CONV/16/04) and Confirmation Slip for the Online

Tracer Study for transcript and scroll collection, which will be given by the

officer at the Student Service Centre when returning the robe.
























18

13.3 Academic Scrolls and Transcripts will not be given to graduands who owe any

outstanding fees to the University.

13.4 Graduands who wish to send representatives (Immediate Family Members) to

collect the scroll on their behalf are required to fill in the Authorization to

Collect Academic Scroll and Transcript Form (CUCMS/CONV/16/06) and

submit it with a copy of the identity card/passport of the representative and

copy of graduand’s identification card/passport as proof of authorization. These

must be given to the officer in-charge together with the Confirmation Slip for

the Online Tracer Study at the counter.

13.5 Graduands who are not able to collect the scroll within the stipulated period

must write a notification / request letter to the Registrar office.

Note:

Tracer study must be completed on-line and submitted by all graduands at the

point of collecting regalia. Failure to submit the on-line tracer study confirmation

slip will delay the collection of the original academic transcript and scroll.

14.0 INVITATION CARD FOR PARENTS AND GUESTS

To share the success, CUCMS will be inviting the graduand’s parents/family members to

be present at the ceremony.

14.1 Each graduand will be given four (4) entrance passes only. No replacement

cards will be given if the card is lost on the convocation day. The Entrance Pass

can be collected at the registration counter on the convocation day.

14.2 Guests are required to bring and present the invitation card before entering the

Convocation Hall.

14.3 Children below 12 years old are strictly not allowed to enter the Convocation

Hall.

14.4 Graduands and guests are not permitted to take photographs and video whilst in

the Convocation Hall.

14.5 Graduand and Guests who need wheelchairs shall notify in advance to the

Graduand Committee.

19

15.0 CONTACT DETAILS

IMPORTANT REMINDER AND CONTACT DETAILS

General details Details Programme

Date : 12 November 2016

Day : Saturday

Venue: DECTAR, UKM

Session: Morning

Graduand registration

time: 7.00 am

All postgraduate

and degree

programs

Session: Afternoon

Graduand registration

time: 12.30 noon

All diploma

programs

For further enquiries, please contact:

The Convocation Graduand & Academic Committee Cyberjaya University College of Medical Sciences No. 3410, Jalan Teknokrat 3, Cyber 4, 63000 Cyberjaya, Selangor.

No. Name Telephone No.

1. En Ainuddin Satari 603-8313 7037

2. Dr Wan Rosalina Wan Rosli 603-8313 7080

3. Puan Hidayu Zainal Abidin 603-8313 7243

4. Suziyati Bt. Ahmad 603-8313 7114

Please email any enquiries at [email protected]

Cyberjaya University College of Medical Sciences

CONGRATULATIONS!

WE LOOK FORWARD TO YOUR PARTICIPATION ON



20

16.0 APPENDIX I List of Hotels:

1. Hotel Puri Pujangga Address : Universiti Kebangsaan Malaysia

43600 Bangi, Selangor Tel. No. : +603 8922 2891/+603 8927 4128 Fax No. : +603 8922 2890 Email : [email protected] Website : www.puripujangga.com.my

2. City Boutique Hotel Bangi

Address : 13, Jalan 15/1b, Seksyen 15, 43650 Bandar Baru Bangi, Selangor

Tel. No. : +603 8925 9226 Website : www.cityboutiquehotel.com.my

3. Bangi Getaway Hotel Address : B-2-G Ground Floor,

43650 Bandar Baru Bangi, Selangor Tel. No. : +603 8920 9205 Email : [email protected] Website : bangigatewayhotel.com

4. Hotel Bangi-Putrajaya

Address : Off Persiaran Bandar, 43650 Bandar Baru Bangi, Selangor

Tel. No. : +603 8210 2222 Fax No. : +603 8210 2888 Email : [email protected] Website : www.hotelbangi-putrajaya.com

5. Marvelot Hotel Address : No 7, Jalan Hentian 3,

Pusat Hentian Kajang, Jalan Reko, 43000 Kajang, Selangor

Tel. No. : +603 8740 7277 Email : [email protected] Website : www.marvelothotel.com

6. Bangi Sri Minang Guest House Address : Jalan Jernang Jaya 1,

Kampung Teras Jernang 43000 Bandar Baru Bangi, Selangor

Tel. No. : +6010 222 6375 Email : [email protected] Website : www.bangisriminang.com.my

mailto:[email protected]

http://www.hotelbangi-putrajaya.com/

mailto:[email protected]

21

NOTES

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