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Microsoft PowerPoint 2007

Charts and Graphs

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Contents

Tables...................................................................................................................... 4

Inserting a table...................................................................................................4

Applying a style to a table....................................................................................4

Cell background shading......................................................................................5

Charts / Graphs.......................................................................................................6

Creating a chart...................................................................................................6

Changing the chart type......................................................................................7

Chart Types (from Microsoft Help).......................................................................7

Applying chart styles and layouts........................................................................8

Creating a line-column on two axes / mixed chart...............................................9

Formatting Parts of the Chart.............................................................................10

SmartArt................................................................................................................11

Organizational Chart..........................................................................................12

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Tables

Inserting a table Create a new slide Click on the Insert Table icon displayed in the center

of the slide.

Alternatively, click on the Insert tab and click on the Table icon displayed within the Ribbon. Choose the number of table cells you need. Or choose Insert Table.

You will see the Insert Table dialog box.

Use the dialog box to create 3 columns and 5 rows.

Click on the OK button and the table will be inserted into the slide.

Applying a style to a table If necessary, double click within the table and you should see the Table

Ribbon displayed. Click on the down arrow (called the More arrow) at the right of the Styles

section. You will see a drop down displaying a range of different styles. Click on one and see the effect on your table.

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Cell background shading Click within a cell. Within the Table Styles section of the Ribbon,

click on the down arrow to the right of the Shading icon. This will display a drop down from which you can select the

background shading color for the cell. Other options also appear on this drop down.

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Charts / Graphs

Creating a chart Click on the New Slide icon (from the Home tab). In the content area of the slide, click on the Insert Chart option. The Insert Chart dialog box will be displayed.

Choose the type of Chart you want. This automatically launches Excel.

Click in cell B1 and change the placeholder data to reflect your data. You can tab, use the enter key or the up, down, left and right keys to move through the Excel spread sheet from cell to cell.

When you are finished entering your data you can close the Excel Spreadsheet by using the X in the upper right corner of the Excel part of the page. Make sure you are closing the Excel portion and not the PowerPoint portion.

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Data can be edited at any time by clicking on the Edit Data button in the Design Ribbon.Changing the chart type Click on the Change Chart Type button within the Type section of the Chart Tools Design tab. If you do not see this tab, double click on the chart. The Chart must be selected in order for you to see the Chart Tools Tab and the available Design, Layout and Format Tabs.

The Change Chart Type button will bring you back to the Chart Type dialog box where you can choose the type of chart you are looking for. Chart Types (from Microsoft Help)

Column ChartsData that is arranged in columns or rows on a worksheet can be plotted in a column chart. Column charts are useful for showing data changes over a period of time or for illustrating comparisons among items.In column charts, categories are typically organized along the horizontal axis and values along the vertical axis.

Line ChartsData that is arranged in columns or rows on a worksheet can be plotted in a line chart. Line charts can display continuous data over time, set against a common scale, and are therefore ideal for showing trends in data at equal intervals. In a line chart, category data is distributed evenly along the horizontal axis, and all value data is distributed evenly along the vertical axis.

Pie ChartsData that is arranged in one column or row only on a worksheet can be plotted in a pie chart. Pie charts show the size of items in one data series, proportional to the sum of the items. The data points in a pie chart are displayed as a percentage of the whole pie.

Bar ChartsData that is arranged in columns or rows on a worksheet can be plotted in a bar chart. Bar charts illustrate comparisons among individual items.

Area ChartsData that is arranged in columns or rows on a worksheet can be plotted in an area chart. Area charts emphasize the magnitude of change over time, and can be used to draw attention to the total value across a trend. For example, data that represents profit over time can be plotted in an area chart to emphasize the total profit.

Scatter ChartsData that is arranged in columns and rows on a worksheet can be plotted in an xy (scatter) chart. Scatter charts show the relationships among the numeric values in several data series, or plots two groups of numbers as one series of xy coordinates.A scatter chart has two value axes, showing one set of numeric data along the horizontal axis (x-axis) and another along the vertical axis (y-axis). It combines these values into single data points and displays them in irregular intervals, or clusters. Scatter charts are typically used for displaying and comparing numeric values, such as scientific, statistical, and engineering data.

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Applying chart styles and layouts Double click on the chart and the ribbon will change to display options that allow you to format the chart. Within the Chart Styles section of the Design tab, click on the down arrow to the right of the styles. This will expand the range of chart styles that you can select from. Chart styles do not give a live preview.

In the Design ribbon of the Chart Tools, click on the down arrow to the right of the Chart Layout options and you will see a range of different chart layouts. Each different layout gives different options with titles, labels, and layout.

Creating a line-column on two axes / mixed chart If your data contains two related, but essentially different types of data you

can create a chart with two axis and two different kinds of display.For example, if you are charting the average price of homes sold over a

period of time and you also want to see how many homes sold during that period.

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Click on the chart to display Chart Tools and options that allow you to format the chart.

Click on the column representing the Average Price. You will see all the columns highlighted that show the average price.

In the Design tab, choose Change Chart Type. Choose a line type of chart.

If you want a second axis, with the Average Price series still selected change to the Layout ribbon.

In the Current Selection Group, change the drop down to show Series “Average Price”. Click on format selection and when the dialog box opens click on the radio button for Secondary Axis.

Formatting Parts of the Chart

In the Current Selection group you can choose any part of the chart to format. For example if you wanted to change the way the Vertical Axis looked, you would click on the vertical axis and then choose Format Selection. The following dialog box would open allowing you to change the way your axis was displayed.

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In the Layout Ribbon there are many options for changing the way your chart appears. This is where you can add or remove Titles, Labels or add Trendlines or Error Bars.

The Format Ribbon allows you to format the text or shapes in your chart.

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SmartArt

SmartArt can be thought of as shapes with intelligence, or separate shapes that are connected.You can create a SmartArt graphic from a list or start with the graphic and then add the text. For example this list

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Can be turned into this Matrix.

By clicking on the Convert to SmartArt button.

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Organizational ChartOne very popular use of SmartArt is to create an Organizational Chart.To start this process, add a new slide with content.

Click on the Smart Art Icon, click on Hierarchy and choose Organization Chart and click OK.

When the chart opens, you can add your names in the shapes on the slide or in the box that opens when you click in the shapes.

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If a shape has a dashed line around it and a blinking cursor inside, you can type in it.If you click on the border of the shape, and the border becomes a solid border the shape is selected and you can use the keyboard delete key to delete it.

If you right click on the shape, you can Add Shapes to add more names.

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