tahlequah public schools 11i035 regular meeting july 13 ... · agreement with oklahoma state...
TRANSCRIPT
TAHLEQUAH PUBLIC SCHOOLS 11I035 Regular Meeting
July 13, 2017 6:00 PM
Board of Education Conference Room
225 N Water Ave Tahlequah, Oklahoma
A. Call to order:
1. Recording of members present and absent
2. Pledge of Allegiance
B. Presentation by Dr. Mark Giese, Cherokee County Health Coalition.
C. Discussion and vote to approve or not approve the Minutes for previous meeting(s):
1. June 22, 2017
D. Discussion and vote to approve or not approve the Monthly Financial Reports:
1. Receipt and Balance Statement
2. Student Activity Account Summary
3. Miscellaneous Reports
4. Child Nutrition
E. Discussion and vote to approve or not approve the P-Card Agreement with Arvest Bank.
F. Discussion and vote to approve or not approve the 2017-18 Supplemental Appropriations.
1. COOP Fund $59,780.37
2. General Fund $18,320.63
G. Discussion and vote to approve or not approve the following Temporary Appropriations:
1. Bond Fund $2,275,000.00
2. Sinking Fund $2,150,000.00
H. Principal/Directors Report:
1. Transportation-Larry Wood
2. Child Nutrition-Dana Dobson
3. Handbook review
I. Superintendent’s Report:
1. Grove Planning Session with Collaborating for Results.
2. School Year 2017-18
3. Budget/Personnel
J. Public to be heard:
Members of the public shall be allowed to attend all meetings of the board of education. In addition, the board
of education will have an item on regular meeting agendas that affords citizens the right to address the Board of
Education on items PERTAINING TO EDUCATION and/or the OPERATION OF THE SCHOOL
DISTRICT. The item will appear prior to any business being conducted by the board of education.
A resident wishing to address the Board of Education must fill out a form before the meeting and submit it to
the Board Clerk. The Speaker is to move to the lectern on being recognized by the Board President and give
his/her full name and address. The speaker will be allowed 5 minutes to address the board.
The Board and administrative staff will not respond to questions or comments at the meeting. The resident may
receive a written response as soon as possible. Questions and complaints relating to employees of the district
WILL NOT BE PERMITTED AT THIS TIME. Such questions are to be referred to the Superintendent at
another time. Presentation or discussion of matters which are currently under legal review will not be permitted. Policy 2217 Adopted by the Board of Education on 9-12-91, Revised 6-15-99, Revised 11-8-04, Revised 4-7-15, Revised 10-11-16, 12-8-16
K. Discussion and vote to approve or not approve recommended approved and denied/cancelled open
transfers.
L. Discussion and vote to approve or not approve the following handbooks/manuals:
1. PreK-5th Grade Student Handbook
2. TMS Student Handbook
3. THS Student Handbook
4. CCREA (Boot School) Handbook
5. Athletics Student Handbook
6. Transportation Student Handbook
7. Elementary Faculty/Staff Handbook
8. TMS Faculty/Staff Handbook
9. THS Faculty/Staff Handbook
10. Child Nutrition Faculty/Staff Handbook
11. Athletic Faculty/Staff Handbook
12. Transportation Staff Handbook
13. District Procedures Manual (Activity Fund, General Fund and Federal Programs)
M. Discussion and vote to approve or not approve the following dates agreed upon by Tahlequah
Education Association and the district for the 2017-18 SY:
August 1-3 New Teacher Training-TEA will be provided time to meet with new teachers on
August 3 PK Summer Social 4:30-6:30 PM
August 7 Kindergarten Summer Social and TMS 6th Grade Summer Social 4:30-6:30 PM
August 8 Grades 1-5 Elementary Schools, TMS Grades 7-8, and THS Summer Socials 4:30-6:30 PM
N. Discussion and vote to approve or not approve the following Bids and Quotes:
1. Bare Metal Standard Exhaust Duct Cleaning for Child Nutrition.
2. Quote from Becerra's Painting to paint the exterior metal of the gym and library at Greenwood
Elementary.
O. Business Items - Consent Docket Vote to approve or not approve the following:
1. Contracts/Agreements (2017-18 School Year):
a. Agreement with Tahlequah City Police Department/Tahlequah B.E.S.T. Community Coalition,
Inc. to fund the prevention of underage drinking.
b. Agreement with Oklahoma State School Boards Association for the annual maintenance of the E-
Meeting board meeting program.
c. Agreement with Northeastern State University for the use of Doc Wadley Stadium.
d. Agreement with Discovery Education license agreement for the 2017-18 School Year.
e. Agreement with TransFinder for Licenses and Service Fees for the 2017-18 School Year.
f. Agreement with Cherokee Nation to provide services for children with qualifying disabilities
enrolled in the Cherokee Nation Headstart Program.
g. Agreement with Marmic Fire & Safety to perform life safety systems (fire sprinkler) inspections.
h. Agreement with AFPlan Serve/American Fidelity to provide the district 403b Plan.
i. Agreement with A&C Fire Extinguisher Co., Inc. for fire extinguisher maintenance and ansil
system in kitchen areas.
j. Agreement renewal with Guard Tronic for monitoring of Fire, Burglary and cafeteria
Refrigerators/Freezers at all TPS sites/facilities:
k. Alternative Education Coop Agreement between Tahlequah, Briggs and Hulbert with Tahlequah
as the LEA.
l. Agreement with Oklahoma State Schools Boards Association (OSSBA) for Policy Maintenance
Service Subscription.
m. Agreement with Cherokee Nation to partner with the district to provide Head Start services to
eligible students.
n. License and Service agreement with PowerSchool for the 2017-18 SY Information Now Student
Information System.
o. Agreement with Cherokee Nation to provide meals for the Cherokee Nation 3-year-old program
during the 2017-18 SY.
p. Agreement with Bare Metal Standards for cafeteria exhaust duct cleaning.
q. Agreement with Towerco to renew lease of property for tower placement.
r. Agreement with Document Imaging Solutions, LLC. (DIS) to provide Copier/Duplicator services
to the district.
s. Supplemental Services Contract with Breanna Cross for Colorguard Instruction (August 5, 2017
and May 20, 2018)
t. Supplemental Services Contract with Breanna Cross for Colorguard Instruction during Band Camp
(July 21-August 4, 2017)
u. Supplemental Services Contract with Luke Bigby for Percussion Instruction (August 5, 2017 and
May 20, 2018)
v. Supplemental Services Contract with Luke Bigby for Percussion Instruction during Band Camp
(July 21-August 4, 2017)
w. Agreement with Oklahoma Department of Rehabilitation Services to provide the Transition
School-To-Work Work Study Program for the 2017-18 SY.
2. Fundraisers (2017-18 School Year):
a. Cherokee Elementary
Yearbooks
Class Pictures
Scholastic Book Fair Fall
Fall Pictures
PTO Jog-a-thon
DVD of Music Programs
School Skate
Scholastic Book Fair Spring
Spring Pictures
T shirt Sales
b. Greenwood Elementary
Atwoods Hot Dog Sales
Fall & Spring Book Fair
Boxtops
Business Give Back Night
Business Give Back Night
Catalog Sales
Christmas Store
Coin Wars Sem 1
Coin Wars Sem 2
Donations
DVD Sales
Gorilla Store
Jog a thon
Lemonade Wars
Magazine Mailers
Pictures (Fall, Spring & Group)
Polar Plunge
Robotics/STEM Camp
Robotics Competition
Shirts
Slushy (multiple forms)
Snack Sales-Jerky (multiple forms)
Sonic Cards
Special Privilege Day (GW & PTO will
each do 2 per year)
Yearbook Sales
c. Heritage Elementary
Arby’s Night
Backwoods Salsa Sales
Basket Auction
Book Fair (Spring & Fall)
Box Tops
Boxes for Military
Brochure/Boren Group (Fall)
Buffalo Wild Wings Night
Bunko (Fall & Spring)
Buy Out (Monthly)
Canned Food Drive
Catfish Kitchen Night
CD/DVD Sales
Chances to Win a Yeti/Other Items
Charlie’s Chicken Night
Chili’s Night
Christmas Store
Class Pictures
Coin War
Computers for Education
Del Rancho Night
Donations
Eagle Bot Night
Fall Festival
Fall Pictures
Jacks for Gym
Jerky Sales (Multiple Forms)
Jog-A-Thon
Kite Day
Little Olympics
Luggage Drive
McDonalds McTeacher Night
NSU Play/Movie Field Trips
Outdoor Movie Night
Parent Night Out
Potato Dinner
Pizza Hut Night
Rib Crib Night
Skate Night
Sock Drive
Sonic Cards
Sonic Night
Spaghetti Dinner
Special Olympics Polar Plunge
Spring Pictures
Taco Bueno Give Back Night
Tattoo Sales
Teacher Basketball
T-Shirt/Spirit Wear
Yard Sale
Yearbook Sales
d. Sequoyah Elementary
Backwoods Foods
Fall Book Fair
Fall Picture Sales
School T-Shirt Sales
Privilege Day
Chili Dinner/Silent Basket Auction
Group Picture Sales
Polar Plunge
Yearbook Sales
Spring Picture Sales
Spring Book Fair
Field Day Concession Stand
School Supply Kit Sales
Celebration & Slideshow DVD
e. Tahlequah Middle School
TMS Tiger Supporters
Scholastic Book Fair (Fall & Spring)
Concessions (Faculty & Staff Only)
STUDENT COUNCIL T-Shirt Sales
Box Tops
NJHS T-Shirt Sales
Volley Ball Buyout
Basketball Buyout
Polar Plunge Donations
Stocking Cap Day
SCIENCE CLUB Snack Sales/Concession
Car Wash
Rummage Sale
CHOIR Buffalo Wild Wings Night
Chili’s Give Back Night
Flocktober
Rock A Thon
DRAMA Winter Play
Talent Show
f. Tahlequah High School
Tiger Cards
BPA Donations
Membership Dues
DVD’s
Engraved items
Skate Night
Plaques, Trophies, Awards
Posters
Conference Registration
FFA Blue & Gold Meat Sale
Mt View Meat Sale
Farm Shop Auction
T Shirt/Hoodie Sale
FRENCH CLUB Member Dues
Crepe Sales
SCIENCE CLUB Fancloth Apperal Sales Fall
Fancloth Apperal Sales Spring
Young Scientist Adventure Night
T-Shirts for club members
YEARBOOK Business Ad Sales/Donations
Yearbook Sales
Senior Ad Sales
g. Central Academy
ABE Enrollment Fee
Beef Jerky Sales
Can Collecting
h. TPS Athletics
FOOTBALL Golf Tournament
Locker Sales
Reserved Parking at FB Games
Banner Sales
Football Banquet
Clothing/Apparel Sale
Game Balls
Concession Sales @ TMS FB Games
GIRLS SOCCER Soccer Breakfast
Snowflake Follies
TMS POM Catfish Kitchen
Chili’s Give Back Night
Buffalo Wild Wings Give Back Night
TMS POM & Cheer Pink Out Sales
Halloween Dance
All Night Party
Winter Luau
MAD Carnival
i. THS & TMS Band
Taco Dinner
Blue and Gold Sales
Chili’s Night
Contest/Trip Fees
Spirit Merchandise Sales
Vehicle Raffle
Tumbler Sale
j. TPS Special Olympics
T-Shirt Sales
Donations
Masonic Breakfast
Tiger Card Sales
3. Trips (Out of State/Overnight Trips):
a. Correction of dates for the following trip approved May 11, 2017. Josh Allen, Jr. High Band Camp,
University of Arkansas Fayetteville AR, June 9-14 2017(activity fund). Correct dates are July 9-17,
2017.
b. Melissa Harris & Stephanie Estep, BPA Fall Leadership Conf., Norman OK, Sept 26-27 2017.
(activity account)
c. Anthony Amason & Elzy Miller, Cross Country Meet, Missouri Southern Univ Joplin MO, Sept
16, 2017 (activity account)
4. Memberships:
CCOSA - Cooperative Council of Oklahoma School Administrators
OASIS – Oklahoma Association Serving Impacted Schools
OK ASBO – Oklahoma Association of School Business Officers
OTA - Oklahoma Technology Association
Tahlequah Chamber of Commerce
USSA – United Suburban Schools Association
P. Discussion and vote to approve or not approve the following Policy Reviews/Revisions:
1. 4003-Non-Discrimination
2. 6209-Student Random Drug and Alcohol Testing Policy
3. 3279-Food Procurement
4. 6269-Off Campus Misconduct
5. 6259-Alternative In School Placements: In School Detention (ISD) Short Term Alternative Placement
(STAP)
Q. Discussion and vote to approve or not approve the following job descriptions:
1. Campus Security Guard
R. Discussion, and vote to approve or not approve the Schedule of Encumbrances:
1. Change Order-Request to the Board of Education to approve a change on PO# 589 from $70,000.00 to
$125,385.68.
2. General Fund Grants (2016-17 SY) PO# 3288-3295
3. General Fund PO# 74-348
4. General Fund Grants PO# 3000-3024
5. Building Fund PO#73-75
6. Bond Fund (32) PO# 1
7. Sinking Fund PO# 1
S. Executive session:
Executive Session Authority: 25 Okla.Stat. § 307(B) (1) (2) and (7). The Board proposes to discuss the
following matters during its closed session:
1. Job Transfers:
Baird, Cheryl 1/3 Alt Ed and 2/3 TMS Teacher to THS 2017-18 SY
Jones, Duane Central to THS 2017-18 SY
Atkinson, Kelly Heritage to Central 2017-18 SY
Bonner, Jaclyn ½ Central and ½ GW to ½ Central ½ Herit 2017-18 SY
2. Employment:
Hembree, Margaret Retired-Part-Time Para Sub 2017-18 SY Temp 1-Year Contract
Ferguson, Garry Retired-Admin ½ Time 2017-18 SY Temp 1-Year Contract
Meigs, Janell Retired-Admin ½ Time 2017-18 SY Temp 1-Year Contract
Ogden, Don Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Poteete, Darryl Fred Ret Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Lewis, Lisa Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Ferguson, Janel Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Sullivan, Mary Frances Retired-Support ½ Time 2017-18 SY Temp 1-Year Contract
Birchett, David Retired-Admin THS 2017-18 SY Temp 1-Year Contract
Goodwin, Gary Retired-Admin ½ Time 2017-18 SY Temp 1-Year Contract
Rogers, Ronnie G. Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Rucker, Janice Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Dowling, Marjean Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Rozell, Patti Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Rogers, Laura A. Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Johnson, Teri Retired-Support 2017-18 SY Temp 1-Year Contract
Price, Cheryl Retired-Support ½ Time 2017-18 SY Temp 1-Year Contract
Rogers, Lorene Retired-Support 2017-18 SY Temp 1-Year Contract
Brenda McClain Retired Certified ½ time 2017-18 SY Temp 1-Year Contract
______________ Grounds 2017-18 SY Temp 1-Year Contract
______________
______________ Transportation/Bus Driver 2017-18 SY Temp 1-Year Contract
______________ Transportation/Bus Driver 2017-18 SY Temp 1-Year Contract
______________ Secondary/Social Studies 2017-18 SY Temp 1-Year Contract
______________ Para Professional 2017-18 SY Temp 1-Year Contract
______________ Music Teacher 2017-18 SY Temp 1 Year Contract
Pending Certification
______________ Secondary Science 2017-18 SY Temp 1 Year Contract
Pending Certification
________________ Elem. Teacher 2017-18 SY Temp 1 Year Contract
Pending Certification
3. Grant Personnel Employment:
Dobbins, Val Degreed – Drug Free/Safe Schools Coordinator 2017-18 SY
Temp 1 Yr Contract
Lowe, Jyme Degreed – Preventionist 2017-18 SY
Temp 1 Yr Contract
Morton-Bloomer, Desirae Degreed – Community Prevention Specialist 2017-18 SY
Temp 1 Yr Contract
T. Acknowledge the Board’s return to open session.
U. Board President’s statement of executive session minutes.
V. Motion and vote to approve or not approve Personnel Items.
1. JOB TRANSFERS: Upon the recommendation of the Superintendent, the job transfers of the following
person(s), be APPROVED:
NAME TRANSFER FROM/TO EFFECTIVE Baird, Cheryl 1/3 Alt Ed and 2/3 TMS Teacher to THS 2017-18 SY
Jones, Duane Central to THS 2017-18 SY
Atkinson, Kelly Heritage to Central 2017-18 SY
Bonner, Jaclyn ½ Central and ½ GW to ½ Central ½ Herit 2017-18 SY
2. EMPLOYMENT: Upon the recommendation of the Superintendent, the employment and contract
approval of the following person(s), be APPROVED:
Hembree, Margaret Retired-Part-Time Para Sub 2017-18 SY Temp 1-Year Contract
Ferguson, Garry Retired-Admin ½ Time 2017-18 SY Temp 1-Year Contract
Meigs, Janell Retired-Admin ½ Time 2017-18 SY Temp 1-Year Contract
Ogden, Don Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Poteete, Darryl Fred Ret Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Lewis, Lisa Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Ferguson, Janel Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Sullivan, Mary Frances Retired-Support ½ Time 2017-18 SY Temp 1-Year Contract
Birchett, David Retired-Admin THS 2017-18 SY Temp 1-Year Contract
Goodwin, Gary Retired-Admin ½ Time 2017-18 SY Temp 1-Year Contract
Rogers, Ronnie G. Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Rucker, Janice Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Dowling, Marjean Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Rozell, Patti Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Rogers, Laura A. Retired-Certified ½ Time 2017-18 SY Temp 1-Year Contract
Johnson, Teri Retired-Support 2017-18 SY Temp 1-Year Contract
Price, Cheryl Retired-Support ½ Time 2017-18 SY Temp 1-Year Contract
Rogers, Lorene Retired-Support 2017-18 SY Temp 1-Year Contract
Brenda McClain Retired Certified ½ time 2017-18 SY Temp 1-Year Contract
______________ Grounds 2017-18 SY Temp 1-Year Contract
______________ Transportation/Bus Driver 2017-18 SY Temp 1-Year Contract
______________ Transportation/Bus Driver 2017-18 SY Temp 1-Year Contract
______________ Secondary/Social Studies 2017-18 SY Temp 1-Year Contract
______________ Para Professional 2017-18 SY Temp 1-Year Contract
______________ Music Teacher 2017-18 SY Temp 1 Year Contract
Pending Certification
______________ Secondary Science 2017-18 SY Temp 1 Year Contract
Pending Certification
________________ Elem. Teacher 2017-18 SY Temp 1 Year Contract
Pending Certification
3. GRANT PERSONNEL EMPLOYMENT: Upon the recommendation of the Superintendent, the
employment and contract approval of the following person(s), be APPROVED
NAME POSITION EFFECTIVE Dobbins, Val Degreed – Drug Free/Safe Schools Coordinator 2017-18 SY
Temp 1 Yr Contract
Lowe, Jyme Degreed – Preventionist 2017-18 SY
Temp 1 Yr Contract
Morton-Bloomer, Desirae Degreed – Community Prevention Specialist 2017-18
Temp 1 Yr Contract
4. RESIGNATION: Upon the recommendation of the Superintendent, the resignation of the following
person(s), be APPROVED:
NAME SITE/POSITION EFFECTIVE DATE Erwin Starts THS/Teacher-Coach June 27, 2017
Christel Lenaburg Greenwood/Certified Teacher July 2, 2017
Susanne Dickinson Heritage/Certified Teacher May 19, 2017
Rhonda Baird Cherokee/Support Employee June 30, 2017
5. SUMMER SCHOOL EMPLOYMENT: Upon the recommendation of the Superintendent, the
employment of the following summer school staff, be APPROVED:
Deena Jones Summer School Sub
Morgan Simoneau Summer School Sub
6. RE-EMPLOYMENT: Upon the recommendation of the Superintendent, the re-employment and contract
approval of the following person(s), be APPROVED:
NAME POSITION
Tammie Paris Alt Ed Teacher
W. New Business:
New business refers to any matter not known about or which could not have been reasonably foreseen prior to
the time of posting of the agenda. Legal Authority: 25 Okla. Stat. Section 311(A) (9)
X. Motion and vote to adjourn
Posted at ___________ a.m. / p.m. this ______ day of _______________, 2017 at the Board of Education
Building, 225 N Water Ave., Tahlequah Oklahoma.
_________________________________________
Notary Signature Notary Number: 12005570 Notary Expires: June 12, 2020
