After joining: Report to master, hand over appointment letter/ introductory letter, CoC and other certificates, sign article of agreement.Meet the outgoing C/O.Go through handing over note.

Initial familiarization:Emergency stations and duties.Ship’s dimension, lay out, particulars.LSA and FFA plansNormal loading and discharging procedures.Stability booklet and hydrostatic data.Damage Stability booklet.Oil record books, entries.Garbage record books, entries.Loadicator

How to input dataHow to get resultWhere is the back-up discComputer being used is approvedAny password for operating/installing the program

Piping diagram: ballast, FW, bilges.Capacity plansLashing plansCargo securing manualsStowage planBridge equipment, navigation equipments, emergency steering procedures.

Deck maintenancePlanned maintenance scheduleCurrent state of maintenanceStatus of deck stores, equipments. Take inventories of various deck stores, lashing gears.Any requisition made or to be made.Go through mate’s log book.

Surveys and certificatesStatus of various statutory certificates, expiry, validity.Any survey due, perpetrations required.Chain register, entries in chain register.Certificates for lifting gears, attached equipments, wires and ropes etc.Operational manuals.

Lifting and mooring equipmentsCondition of lifting machineries and mooring equipments.Any outstanding repairs.

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Ports, voyagesPeculiarity of ports, stevedores working hours, interaction with shore personnel, lifting of stores, water, bunker, provisions.Port regulation, restrictions, cargo documents required, draft restrictions, day-night berthing/unberthings.Shore leave, gangway, watchman.Pilferage by shore gang.Deck watch, anchor watch, piracy watch arrangements.

Staff mattersMorale of crews, ability and weakness.Work rotation, overtime system.Officer-crew relationship.Efficiency and performance of other duty officers regarding cargo operation.

OthersJobs regarding to training and assessmentsISM files to maintainISM documents to send to company, their frequencies.Condition of deck, hatches, hatch covers, lifting machineries.Hold ventilation systemsAnti-pollution and bunkering proceduresEmergency proceduresReport any discrepancy to masterSign take over document

Additional points

In dry dockSpecial types of ships Container ships Bulk carriers Refrigerated ships Ro-ro ships Tankers (Oil, chemical and gas)

In dry dockDocking plan.Dry dock repair list.Repair works to be done onboard and by dry dock personnel.Surveys to be done on dry dock.Safety regulations, hot works, chemical washings, men entry to enclosed spaces.Emergency contacts/ actions.Power and water supply, telephones.Take over drain plugs.Sewage and garbage disposal arrangements.Status of LSA, FFA, anything sent ashore.Instructions to duty officers and crews.Undocking stability calculations, tank conditions.Closing-opening arrangements of hatches.

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Special types of ships

Container ships

Bay plansStowage of containersStowage of IMDG containers, cargoes.Stowage of refer containersContainer lashing gearsNormal stacking height

Bulk carriers

Ballasting-deballasting ratesGrain loading bookletHigh density cargo loading proceduresLoad density of deck, tank tops.Capacities of load/discharge top side tanks.

Refrigerated ships

Check condition of compressorsCheck any deficiencies in maintaining temperaturesInsulations of compartments in good condition.Brine seals of tween deck.Conditions of gratings and dunnages.

Ro-ro ships

Power operated W/T doors working properlyFFA in all decks in good conditionElectrical wiring maintainedCargo securing arrangementsBow door closing/opening arrangements and alarmsLighting arrangements

Tankers

Operation of cargo pumps, eductorsCargo piping systemBallast piping and pumping systemIG system and linesGas detection system, operation, calibration.Cargo tank washing proceduresProcedures for loading different gradesCrude oil washing system (crude carriers)

Additionally,

For chemical tankers

Cargo compatibility and segregation

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Special precautions required for certain cargoes.Cargo tank washing proceduresPrevious cargoes

For gas carriers

Vapor lines, reliquefaction linesReliquefaction plantsCargo change over proceduresCargo conditioning proceduresCargo loading and discharging procedures in various ports

LNG ships

Type of tanks.Controlling boil off.Tank insulation.Inerting procedures of primary and secondary barriers.

Updated: July 03, 2003

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