tally note - mrr.com.npmrr.com.np/upload/download/mrrco tally note .pdf · # tally button bar #...

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- 1 - IT Professional College MCP,MCSAMCSE 2010-2011 Certified

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Introduction Tally is an accounting software which is used to handle the account in different companies like school, college, office, organization, hospital, government office etc. either service or trading companies. To Run Tally � Start � Programs � Tally � Tally 9.0 Or � Direct double click on tally 9.0 icon. Introduction of Tally Windows Every tally window has five parts. They are: # Production Information # Tally Button Bar # Tally Manu/Work Area # Current Status # Tally Command/ Calculator Production Information In this parts we can view the all information of tally production as developed company, version, system date and time, developed in, current version developed in, user serial number, tally silver, tally gold etc. Tally Button Bar This button bar contains all the functional keys (f1 to f12). We can press all key as shortcut key or option of the tally from the keyboard. Tally Menu Tally menu contain middle parts of the tally window. Tally menu have two parts: one is Company Information and other is Gateway of Tally. Company Information just gives information about Company name, address, location, email address; vat no., tax no., user and user group's policies etc. Other hand gateway of tally allows you to keep the systematic manual accounts to systematic computerized accounting. Current Status In this part we can view the information about recent used Company’s financial period (Current Period), current date and also list of selected companies. We can also change the financial period and current date if needed. Tally Command / Calculator Tally command is used to calculate the mathematical value if it required. We can use this calculator by pressing (Ctrl+N) and we can also use this calculator as auto calculator by pressing (Alt+C) in particular fields. To Create New Account or Company in Tally

� Company Information � Create Company

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The fields that are found in company creation windows are: 1. Name: Name of the company. Eg: Easy Link Computer Training Center 2. Mailing Name: Postal name of the company. Eg: Easy link Computer Training

Center 3. Address: Location of the company. Eg: New Baneshwor, Ktm. 4. Email: Company’s email address. 5. Currency Symbol: The currency symbol which is used to daily transaction. 6. Maintain: Types of company at the working view. If our company nature is

service provider we must use the accounts only and if our company is trading we must use accounts with inventory.

7. Tally volt: it provides the password for company. If we forget the password we cannot open the accounts.

8. Security Control: Security control helps to define the multiple users and applying them different kinds of security level.

9. Base Currency Symbol: use the symbol as your country. 10. Formal Name: Currency’s symbol formal name as Nepalese rupees, Indian

rupees etc. 11. No of Decimal Places: Decimal places for amount. 12. If Symbol Suffixed to amount: No 13. Symbol For Decimal Portion: Paisa 14. Show Amounts in Million: No 15. Put a Space Between Amounts and Symbol: Yes 16. Decimal Places for Printing Amounts in Word: 2

After the form is filling by your company's information we have to save the company by press enter key. Company Information (Alt+F3)

- Select Company - SHut Company - Create Company - Create Groups Company - Alter - Security Control - Change Tally volt - SPlit Company Data - Backup - Restore - Quit

Select Company (F1) Select Company helps to select the required company in a list for use. We can enter the data after selecting the company.

- Company Information - Select Company - Type your Company Name or Select your Company Code No. - Specify the Tallyvolt Password, User Name and Password.

Shut Company (Alt+F1) Shut Company is used to close the selected company from the list.

- Company Info

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- Shut Company - Select your Shutting Company - Press Enter Key

Create Company Create Company is used to cerate the new account or company.

- Company Info - Create Company - Fill the Form by your Company's Information

Create Groups Company It allows you to combine the multiple companies in one Group.

- Company Info - Create Groups Company - Then Specify Group Name, Address, Mailing Address and Member of the

Group.(Eg: Chaudary Group, Sangrila Group, Kantipur Group) Alter Alter is used to change/modify or delete the company. To delete the company we have to press (Alt+D) at the alternation mode of company.

- Company Info - Alter - Select the Company and press Enter Key - Then change your required option or press Alt + D to delete the Company

Security Control It helps to create multiple users for logon the company and also we can define the authority and work area for the user. Change Tallyvolt This option helps to replace the existing tallyvolt password or it helps to set the tallyvolt password to the company if no existing password.

- Company Info - Change Tallyvolt - Select your Company - Then type Current password, New Password and Retype New Password. - Press enter key, and view your new company number for next time log on.

Split Company Data The split company data breaks the company data at the required date. We can use this option to prepare the reports as half yearly, quarterly, Monthly etc.

- Company Info - Split Company Data - Select your Company - Then specify the date and Press Enter Key - Type your Tallyvolt Password if needed.

Backup

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Backup option is used to take the data backup from computer to removable disk (Pen Drive, CD Rom, Floppy etc) or to take the data backup at the other drive of the Computer.

- Company Info - Backup - Specify the Source Drive, Destination Drive and Company. Then press

enter key for backup the Company Restore It is used to restore the already backup data in to the computer from pen drive, floppy, CD etc or other drive of Computer.

- Company Info - Restore - Specify the Source Drive, Destination Drive and Company. Then press

enter key for restore the Company Four types of operation in an accounting package

1. Creation 2. Entry/Voucher/Transaction 3. Reporting 4. Utilities

Creation In this parts we have to create everything, which is required for keeping computerized accounts. Like ledger, Product/Item etc.

- Accounting Masters � Accounts Info

From the accounts info parts we can create the ledger head related with company’s assets, liabilities, incomes and expenses. We can also create cost centers, cost categories. And we can handle the information related with financial accounts.

� Inventory Info From this parts we can create products/item or trading goods of the company. And also it gives the information related with inventory as stock groups, stock categories, measure unit, godowns etc.

Entry In this part we have to journalize the transaction of the company with their respective voucher type.

- Transactions � Accounting Voucher

From the accounting voucher we can enter the all transaction related with ledger and invoice.

� Inventory Voucher

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From the inventory voucher parts we can enter the data only related with inventory.

Reporting After enter the data we have to prepare the final accounts report. Tally automatically prepares the final accounts report.

- Reports - Balance Sheet - Profit and Loss Account - Stock Summary - Ratio Analysis

Utilities Utilities part allows the reporting of all the individual accounts, inventory, vouchers etc.

- Display - Multi accounting printing - Quit

Gateway of tally

- Accounts Info - Inventory Info - Accounting Voucher - Inventory Voucher - Imports of data - Balance Sheet - Profit & Loss Accounts - Stock Summary - Ratio Analysis - Display - Multi Accounting Printing - Quit

Accounts info

- Groups - Ledger - Voucher types - Quit

Groups Similar nature of ledger is called group. Tally provides 28 ledger groups as pre-defined. Among them regular 15 groups are primary and other 13 groups are secondary groups. Among 15 primary groups, regular 9 groups go toward Balance Sheet and other 6 groups go toward Profit and Loss Account. Other 13 groups go toward their respective groups which are made under primary groups. To create groups

- Gateway of tally - Accounts info - Groups

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- Create (Single create for creating one group and multiple create for creating more than one groups at a time.)

S No. Name Under 1 Buildings Fixed assets 2 Office equipment Fixed assets 3 Vehicles Fixed assets 4 Machinery Fixed assets 5 Depreciation Indirect expenses To view the ledger groups

- Gateway of tally - Accounts info - Groups - Display (Single display for viewing one ledger group and multiple

displays for viewing all groups at a time.) To change/modify or delete the ledger groups

- gate way of tally - accounts info - Groups - Alter (Single alter is to change or delete one group at a time and multiple

alter for changing more than one groups. We can not delete the ledger groups from multiple alter mode. We can press the Alt+D to delete the groups at the single alteration mode.)

Ledger An individual account related to company’s assets, liabilities, income and expenses is called ledger. It stores the individual information of the person or individual accounts. Tally provides 2 ledgers as default. They are Cash and P/L Account. To create ledger

- Gateway of tally - Accounts info - Ledger - Create (Single create for creating one ledger and multiple cerate for

creating more than one ledgers) S No. Name Under 1 Purchase Purchase account 2 Purchase Return Purchase account 3 Custom Duties Direct expenses 4 Freight ( Transportation) Direct expenses 5 Clearing Expenses Direct Expenses 6 Wages Direct Expenses 7 Discount Allowed Indirect Expenses 8 Staff Salary & Allowances Indirect Expenses 9 Fuel and Oil Indirect Expenses 10 Telephone & Fax Indirect Expenses 11 Traveling Expenses Indirect Expenses 12 Guest Reception Indirect Expenses 13 Office Expenses Indirect Expenses

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14 Misc. Expenses Indirect Expenses 15 Printing & Stationery Indirect Expenses 16 Income Tax Indirect Expenses 17 Interest on Loan Indirect Expenses 18 Insurance Indirect Expenses 19 Rent Indirect Expenses 20 Advertising Indirect Expenses 21 Sales Sales Account 22 Sales Return Sales Account 23 Interest Received Indirect Income 24 Discount Received Indirect Income 25 Misc. Income Indirect Income 26 Scrap Sales Indirect Income 27 Capital Capital Account 28 Director Loan Loans( Liabilities) 29 Bank Loan Loans ( Liabilities) 30 Vat Duties & Taxes 31 Outstanding Expenses Current Liabilities 32 Land Fixed Assets 33 Building Fixed Assets 34 Plant & Machinery Fixed Assets 35 Furniture & Fixture Fixed Assets 36 Computer & Elec. Goods Fixed Assets 37 Vehicle Fixed Assets 38 Office Equipment Fixed Assets 39 Investment Investments 40 Bank of Kathmadnu Bank Account 41 St. Charter Bank Bank Account 42 Nepal Investment Bank Bank Account 43 Everest Bank Bank Account 44 Mahendra & Company(deb) Sundry Debtors 45 Sidhartha & Trading Con(deb) Sundry Debtors 46 T. S. Pvt Ltd (deb) Sundry Debtors 47 Nabin Supplier(ven) Sundry Creditors 48 Suraj Marketing(ven) Sundry Creditors 49 Niruala & Brothers(ven) Sundry Creditors 50 Tex Inport/Export(ven) Sundry Creditors To view the ledger

- Gateway of tally - Accounts info - Ledger - Display (Single display for viewing the one ledger and multiple display

for viewing all ledger at a time. To change or delete the ledger

- Gateway of tally - Accounts info - Ledger - Alter (Single alter for change or delete one ledger at a time and multiple

alter for changing more than one ledger. We can not delete the ledger from

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multiple alter mode. We can press the alt+d to delete the ledger at the mode of alteration of single.)

S No Ledger Name Under Opening Balance Dr/Cr 1 Capital Capital Accout Inventory Info

- Stock groups - Stock categories - Stock item - Unit of measure - Godowns - Price list - Quit

Stock groups Similar nature of stock item is called stock groups. Tally does not provide the stock groups as default. We must define the stock groups as we required. To create stock groups

- Gateway of tally - Inventory information - Stock groups - Create

S No Name Under 1 Computer Primary 2 Television Primary 3 Stationery Primary 4 Clothes Primary 5 Watches Primary 6 Other Goods Primary 7 Monitor Computer 8 Sony TV Television To view the Stock groups

- Gateway of tally - Inventory info - Stock groups - Display (Single display for viewing one stock group and multiple displays

for viewing all groups at a time.) To change/modify or delete the stock groups

- gate way of tally - inventory info - Stock groups - Alter (Single alter for change or delete one group at a time and multiple

alter for changing more than one groups. We can not delete the stock

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groups from multiple alter mode. We can press the alt+d to delete the groups at the mode of alteration of single.)

Stock Categories Tally does not provide the stock categories option automatically. We must activate the option for use. It is used for keeping order of stock item that will be their name wise, brand name wise, size wise or price wise. To activate the stock categories

- Press f11 (tally feature) - Inventory feature - Storage and classification - Maintain stock categories – Yes - Save by pressing Ctrl + A. and press esc.

To create stock categories

- Gateway of tally - Inventory Info - Stock Categories - Create

S No. Name Under 1 Sony Primary 2 Samsung Primary 3 L G Primary 3 15'' Primary 5 17'' Primary 6 21'' Primary 7 Rs 200-300 Primary Unite of measure Unite of measure determine the stock item as number of, pieces, liter, meter, kilogram etc. To create unit of measure

- Gateway of tally - Inventory info - Unit of measure - Create

S No. Symbol Formal Name 1 Nos Number of 2 Pcs Pieces 3 Kg Kilogram 4 Lt Liter 5 Ctr Cartoon 6 Doz Dozen Godowns

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Godowns are the location of the company where all stock item is stored. Tally provides one Godown automatically. To Activate the Godowns Option

- Press f11 ( Tally Feature ) - Inventory Feature - Storage and Classification - Maintain Multiple Godowns – Yes - Save ( Ctrl + A )

To Create a Godowns

- Gateway of tally - Inventory info - Godowns - Create

1 Main location Default 2 Onsite Primary 3 Warehouse Primary Stock Item Stock item is the product/item of the company which is used by company for only sales and purchase transaction. To create a stock item

- Gateway of tally - Inventory info - Stock item - Create

Inventory/Stock Item

Sno Name Under Cat. U O M

Opening

Main location

Onsite Warehouse

Rate(rs.)

1 Mouse Computer Sony Pcs 100 50 25 25 200 2 Keyboard Computer Sony Pcs 100 50 25 25 300 2 C D Rom Computer Samsung Pcs 100 50 25 25 200 4 Hard Disk Computer - Pcs 100 50 25 25 300 5 Casing Computer U – Max Pcs 100 50 25 25 1500 6 C P U Computer Intel Pcs 100 50 25 25 4000 7 RAM Computer - Pcs 100 50 25 25 100 8 Smps Computer U – Max Pcs 100 50 25 25 500 9 Data Cable Computer - Pcs 100 50 25 25 50 10 Sata Cable Computer - Pcs 100 50 25 25 20 11 Floppy Disk Computer - Pcs 100 50 25 25 500 12 Speaker Computer Sony Pcs 100 50 25 25 400

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13 Mouse pad Compurer - Pcs 100 50 25 25 50 14 Monitor17'' Computer 17'' Pcs 100 50 25 25 6000 15 Monitor15'' Computer 15'' Pcs 100 50 25 25 4000 16 T V 21" Television 21'' Nos 50 30 10 10 10000 17 T V 17'' Television 17'' Nos 50 30 10 10 8000 18 Sony TV Television Sony Nos 50 30 10 10 9000 19 L G TV Television LG Nos 50 30 10 10 7000 20 DVD Other Sony Nos 50 30 10 10 3000 21 VCD Other Sony Nos 50 30 10 10 2000 22 Pen Drive Other Sony Pcs 50 30 10 10 1000 23 I Pod Other Sony Pcs 50 30 10 10 1500 24 Book Stationery - Doz 50 30 10 10 500 25 Pen Stationery - Doz 50 30 10 10 200 26 Pencil Stationery - Doz 50 30 10 10 50 27 Ruler Stationery - Doz 50 30 10 10 150 28 Ereaser Stationery - Doz 50 30 10 10 20 29 Marker Stationery - Doz 50 30 10 10 500 30 Ink Stationery - Doz 50 30 10 10 200 31 Copy Stationery - Doz 50 30 10 10 300 32 Paper Stationery - Doz 50 30 10 10 500 33 Monitor21'' Computer 21'' Pcs 100 50 25 25 6000 34 Monitor17'' Computer 17'' Pcs 100 50 25 25 5000 35 Monitor15'' Computer 15'' Pcs 100 50 25 25 4000

Price List Price is used to set the selling price of the stock item. We can set the selling price by adding margin and discount offer. To activate price list � Press F11 (Tally Features) � Inventory Feature � Sales Management � Allow multiple price level – yes � Create price level for: a. Wholesaler b. Retailer etc. � Save (Ctrl+A) To set price list for price level � Inventory info � Price list � All items � Wholesaler or Retailer � Applicable Date � Set price level as required. From To Price Dis Cost 0 10 300 2 200 10 50 300 5 200 50 100 300 10 200 50 - 300 15 200

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0 50 300 5 200 50 100 290 10 200 100 - 280 12 200 Reporting of accounts information Reporting of Trail Balance

- Display - Trail balance or press DT

Reporting of Day Book

- Display - Day Book or press DD

Reporting of Cash/ Bank book

- Display - Accounts book - Cash/Bank book or press DAC

Reporting of ledger

- Display - Accounts book - Ledger or press DAL

Reporting of ledger groups

- Display - Accounts Book - Group summary or press DAG

Reporting of inventory information Reporting of stock item

- Display - Inventory book - Stock item or press DIS

Reporting of stock item GroupWise

- Display - Inventory book - Group summary or press DIG or Direct press S at the mode of gateway of

tally. Reporting of stock item godownwise

- Display - Statements of inventory - Godowns or press DEG

Reporting of stock item categories wise

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- Display - Statements of inventory - Categories or press DEC

Reporting of stock queries

- Display - Statements of inventory - Stock queries or Press DET

Voucher / Transaction Contra (f4) Contra voucher is used to keep the transaction related with cash and bank only. Cash deposit into bank Cash withdraw from bank Cash transfer from bank Cash transfer from cash book to cash book Payment (F5) Payment voucher allows you to keep the all kinds of payment from cash/ bank. Receipt (F6) Receipt voucher allows you to keep the all kinds of receipt of cash/ bank. Journal (F7) Journal voucher is only used to enter the non-cash transaction and non-cash item. Sales (F8) Sales voucher allows you to enter the transaction related with trading goods only. Purchase (F9) Purchase voucher is used to enter the transaction related with trading goods only.

TRANSACTION CASH TRANSACTION NON-CASH TRANSACTION RECEIPT/PAYMENT (F6/F5) JOURNAL (F7)

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Goods Trading Goods Non-Trading Goods

Purchase (F9) / Sales (F8) Receipt (F6)/Payment (F5)/Journal (F7)

Credit Cash Cash Credit

Sundry Debtors Current Liabilities Sundry Creditors Account Payable

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Some transactions:

• Business started with cash of Rs. 1000000. • Business started with cash Rs. 200000, Land & Building Rs. 500000, Plant &

Machinery Rs. 300000. • Cash deposit into Everst bank of Rs. 600000. • Furniture purchase of Rs. 20000. • Office equipment purchase of Rs. 30000. • Printing & Stationery purchase of Rs.10000. • Computer purchase of Rs.50000. • Furniture purchase from Star Office of Rs.50000. • Cash paid to Star Office of Rs. 20000. • Cash paid to Star Office of Rs.25000 to his full settlement. • Machinery purchase from Himal Company of Rs.500000. • Deprecation charged on Furniture @ 10%, plant & Machinery @ 15%, Land &

Building @ 12%. • Share purchase of Everest bank 200 share @ Rs.100 and broker commission paid

@ 2% per share. • Sold 100 share of Everest bank at the rate of Rs.150 and commission paid to @

5% per share. • Cash withdraw from Everest Bank of Rs.200000. • Capital increased by Rs.500000. • Cash withdraw from bank of Rs.20000 for personal use. • Cash transfer of Rs.500 to petty cash book. • Cash transfer Everest bank to Himalayan bank of Rs.100000. • Cheque paid to Himal Company of Rs.200000. • Production House Rent paid of Rs.50000. • Salary paid to Production House staff of Rs.10000. • Wages paid of Rs.20000 by Chaque. • Transportation charge paid of Rs.20000. • Fright Charge paid of Rs.10000. • Cash received Rs.50000 by scrap sales. • Salary paid to staff of Rs.50000. • Rent paid of Rs.20000. • Printing & Stationery expenses of Rs.5000. • Loan received from share holder of Rs.100000. • Interest paid of Rs.100000. • Advertising expenses paid of Rs.25000. • Salary outstanding of Rs. 20000. • Water& Electricity bill received of Rs.40000. • Paid Water & Electricity Bill with 10% fine charge. • Outstanding salary paid of Rs.20000. • Traveling expenses paid of Rs. 2000. • Canteen expenses paid of Rs. 30000. • Goods purchase by cheque of Rs. 300000. • Goods sold of Rs.220000. • Goods Purchase from star office - Mouse 50 pcs @ Rs.200.

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- Keyboard 50 pcs @ Rs.300. - monitor 17" 50 Pcs @ Rs.5000. - CD Rom 50 Pcs @ Rs.3000. - Ram 50 pcs @ Rs.500. - Casing 50 pcs @ Rs.1500. - M.B. 50 pcs @ Rs.4000. - U.P.S. 50 pcs @ Rs.3000.

-C.P.U. 50 pcs @ Rs.4500. • Goods Sold to hardford computer

- Mouses 50 Pcs @ Rs 300. - Keyboard 10 Pcs @ Rs. 400. - CD Rom 10 Pcs @ Rs. 2500. - Monitor 17" 10 Pcs @ Rs. 5500. - Ram 10 pcs @ Rs. 2000. - Casing 10 pcs @ Rs. 2000.

• Goods Purchase from star office. - Mouse 5o pcs @ Rs.200.

- Keyboard 5o pcs @ Rs 300. - monitor 17" 50 Pcs @ Rs.5000. - CD Rom 50 Pcs @ Rs.3000. - Ram 50 pcs @ Rs.500. - Casing 50 pcs @ Rs. 1500. - M.B. 50 pcs @ Rs. 4000. - U.P.S. 50 pcs @ Rs. 3000.

- C.P.U. 50 pcs @ Rs. 4500. Discount @ 15% Vat @ 13%

• Goods sold to Hardford computer. - Mouse 5o pcs @ Rs.200.


-C.P.U. 50 pcs @ Rs. 4500. Discount @ 16% Vat @ 13%

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Order processing

Purchase order processing Sales order processing

1. Purchase order Just Record sales order (Alt + F4) (Alt + F5)

2. Recept note Inventory Delivery note (Alt + F9) (Alt + F8)

3. Purchase invoice Affect Ledger Sales invoice (F9) (F8)

To activate purchase & sales order

• Press f11 • Inventory feature • Order processing • Allow purchase order processing – yes • Allow sales order processing – yes • Save

To Activate Receipt and delivery note

• Press f11 • Inventory feature • Additional inventory vouchers • Use tracking number( Delivery/ receipt note )- yes • Save

To activate invoicing

• Press f11 • Account feature • Invoicing • Allow invoicing – yes

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• Enter purchases invoice format – yes • Save

Reporting of Purchase and Sales order

- Displays - Inventory Books - Purchase Order Books / Sales Order Books

Or,

- Displays - Statements of Inventory - Purchase Order Summary / Sales Order Summary

Reporting of Pending Bills

- Display - Statements of Inventory - Purchase Bill Pending / Sales Bill Pending

Reporting of Purchase and Sales Invoice

- Displays - Accounts Books - Purchase Register / Sales Register

Purchase Order:

• Goods order to star office with order no.111. - Mouse 5o pcs @ Rs.200.


- C.P.U. 50 pcs @ Rs. 4500.

• Goods received from star office with GRN 112. - Mouse 5o pcs @ Rs.200.


- C.P.U. 50 pcs @ Rs. 4500. • Invoice received from star office.

Sales Order:

• Goods order received from Hardford computer for order no. 222.

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- Mouse 5o pcs @ Rs.200.


- C.P.U. 50 pcs @ Rs. 4500.

• Goods delivered to Hard Ford computer with DNN 223.

- Mouse 5o pcs @ Rs.200. - Keyboard 5o pcs @ Rs 300. - monitor 17" 50 Pcs @ Rs.5000. - CD Rom 50 Pcs @ Rs.3000. - Ram 50 pcs @ Rs.500. - Casing 50 pcs @ Rs. 1500. - M.B. 50 pcs @ Rs. 4000. - U.P.S. 50 pcs @ Rs. 3000.

- C.P.U. 50 pcs @ Rs. 4500.

• Invoice made for Hardford computer. Rejection out(purchase return)/Rejection in(Sales Return) Rejection in and out is used to reject the products, if the products are found damage.

Purchase order processing Sales order processing

1. Purchase order Just Record sales order (Alt + F4) (Alt + F5)

2. Receipt note Inventory Delivery note (Alt + F9) (Alt + F8)

3. Purchase invoice Affected Ledger Sales invoice (F9) (F8)

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4. Rejection out Inventory Rejection in

(Ctrl+F9) (Ctrl+F8) 5. Receipt Note Inventory Delivery Note (Alt+F9) (Alt + F8) To activate the Rejection Out and Rejection In

- Press F11( Tally Feature) - Inventory Feature - Additional Inventory Feature - Use Rejection out / Rejection in – Yes - Save(Ctrl+A)

To view the rejection in and out

- Displays - Statements of Inventory - Purchase bill Pending / Sales bill Pending

Debit Note (Purchase Return) / Credit Note (Sales Return) Debit Note and Credit Note is used to return products at the time of no use. To activate Debit Note/ Credit Note

- Press F11 (Tally Feature) - Accounts Feature - Invoice - Use Debit Note / Credit Note – Yes - Use invoice mode for Debit Note – Yes - Use invoice mode for Credit Note – Yes - Save ( Ctrl + A)

Stock Journal(Alt+F7) Stock journal is used to transfer product item one location to another location. Physical Stock Physical stock is used to re-register the item/product after re-counting the item/product on godwans. Multiple Currencies This option allows you to access the multiple currencies at the time of transaction. We must use this option if our company is multinational. To activate Multi-Currencies

- Press F11 (Tally Feature) - Accounts Feature - General - Allow Multi-Currencies – Yes - Save (Ctrl + A)

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To Create Multiple Currencies - Accounts Info - Currencies - Create

S. No. Symbol Code Formal Name Rate of Exchange 1 $ Shift+4 Us Doller Rs75/$ 2 £ Alt+0163 Pound Rs110/£ 3 ¥ Alt+0165 Japanese Yen Rs0.8/¥ 4 IC - Indian Currencies Rs1.6/IC To Set Rate of Exchange For Currencies

- Accounts info - Currencies - Rate of Exchange - Specify Date, Standard rate for currencies, selling rate, buying rate etc.

Cost Centers Cost center is used to report the cost head of the company separately. To activate the cost center

- Press F11 (Tally Feature) - Accounts feature - Cost/profit Management - Maintain cost center – yes - Save (Ctrl+A)

To create cost Center

- Accounts info - Cost center - Create

S No Name Under 1 Office Overhead Primary 2 Mfg Overhead Primary 3 Selling & Distribution Primary Reference Tally provides four types of reference. They are:

a. Advance: At the time of Advance transaction. b. Against Reference: At the time of receipt and payment of credit transaction. c. New Reference: At the time of credit purchase or credit sale. d. On Account: Other.

To activate Reference

- Press F11 ( Tally Feature) - Accounts Feature - Maintain Bill By Bill – Yes - Save (Ctrl + A)

Interest Calculation

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It helps to calculate the interest amount on loan, deposit of the company. To activate Interest Calculation

- Press F11 (tally Feature) - Accounts Feature - Activate Interest Calculation – Yes - Save (Ctrl + A)

To Calculate Interest Amount

- Display - Statements of Accounts - Interest Calculation - Receivable/Payable ↵ ↵ ↵ ↵ - Yellow screen appear - Press F2 and set date range for interest calculation

Projects Work Related with Accounting Package Illustration: 1 Journaize the following transactions in the books of pramod trading company. Date Particulars Amount 1-2 Withdraw cash from bank Rs. 20000. 1-2 Bought goods for cash Rs. 5000. 1-3 Sold goods for cash Rs. 3000. 1-4 Bought furniture from Vijay furniture on credit Rs. 6500. 1-5 Sold goods to Nitesh on credit Rs. 1500. 1-10 Paid Salaries to staffs Rs. 10000. 1-15 Paid office rent Rs. 2000. 1-20 Received interest on loan from Binit shrestha Rs. 500. 1-25 Received discount from suppliers Rs.1000. 1-26 Deposited cash into Bank Rs.3000. 1-27 Received cash from Nitesh Rs.1500. 1-28 Paid cash to Vijaya Furniture Rs. 6500. 1-30 Received cash from Amit Rs. 10500. 1-30 Withdrew cash from bank Rs. 2500. 1-31 Purchased goods for cash Rs. 10000. Illustration: 2 Journalize the following transactions and post them into ledger accounts:

1. Started business with cash Rs. 160000. 2. Purchase goods for cash Rs. 16000. 3. Purchase furniture from Shyam Rs. 20000. 4. Goods sold Rs.10000. 5. Paid to Shyam Rs. 20000. 6. Goods sold to Krishna Rs.5000. 7. Paid shop Rent for the month Rs. 2000. 8. Paid wages Rs. 1000.

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9. Received Commission Rs. 1000. 10. Received interest Rs. 2000. 11. Purchased goods from Gopal Rs. 15000. 12. Goods sold to Hari Rs. 6000. 13. Goods returned by Hari Rs. 1000.

Illustration: 3 Journalize the following transactions

1. Received Rs. 20000 from Prakash on account. 2. Received Rs. 2000 from Prakash as Commission. 3. Sold goods to Pramod list price Rs. 20000 trade discount 10%. 4. Received Rs. 10000 from Prabin in full settlement against the amount due from

him Rs. 10500. 5. Paid Rs. 14000 to Sarita in full settlement against the amount due to her Rs.

15000. 6. Reeta took loan Rs. 50000 finally, she paid Rs. 50% rupee of loan for full

Settlement. 7. Sold goods to Khadga man Rs. 20000. 8. Paid Carriage Rs. 500. 9. The furniture costing Rs. 10000 exchange for the new furniture costing Rs.15000. 10. Damaged Goods Rs. 10000 by fire, insurance company paid Rs. 8000. 11. Goods were rubbered Rs. 4000. 12. Salary paid Rs. 5000 for the current years. 13. Paid wages Rs. 500, Insurance for Building Rs. 1000 and Advertisement Rs.

2000. Illustration:4 Journalize the following transactions:

1. Started business with Rs. 30000 2. Deposite into bank Rs. 15000. 3. Bought furniture Rs.3000 for cash. 4. Purchased goods from Manik Rs. 12000 for cash. 5. Sold good for Rs. 5000. 6. Paid telephone charge Rs. 5000. 7. Purchased gooods from Bijaya Rs. 3000. 8. Paid Rs. 300 for advertisement by cheque 9. Bought one typewriter for Rs. 75000 from Shiva on credit. 10. Sold goods to Anant for Rs. 9000. 11. Withdraw Rs. 1000 from the bank for private use 12. Sold goods to keshav & co. for Rs. 2000 for cash. 13. Received cash from anant Rs. 8800 discount allowed Rs. 200. 14. Paid into bank Rs. 7500. 15. Issued cheque for Rs.900 for rent. 16. Paid salaries to staff Rs. 2000 17. Issued cheque for Rs. 2800 in favour of Bijaya in full settlement of their accouunt.

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Illustrations: 5

Post the following transactions in the appropriate ledgers: 1. Started business with Rs. 100000. 2. Deposited into bank Rs. 20000. 3. Bought furniture and paid by cheque Rs. 50000. 4. Paid rent by cheque Rs. 2500. 5. Bought goods from Keshav Nath Rs. 2500. 6. Cash sales Rs. 2500. 7. Paid wages Rs. 500. 8. Premium deposited into insurance company by cheque Rs. 1000. 9. Returned goods to Keshab Nath Rs 1000. 10. paid Keshav Nath Rs. 15000 by cheque. 11. Goods purchased from Koirala Rs. 12000. 12. Cash sales Rs. 3500. 13. Paid Koirala By cheque Rs. 7000. 14. Deposited Rs. 10000 into the bank.

Illustration: 7 Journalize the following transactions, post them into ledger.

1. Started business with Rs. 25000. 2. Paid into bank Rs. 12000. 3. Bought furniture for Rs. 2250. 4. Sold goods for Rs. 4250. 5. Purchased goods from Madhab Rs. 10000 for cash. 6. Bought computer for Rs. 1875 fromcomputer concern on credit. 7. Sold goods to Binod for cash. 8. Received cash from Binod Rs. 7125 discount allowed Rs. 125. 9. Deposited into bank Rs. 6250. 10. Issued cheque for rent Rs. 2000. 11. Salaries paid Rs. 2000. 12. Issued Cheque for Rs. 2375 in favour of biraj in full settlement of their account.

Exericise 1

1. Purchase Rice 150 Kg. @ 25 from Dinesh. 2. Purchase Dall 100 Kg. @ 60 in cash. 3. Purchase 100 Pcs Shirt @ 125 and Sales 100 pcs to hari @ 150. 4. Purchase Dhara oil 100 lit @ 95 and sales to Bikram 15 Lit @ 125. 5. Purchase Pencil 150 dozen @ 20 from Ramu. 6. Purchase Dot pen 100 pcs @ 10 in cash. 7. Purchase Books 125 Pcs @ 120 from Rabi. 8. Sales Rice 120 kgs @ 27 to mona. 9. Sales Dall 50 kg @ 65 in cash. 10. Sales 95 Pcs Shirt to Mohan @ 150. 11. Sales Dhara oil 65 lit @ 125 to Kiran. 12. Sales Pencil 100 dozen @ 22 to Monika. 13. Sales Dot pen to Bikram @ 95 pcs @ 15. 14. Sales Book to Monika 100 pcs @ 150. 15. Paid to Dinesh his full Settlement.

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16. Receive cash from Monika her full settlement. 17. Receive cash from Mona her full settlement.

Exericise:-2

1. Purchase rice 200 kgs from Kikash @ 25 in january 3rd 2. Purchase Dal 70 kgs. from Manish @ 80 on credit in January 5th. 3. Sales Rice 150 kgs to Heena @ 27. In Jannuary 5th 4. Purchase Wheat from Mohan 125 kgs. @ 15 in January 18th on credit. 5. Issue 60 kgs Dall to Kiran @ .85 in January 7th 6. Purchase 50 kgs rice @ 27 from Bikash. 7. Sales Wheat 70 kgs @ 20.

Exericise:-3

1. Purchase Glass 50 pcs @ 25. 2. Sold Glass 40 pcs @ 30. 3. Purchased Plate 100 pcs @50. 4. Sold palte 80 pcs to Ramesh. 5. Purchase filters 5 pcs@50. 6. Sold filters 4 pcs. 7. Purchase Bowls 20 pcs from kumar karki @ 25. 8. Sold Bowls 20 pcs to Monika @ 30 on credit. 9. Purchase 60 pcs Cup from suman @ 50. 10. Sold 50 pcs Cup to Manohar @ 75 on credit.

Exericise:- 4

1. Opening balance of rice 300 kgs. @ Rs. 10. 2. Purchase Mansuli Paddy 2000 kgs, @ Rs. 10 from Neema's Company. 3. PurchaseBasmati paddy from Manoj 3000 kgs. @ Rs.15. 4. Purchse Wheat 2000kgs. from Pradip @ Rs. 13. 5. Purchase Mustard 1000 kgs. @ Rs.25 in cash. 6. Convert 1000 kgs Basmati paddy in rice 700 kgs. 7. Convert 2000 kgs. Wheat in flour 950 kgs. 8. Convert Mustard 500 kgs in flour 200 ltr. 9. Sold Basmati Rice 500 kgs in cash @ Rs. 40. 10. Paid Rs. 19000 to Neema's @ com.in her full settlement. 11. Sold Oil 50 Ltr. to Mohan chand @ Rs. 100. 12. Receive cash from Mohan chand Rs. 48000 and given discount 200.

Exericise:- 5 1. Purchsee Goods from Mohan Pvt. ltd.Rs. 25000 sales it to Kiran Rs. 28000. 2. Kiran & Company Renurn 2000 worth's goods due to some problem. 3. Purchase furniture from Dipan furniture House Rs.21500 and paid him Rs.12500

and remain on credit. 4. Purchase goods from Gita & Company for Rs. 11600 less 10 % trade discount. 5. Return goods to Mohan Pvt. Ltd. worth Rs. 2000. 6. Purchase furniture for Rs. 16000 from Surya furniture on credit. 7. Paid 1000 for advertisement by cheque.

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8. Paid salary to Mr. Kamal Karki Rs. 3000 Nepal Bank. 9. Paid salary to Mr. Mohan Rai Rs. 6000 from bank of Kathmandu. 10. Paid salary to Miss Sujata Khatre Rs.5000 from Nepal Bank. 11. Paid salaty to Miss Gita Shahi Rs. 6800 Bank of Kathmandu. 12. Paid advance salary to Mr. Dinesh Adhikari Rs. 1500. 13. Paid room rent to Kumar Khadka Rs. 2500. 14. Paid room rent to Miss Sohan Sigdel Rs. 2500. 15. Paid to Miss Nanu Khanal Rs.4500 as salary. 16. Sales to M. K. Distribution on credit Rs.6500. 17. Return from M. K. Destribution Rs. 2100. 18. Withdrew for domestic use Rs. 2000. 19. Cash sales Rs. 45000. 20. Paid Office rent Rs. 3000. 21. Receoved cheque from M.K. Destiibution in full settlement. 22. Sold stationery to Bikash Rs. 15000.

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