tamil nadu electricity board enquiry no:ce...
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TAMIL NADU ELECTRICITY BOARD
ENQUIRY NO:CE 0001008/ 2009-10 DATED 08.12.09.
1. Description of material :G.I.Stranded wire 7/2.50mm
2. Due date and time for receipt of tender : 14:00 Hrs on 19.01.10
3. Due date and time of opening of tender : 14:30 Hrs on 19.01.10
If the due date for the tender happens to be a declared holiday, then the tenders will be
received and opened on the next working day, except on Saturdays without any change in timings.
4. Earnest Money Deposit (Rs.) : Rs.16,000/--
5. Type of tender : Two Part Tender System
6. Required number of tender copies : one
7. Cost of Tender Specification : Rs. 2500/-(within Tamil Nadu)
Rs. 2762/-(Outside of Tamil Nadu)*
]* Inclusive of Sales Tax at the rate of 10.5% applicable for Tender documents outside the state.
Additional amount of Rs.100/- to be paid if the tender document is required by post(both inside and outside Tamil Nadu)
CHIEF ENGINEER/DISTRIBUTION COIMBATORE REGION
Note: The tender documents are available in TNEB web site (www.tneb.in) and Tamil Nadu
Government web site (www.tenders.tn.gov.in) and the prospective bidders may get the
specification by down loading from website free of cost.
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Ten
ders
.India
Mar
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ENQUIRY. NO. CE0001008/2009-10 dt 08.12.09
INDEX
SECTION I - EARNEST MONEY DEPOSIT
SECTION II - BID QUALIFICATION REQUIREMENT
SECTION III - REJECTION OF TENDERS
SECTION IV - INSTRUCTION TO TENDERERS
SECTION V - COMMERCIAL TERMS
SECTION VI - TECHNICAL
SCHEDULE A - SCHEDULE OF PRICES
SCHEDULE B1 - DEVIATION FROM TECHNICAL SPECIFICATION
SCHEDULE B2 - DEVIATION FROM COMMERCIAL SPECIFICATION
SCHEDULE C - STATEMENT OF SUPPLY ORDERS EXECUTED / UNDER
EXECUTION DURING THE PAST THREE YEARS AS ON DATE
OF TENDER
SCHEDULE D - STATEMENT OF GUARANTEED TECHNICAL PARTICULARS
SCHEDULE E1 - DECLARATION FORM
SCHEDULE E2 - UNDERTAKING IN LIEU OF EMD
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SECTION-I
EARNEST MONEY DEPOSIT (EMD)
1. Tenderer should pay the specified amount towards Earnest Money Deposit, as follows:
Earnest Money Deposit: Rs 16,000/-(Rupees Sixteen Thousand only )
2 The Earnest Money specified above should be
A DEMAND DRAFT / BANKER'S CHEQUE for the above amount, from any of the
Nationalised / Scheduled / Foreign Banks with branches in India payable to the
SE/CEDC/ METRO, COIMBATORE
Firms who have a valid (not forfeited or a request had been made as on the date of tender
opening) Permanent Earnest Money Deposit (PEMD) of Rs.5,00,000 (Rupees five lakhs only )
with the SE/CEDC/ METRO,COIMBATORE Tamil Nadu Electricity Board are exempted
from payment of Earnest Money Deposit. The permanent EMD holders of TNEB Head quarters
are not exempted to pay the EMD.
3. The Earnest Money will not carry interest.
4. The Earnest Money Deposit will be refunded to the unsuccessful tenderer on application to the
Chief Engineer / Distribution / COIMBATORE Region / COIMBATORE after intimation of
the rejection / non acceptance of their tender is sent to them.
5. The Small Scale Industrial units located within the State and Registered with the Tamil Nadu
Small Industries Development Corporation or the National Small Industries Corporation (NSIC)
or Holding Permanent Registration certificate from the District Industries centers of Directorate
of Industries and Commerce in respect of those items for which the Registration Certificate has
been obtained, Departments of the Government of Tamil Nadu and Undertakings and
corporations owned by the Government of Tamil Nadu, Labour contract Co-operative Societies,
Tiny Industries classified under SSI registered with the state of Tamil Nadu and Registration
Certificate issued by Department of Industries and Commerce / Government of Tamil Nadu,
Small Scale Industrial units located outside the State and such of those units registered with
National Small Industries Corporation inrespect of the items manufactured by them are the only
categories of institutions/industries exempted from the payment of Earnest Money Deposit.
6. Those Tenderers who are exempted from payment of E.M.D. shall furnish in lieu of EMD an
undertaking in a non judicial stamp paper of value not less than Rs. 80.00 (Rupees Eighty only)
to the effect to pay as penalty an amount equivalent to Security deposit / EMD or an amount
equal to the actual loss incurred whichever is less in the event of non-fulfillment or non
observance of any of the conditions stipulated in the contract consequent to such breach of
contract. The State Government, Public Sector undertaking who are exempted from payment of
EMD should also pay as penalty an amount equivalent to the amount fixed as security deposit in
the event of non-fulfillment or non observance of any of the conditions stipulated in the contract.
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TENDERS RECEIVED WITHOUT THIS UNDERTAKING WILL NOT BE OPENED
AND WILL BE REJECTED SUMMARILY.
7. Small Scale Industries shall enclose duly attested Photostat copy of their Registration
Certificate showing the subject materials specifying capacity which they are permitted to
manufacture and the period of validity of the certificate as proof of eligibility for exemption from
payment of EMD in a sealed outer envelope as specified in clause 2.
8. Others viz Central, other State Government Departments, Undertakings, Corporations other than
Tamilnadu shall have to pay Earnest Money Deposit and Security Deposit.
9. If on opening the outer cover / inner ‘A’ cover , it is found that the Demand Draft/Bankers
Cheque/ Undertaking and proof of exemption of EMD/PEMD Certification has not been
attached, then their Tender offer will be summarily rejected without opening.
10. The Earnest Money Deposit made by the Tenderer will be forfeited if:-
a) he withdraws his tender or backs out after acceptance.
b) he withdraws his tender before the expiry of validity of the offer, the period specified in the
specification, or fails to remit the Security Deposit.
c) he violates any of the provisions of these regulations contained herein.
d) he revises any of the terms quoted during the validity period.
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SECTION II
BID QUALIFICATION REQUIREMENTS ( B Q R )
The BIDDERS shall become eligible to bid, on satisfying the following " Bid qualification
Requirements" and on production of the required documentary evidences along with the Tender.
1. SSI Registration Certificate
2. Necessary turnover certificate from the auditor.
3. Details of various purchase orders placed on them by State Electricity Boards and executed during the last three years on the date of tender opening.
4. Samples to be enclosed.
The offers of Tenderers not satisfying above “BQR” will be summarily rejected.
SECTION III
REJECTION OF TENDERS:
1. Tenders will be SUMMARILY REJECTED if
a) The EMD requirements are not complied with.
b) Not satisfying Bid Qualification Requirements.
2. Tender is liable to be rejected if it is:
a) Not covering the supply of equipments/ materials with all accessories
b) With validity period less than that specified in this specification
c) not in conformity with Board's Commercial terms and Technical Specification. (Section V
and VI)
d) Not signed properly by the tenderer
e) Received from Joint Venture consortium of firm\individuals\companies
f) Received " after due date and time"
g) Received from the tenderer who is directly or indirectly connected with Government service
or Board service or services of Local authority
h) From any black listed firm
i) From a tenderer whose past performance/ vendor rating is not satisfactory.
j) Offer received by Telex / Telegram / E mail / Fax.
k) not containing all the required particulars as per schedules A to G.
3) In the event of the documents furnished with the offer being found to be bogus or the
documents contain false particulars, the EMD paid by the tenderers will be forfeited in
addition to blacklisting them for future tenders/ contracts in Tamil Nadu Electricity Board
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SECTION - IV
INSTRUCTION TO THE TENDERER:
1.0. Sealed tenders in Two part system, (a)Technical Bid with Commercial terms but without price
bid and (b) Price bid will be received for and on behalf of TNEB hereinafter referred as
Board so as to reach the office of the Chief Engineer / Distribution / COIMBATORE Region
on or before the due date prescribed. All the tenders shall be prepared and submitted strictly in
accordance with the Instructions set-forth herein.THE TENDERERS WHO DO NOT FULL
FILL THE ‘ BID QUALIFICATION REQUIREMENTS ’ AS PER SECTION– II NEED NOT
APPLY, OFFERS NOT SATISFYING THIS ‘ BID QUALIFICATION REQUIREMENTS’
WILL NOT BE CONSIDERED AND WILL BE SUMMARILY REJECTED.
1.1 This tender will be processed as per the provision in the Tamil Nadu Transparency in
Tender Act1998 and Tamil Nadu Transparency in Tenders Rules 2000.
2.0 SCOPE OF SUPPLY
The scope of supply of the material includes for Design, manufacture, inspection, testing,
packing, forwarding and delivery of the materials detailed herein, at TNEB stores anywhere in
COIMBATORE Region.
3.0 SUBMISSION OF TENDER OFFER
The Tenderer is expected to examine all instructions and Schedules detailed in the
Specification and submit the Schedule of prices and other required particulars in the Schedules
& Drawings called for in this Specification only as per the formats enclosed herewith.
4.0 TWO PART TENDER
4.1 The Tenders shall be in two parts as detailed below each in a separate sealed Envelope
marked, “ ENVELOPE “A” and “ ENVELOPE B”
The first envelope called “ ENVELOPE A” shall contain
a. Un priced bid as per Schedules B1, B2, C, D,E1 & E2 (i.e Technical Bid with
Commercial Terms except Price).
b. Any other information called for in the specification other then price.
THIS ENVELOPE “A” SHOULD NOT CONTAIN ANY PRICE BID
4.2 The second Envelope called “ Envelope – B” shall contain the PRICE BID only as per “
Schedule – A”
4.3 The outer cover shall be sealed, addressed and delivered at the following address.
The Chief Engineer/Distribution,Coimbatore Region, TNEB, P.B.No.2940, CBE – 12
so as to reach him not later than 14.00 Hrs on due date.
4.4 The Tender in two parts shall be prepared in duplicate and put in a separate sealed super
scribed envelope ( Envelope – A and Envelope – B) as instructed above.
4.5 Envelope – A, Envelope – B and the Earnest Money Deposit in approved form or proof of
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exemption from payment of EMD shall be enclosed in an overall envelope ie
OUTER COVER SHALL CONSIST OF
i) EMD in APPROVED FORM OR PROOF FOR EXEMPTION FROM PAYMENT OF
EMD either in inner ‘A’ cover or outer cover
ii) Envelope A
iii) Envelope B
4.6 Envelope “ A” and Envelope “ B” and the overall envelope should be individually sealed,
superscribed with the Specification number, materials offered and due date of submission
and addressed to the Chief Engineer/Distribution,Coimbatore Region, TNEB, P.B.No.2940,
Coimbatore.12
The Tenderer should also indicate his name and full address on the cover
4.7 The tender offers in complete shape in one envelope containing Envelope – A and
Envelope –B, as required in Clause 4.3 shall be sent so as to reach the Chief Engineer
Distribution/Coimbatore Region, Coimbatore on or before 14.00 Hrs. on the due
date of submission of offers.
4.8 Envelope A” of those bidders who satisfy the requirement of Earnest Money Deposit will
only be opened on the due date and time already mentioned. If any of the Bidders indicate
price in Envelope – A, the bid will not be read out and will be rejected.
4. 9 Envelope B” will not be opened at the time of opening Envelope A” but will be
authenticated in the covers by the officers authorized to open the bids, Envelope B” so
authenticated will be kept under the safe custody of the empowered officer, to open the
tender, Envelope “B” price Bid will be opened later, the date of which will be intimated to
the tenderer at a later date, after technical evaluation of the tender is completed.
4.10 If the tenderer finds any ambiguity in any of the terms and conditions stipulated in this
Specification, he shall get it clarified from the Chief Engineer/Distribution/Coimbatore
Region, Coimbatore. If this is not done and subsequent to the opening of the Tenders, it is
found that the doubt, about the meaning or ambiguity in the interpretation in any of terms and
conditions stipulated in this specification are raised by the tenderer either in this tender or by
a separate letter, the interpretation or clarification issued by the Chief Engineer/Coimbatore
Region, Coimbatore on such of those terms and conditions of the specification as may be
raised by the tenderer shall be final and binding on the tenderer.
4.11 All tender offers shall be prepared by typing or printing in the formats enclosed with the
Specification.
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4.12 All information in the tender offer shall be in ENGLISH only. It shall not contain
interlineations, erasures or over writings except as necessary to correct errors made by the
tenderer. Such erasures or other changes in the tender document shall be attested by the person
signing the tender offer.
4.13 The tender offer shall contain full information asked for, in the accompanying Schedules and
elsewhere in the Specification.
4.14 The tenderer has the option of sending the offer by Registered Post or submitting the same in
person so as to reach by the date and time indicated.
4.15 In case of postal delivery, tenderers are advised to send them well in advance so that they are
delivered at the Office of the Chief Engineer/Distribution/COIMBATORE Region,
COIMBATORE, before the specified date and time.
4.16 The tenders delivered in person/courier shall be handed over to the Executive Assistant to the
Chief Engineer/Distribution/COIMBATORE Region, COIMBATORE, before 14:00 Hrs on the
due date.
4.17 The Board will not be responsible for any postal or other transit delay in receipt of the tender
offer.
4.18 Telex/Fax or telegraphic /E-Mail offers will not be entertained and will be rejected.
4.19 Any offer received by the purchaser after the due date and time specified for submission of
tender offer will be declared late, rejected and returned unopened to the tenderer.
4.20 No tender offer shall be allowed to be modified subsequent to the deadline for submission of
tender offers.
4.21 Tenderer shall bear all costs associated with the preparation and delivery of its offers, and the
PURCHASER will in no case be responsible or liable for these costs.
4.22 No offer shall be withdrawn by the tenderer in the interval between the deadline for
submission and the expiry of the period of validity specified/extended validity of the tender
offer.
4.23 Only manufacturers must quote. Tenders received from Agents/Dealers will not be considered.
4.24 The tenderers are requested to furnish the exact location of their factories with detailed Postal
address and Pin Code, Telephone, Fax Nos and E-Mail address etc. in their tenders so as to
arrange inspection by the Board if considered necessary.
5.0 CLARIFICATION TO TENDER DOCUMENTS:
5.1 At any time after the issue of the tender documents and before the opening of the tender, the
Tender Inviting Authority may make any changes, modifications or amendments to the tender
documents and shall send intimation of such change to all those who have purchased the
original tender documents.
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5.2 In case any one tenderer asks for a clarification to the tender document before 48 Hrs. of the
opening of the tender, replies to such clarifications will be communicated to all those who have
purchased the tender documents.
6.0 TENDER OPENING:
6.1 The Tender offers except price bid will be opened, at 14:30 Hrs on the due date by the
Executive Engineer/Electrical at the Office of the Chief Engineer/Distribution/COIMBATORE
Region, COIMBATORE, in the presence of tenderer's authorized representatives who may
wish to be present on the date of opening.
6.2 If the last date set for submission of tender offers and tender opening date happens to be a
holiday, the tenders will be received and opened on the succeeding working day, except on
Saturday without any change in the timings indicated.
6.3 The duly authorized representatives of the tenderers, who are present shall sign the tender
opening register.
6.4 The Tenderer's names, prices, all discounts offered, and such other details, as the Board at its
discretion, may consider appropriate will be announced and recorded at the time of opening.
7.0 INFORMATION REQUIRED AND CLARIFICATIONS
7.1 To assist in the examination, evaluation and comparison of tender offers, the Board may, at its
discretion, ask the tenderers for a Clarification of his offers. All responses to requests for
clarification shall be in writing to the point only. No change in the price or substance of the of
shall be permitted.
7.2 The Board will examine the tender offers to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished, whether
the documents have been properly signed, and whether the offers are generally in order.
7.3 Prior to the detailed evaluation, the Board will determine the substantial responsiveness of
each offer to the Bidding Documents. A substantially responsive offer is one which conforms
to all the terms and conditions of the Specification without any deviation.
7.4 The Tender offers shall be deemed to be under consideration immediately after they are opened
and until such time official intimation of award/rejection is made by the Board to the
tenderers. While the offers are under consideration, tenderer, and/or their representatives or
other interested parties are advised to refrain from contacting by any means, the Board and/or
Board's employees/ representatives on matters related to the offers under consideration.
Attempt by any tenderer to bring to bear extraneous pressures on the Tender Accepting
Authority shall be the sufficient reason to disqualify the tender.
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7.5 Mere submission of any Tender offer connected with these documents and Specification shall
not constitute any agreement. The tenderer shall have no cause of action or claim, against the
Board for rejection of his offer. The Board shall always be at liberty to reject or accept any
offer or offers at its sole discretion and any such action will not be called into question and the
tenderer shall have no claim in that regard against the Board.
8.0 EVALUATION AND COMPARISION OF TENDER OFFERS :
8.1 The tender offers received and accepted will be examined to determine whether they are in
complete shape, all data required have been furnished, the tender offer is properly signed and
the offers are generally in order and the tender offer conforms to all the terms and conditions of
the specification without any deviation.
8.2 For the purpose of evaluation of the tender offers, the following factors will be taken into
account for arriving at the evaluated price.
8.2.1 The quoted price shall be corrected for arithmetical errors. In case of discrepancy between the
prices quoted in words and in figures, lower of the two shall be considered
8.3 The evaluated price shall includes all central duties like excise duty, freight and insurance,
packing and forwarding charges and in a Tender where all the tenderers are from within the
State of Tamil Nadu or where all the tenderers are from out side the State of Tamil Nadu the
Sales Tax shall be included for the evaluation of the price and in a Tender where the tenderers
are both from the State of Tamil Nadu as well as from outside the State of Tamil Nadu, the
TNGST quoted by the tenderers situated in the state of Tamil Nadu shall be excluded and
CST quoted by the tenderers situated outside the State of Tamil Nadu shall be included for the
evaluation of the offers received to determine the L1 tenderer.
8.4 The amount of Sales Tax and surcharge and percentage of Sales tax and surcharge shall be
indicated in the offer.
8.5 The evaluation and comparison shall include 15%(Fifteen )price reference for domestic small
scale industrial units and 10%(Ten)price preference for the public sector undertakings of the
Government of Tamil Nadu in respect of products and quantities manufactured by them.
9.0 VALIDITY:
9.1 The tender offers shall be kept valid for acceptance for a period of 90 Days from the date of
opening of offers. Offers with lower validity period are liable for rejection.
9.2 Further, the tenderer shall agree to extend the validity of the bids without altering the
substance, and prices of their bids for further periods, if any, required by the Board.
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10.0 RIGHTS OF THE BOARD:
10.1 Not withstanding anything contained in this specification, the Board reserves the right to :
a). accept the lowest or any other tender.
b). revise the quantities at the time of placing orders.
c). reject any or all the tenders or cancel without assigning any reasons therefore.
d). to split the tender quantity and place orders on one or more than one firm to meet the delivery requirements.e). relax or waive or amend any of the conditions stipulated in the tender Specification wherever deemed necessary in the best interest of the Board.f). award additional quantity at the same prices and conditions during the pendency of the contract.g). recover losses, if any, sustained by Board, from the supplier who pleads his inability to
supply, and backs out of his obligation after award of contract. The Security Deposit paid
shall be forfeited.
h). to cancel the orders for not keeping up the delivery Schedule.
j). to order either all items or a few items.
11.0. DEVIATIONS:
11.1 The tenderer shall furnish, if there are any deviations in the Commercial and technical terms
as per schedule-BI & B2 annexed. If no deviations are furnished it will be construed that the
tenderer is accepting all terms specified in the specification. Similarly if any deviations are
furnished in the specified form it will be construed that these are the only deviations and the
tenderer is accepting all other terms of the specification and the offer will be taken for
evaluation if the deviations are acceptable to Board or otherwise the offer will be rejected.
11.2 THE OFFERS OF THE TENDERERS WITH DEVIATIONS IN COMMERCIAL
TERMS OF THE SPECIFICATION WHICH COULD NOT BE ACCEPTED WILL BE
SUMMARILY REJECTED.
11.3 NO ALTERNATE OFFER WILL BE ACCEPTED.
12.0 APPEAL :
12.1 As per the provisions of the Tamil Nadu Transparency in Tender Act and Rules accepted to be
adopted, any tenderer aggrieved by the order of the tender accepting authority ( Competent
authority) may prefer and appeal to Government within ten days from the date of receipt of
order.
13.0 BAR OF JURISDICTION:
Save or otherwise provided in Tamil Nadu Transparency in Tender Act 1998 no order passed or
proceeding taken by any officer or authority under the above act shall be called in question any
court and no injunction shall be granted by any court in respect of any action taken or to be
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taken by such officer or authority in pursuance of any power conferred by or under the above
action.
SECTION V
COMMERCIAL
1.0 PRICE:
1.1 The Tenderers are requested to quote FIRM price only.
1.2 The Tenderes shall quote the Ex-works price,Excise Duty with percentage, Packing and
Forwarding, Freight and Insurance charges and sales tax and surcharge with percentage
separately for prices quoted should be "Unit All inclusive price" including Excise duty and
excluding Sales Tax and surcharge for delivery to TNEB stores anywhere in COIMBATORE
Region. A format for price schedule is given in Schedule 'A'.
1.3 It is the responsibility of the tenderer to make sure about the correct rates of duty / tax leviable
on the materials at the time of tendering. If the rates assumed by the Tenderers are less than the
current rates prevailing at the time of tendering, the Board will not be responsible for the
mistake.
1.4 The tenderer should quote their rates taking into account the Excise duty relief available to
them on account of duty paid for procurement of raw materials under CENVAT scheme. A
certificate to this effect shall be furnished along with the offer.
1.5 An undertaking to the effect that if lesser prices are offered to any one else for the proposed
materials during the period of one year from the date of Purchase Order the same benefit
shall necessarily be passed on to Board , shall be furnished in the event of placement of Order.
EXCISE DUTY
2.1 It is the responsibility of the tenderer to make sure about the correct rates of duty
leviable on the material at the time of tendering. If the rate assumed by the Tenderer are less
than the current rates prevailing at the time of tendering, the Board will not be responsible for
the mistake. If the rates assumed by the tenderer are higher then the current rates prevailing
at the time of tendering, the Excise duty prevailing at the time of tendering will only be paid.
2.2 Any increase in Excise Duty consequent to the supplier coming into different duty slab during
the execution of the contract shall be to the supplier’s account No claim for increase in the
above respect will be admitted. Any variation in Excise Duty due to statutory variation within
the contract delivery date shall be considered.
2.3 In case of delayed delivery, the Excise duty prevailed on the date of actual delivery or the
Excise Duty applicable on the contractual delivery period whichever is less shall be admitted.
2.4 Authenticated invoice containing the details viz., Central Excise, Registration No., PLA No.
etc. date and time of removal of goods, debit entry in PLA/RG 23 duly authenticated by
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authorised signatory shall be preferred by the supplier for claim of ED.
2.5 The tenderer who have quoted ED as NIL and in the event of placement of order on such
tenderer against this specification where the value of order is above Rs. 150 lakhs, such
tenderer shall furnish an undertaking to the effect that the ED commitment on account of
crossing the turnover slab will be discharged to the E.D. authorities and that the Board shall
not be responsible for any E.D. evasion by the tenderer in respect of this transaction.
2.6 In the case of tenderer who has quoted ED as Nil and in the event of placement of order against
this specification and the proposed order value is less than Rs. 150 lakhs, the tenderer shall
furnish an undertaking to the effect that he has not obtained any other order in the same
financial year and that the Board shall not be responsible for ED evasion if any by the tenderer
in respect of this transaction.
3.0 SALES TAX/VAT3.1 The Central Sales Tax/TNVAT will be paid extra as applicable. The amount of Central
Sales Tax/TNVAT and percentage payable shall be indicated separately in the tender
offer. Central Sales Tax/TNVAT is not applicable to Freight and Insurance charges.
3.2 The Board has been registered as a dealer, under Central Sales Tax Act 1956 under
Registration No: 32929/81-82, dated 18.01.82. Appropriate Central Sales Tax/TNVAT
in accordance with the provisions of the relevant Act in force shall be included by the
Tenderer in the price quoted.
TNEB has applied for registering with TNVAT Act 2006 and the TIN will be
informed in due course. Any goods except Petrol, Diesel and Cement sold to TNEB
will attract TNGST at 4% as per G.O. MS No: 31, Commercial Tax (B2) dt.
27.03.2002.
In view of the note mentioned hereunder and as per Sl. No: 305 of Annexure of
TNVAT Act 2006 the tenderers are requested to quote appropriately TNVAT at 4% for
the goods to be supplied to TNEB used in Generation, Transmission and Distribution
of Electrical Energy except Cement, Diesel and Petrol. The necessary certificate as
per G.O. shall be furnished as communicated in Circular Memo. No:
CFC/GL/DFC/T/AAO/ T/D.28/283/02, dt. 05.04.2002.
3.3 In case of delayed delivery, the Central Sales Tax/TNVAT prevailing on the date of
despatch or on the last day of the contractual delivery period whichever is LESS will
be admitted. For both the cases the supplier shall furnish documentary evidence
while submitting the bills for payment.
3.4 Provided always, it is hereby agreed and declared that in case, where the Board has
doubt and belief that Central Sales Tax/TNVAT is not at all payable for the transaction
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in question, the Board reserves the right to withhold the amount of Tax until the party
produces an order of court of competent jurisdiction, declaring the liability of the
transaction to Central Sales Tax/TNVAT. Concessional rate of Central Sales
Tax/TNVAT, if any, shall be taken in to account and included in the price quoted giving
proof thereof.
3.5 The following certificates have to be furnished for admittance of claim of Central Sales
Tax/TNVAT:
i) Certified that the transaction in which the Central Sales Tax/TNVAT has been
claimed and has been / will be included in the return submitted / to be
submitted to the Central Sales Tax/TNVAT authorities for assessment of the
Central Sales Tax/TNVAT and the amount of Central Sales Tax/TNVAT claimed
from the purchaser has been/will be paid to sales Tax authorities.
ii) Certified that the goods on which the Central Sales Tax/TNVAT has been
changed have not been exempted under C.S.T. Act or TNVAT and the Rules
made thereunder and the charges on account of Central Sales Tax/TNVAT on
these goods are correct, under provisions of relevant Act or Rules made there
under.
iii) Certified that we shall indemnity the Board, In case if it is found at a later date
that wrong/incorrect or excess payment has been recouped on account of
Central Sales Tax/TNVAT paid by us.
iv) Certified that we are registered as dealer under the Central Sales Tax Act and
our Registration No. is….. and under TNVAT Act 2006 and our Registration No.
is………
v) Certified that TNVAT credit availed by me has been taken into account in the
rates quoted.
4.0 SECURITY DEPOSIT:
4.1 The successful tenderer will have to pay 5% of the order value as Security Deposit in the form
of DD/Bankers Cheque.
4.2 The Security Deposit will be repaid to the supplier only if the contract is completed to the
satisfaction of the purchaser. If the purchaser incurs any loss or damages on account of breach
of any of the clauses or any other amount arising out of the contract becomes payable by the
supplier to the purchaser, then the purchaser will in addition to such other dues that he shall
have under the law, appropriate the whole or part of the security deposit and such amount that
is appropriated will not be refunded to the supplier.
4.3 The successful tenderer will have to furnish the Security Deposit within 15 Days from the date
of receipt of purchase order. The security deposit will not carry any interest. The Board also
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reserves the right to accept the belated payment of Security Deposit by levying penal interest at
the rate of 22% p.a. from the date of expiry of 15 days time limit till the actual payment of
Security Deposit. The same will be deducted from suppliers first bill.
4.4 Failure to comply with the terms regarding security deposit set out in the purchase order within
the stipulated time by the successful tenderer will result in the cancellation of the purchase
order without any further reference to the suppliers.
5.0 INSURANCE :
Contracting firms shall arrange insurance for the equipment and all its accessories being
supplied by them, through any of the Nationalised Insurance Companies. The equipment shall
be insured to cover transport (from Warehouse) and 60 days storage risk at site. The damages,
if any, during transit will be reported within 30 days of receipt of materials. It will be the
responsibility of the supplier to replace the defective/damaged materials and make good the
shortages and other losses in transit,free of cost, lodge and recover claim from Insurance,
Under- writers/Carriers.
6.0 PACKING AND FORWARDING:
6.1 The equipment and all its accessories shall be securely packed and despatched, freight paid,
duly insured, at supplier's risk and cost. The packing may be in accordance with the
manufacturer's standard practice. The supplier is responsible for ascertaining the facilities that
exist for Road Transport to site. Each package shall be clearly marked and contain detailed
packing list, such as gross weight, net weight etc. the supplier is solely responsible for any loss
or damage during transport. The despatch of materials shall be only after the approval of test
certificates by the Board. The Equipments/Materials shall be unloaded at destination store/
site by the supplier at free of cost.
6.2 Each consignment shall be accompanied by a detailed packing list containing the following
information.
a) Name of the consignee.
b) Details of consignment
c) Destination
d) Total weight of consignment
e) Handling and unpacking instructions.
f) Bill of material indicating contents of each package.
6.3 The supplier shall ensure that the bill of material is approved by the purchaser before despatch.
15
6.4 The supplier is responsible to make sure about the facilities that exist for Road and Rail
transport to site, the maximum packages which can be conveyed by the railways and crane lift
available at the destination railway station. The supplier is also responsible for any loss or
damage during transport and storage for 60 days.
7.0 PAYMENT :
7.1 Payments will not be made for materials damaged during transit. All defective materials shall
be replaced by the supplier free of cost.
7.2 Payments for the supplies will be made by the concerned Superintending Engineers / EDC in
the COIMBATORE region by cheque on any one of the Nationalised Banks/ Scheduled Banks
approved by Reserve Bank of India, in Tamil Nadu. The Bank charges involved in making the
payment will be to the account of the Tenderer.
7.3 3 i) For the equipments/materials delivered within the contractual delivery period:a. 95% of the all inclusive price(including Sales Tax) of the equipments/materials
will be paid within a reasonable time after receipt of materials in good condition at site
and submission of bills with required documents
b. Balance 5% payment will be paid within a reasonable time after
completion of entire supply.
(ii) For the equipments/materials delivered beyond the contractual deliver period:a. 95% of the all inclusive price( Including Sales Tax) of the
equipments/materials after deducting the appropriate amount of LD of each
consignment will be paid within a reasonable time after receipt of materials
at site in good condition and submission of bills with required documents.
b. Balance 5% payment will be paid within a reasonable time after completion
of the execution of the contract and after closure of P.O.
iii) For the delayed payments,if any,Board will not pay any interest on any account.
iv) In case of delay in supply, the materials will be accepted subject to the following
conditions:
a) There should be no declining trend in prices.
b) Payment will be released as per the latest purchase order rates or lowest rates obtained
during the recent tenders opened subject to levy of liquidated damage for belated supplies.
c) Board reserves the right to accept or reject the delayed supplies without assigning any
reason therefore and take action as per the other terms and conditions of this specification.
7.4 The bills for payment will be passed only after the approval/acceptance of the following
16
(a) Security Deposit
(b) Sales Tax Clearance Certificate
(c) Test Certificate
(d) Undertaking towards Jurisdiction for legal proceedings.
7.5 The supplier should despatch the materials only after getting despatch instruction from the
Chief Engineer / Distribution / COIMBATORE Region. If the supplier despatches the
materials without the prior approval of the purchaser, then the purchaser shall not be
responsible for any demurrage or wharfage or both and only the supplier should bear any
expenditure arising out of such unapproved despatches.
8.0 DELIVERY
The following delivery schedule is required
(i)The entire ordered quantity shall be supplied as per the delivery terms indicated herein
Sl.No Name of the Item Qty Delivery Terms
1 G.I.Stranded wire 7/2.50mm 27400 Kgs 90 days
DESTINATION: Various Stores at Coimbatore Region
8.1 If the guaranteed delivery period is not kept up, the liquidated damages will be enforced.
8.2 The Board is at liberty to alter the delivery rate to suit its need as and when necessity arises,
during the pendency of the contract.
9.0. FORCE MAJEURE
9.1 If at any time, during the continuance of the contract, the performance in whole or in part, in
any obligation under this contract, shall be prevented or delayed by reasons of any war,
hostility, acts of public enemy, acts of civil commotion, strikes, lockouts, sabotages, fires,
floods, explosions, epidemics, quarantine restrictions or other acts of God (herein after referred
to as eventualities) then, provided notice of the happening of any such eventuality is given by
the tenderer to the Board within 15 days from the date of occurrence thereof, neither shall, by
reasons of such eventuality, be entitled to terminate this contract nor shall any claim for
damages against the other in respect of such non performance or delay in performance and
deliveries under this contract, shall be resumed as soon as practicable after such eventuality
has come to an end or ceased to exist.
9.2 Provided that of the performance in whole or part by the supplier on any obligation under this
contract is prevented or delayed by reasons of any eventuality for a period exceeding 60 days,
the Board may at its option terminate this contract by a notice in writing.
10.0 LIQUIDATED DAMAGES
17
10.1 The delivery as specified should be guaranteed by the supplier under the liquidated damages
clause given below:
If the supplier fails to deliver the equipments / materials within the time specified in the
contract or any extension thereof, the purchaser shall recover from the supplier as liquidated
damages, a sum of half percent(0.5%)of the contract price of the undelivered equipments /
materials for each completed week of delay. The total liquidated damages shall not exceed ten
percent (10%) of the total contract price. Only the date of actual receipt of materials at
stores will be reckoned as date of delivery for this purpose. It should be noted that if a
contract is placed on a higher tenderer in preference to the lowest acceptable tender in
consideration of the offer of earlier delivery, the said contractor will be liable to pay the Board
the difference between the contract rate and that of the lowest acceptable tender in case of
failure to complete the supplies in the tender and incorporated in the contract.This is without
prejudice to other rights under the terms of contract.
10.2 Equipment will be deemed to have been delivered only when all its component parts are also
delivered. If certain components are not delivered in time the equipment will be considered as
delayed unless the missing parts are delivered. Liquidated damages will also be levied for the
quantity not supplied as is done for the delayed supplies. if supplies effected in part which
could not be beneficially used by the Board (due to such in-complete supply),liquidated
damage will be worked out on the basis of entire contract price only and not on the value of
delayed portion.
10.3 If supplies to be rendered are made by the supplier beyond the period of delivery and they are
accepted by the Board, such acceptance is without prejudice to Board's right to levy liquidated
damages for the delay in supply.
10.4 If the ordered materials are not delivered, the purchaser shall recover from the supplier, as
liquidated damages, sum of TEN PERCENT (10%) of the contract price of the equipments /
materials in addition to the cost of undelivered equipments or materials.
10.5 The suppliers are liable to pay the amount of loss sustained by the Board in the event of non-
execution of orders, if any placed on them, either in full or part to the satisfaction of the Board
under the terms and conditions of the contract and in the event of placing orders for such
quantities on some others at a higher price.
10.6 Tenderers not giving clear and specific acceptance to the above clauses are liable to be
rejected.
10.7 If there is any downward trend in prices on account of belated supplies, you have to accept the
same with the levy of liquidated damages, for belated supplies.
11.0 LOSS OF DAMAGE
18
11.1 External damages and/or shortages that are prima facie, the results of rough handling in transit
or due to defective packing will be intimated within one month from the date of receipt of the
materials at site. Internal defects, damages or shortages of integral parts which cannot
ordinarily be detected on a superficial visual examination, due to bad handling in transit or
defective packing, would be intimated within 2 months from the date of receipt of materials. In
either case,the defective materials shall be replaced / rectified by the supplier, free of cost.
11.2 If during the period of supply, it is found that goods already supplied are defective in material
or workmanship or do not conform to specification or unsuitable for the purpose for which
they are purchased, then it will be open to the purchaser either to reject the goods or repudiate
the entire contract and claim such loss that the purchaser may suffer on that account or require
the supplier to replace the defective goods, free of cost.
11.3 Similarly, if during the eighteen months subsequent to the date of receipt of the goods, any of
the goods found to be defective in materials or workmanship or do not conform to
specification or unsuitable for the purpose for which they are purchased, it will be open to the
purchaser either to repudiate the entire contract and claim damages or accept such parts of the
goods that are satisfactory and require the supplier to replace the balance or to claim
compensation for the entire loss sustained by the purchaser on that account.
11.4 In the event of supplies being received damaged or any shortages at the destination stations,
the cost of such materials, excise duty and sales tax(if payable) and other charges payable
thereof will be paid only proportionate to the value of materials received in good condition,
unless the damaged goods or short supplies are made good free of cost by the suppliers.
11.5 For all legal purposes, the materials shall be deemed to pass into the Board's ownership at the
destination stores, where they are delivered and accepted.
12.0 GUARANTEE :
12.1 The equipment to be supplied by you shall be guaranteed for a period of 3 from the date of
receipt of materials in good condition and on testing at site against poor workmanship, bad
quality of materials used and faulty design. Any defect noticed during this period shall be
rectified by the supplier free of charge to the Board.
12.2 A written guarantee guaranteeing the Board against defects in the materials supplied either in
materials or workmanship should be furnished to the consignee Superintending Engineers
along with 95% bills and got approved by him.
12.3 The incidental expenses, transport and freight charges for the replacement of defective
materials within guarantee period may also be borne by the supplier.
13.0 REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS:
13.1 Notwithstanding anything contained in the above liquidated damages clause when the whole or
part of the materials supplied by the supplier are found to be defective/damaged or are not in
19
conformity with the specification or sample, such defects or damages in the materials supplied
shall be rectified within two months from the date of intimation of defect/damage either at the
point of destination or at the supplier's works, at the cost of supplier, against proper security
and acknowledgement. In the alternative, the defective or damaged materials shall be replaced
free of cost within three months from the date of receipt of the intimation from the purchaser
of such defects or damages. If the defects or damages are not rectified or replaced within this
period, the supplier shall pay a sum towards liquidated damages as per liquidated damages
clause given above, for the delay in rectification / replacement of the defects or damages.
13.2 If even after such rectification or replacement of the damaged or defective part, if the
equipment ordered is not giving the satisfactory performance as per the contract, then it will be
open to the purchaser either to reject the goods or repudiate the entire contract and claim such
loss sustained by the Board.
13.3 Notwithstanding any other remedies available, the purchaser shall be entitled to dispose of the
defective / damaged materials “ as is where is condition “ without further notice, if the
Contractor / Supplier fails to rectify the defect and / or replace the damaged materials and / or
fails to remove the defective / damaged materials within such period as may be notified by the
purchaser through notice and the sale proceeds of such disposal shall be appropriated towards
the dues to the Board such as liquidated damages , ground rent, etc., as may be determined by
the Purchaser.
14.0 FAILURE TO EXECUTE THE CONTRACT:
Suppliers failing to execute the order placed on them to the satisfaction of the Board under the
terms and conditions set forth therein, will be liable to make good the loss sustained by the
Board consequent to the placing of fresh orders elsewhere at higher rate,i.e. the difference
between the price accepted in the contract already entered into and the price at which fresh
orders have been placed. This is without prejudice to the imposition of liquidated damages.
15.0 NON-ASSIGNMENT:
The supplier shall not assign or transfer the contract or any part thereof without the prior
approval of the Purchaser.
16.0 EFFECTING OF RECOVERIES:
Any loss, arising incident to non-fulfillment of this contract or any other contract, will be
recovered from the Security Deposit held or any other amount due to the supplier from the
Board.
20
17.0 SALES TAX CLEARNACE CERTIFICATE:
The tenderer should enclose with the tender, a copy of certificate of sales tax clearance for the
previous year from the appropriate Sales Tax Authorities.
NOTE: The successful tenderer should submit the latest copies of STCC after receiving the
order.
17.1 INCOME TAX- PAN NO. TO BE FURNISHED
18.0 PATENT RIGHTS ETC.:
The supplier shall indemnify the purchaser against all claims, actions , suits and proceedings
for the infringement or alleged infringement of any patent, design or copy right protected
either in the country of origin or in India by the use of any equipment supplied by the supplier,
other than that for the purpose indicated by or reasonably to be inferred from the specification.
19.0 JURISDICTION FOR LEGAL PROCEEDINGS:
No suit or any proceedings in regard to any matter arising in any respect under this contract
shall be instituted in any court, save in the appropriate civil court of Coimbatore or the court of
small causes at Coimbatore. It is agreed that no other court shall have jurisdiction to entertain
any suit or proceedings, even though, part of the cause of action might arise within their
jurisdiction. In case any part of cause of action might arise within the jurisdiction of any other
courts in Tamil Nadu and rest within the jurisdiction of courts outside the Tamilnadu then it is
agreed to between parties that such suits or proceedings shall be instituted in court within
Tamil Nadu and no other court out side Tamil Nadu shall have jurisdiction, even though any
part of the cause of action might arise within the jurisdiction of such courts. An undertaking on
a stamped paper of value of Rs. 80/- in this regard should be furnished on receipt of Purchase
Order.
20.0 ARBITRATION:
The Board will not accept any arbitration in case of disputes arising in any respect under this
contract. Any dispute arising out of this contract shall not be subject to arbitration under the
previsions of Arbitration Act 1940 in the event of any dispute between the parties.
21.0 DEVIATIONS FROM SPECIFICATION:
If the tenderer wish to deviate from the provisions of this specification, he shall list out such
deviations, in the format enclosed and submit full particulars and reasons therefore. Unless this
is done, the equipment offered shall be considered to comply, in every respect within the terms
and conditions of this specification.
22.0 RESPONSIBILITY:
21
The tenderer is responsible for safe delivery of the materials at the destination stores. The
tenderer should include and provide for packing and secured protection of the materials so as
to avoid damages or loss in transit.
23.0 QUANTITIES:
The quantities mentioned in this specification are only tentative. The purchaser reserves the
right to revise the quantities at the time of placing the order and ordering more materials
during the pendancy of the order at the accepted rates.
24.0 CLIMATIC CONDITIONS:
The materials are for use in Tamil Nadu and should be satisfactory for operation under tropical
conditions in Tamil Nadu.
25.0 RECOVERIES OF DUES:
The Board is empowered
a) To recover any dues against this contract in any bills Security Deposit / Earnest Money
Deposit due to the suppliers either in this contract or any other contracts with Board.
b) To recover any dues against any other contract of the supplier with Board, with the available
amount due to the suppliers against this contract.
26.0 PAST PERFORMANCE:
The intending tenderers shall furnish the details of various supply orders / work contracts
executed by them for the past three years as on the date of Tendering in the proforma enclosed
in the Tender Specification and also the proof for having manufactured the tendered item and
for their satisfactory performance. The details furnished by the tenderers shall be in complete
shape and if it is found that any information is found omitted, suppressed, incomplete or
incorrect, the same will be taken note of while dealing with the Tenderers in future. Tenders
furnished by the tenderers without these accompanying details of their past performance are
liable for rejection.
27.0 SICK INDUSTRIAL UNITS:
Tenderers are requested to state whether the company is a potentially sick industrial company
or sick industrial company in terms of section 23(or) 15 of the sick Industrial Companies
(Special provision) Act 1985. Failure to furnish the information will make the tender liable for
rejection.
28.0 QUALITY ASSURANCE :
The Vendor shall furnish the detailed quality assurance programme containing the overall
quality , the procedures which he proposes to follow for ensuring the satisfactory
performance of the equipment / material.
29.0 MAXIMUM WEIGHTS AND DIMENSIONS OF PACKING:
22
29.1 The supplier is responsible to make sure above the facilities that exist for Road and Rail
transport to site, the maximum packages which can be conveyed by the railways and crane
lift available at the destination Railway Station. The supplier is also responsible for any loss
or Damage during transport and storage for 60 days
29.2 Each case or package should be clearly marked and should contain detailed packing file.
30.0 INSPECTION
30.1 The authorized representatives of the purchaser shall have access of the supplier’s or sub-
vendor’s works at any time during working hours, for the purpose of inspecting the
manufacture of the material and for testing the selected samples from the materials covered
by this specification. The supplier or the sub-vendor shall provide facilitates for the above.
30.2 Tenderers are requested to furnish in their tenders the exact location of their factory with
detailed address to enable inspection by Board if considered necessary.
30.3 Not less than 15 days advance intimation shall be given about the quantity of materials that
will be ready for inspection by the Board’s Officers/Third Agency authorized by the Board.
The arrangement for inspection shall be made by suppliers in such a way that the delivery
schedule is kept up.
32.0 GENERAL :
An undertaking to the effect that if lesser prices offered to any one else for the proposed
materials during the period of one year from the date of purchase order the same benefit
shall necessarily be passed on to the Board.
23
ANNEXURE VI
TECHNICAL SPECIFICATION
1.0 STRANDED WIRE SIZE WITH DESCRIPTION:
7/2.50 mm Galvanized Iron Stranded Wire Heavily Zinc coated conforming to IS
2141 of 1979 ( as amended upto date) in all respects.
2.0 APPLICABLE STANDARD:
Unless otherwise stipulated in this purchase order. The Contractor shall comply with
IS 2141 of 1979 or the latest version thereof.
3.0 PROPERTIES OF STRANDED WIRE:
The properties of the stranded wire used should conform to the relevant IS, in all
respects. It should have a minimum tensile strength of 70 kgf / sq.mm.
4.0 FREEDOM FROM DEFECTS:
The stranded wire shall be smooth and free from all imperfection such as split etc.
5.0 JOINTS IN STRANDED WIRE:
There shall be no joint in any wire of a stranded wire containing 7 wires except those
made in the based rods or wire before final drawing.
6.0 STRANDING:
The steel wires used in the construction of a stranded wire shall before stranding
satisfy all the relevant requirements of this standard.
7.0 The lay and lay length should confirm to the specifications in IS.2141 of 1979 (latest
issue) in all respects. The lay ratio also shall be within the limits given in IS.2141/1979 or
latest issue.
8.0 TESTS:
24
The samples of individual wires for the test shall normally be taken before stranding.
However when desired by the purchaser the tests sample may be taken from the stranded
wire. The wires used shall comply with the following tests as per IS.2141/1979 or latest
issue.
i) Breaking load test.
ii) Elongation test.
9.0 PACKING :
The Stranded wire shall be wound in accordance with the latest version of IS.1778-
1961.
The G.I. Wire shall be securely packed in bare coils of weight 50 Kgs. to
65 Kgs. tied with wires and dispatched carefully to withstand rough handling and to prevent
any damage to the galvanizing during the transport by Rail, Road etc., and subsequent
storage duly conforming to relevant packing standards. No extra charges will be paid on this
account. Each coil of wire shall be legibly marked with the following information.
1. Name of the supplier.
2. Wire Quality.
3. Wire diameter.
4. Weight of the coil.
10.0 MARKING :
It should conform to IS.2141/1979 latest in all respects.
The following information be marked on each package.
a. Manufacture’s Name.
b. Identification Number.
c. Size of stranded wire.
d. Number and lengths of Stranded wire.
e. Gross Mass of the Package.
f. P.O.No. and Date.
11.0 INSPECTION :
25
The Board reserves the right to depute a representative to inspect the manufacturer’s
works. The whole of the operation involved in the manufacture of the stores shall be open at
all times to facilitate inspection officer so deputed. Necessary facilities for such inspection
shall be provided.
Sufficient advance intimation shall be given about the quantity of 7/2.50 mm GI
Stranded wire that will be ready for inspection immediately on receipt of the order. The
arrangements for inspection shall be made by the supplier in such a way that the delivery
schedule is kept up. It may be ensured that the last consignment is offered for inspection
atleast for 15 days prior to the expiry of stipulated delivery schedule.
GI wires will be inspected both at the time of despatch at your factory and at the time
of laying at site and if defects are noticed at either stage, the GI wires are liable for rejection.
The supply will also be rejected if the GI Wires do not conform to the specification and in
the opinion of the Inspecting Officer are not suitable for the purpose for which they are
intended. The contractor shall provide necessary facility for such inspection and testing at
their works.
12.0 TEST AT SITE :
The purchaser reserves the right to perform such tests as he may decide upon to carry
out at site at his own expenses to satisfy himself that the materials have not suffered any
damage during transit.
Acceptance test as per relevant ISS. 2141 of the latest issue will be conducted before
accepting the lots. However, the Board reserves the right to select random samples of
materials supplied and get it tested departmentally or through Government Recognised
Laboratory at Board’s cost and for any non conformity to relevant ISS, full supplies will be
rejected. If the initial payment had already been made, the supplier shall arrange to refund
all payments received towards this supply in full to the Tamil Nadu Electricity Board. Future
supplies in such cases will be accepted and paid for only after satisfactory results of the
testing of samples. In addition the guarantee period will also be extended to subsequent
supplies at the discretion of the purchaser. The defective materials shall be replaced by the
supplier.
13.0 TEST CERTIFICATE :
The materials should conform to IS.2141/1979 as amended up to date and tensile
strength of 70 kgf/sq.mm (with elongation as per grade-III)
26
A Test Certificate duly indicating the test values shall be submitted to Chief
Engineer/Distribution/Coimbatore, for each consignment for approval.
SCHEDULE – A
ENQUIRY. NO: CE / 2009-10 DATED .12.09
SCHEDULE OF PRICES, COMMERCIAL TERMS AND DELIVERY
1. Description : G.I.Stranded wire 7/2.50mm
2. Quantity Required : 27,400 Kgs.
3. Delivery Required : within 90 days from the date of receipt of
purchase order at Various Stores at
Coimbatore Region
4. Quantity offered :
5. Delivery period offered: :
6.Whether agreeing to the stipulated :
payment terms of Board
6. Whether agreeing to the stipulated :
Liquidated damages clause of the Board.
7. Whether agreeing to the stipulated :
Security Deposit clause of the Board
9. Whether agreeing to the :
stipulated guarantee period.
10. Whether agreeing to the :
stipulated validity period.
11. Whether the firm is a sick unit as :
27
indicated in the specification.
.12. Whether MODVAT benefits :
taken into account while quoting.
PRICES OFFERED
Rs. Ps.
13. Firm unit price per Each inclusive of
Excise duty but Exclusive of sales Tax :
14. Unit Ex works price
15. Excise duty payable on :
ex-works price per No :
Percentage Amount :
16. Sales Tax &Surcharge per Nos. Sales Tax Surcharge
Percentage :
Amount :
17. Forwarding freights , :
transit insurance & :
other incidental :
charges per no up to :
TNEB STORES
destination at Coimbatore
18. Price per No FOR(D) TNEB :
stores destination as above inclusive of
all charges towards forwarding/freight and
transit insurance and excise duty and
Sales tax.
SIGNATURE OF THE TENDERER
WITH DATE.
Note:
Split up details in the above proforma should be furnished without fail. For columns 6 to 12 say
" Yes or No " if your answer is No, indicate your terms.
28
SCHEDULE - B1'
DEVIATION FROM TECHNICAL SPECIFICATION
All Technical Deviations from the Specification shall be filled in the Tenderer, Clauses by clause, in
the Schedule
-------------------------------------------------------------------------------------------------------------------------SECTION NO. CLAUSE NO. DEVIATION
-------------------------------------------------------------------------------------------------------------------------The tenderer hereby certify that the above mentioned are the only deviations from the technical
Specifications and confirms to the Specification in all other respects.
COMPANY SEAL: SIGNATURE :
DESIGNATION :
COMPANY :
DATE :
29
SCHEDULE –B 2'DEVIATION FROM COMMERCIAL SPECIFICATION
All Deviations from the Commercial terms shall be filled in by the Tenderer, Clause by Clause, in
this Schedule
-------------------------------------------------------------------------------------------------------------------------SECTION NO. CLAUSE NO. DEVIATION
-------------------------------------------------------------------------------------------------------------------------The Tenderer hereby certify that the above mentioned are the only deviations from the Commercial
terms of the Specification.
COMPANY SEAL: SIGNATURE :
DESIGNATION :
COMPANY :
DATE :
30
SCHEDULE - 'C'
STATEMENT OF SUPPLY ORDERS EXECUTED / UNDER EXECUTION DURING
THE PAST THREE YEARS AS ON THE DATE OF TENDER
Name of tenderer : Date of Tender :
Sl no
Name and address of the purchase/ party on whom supply order/ works contract placed/ under execution
Materials Names of works execution/ under execution
In case of supply orders
Puirchase Order No & Date
Quantity ordered
Value of the orders
Scheduled date of completion of the supply
Actual dates of Comple- tion
Remarks of the Tenderer if any
1 2 3 4 5 6 7 8 9
COMPANY SEAL: SIGNATURE :
DESIGNATION :
COMPANY :
DATE :
31
SCHEDULE – D
GUARANTEED TECHNICAL PARTICULARS
SIGNATURE OF THE TENDERER
32
TAMIL NADU ELECTRICITY BOARD
SCHEDULE - 'E1'
DECLARATION FORM
To
The Chief Engineer / Distribution,
CHIEF ENGINEER
TNEB P.B.NO. 2940
TATABAD
COIMBATORE 641012
Dear Sirs,
1) Having examined the above Specification together with the accompanying schedules
etc., we hereby offer to manufacture and supply the equipments/materials covered in this
Specification at the rates entered in the attached schedule of prices.
2) We hereby guarantee the particulars entered in the schedule attached to the
Specification.
3) In accordance with security deposit clause, Section-III, of the Specification we agree
to furnish security to the extent of 5% of the total value of the contract.
4) Our company is not a potentially Sick Industrial Company or a Sick Industrial
Company in terms of Section-23 of Section – 15 of the Sick Industrial Companies (Special
Provisions) Act 1985.
Yours faithfully,
PLACE : SIGNATURE :
DATE : DESIGNATION :
COMPANY SEAL : COMPANY :
33
SCHEDULE - 'E2'DEED OF UNDERTAKING IN LIEU OF PAYMENT OF E.M.D
(To be furnished in non - judicial stamp paper of value not less than Rs. 80/-(Rupees EightyOnly)
THIS UNDERTAKING executed at....................... on this the ...........................day of
................... two thousand and ........................... by M/S. ............................ …. herein after called
the
"Tenderer" to AND IN FAVOUR OF THE Tamil Nadu Electricity Board, a body corporate
constituted under the Electricity (Supply) Act 1948 having its office at NPKRR Maaligai, Electricity
Avenue, 800, Anna Salai, Chennai - 600 002, represented by Chief Engineer / Distribution /
COIMBATORE Region (hereinafter called the Board)
WHEREAS the contract is for the supply / erection / construction etc. in terms of the Tender
Specification No. ...................................................
AND WHEREAS in accordance with clause ................. of the above said tender specification, the
tenderer has to furnish E.M.D of Rs. ...................... (Rupees………………………………………..
.................................... ...................................... only).
AND WHEREAS the tenderer has requested the Board to accept an undertaking in lieu of payment
in
cash of the E.M.D
AND WHEREAS the Board has accepted the request of the tenderer subject to his executing an
undertaking to pay to the Board not exceeding Rs. ........................(Rupees.................only)
representing the Earnest Money Deposit together with costs in case of non-fulfilment of the
conditions stipulated in the Tender specification
IN CONSIDERATION OF THE Board having agreed to accept an undertaking from the tenderer in
lieu of payment of Earnest Money Deposit in cash, the tenderer undertakes to pay the sum of Rs.
............. (Rupees.........................only), immediately when a demand is raised by the Board against
the tenderer without any demur in the event of the following:
i) if he withdraws his tender before expiry of validity period
ii) if he withdraws his tender after acceptance
iii) if he violates any of the conditions of the Tender specification No.
34
NOW THIS UNDERTAKING WITNESSES that in persuance of the said agreement the
TENDERER hereby doth convent with the BOARD that in consideration of the BOARD waiving
the condition of payment of EMD in cash in terms of the said specification,the TENDERER has
hereby undertakes to pay to the BOARD forthwith Rs..................................................
(Rupees.............................................
.......................................................................................................only) in the event of
i) Withdrawing his tender before the expiry of the validity period.
ii) Withdrawing his tender after acceptance.
iii) Violating any of the condition of the tender issued by the competent authority.
Now the condition of the above written undertaking is such that if the tenderer shall duly and
faithfully observe and perform the condition specified as above,then the above written undertaking
shall be void, otherwise it shall remain in full force.
The tenderer undertakes not to revoke this undertaking till the contract is complete under the terms
of contract.
The expressions TENDERER and the BOARD herein before used shall include their respective
successors and assign in office.
IN WITNESS WHEREOF Thiru ...................................................... for and on behalf of the tenderer
has signed this undertaking on the day, the month and year first above written.
In the presence of Witnesses: SIGNATURE
1.
2.
35