tamil nadu warehousing corporation · tamil nadu warehousing corporation (a government of tamil...

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SIGNATURE OF TENDERER WITH SEAL

NOT TRANSFERABLE

Tender No. 4351/2016/T2 Date: 10.04.2017

TAMIL NADU WAREHOUSING CORPORATION

(A Government of Tamil Nadu Sponsored Undertaking)

No.82, Anna Salai, Guindy, Chennai – 600 032.

Telephone Nos. 044-22302300, 22302307 - Fax No. 044-22201320

E-mail ID : [email protected]

Web : www.tnwc.in

PART - A

TECHNICAL BID

FOR

Purchase and Installation of 60 MT. Capacity

Pit Less Type Electronic “Lorry Weighbridge”

Including Civil, Electrical and

Allied Ancillary Works on

Turn Key Basis under Two Bid System

at

NALLAMPALLI Village, Dharmapuri District, Tamil Nadu State

mailto:[email protected]

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TAMILNADU WAREHOUSING CORPORATION (A Government of Tamilnadu Sponsored Undertaking)

No.82, Annasalai, Guindy, Chennai – 600 032. Telephone Nos. 044-22302300, 22302307 - Fax No. 044-22201320

E-mail ID: [email protected]

TENDER NOTICE

Sealed Tenders are invited by the Managing Director, Tamil Nadu

Warehousing Corporation under TWO BID SYSTEM on Turn Key Basis from the

eligible Manufacturers / Dealers for Purchase and installation of 60 MT. Capacity

Pit Less Type Electronic Weighbridge with 12 Mtrs. x 3 Mtrs. platform area

and 6 Load cells at NALLAMPALLI Village, Dharmapuri District, Tamil Nadu

State.

The tender forms and other details can be downloaded from the

website www.tenders.tn.gov.in & www.tnwc.in. The Earnest Money Deposit

(EMD) amount of Rs.19,000/- (Rupees Nineteen Thousand only) to be obtained by

means of Demand Drafts on or after 12.04.2017 drawn in favour of “Tamil Nadu

Warehousing Corporation” payable at “Chennai” and it should be enclosed with

the Technical Bid Document. The Technical Bid document cover and Price Bid

cover should be properly sealed separately and inserted in another 1 cover

and it should also sealed properly.

Download the Tender Form from 10.00 A.M. to 5.00 P.M. at the above Website

12.04.2017 to 27.04.2017

Last Date and time for submission of sealed Tenders

03.00 P.M on 28.04.2017

Tenders (Technical Bid) will be opened at TNWC, H.O at the above address

03.30 P.M on 28.04.2017

Managing Director, Tamil Nadu Warehousing Corporation, Chennai - 32. Address of the Warehouse : Nallampalli Warehouse,

Tamil Nadu Warehousing Corporation, Nallampalli Village, Dharmapuri District, Tamil Nadu State.


http://www.tenders.tn.gov.in/

http://www.tnwc.in/

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INVITATION OF TENDER

Tender invited for supply and installation of 60 MT. capacity Pit Less Type Electronic Lorry Weighbridge including Civil and Electrical works

at NALLAMPALLI Village, Dharmapuri District on Turn Key Basis

PART A – TECHNICAL BID

I. TECHNICAL SPECIFICATIONS FOR 60 MT. PIT LESS TYPE

ELECTRONIC LORRY WEIGHBRIDGE :

1. General

The structure and platform shall be of robust design and adequate

strength to sustain the repetitive static and dynamic loads and shall not weigh less

than 7.5 MT. or above for 60 MT. capacity ELWB. Platform size will be as under:

Capacity of Electronic Lorry Weighbridge : 60 MT.

Size of Platform : 12 Mtrs. X 3 Mtrs.

Weight of Platform : Not less than 7.5 MT.

2. Codes and standards to comply with

IS-9281 (Part-I, II, III & IV as amended on date) for Electronic weighing

system including load cells.

3. Scope of supply:

i) Electronic load cell type, pit Less lorry weighbridge of capacity 60MT with

platform of 12 m x 3 m size with other accessories.

ii) Platform complete with main girders, support sections, horizontal

constraining arrangements and grouting parts as required; generally

conforming to IS: 2062 as amended on date of make of SAIL/TISCO/ESSAR

or equivalent. Weight not less than 7.5 MT with 12 mm TOP MS Plate with

anti skid rips.

iii) Load cells with integral cables and mountings for load cells.

iv) Electrical and electronic parts comprising of :

1. Junction boxes

2. Cable between junction box and weigh cabin.

3. Digital Weight Indicator

4. Personal Computer (make HCL/HP/IBM/DELL) should be of Intel

Core- i3 Duo Processor or above (2.8 GHz or more speed) equipped

104 keys “Alpha Numeric Key board” having memory of minimum 10,000 weighments, 18.5” LED Colour Monitor and Optical Mouse.

5. Dot Matrix 80 col. Ticket Printer (make EPSON/WIPRO/TVSE/HCL)

compatible with PC.

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6. Constant voltage stabilizer.

7. U.P.S.

8. Jumbo display unit

9. Power supply: The equipment should be suitable for operation on 220V,

single phase 50 cycle A.C. supply. The equipment shall be suitable for

successful operation under different climatic conditions such as

temperature ranging from -10 degree centigrade to 60 degree

centigrade and humidity up to 95%.

4. Technical requirements:

The weighbridge shall have overload capacity, at least 50% of rated

capacity. The requirement shall be tested for dimensional parameters. Functional

testing will be done at site.

Material specifications for major platform components shall be as per IS: 2062.

1. Minimum graduation for weighbridge 60 MT shall be (±) 10 kg.

2. Load cells shall be hermetically sealed and have IP 68 (with inbuilt type)

protection class. Test certificate in conformation of the above class by

reputed Test House to be provided along with tenders.

3. The main girders and other cross members shall be rigidly secured to the

foundation restricting any movement of weighbridge. Proper constraining

arrangement shall be provided for protecting weighbridge against fast

moving trucks on it when it is not in use, by providing speed breakers on

both sides.

4. The weighbridge shall be pit less type above ground, with concrete ramp

having suitable slope on either side to facilitate vehicle approach on the

weighbridge.

5. Weighbridge readings shall not differ by more than one resolution value,

when the vehicle is placed on different locations on the weighbridge.

6. Digital Weight Indicator and Personal Computer with alphanumeric key

board with minimum memory of 10,000 weighment, 18.5” LED Colour Monitor and Optical Mouse suitable to operate under temperature –5

degree centigrade to 50 degree centigrade. Battery backed memory

should also be provided.

7. The weighbridge calibration should stay for a minimum period of one year

from the date of installation without the need for any readjustments.

5. Weighbridge Specifications :

Overload capacity : 50% of rated capacity

Type of constraining : Appropriate constraining arrangements

without hampering weighment accuracy

Frequency of loading : 30 trucks per hour minimum

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6. Platform structural :

Material of construction of components:

Main beams, Cross beams and transverse beams

Mild steel as per IS: 2062 as amended on date of make of SAIL/TISCO/ESSAR or equivalent.

Deck Plate Cheuered /anti-skid Mild Steel plate as per IS:2062 as amended on date of make of SAIL/TISCO/ESSAR or equivalent in convenient lengths of thickness not less than 12 mm for 60 MT

Total Weight of Platform structural

60 MT Cap. Not less than 7.5 MT for 12 m X 3m platform size

Material Test Certificate To be provided by tenderer.

7. Electronic weighing system and load cells :

Should be of reputed indigenous/ imported make. Manufacturer’s test Certificates in respect of all requirements specified in IS: 9281 (Part-III) as

amended on date (Tables 1 & 2) to be furnished by the contractor for electronic

weighbridge.

General Requirements :

1. Hermetically sealed (IP-68 / IP-69 Protection class) maintenance and

corner adjustment free, inert-gas - filled, point contact, double ended

shear beam / compression type load cells suitable to operate under (-) 10

degree centigrade to 60 degree centigrade temperature and upto 95%

moisture capable to sustain specified overload, destruction load and side

thrusts without further adjustment.

2. Housing of Stainless Steel.

3. Number of load cell : 6 Nos. or more.

4. Capacity of each load cell : 30 MT. or more.

5. Insulation resistance - 1000 Mega ohms or more.

6. Proper ingress and lightning protection as per Indian standards.

7. Load cell to be housed in lockable Sheet Metal Box.

8. Junction box :

Protection class : IP 65 or more

Surge protection : Surge arrestors provided within

Material of Construction : Cast Aluminum/stainless steel

Connection type : Terminals on PCB mounted inside Junction box.

Glands for entry : Double Ended Shear Beam / compression type.

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9. Interconnecting cable :

The load cells to be provided with 4-wire system and shielded type cable

approximately 10 meters in length to be laid in class “B” GI Pipe.

i) No. of cores

ii) Type of connection To be specified by the Manufacturer / Supplier

iii) Type of cable shield

10. Digital weight Indicator, Personal Computer and Printer :

A) Digital Weight Indicator :

This should be state of the art high performance micro processor based

Alpha Numeric Weighing system having high internal resolutions, clear and

bright seven digit LED display auto zero tracking, tare/gross weight

indications, Auto calibration facilities etc. It should be capable of interfacing

with the computer for further processing of data as per requirement

operating temperature is to be -5 degree centigrade to 50 degree

centigrade, response time less than 0.5 seconds, electrical safety IEC-348.

And it should have facilities for connecting the printer directly in case

computer fails.

B) Personal Computer :

The Personal Computer of (make HCL/IBM/HP/DELL) should be of Intel

Core-i3, 322OT equipped with 104 keys “Alpha Numeric” Key Board having memory of minimum 10000 weighment. Operating temperature

range is to be -5 degree centigrade to 50 degree centigrade with minimum

18.5” LED Colour Monitor, wired keyboard and Optical Mouse, 500 GB Hard Disk, 2 GB RAM with Windows 8 Operating System, 6-n-1card reader

Data protection by Lithium battery for 16,000 Hrs. during power off.

C) The Printer (80 Col.) with speed compatible with the Micro Processor

The equipment shall be freestanding, microprocessor based, dot matrix

impact type printer interfaced with indicator system. Operating temperature

range should be (-) 5 degree centigrade to 50 degree centigrade of

reputed make such as WIPRO/TVSE/HCL/EPSON.

The following details are required for every weighment:

i) Weighment Record Serial Number with minimum 8 digits.

ii) Date and Time of Weighment.

iii) Type of vehicle.

iv) Vehicle Registration Number.

v) Commodity weighed with Code Number.

vi) Owner of the goods.

vii) Automatic Billing facility with tax.

viii) Classification of Taxable and Exempted goods.

ix) Loaded weight/Empty weight.

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x) Facility should be provided to minus Empty weight from Load weight

to find out the Gross weight of the commodity weighed.

xi) Provision to enter the Truck Sheet No. / Gate Pass No. at the time of

deposit and release.

D) U.P.S. :

Oline UPS of reputed make(Numeric/Microtek) supported with 2 nos. of

130 AH or 3 Nos. of 90 UAH each of Exide/ Standard/ AMCO /Amaron or

equivalent approved make maintenance free batteries for 6 hr. operation in

case of power failure.

E) Constant Voltage Stabilizer/Transformer :

2 KVA rating servo transformer with input 140V – 280V and output 220V±

5% of reputed and approved make to protect the equipment from voltage

variation.

F) Jumbo display unit :

An additional display unit at a suitable place outside the cabin of

weighbridge for clear viewing of drivers in day light or in darkness of

character size of 100 mm, 5 digit bright, LED type to be provided.

G) Note :

i) Weighbridge manufacturers / supplier / local representatives, having

own or their principal’s manufacturing facilities relating to load cells and related electronic instruments and weighbridge components shall

be given preference.

ii) Manufacturers, their dealers/representatives/ suppliers should have

appropriate license for the installation of the weighbridge system from

Directorate of Metrology, Government of India/State Government.

Sealing and Stamping :

i) The sealing and stamping of load cells as well as that of the total

weighing system shall conform to the requirements laid down under

“Indian Weights & Measures Act, 1976”. ii) The chassis of the electronic equipment shall be designed in the

manner that it is feasible to lock the whole system electronically to

make it completely tamperproof at one place for subsequent

verification by the concerned authorities.

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iii) Packing: The mechanical and electronic components of the weighing

system shall be suitably packed. All the conditions of storage before

actual installation shall be specified by the manufacturers.

iv) Performance: The performance of the load cells as well as the total

system shall also comply to all the technical and metrological

requirements laid down under the Indian Weights & Measures Act,

1976 and IS: 9281 (Part - III) - 1981’ as amended on date.

11. Civil Works :

The work shall be executed in accordance with the latest PWD Specifications

2007 and IS Codes :

A) Foundations and Platform Bed :

The foundations and RCC raft for surface mounted platform and

foundation for cabin shall be designed on the basis of the allowable soil

pressure for the respective sites. Any special treatment if any required for

the foundation to cater to the needs of the poor soil conditions shall be

carried out by the contractor at his own cost. Suitable guarding arrangement

need be incorporated lengthwise of the platform to prevent sliding of

vehicles as per the relevant IS Code.

The Civil construction as well as weigh bridge erection, drawings, etc.

such as Manufacturers complete descriptive and illustrative

catalogue/literature, detailed dimensions, cross sectional drawings with

parts/material list, drawings for load cells, platform giving major salient

dimensions, weight, etc. for the weigh bridge to the manufacturers standards

are to be furnished by the Tenderer and duly approved by the appropriate

authority of the Corporation and will be communicated to the successful

tenderer while assigning the work order to the successful tenderer.

The Tenderer shall submit the detailed estimate of the weighbridge

cabin showing all the relevant particulars in respect of earthwork excavation

for the walls around the building, plain cement concrete ratio for walls, RCC

foundation, flooring, steps and internal surface of walls shall be finished with

dry distemper and external surface treated with snowcem, etc., The

Tenderer is expected to use the good quality chamber bricks for walls, earth

filling and good water consolidation for basement filling, plastering etc.,

Soil testing has to be done wherever it is necessary as desired by the

Corporation and the cost for soil testing has to be borne by the contractor.

B) Ramp and approach road :

On both sides of the weighbridge, ramps and approach road of

suitable length connecting it to the adjoining main roads of the godowns on

both sides and with width equal to the width of the weighbridge shall be

provided. Suitable speed breakers at a distance of one and half meter from

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the platform on each end should be constructed. These ramps/road shall

consist of the following :

i) 150 mm thick sand filling well rammed.

ii) 150 mm thick lean concrete of (1:4:8) mix.

iii) 175 mm thick plain cement concrete of Grade M-20 (1: 1½: 3).

C) Cabin :

A weighbridge room of internal dimensions of 3.3 Mtrs. by 4.8 Mtrs.

consisting of brick/stone masonry walls and foundations in RCC column and

RCC roof shall be provided. The internal surface shall be cement plastered.

Roof shall be laid with proper terracing and treated for waterproofing;

flooring shall consist of 150 mm thick sand filling, 100 mm thick PCC (1: 4:

8) sub-base layer floor with 40 mm thick PCC (1:2:4) floor topping with

smooth finish with vertified tiles of size 2’ x 2’. Aluminium door and windows

partly with grills glazed shall be provided. Necessary cup-board of suitable

size i.e. 5’ x 4’ may be provided in wall. The internal surfaces of walls shall

be finished with dry distemper and external surfaces treated with snowcem

of approved quality and shade.

12. Electrical Works :

This shall conform to the latest PWD specifications 2005 and Indian Electricity

Rules :

i) Service connection for 230V supply up to the switchboard in the cabin

will be provided by the TNWC.

ii) The wiring shall be carried out with copper wiring PVC insulated of

suitable size in recessed PVC conduit as per the latest PWD

specifications 2005.

iii) Number of light/fan points will be as under :

A) Light Points 2 Box type tube light fittings of Phillips make Cat

No.TMC 140 with tube inside the cabin

1 4 Feet 40 Watts totally enclosed water tight,

weather proof, and dust-proof type street light

fitting complete with accessories mounted on a

G.I. bracket (Bajaj BJSF -140-E or equivalent)

outside the Cabin.

B) Fan Point 1 Including 1200 mm sweep ceiling fan complete of

approved make with electronic regulator

conforming to the relevant ISI specifications

(make Crompton/GEC).

iv) 5 Amps socket outlet 1 No. on the switch board itself (ISI Mark standard

make).

15 Amps socket outlet 2 Nos. at skirting level (ISI Mark standard make).

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v) Main Board :

Angle iron frame of suitable dimension with one 30 Amps MCB

(Incoming) and 2 Nos.16 Amps 1 Set MCB (outgoing) MCB should be ISI

Mark Standard make - 1 Set.

Pipe earthing complete as per the latest PWD specifications.

Copper plate earthing for electronic equipment as per the latest PWD

specifications.

vi) Drawing : The contractor shall be required to submit 4 copies of the

drawing along with the design calculations for the approval by the

Corporation. The Corporation shall be at liberty to modify the design

given by the contractor and he should follow the same without any extra

claim.

13. Shop Tests and Inspection :


Rules :

i) Type tests and routine tests shall conform to IS: 9281 (Part-II) as

amended upto date and those specified herewith.

ii) Shop Assembly: Equipment shall be shop assembled, prior to

Transportation/shipment, to the extent required to facilitate field

installation.

14. Installation :

Fitting of Machinery :

a) Alignment and adjustment of machinery shall be carried out by the skilled

and experienced machinery fitters.

b) All machinery shall be assembled fitted or mounted in such a manner that all

necessary clearance shall be retained.

c) The contractor shall be responsible for all necessary alignment and

adjustment of structure, machinery and equipment to obtain efficient

operation of the Equipment.

d) Errors, omissions and misfits shall not be corrected by burning, except with

the permission of Corporation.

15. Painting :

Two coats of anticorrosive and one coat of finished paint on all steel

structures after preparation of surface to be applied for protection against

corrosion/rust.

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16. Drawings and Data to be submitted by the Contractor :


Rules :

i) Service connection for 230V supply up to the switchboard in the cabin

will be provided by the TNWC. The Contractor shall at his own expense

prepare and submit four copies of drawings (Mechanical, Electrical and

Civil drawings) showing foundation details, location and size of bolts

and structural steel supports, general arrangement and assembly

drawings showing the important particulars, overall dimensions and

clearances etc. The drawings showing the structural details of cabin

foundation, beam and roof may be submitted. The Contractor shall

keep one complete set of all drawing and specification in clear order.

ii) On completion of the Work and before the tests are carried out, the

Contractor shall at his own expense prepare and supply to the

Corporation four (4) certified copies of the Installation Manuals,

Inspection and Maintenance Manuals and Operation Manuals.

iii) (a) The main girder / beams and cross beams will be preferably in

single piece without any Welded / joint section.

(b) Thickness of M.S. Plate for Deck should be not less than 12 mm

for 60 MT capacity.

(c) The tenderer will indicate the approximate weight of Steel Structure

indicating the details & sizes of structures to be used for 60 MT.

weighbridge.

iv) The Tenderer shall be responsible for and shall bear the cost of any

alterations of the work due to any discrepancies, errors or omissions in

the drawings, designs or other particulars supplied by them whether

such drawings, designs or particulars have been approved by the

Corporation.

17. Test Weights :

Cast Iron Test weights : 50 Nos. x 20 Kgs. (should be got stamped).

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II. ELIGIBILITY CRITERIA FOR TAKING PART IN THE TENDER :

i) The Tenderer should be a Company registered in India under the Indian

Companies Act 1956 or a Registered Partnership Firm or a Sole Proprietary

Firm

a) In case the Tenderer is a Registered Company in India, they should

produce the copy of the Certificate of Incorporation.

b) In case the Tenderer is a Registered Partnership Firm, they should

produce the copy of Registered Partnership Deed.

ii) Tenderer should have minimum of 5 (five) years of experience in supplying

and maintenance of Weighbridge.

iii) The Tenderer should have an Annual Turn Over not less than 2 Crores in the

last successive three Audited Financial years. The copies of the Audited

Balance Sheets and the Profit and Loss account for the last 3 Financial

Years (2013-14, 2014-15 and 2015-16) should be enclosed along with the

tender document.

iv) Tender must be accompanied by a Demand Draft drawn from any

Nationalized or Scheduled Bank in favour of TAMIL NADU WAREHOUSING

CORPORATION payable at CHENNAI - 600 032 for Rs.19,000/- (Rupees

Nineteen Thousand only) towards Earnest Money Deposit . Tenders not

accompanied with the EMD shall be summarily rejected.

v) Latest valid VAT/Sales Tax/Works Contract Registration Certificate from

concerned Authorities of the State Government as applicable. Sales Tax

clearance certificate for the year 2015-16 and up to 31.12.2016.

vi) Latest valid License for manufacturing the electronic lorry weighbridge issued

by the State authorities.

vii) Model approval up to 60 MT. ELWB Certificate from the Director of

Metrology, Government of India in the same name of the Tenderer.

viii) Certificate in respect of satisfactory installation of 25 (Twenty Five) numbers

ELWBs of not less than 40 MT. in Government organizations or in PSUs or

reputed Companies registered under Companies Act, in the last 5 (Five)

financial years ending on 31..03.2017 which should be supported by their

Performance Certificate (Mere submission of work order/supply orders will

not be considered as proof of satisfactory performance of ELWBs) from the

end clients/customers.

ix) The tenderer should furnish the valid license from the Weights & Measures

Department for Manufacturer license and for carrying out repairing/servicing

of Electronic Weighbridge in their name at the time of applying the tender.

x) Tenderers must submit duly signed copies of the above reference document

in support of their eligibility of bid. In the event of any document found

fabricated/forged /tampered/altered/manipulated during verification, then the

EMD of the bidder would be forfeited and the Tenderer would disqualify for

future participation in the tenders of Tamil Nadu Warehousing Corporation

works for the next 5 (Five) years. The Tenderer should enclose a set of

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detailed description/specification and basic data of equipments and

machinery along with drawings.

xi) Proof of Annual Production capacity of minimum 20 Nos. of 40 MTC / 60

MTC ELWB from NSSIC/SSIC/DIC.

III. INSTRUCTIONS TO THE TENDERER :

i) The tender forms and other details can be downloaded from the website

www.tenders.tn.gov.in & www.tnwc.in and will be legally valid for

participating in the Tender inquiry up to its closure day / time.

ii) The date, time for the receipt of the sealed Tender duly filled in is up to

03.00 P.M. on 28.04.2017 at Tamil Nadu Warehousing Corporation, No.82,

Anna Salai, Guindy, Chennai–32. Tenders will not be received after 03.00

P.M. on 28.04.2017.

iii) The tenders will be opened on the same day (i.e. 28.04.2017) at 03.30 P.M.

in the presence of the Tenderers or their authorized representatives who

choose to be present at the time of opening of Tenders.

iv) The intending Tenderers are advised to visit the sites in which the

weighbridge are going to be erected for acquainting themselves with the

nature of work in their own interest before submitting the Tender.

v) The Tender form should be submitted in a sealed envelope with the Demand

Draft for Rs.19,000/- (Rupees Nineteen Thousand only) towards EMD along

with all credentials, documents copies of Certificates and information called

for, including the first copy of Inviting to tender and instructions to tenders

intact. The cover shall be superscribed as “Tender for Erection of Weighbridge at Nallampalli Village Warehouse” with Tender No., Date

which shall be addressed to the Managing Director, Tamil Nadu

Warehousing Corporation, 82, Anna Salai, Guindy, Chennai–32 and

submitted to the said office within the prescribed time.

vi) All materials required for the job will have to be arranged by the contractor

meeting in the standard quality.

vii) Joint venture not allowed.

viii) The contractor will have to make their own arrangement to transport the

required materials outside and inside the working place and leaving the

premises in a neat and tidy condition after the completion of the job to the

satisfaction of the Corporation officials.

ix) The contractor will have to arrange for safe keeping of their materials and

should provide necessary arrangements for safeguarding the materials. The

Corporation will not be responsible for any claims with regard to this and also

for any mishappening / accident or injury or any such damage to men and

material at site during the course of the execution of work.

x) The Corporation will not provide any infrastructure such as power, water,

lighting etc. at site. Tenderer has to make their own arrangements for lifting

tackles, tools, transportation of material and movement of heavy equipment

at site.

http://www.tenders.tn.gov.in/

http://www.tnwc.in/

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xi) The Tenderers should note the site conditions before quoting. The site will be

offered on “AS IS WHERE IS” basis for the execution of this job and it will

be sole responsibility of the Tenderer to ensure that they abide by the

various rules, regulations, bye-laws and other requirements, etc. for

execution of this job.

xii) The Tenderers should study the various tender conditions / documents etc.

carefully before submitting their offers. If there are any doubts, they should

get clarifications from our Corporation in writing but this shall not be a

justification for submission of late tenders or extension of due date of the

tender.

xiii) All entries and rates in the tender form must be written in permanent ink or

typewritten. Erasures, overwriting or corrections, if any, should be attested

under the full signatures of the Tenderer. All rates should be both in figures

and words in the tender form. In case of any difference, the lower of the two

will be taken as the rates quoted.

xiv) The Corporation reserves the right to accept or reject any tender or all the

tenders without assigning any reason thereof and does not bind itself to

accept the lowest or any tender.

The Managing Director,

Tamil Nadu Warehousing Corporation,


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IV. GENERAL TERMS AND CONDITIONS/GENERAL WORK CONDITIONS :

The Tamil Nadu Warehousing Corporation is governed under the

Warehousing Corporations Act, 1962 and the Tamil Nadu Warehousing Corporation

General and Staff Regulations, 1965 and the definitions and interpretations of the

‘words and expressions’ in this tender document with all its enclosures shall have the meaning thereby assigned to them in the relevant Act/Rules unless the contract

ascribes a different meaning.

1) General :

a) The Tenderers are requested to examine the instructions, terms and

conditions and specifications given in the Tender. Failure to furnish all

required information in every respect will be at the Tenderer's risk and may

result in the rejection of Tender. There will be no relaxation of the conditions

of submission of the documentary proof by any Tenderer.

b) It will be imperative for each Tenderer(s) to familiarize himself / themselves

with the legal requirements for participation in the tender.

c) It will be the responsibility of the Tenderer that all factors have been

investigated and considered while submitting the Tender and no claim

whatsoever including those of financial adjustments to the contract awarded

under this tender will be entertained by TAMIL NADU WAREHOUSING

CORPORATION.

d) The Weighbridge to be guaranteed for a period of two years from the date of

commissioning. During the guarantee period, one service call every quarter

is to be provided over and above the breakdown calls.

e) Weighbridge calibration should stay for a guarantee period without need for

any readjustment.

f) The Tenderer shall be deemed to have satisfied itself fully before Bidding as

to the correctness and sufficiency of its Tender for the contract and price

quoted in the Tender to cover all obligations under this Tender.

g) No workman below the age of 18 Years employee on the work by the

Tenderer.

h) It must be clearly understood that the Terms and Conditions and

specifications are intended to be strictly enforced. No escalation of cost in

the Tender by the Tenderer will be permitted throughout the period of

Agreement or throughout the period of completion of contract whichever is

later on account of any reasons whatsoever.

i) No skilled or unskilled labour will be provided from our side at the time of

installation of weighbridge in those specified places. The works relating to

unloading the plant and machinery or lifting or adjusting at the site should be

arranged only by the Tenderer. Cable routing should be provided by the

Tenderer. Necessary tools should be arranged by the Tenderer in this

regard.

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j) The Tenderer should be fully and completely responsible to Tamil Nadu

Warehousing Corporation and the Government of Tamil Nadu for all the

deliverables.

2) Clarifications in the Tender :

a) A prospective Tenderer requiring any clarification in the Tender may notify

TAMIL NADU WAREHOUSING CORPORATION by letter to the Managing

Director, Tamil Nadu Warehousing Corporation, 82, Anna Salai, Guindy,

Chennai – 32.

b) The responses to the clarifications will be notified in the websites by means

of Corrigendum to the Tender Document.

c) Before closing of the Tender, clarifications and amendments if any will be

notified in the websites mentioned in the Tender Schedule if the Corporation

fits it to do so. The Tenderers should periodically check for the amendments

or corrigendum or information in the website www.tenders.tn.gov.in till the

closing date of this Tender. TAMIL NADU WAREHOUSING CORPORATION

will not make any individual communication and will in no way be responsible

for any ignorance pleaded by the Tenderers.

d) No clarifications would be offered by TAMIL NADU WAREHOUSING

CORPORATION within 48 hours prior to the due date and time for opening

of the Tender.

e) The TAMIL NADU WAREHOUSING CORPORATION at its discretion may or

may not extend the due date and time for the submission of Tender.

3) Contacting Tender Inviting Authority :

Tenderers shall not make attempts to establish unsolicited and

unauthorized contact with the Tender Inviting Authority, Tender Committee, Tender

Accepting Authority before or after the opening of the Tender and prior to the

notification of the Award and any attempt by any Tenderer to bring to bear

extraneous pressures on the Tender Accepting Authority shall be sufficient reason

to disqualify the Tenderer.

Notwithstanding anything mentioned above, the Tender Inviting

Authority/Tender Committee/Tender Accepting Authority may seek bona fide

clarifications from Tenderers relating to the tenders submitted by them during the

evaluation of tenders.

4) Receiving and submission of Tender document :

a) The application for obtaining Tender document shall be made to :



No.82, Anna Salai, Guindy,

Chennai - 600 032.

17


The Tender Accepting Authority does not accept responsibility either for

delays in receipt of the Bank draft or any delay experienced by the applicant

in receiving the documents including loss of document in transit. Extension of

the date and time for receipt of the completed documents will not be made

on account of any such delays.

b) The Tender document is not transferable under any circumstances.

5) Preparation of Tender :

a) The Tenderer is particularly requested to check all specifications shown in

the Tender document and obtain his own information on all matters which

may in any way affect this Tender as no claim for extras for any alleged

ignorance in respect there of shall be entertained.

b) Tenderers are required to price for the supply of new Electronic Weighbridge

and installation in the schedule prices and fill in all blanks legibly and

properly.

c) Tender documents duly filled in with corrections/over writings without

attestation, shall not be entertained.

d) In the supply of new Weighbridge and installation, all taxes, duties, entry tax

and any other taxes and duties and levies, if any shall be included in the

prices with breakup details. No extra amount will be considered.

e) In the supply of new Weighbridge and installation, the quoted price shall be

inclusive of all charges like on packing, forwarding, freight, insurance,

loading, unloading, storage, movement at site and any other charges

towards that work, etc., and complete in all respects. (i.e.) F.O.R. Destination

anywhere in Tamil Nadu in different locations of the State.

f) The Tenderer shall fill up and sign the letter of tender all other schedules etc,

which are included in the Tender document.

g) Tenderer shall submit their Tenders in accordance with the specifications of

the Tender document only. Alternatives will not be considered.

h) The schedule of price shall be firm and fixed during the entire currency of the

contract and completion of all contractual obligations. Any extension in time

granted by Tender Accepting Authority to the completion schedule shall be

subject to the condition and there will be no additional financial implication to

TAMIL NADU WAREHOUSING CORPORATION.

i) The Tenderer shall enclose the required credentials / documents as called

for in the Tender in order by assigning the page No. and fill in the check list

properly with page No. against the credentials/documents concerned. If the

check list and other details are not properly furnished in the Tender will be

considered as nonresponsive and rejected.

6) Signing of the Tender :

a) The Tender shall be signed by a person or persons duly authorized to sign

on behalf of the Tenderer. All pages of the Tender where entries or

18


amendments have been made shall be signed by the person or persons

signing the Tender with seal.

b) The Tenderer shall enclose a certified copy of the power of attorney

authorizing the signatory or signatories to sign the Tender document. This

certification shall be from the Managing Director or the person authorized by

the Managing Director of the firm.

c) The Tender shall contain no alterations or additions, except those to comply

with instructions issued by the Managing Director, TAMIL NADU

WAREHOUSING CORPORATION or as necessary to correct errors made

by the Tenderer.

d) All the pages in the Tender document should be signed by the Tenderer with

seal.

7) Tender Validity :

a) Tenders shall remain valid for a period of 90 (Ninety) days from the last date

of Tender.

b) In exceptional circumstances the Tender Accepting Authority shall have

option to extend the period of validity of the Tender for a further period of 30

days, the Tenderer shall agree to extend the validity of bid without altering

the substance and the price of their bid for further period.

8) Procedure for Submission of Tender :

a) The Tender cover shall be superscribed as follows :

The Tender shall be sealed using Sealing Tape / Wax with the

authorized Seal of the Company embossed on the seal. Tender Cover

should be superscripted as “Tender for Erection of Electronic Lorry

Weighbridge at NALLAMPALLI Warehouse”.

b) Technical Bid not accompanied with the Earnest Money Deposit will be

rejected as Non – Responsive Tender. Tenders shall be offered only in the

prescribed forms in “ENGLISH” only.

c) Submission of Technical Bid and Price Bid :

i) Technical Bid and Price Bid must be submitted separately. These

envelopes (called as inner envelopes) shall then be put inside one outer

envelope duly sealed. The inner and outer envelopes shall be addressed

to:



No.82, Anna Salai, Guindy,

Chennai – 600 032.

19


ii) The Outer cover and Inner covers containing the Technical and Price bid

must be super scribed as mentioned below:-

Outer Cover :

a. Technical Bid and Price Bid

b. Name of the Contractor

c. Name of the Warehouse.

Inner Cover (Technical Bid):

a. Technical Bid – Part A

b. Name of the Contractor

c. Name of the Warehouse.

Inner Cover (Price Bid):

a. Price Bid – Part B

b. Name of Contractor

c. Name of the Warehouse

iii) If the cover is not sealed and superscripted as instructed, responsibility

will be assumed for misplacement of tender or premature opening of the

envelope or Parcel.

iv) The Tender shall be submitted exactly as per the procedures and

requirements stipulated herein. The Tender box will be kept at Tamil

Nadu Warehousing Corporation, No. 82, Anna Salai, Guindy, Chennai –

600032 or it can be sent either by post or Courier, however, the

Corporation will not be responsible for any loss in transit or delay.

v) The Tender must be submitted so as to be received within the stipulated

date and time.

vi) Tender submitted by email, telex, cable or fax will not be accepted.

9) Documents to be submitted along with Tender :

a) The Tender and copy of the same should be submitted separately. Each

cover shall carry the name and address of the Tenderer, prominently.

b) The “Tender cover" shall contain the following as per the sequence indicated below.

i) Covering letter and check list with properly fill in.

ii) Evidence for Technical Experience.

iii) Evidence for Financial Standing with copy of annual audited statements

for 2013-14, 2014-15 & 2015-16.

20


iv) Income Tax Returns for the Financial Year 2013-14, 2014-15 & 2015-16.

v) The EMD in the form of Demand Draft/Banker’s Cheque in original. vi) Declaration by the Tenderer that their Tender is without any technical

and commercial deviations in the format of the letter enclosed with the

Tender.

vii) Certified Power of Attorney authorizing a representative[s] of the firm to

sign the Tender and all subsequent communications.

viii) VAT / Sales Tax verification certificate for the period 2015-16 from the

Commercial Tax Department, Government of Tamil Nadu

ix) The Tenderer should produce the Valid License from the Weights and

Measures dept., of Govt. of Tamil Nadu or Govt. of India.

x) The identical copy of the Tender document with all pages duly signed by

the authorized signatory of the Tenderer and sealed with the company

seal. The document copy shall be submitted as it is (with signature and

seal). The Technical and Price bid should be submitted in a separate

covers. The main cover superscribed with i.e., “Tender for Erection of Electronic Lorry Weighbridge at NALLAMPALLI Warehouse”.

xi) Copy of the Service Tax Registration Certificate.

xii) In case the Tenderer is the registered company in India, produce the

copy of certificate of incorporation.

xiii) In case the Tenderer is the registered Partnership Firm, produce the

copy of Registered Partnership Deed.

xiv) Evidence for having carried out the similar work of Lorry Weigh Bridge

not less than 40 MT. Copy of Work Orders executed before 31.03.2017

and Performance / Completion Certificate obtained from the customer

should be submitted for not less than 25 weighbridge.

xv) Copy of the Certificate of Registration, manufacturing, supplying and

installation and maintenance of Weighbridge in Tamil Nadu issued by

Appropriate Authority.

xvi) Valid Proof of having sufficient local centres in Tamil Nadu for the

maintenance of Weighbridge after installation.

xvii) Furnish Profile of the Tenderer.

xviii) Declaration.

10) Earnest Money Deposit (Tender Security or Tender Bond) :

a) Tender must be accompanied by a Demand Draft/Bankers’ Cheque drawn from any Nationalized or Scheduled Bank in favor of TAMIL NADU

WAREHOUSING CORPORATION payable at CHENNAI - 600 032 for

Rs.19,000/- (Rupees Nineteen Thousand only) towards Earnest Money

Deposit. The Demand Draft/Banker’s Cheque should be accompanied with the Technical Bid without fail.

b) The TAMIL NADU WAREHOUSING CORPORATION will arrange to refund

the Earnest Money Deposit (EMD) to unsuccessful Tenderer within a

reasonable time without interest.

21


11) The EMD amount may be forfeited if :

a) The Tenderer withdraws their Tender after the Tender cover opening.

b) In the case of a successful Tenderer, if fails to furnish the required security

deposit or sign the agreement, within the stipulated time limit.

12) Late Tender :

Any Tender received by the Managing Director, TAMIL NADU

WAREHOUSING CORPORATION after the due date and time of this Tender

document will not be accepted.

13) Tender Opening :

a) The authorized representatives of the Tender Accepting Authority will open

the Tender in the presence of the Tenderers or their authorised

representatives at 03.30 P.M. on 28.04.2017 at Tamil Nadu Warehousing

Corporation, No.82, Anna Salai, Guindy, Chennai–32 in the presence of all

the Tenderers present at the time of opening. In the event of the specified

date of Tender opening being declared a holiday, the Tenders will be opened

at the same time on the next working day. The main cover and the technical

bid will be opened on the due date. After evaluating the qualification of

Tenderer, the eligible Tenderers will be informed for the opening of the price

bid.

b) During the Initial Scrutiny of Tender, if it is found that the tender is not

conforming to the Tender conditions (in terms of documents prescribed), that

Tender will be rejected.

c) On opening the "Tender cover", the details as per the checklist of each

Tenderer will be read out and no other details will be disclosed.

14) Procedures for Tender Evaluation :

a) After opening the Tenders, the Tender Accepting Authority will determine

whether the Tenderer has fulfilled all the conditions as stipulated in this

Tender document through an Initial Scrutiny.

b) Initial Tender scrutiny will be conducted and incomplete details as given

below will be treated as non-responsive. If Tenders are;

i) not submitted as specified in the Tender.

ii) received without the Letter of Authorisation.

iii) received without EMD amount.

iv) with incomplete information, subjective, conditional offers.

22


v) submitted without support documents as per the Eligibility criteria and

Evaluation criteria.

vi) non-compliance of any of the clauses stipulated in the Tender.

vii) lesser validity period.

viii) incomplete Tender Documents.

ix) not properly filled in the check list

c) All responsive Tenders will be considered for further evaluation. The decision

of TAMIL NADU WAREHOUSING CORPORATION will be final in this

regard.

d) The Tender Accepting Authority will then proceed with the evaluation of

those Tenders which have not been rejected as above.

e) Before proceeding with the detailed evaluation, the Tender Accepting

Authority will satisfy as to whether the Initial Scrutiny was fair and

transparent.

f) The "Tender Committee" shall furnish the Tender Accepting Authority, a

detailed tabulation containing each and every fulfillment of the Tender

conditions and finally arrive at whether the Tender submitted fulfils all the

Tender conditions. The relevant page no. of the Tenderer in which the

Tender conditions are fulfilled shall also be mentioned in the tabulation. Non-

fulfillment of any one or many of the Tender conditions would make the

Tender to be a non-responsive one as per the guidelines issued in the Tamil

Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency

in Tenders Rules 2000. Only those Tenders which fulfill all the Tender

conditions and found to be responsive will be processed further for price

Tender.

g) To assist the examination, evaluation and comparison of Tenders, the

Tender Accepting Authority may at its discretion, ask any Tenderer for

clarification on his Tender. The request for clarification and the response

shall be in writing or by fax or by e-mail but no change in the substance of

the Tender shall be sought, offered, or permitted.

h) If a Tender fails to be responsive, it will be rejected by the Tender Accepting

Authority and may not subsequently be made responsive by correction or

withdrawal of the non-confirming deviation or reservation.

15) Price Evaluation :

a) The Price Evaluation of manufacturers shall include all Value Added Tax

(VAT) and any other taxes, Warranty Cost as part of the price as detailed

below:

In evaluation, if the price of Weighbridge is subject to excise duty, the price

shall be determined inclusive of such excise duty.

23


In respect of VAT, where all the Tenderers are from or outside the State of

Tamil Nadu, the VAT will be included in the price Tender evaluation.

The total cost excluding applicable Local Taxes and including all other taxes

and charges as per the guidelines stated above will be taken for Price

Tender evaluation.

The Tenderer who quotes the lowest cost for supplying and installation of

new Weighbridge at Pudukkottai Warehouse will be called as “L1” Tenderer.

16) Negotiations :

Negotiations will be conducted, if deemed fit, only with “L1” Successful Tenderer for improvement in the Scope of Work, Specification, further reduction in

price and advancement of delivery schedule.

17) TAMIL NADU WAREHOUSING CORPORATION reserves the right to :

a) Negotiate with the Tenderer whose offer is the lowest evaluated price for

further reduction of prices.

b) Insist on quality / specification of materials to be supplied.

c) Change the list of areas of supply locations from time to time based upon the

requirement of the Work.

d) If performance of the Tenderer is not as per the Schedule, then TAMIL

NADU WAREHOUSING CORPORATION reserves the right to cancel or

terminate the contract and retender will be called for. The increase in cost

due to retender and the cost of completion of work will be recovered from the

defaulter’s Security Deposit amount.

e) The TAMIL NADU WAREHOUSING CORPORATION reserves its right to

withhold 10% of the value of contract amount for any deficiency in the

execution and the service aspect during the validity of the contract.

18) Acceptance of Tender and withdrawals :

The final acceptance of the tender is entirely vested with TAMIL NADU

WAREHOUSING CORPORATION who reserves the right to accept or reject any or

all of the tenders in full or in parts without assigning any reason whatsoever.

24


The Tender Accepting Authority may also reject all the tenders for reasons

such as change in Scope, Specification, lack of anticipated financial resources,

court orders, calamities or any other unforeseen circumstances.

After acceptance of the Tender by TAMIL NADU WAREHOUSING

CORPORATION, the Successful Tenderer shall have no right to withdraw their

tender or claim higher price.

19) Payment of Security Deposit (SD) :

The successful Tenderer will be required to remit a Security Deposit (SD)

equivalent to 5 (five) percent of the value of the work order, inclusive of EMD. The

Security Deposit shall be paid within 15 days from the date of issue Letter of

Acceptance (LOA) by TAMIL NADU WAREHOUSING CORPORATION. This

deposit should be in the form of Demand Draft/Bankers Cheque drawn in favour of

“TAMIL NADU WAREHOUSING CORPORATION” payable at CHENNAI – 32. The

Security Deposit furnished by the Successful Tenderer in respect of the tender will

be returned to them after successful completion of guarantee period. The Security

Deposit held by TAMIL NADU WAREHOUSING CORPORATION till it is refunded

to the Successful Tenderer will not earn any interest thereof. The Security Deposit

will be forfeited if the Successful Tenderer withdraws the Tender during the period

of Tender validity specified in the Tender or if the Tenderer fails to sign the contract.

20) Execution of Contract :

a) The Successful Tenderer should execute a Contract in the INR 100/- non-

judicial Stamp Paper bought in Tamil Nadu only in the name of the Tenderer

within 10 days from the date of Letter of Acceptance issued by TAMIL NADU

WAREHOUSING CORPORATION with such changes/modifications as may

be indicated by TAMIL NADU WAREHOUSING CORPORATION at the time

of execution on receipt of confirmation from TAMIL NADU WAREHOUSING

CORPORATION.

b) The Successful Tenderer shall not assign or make over the contract, the

benefit or burden thereof to any other person or persons or body corporate

for the execution of the contract or any part thereof without the prior written

consent of TAMIL NADU WAREHOUSING CORPORATION. TAMIL NADU

WAREHOUSING CORPORATION reserves its right to cancel the Work

order either in part or full, if this condition is violated.

c) The conditions stipulated in the agreement should be strictly adhered to and

violation of any of the conditions will entail termination of the contract without

prejudice to the rights of TAMIL NADU WAREHOUSING CORPORATION

and TAMIL NADU WAREHOUSING CORPORATION also have the right to

recover any consequential losses from the Successful Tenderer.

25


21) Issuance of Work Order :

After execution of the Contract and payment of Security Deposit, “Firm Work Order” for the supply and commissioning of Tendered Weighbridge will be issued to

the Successful Tenderer by TAMIL NADU WAREHOUSING CORPORATION.

The Contractor shall execute, complete and guarantee the work in strict

accordance with the contract to the satisfaction of the Tamil Nadu Warehousing

Corporation and shall comply with and adhere strictly to the instructions and

directions on matters (whether mentioned in the contract or not) touching or

concerning the work.

If by reason of any accident or failure or other event occurring to or in

connection with the work or any part thereof during the execution of the work or

during the period of guarantee, and remedial or other work or repair shall, in the

opinion of the Tamil Nadu Warehousing Corporation be urgently necessary for

security and the contractor is unable or unwilling at once to do such work or repair,

the Tamil Nadu Warehousing Corporation may by its own or other workmen do

such work or repair as may consider necessary.

If the work or repair so done by the Tamil Nadu Warehousing Corporation

which is in the opinion that the Contractor was liable to do at his own expense

under contract, all costs and charges properly incurred by the Corporation in so

doing shall on demand be paid by the contractor to the Corporation or may be

deducted by the Corporation from money due or which become due to the

contractor.

Same as specifically provided elsewhere in the conditions of the contract, the

contract price shall not be adjusted in respect of any increase or decrease of cost to

the contractor in carrying out the work by reason of alterations in the rate of wages

and allowances payable to Labour or change in the conditions of employment

thereof or change in the cost of materials, consumable stores, fuel and power or in

the incidence of rates of landing charges or the operation of any law or statute or

variation in the cost of any other matter of whatsoever nature, subsequent or

variation in the cost of any other matter or thing of whatsoever nature, subsequent

to the date of tender.

22) Refund of EMD :

The EMD amount paid by the Successful Tenderer will be adjusted towards

the Security Deposit payable by them. If the Successful Tenderer submits Security

Deposit for the stipulated value in full, the EMD will be refunded. The EMD amount

of the Unsuccessful Tenderer will be refunded without interest.

26


23) Refund of EMD :

The Security Deposit will be refunded without interest to the Successful

Tenderer on completion of entire work subject to satisfaction of TAMIL NADU

WAREHOUSING CORPORATION. Such completion would be arrived at when the

new Weighbridge are supplied, installed and after getting Sealing Certificate from

the Weight and Measures Department by the Tenderer as per the Contract

Agreement and as per Work Order issued by TAMIL NADU WAREHOUSING

CORPORATION from time to time and also after completion of the guarantee

period of 2 (two) years.

24) Forfeiture of EMD and SD :

a) If the Successful Tenderer fails to act according to the tender conditions or

backs out, after the tender has been accepted, the EMD and SD will be

forfeited to TAMIL NADU WAREHOUSING CORPORATION.

b) If the Successful Tenderer fails to remit the SD, the EMD remitted by him will

be forfeited to TAMIL NADU WAREHOUSING CORPORATION and the

tender will be held void.

25) Termination of Contract:

I. Termination for default :

a) TAMIL NADU WAREHOUSING CORPORATION may without prejudice to

any other remedy for breach of contract, by written notice of default with a

notice period of 7 days, sent to the Successful Tenderer, terminate the

contract in whole or part,

if the Successful Tenderer fails to deliver any or all of the goods within the

time period(s) specified in the Contract, or fails to supply the items as per the

Delivery Schedule or within any extension thereof granted by TAMIL NADU

WAREHOUSING CORPORATION;

OR

if the Successful Tenderer fails to perform any of the obligation(s) under the

contract;

OR

if the Successful Tenderer, in the judgement of TAMIL NADU

WAREHOUSING CORPORATION, has engaged in fraudulent and corrupt

practices in competing for or in executing the Contract.

b) In the event TAMIL NADU WAREHOUSING CORPORATION terminates the

Contract in whole or in part, TAMIL NADU WAREHOUSING

CORPORATION may procure, upon terms and in such manner as it deems

27


appropriate, the goods and services similar to those and delivered and the

Successful Tenderer shall be liable to TAMIL NADU WAREHOUSING

CORPORATION for any additional costs for such similar goods. However,

the Successful Tenderer shall continue the performance of the contract to

the extent not terminated.

II. Termination for Insolvency :

TAMIL NADU WAREHOUSING CORPORATION may at any time

terminate the Contract by giving written notice with a notice period of 7 days to the

Successful Tenderer, if the Successful Tenderer becomes bankrupt or otherwise

insolvent. In this event, termination will be without compensation to the Successful

Tenderer, provided that such termination will not prejudice or affect any right of

action or remedy that has accrued or will accrue thereafter to TAMIL NADU

WAREHOUSING CORPORATION.

III. Termination for Convenience :

TAMIL NADU WAREHOUSING CORPORATION may at any time

terminate by written notice, with a notice period of seven days sent to the

Successful Tenderer, and may terminate the Contract, in whole or in part, at any

time for its convenience. The notice of termination shall specify that termination is

for TAMIL NADU WAREHOUSING CORPORATION’s convenience, the extent to which performance of work under the Contract is terminated, and the date upon

which such termination becomes effective. On termination, the successful Tenderer

is not entitled to any compensation whatsoever.

26) Execution of Work Order :

The Successful Tenderer should nominate and intimate TAMIL NADU

WAREHOUSING CORPORATION, an Official as the Single Point of Contact

(SPOC), who should be responsible for effective delivery of work complying with all

the terms and conditions.

27) Penalty for Non-Fulfillment of Tender :

Penalty will be levied at the rate to be fixed by the TAMIL NADU

WAREHOUSING CORPORATION in the event of non-fulfilment or non-observance

of any of the conditions stipulated in the Agreement, Terms and Conditions and

Work Order.

28) The Compensation / liquidated damages for delay :

If the Contractor fails to complete the work or any part thereof within

the stipulated time, the contractor shall pay to the Tamil Nadu Warehousing

Corporation on demand, without prejudice to other rights and remedies the

28


Corporation may have against the contractor, a sum equivalent to 1% (one percent)

of contract value for every weeks delay as compensation (and not as a penalty) for

every week or part thereof provided always that the entire amount of the

compensation to be paid under the provisions of this clause shall not exceed 5%

(five percent) of the contract value of the work. The compensation will be

determined by the competent authority. But the decision of the competent authority

shall be final and finding on the contractor.

29) Other Conditions :

a) The final decision would be based on the technical capacity and pricing of

the Tenderer. TAMIL NADU WAREHOUSING CORPORATION does not

bind itself in selecting the Tenderer offering lowest prices.

b) TAMIL NADU WAREHOUSING CORPORATION reserves the right not to

accept lowest price, to reject any or all the tenders without assigning any

reason there for.

c) The contractor shall bear all such expenses and charges for special or

temporary way leaves required by them in connection with access to the site.

The contractor shall also provide at their own cost any additional

accommodation outside the site required by them for the purpose of the

work.

d) The contractor shall conform to the provisions of any Government Acts,

which relate to works and to the regulations and byelaws of any local

authorities. The contractor shall give all notices required by the said Acts or

laws, etc. and pay all fees payable to such authorities and allow for those

contingencies in their tender rates including fees for encroachments, cost of

restorations, etc. and all other fees payable to the local authorities.

e) The contractor shall keep the Corporation indemnified against all penalties

and liability for every kind of breach of any Act, Rules, Regulations or Bye-

laws in force at the site.

f) The contract and its operation shall be governed by the laws of India for the

time being in force.

g) Relevant PWD schedules and specifications will be applicable for all Civil

and Electrical Works respectively unless otherwise specified in the tender

document.

h) The contractor shall guarantee all works done and material used by him. The

guarantee for all plant, equipment and work done, shall commence on the

date of taking over certificate from the competent statutory authority. The

period of guarantee on all plant and equipment including the load cells shall

be 24 (twenty four) months from the date of taking over the certificate.

i) During the period of Warranty, in case of break down or major defects which

cause complete dislocation of weighbridge operation and the machine is not

attended to and rectified within a period of 3 (three) days from the date

of receipt of intimation by the firm or its branch office, the compensation for

such private weighment got done by the concerned depositor(s) of the

respective warehouse beyond three days shall be made by the contractor.

29


The said amount will be adjusted from the amount due/withheld under the

terms of payment under this contract if not remitted by the contractor.

j) During the guarantee period of two years, the technician of the contractor

should visit on quarterly basis to undertake servicing of ELWB even if no

complaint is reported from the respective Warehouse authorities.

k) The contractor shall be responsible for arranging test weights, power,

lubricants and any other items required for initial trial runs/trial test(s).

30) Arbitration and Jurisdiction :

a) In case of any dispute, the matter will be referred to a Sole Arbitrator to be

appointed by the Managing Director of TAMIL NADU WAREHOUSING

CORPORATION in accordance with the "Arbitration and Conciliation Act

1996". The arbitration shall be held in Chennai and the language English

only.

b) Subject to the above, the Courts at Chennai alone only shall have jurisdiction

in the matter.

31) Delivery :

a) The Tenderer should intimate the exact date of receipt of order and the

probable date of supply of the Weighbridge by post / fax / e-mail to the

indenting officer.

b) The Tenderer should deliver the materials of Weighbridge to destinations in

Tamil Nadu as per the despatch instructions of the Work order immediately

or within 15 days time including the date of receipt of work order, without

enforcing force Majeure clause for the supply of Weighbridge and it should

be installed and get sealed within 90 days from the Weight and Measures

department from the date of receipt of work order or date of handing over the

site which is later.

32) Payment and Mode of Payment :

Ninety percent (90%) Payment shall be made to the firm through

Account Payee Cheque by the Tender Inviting Authority only on completion of the

installation of Weighbridge work in all aspects and after due verification and sealing

from Weight and Measures department by observing the other usual procedures in

vogue. The rest of 10% payment will be paid only at the end of guarantee period of

2 (two) years on production of the following documents:

a) Evidence of Receipted challan (original copy of challan) duly certified by the

concerned Warehouse Manager towards receipt of ELWB at site.

30


b) Signed bill / invoice in duplicate.

c) Proof of payment of Excise duty / Service Tax to the authority concerned.

d) Manufactures test certificate for load cells as well as equipments.

e) Completion certificate issued by our Engineer for foundation work up to

installation level of ELWB stating that the works has been completed as per

specification.

33) Clarifications by TAMIL NADU WAREHOUSING CORPORATION :

When deemed necessary, TAMIL NADU WAREHOUSING

CORPORATION may seek bona fide clarifications on any aspect from the

Tenderer. However, that would not entitle the Tenderer to change or cause any

change in the substance of the Tender or price quoted. During the course of Tender

evaluation, TAMIL NADU WAREHOUSING CORPORATION may seek additional

information or historical documents for verification to facilitate decision making. In

case the Tenderer failed to comply with the requirements of TAMIL NADU

WAREHOUSING CORPORATION as stated above, such Tenders may at the

discretion of TAMIL NADU WAREHOUSING CORPORATION, shall be rejected as

non-responsive.

34) Suppression of facts and misleading information :

During the Tender evaluation, if any suppression or misrepresentation

of fact is brought to the notice of TAMIL NADU WAREHOUSING CORPORATION,

it shall have the right to reject the Tender and if after selection, it would terminate

the contract, as the case may be, will be without any compensation to the Tenderer

and the EMD / SD, as the case may be, shall be forfeited. Tenderers should note

that any figures in the proof documents submitted by the Tenderers for proving their

eligibility is found suppressed or erased, TAMIL NADU WAREHOUSING

CORPORATION shall have the right to seek the correct facts and figures or reject

such Tenders. It is up to the Tenderers to submit the full copies of the proof

documents to meet out the criteria. Otherwise, TAMIL NADU WAREHOUSING

CORPORATION at its discretion may or may not consider such documents. The

Tender calls for full copies of documents to prove the Tenderer's experience and

capacity to undertake the project.

35) Model Form of Contract :

(To be executed in INR 100/- Non-Judicial Stamp Paper bought in the name of

Successful Tenderer for the supply and installation of Weighbridges)

31


An agreement for Execution of Work Order

This CONTRACT is entered into at Chennai on ……………..(date in

words)…………………..(month in words) of 2017 between TAMILNADU

WAREHOUSING CORPORATION, a Government of Tamil Nadu Sponsored

Undertaking and having its Registered office TAMILNADU WAREHOUSING

CORPORATION, 82, Anna Salai, Guindy, Chennai - 32 herein after referred to as

“TAMILNADU WAREHOUSING CORPORATION” (which term shall mean and

include its Successors and permitted assigns) herein after referred to as Tenderer

and ………………………………………(Successful Tenderer Name) a Company

registered under the Indian Companies Act, 1956 and having its Registered Office

at ………………………………………………………………………………

……………(Full address of the Tenderer) herein after referred to as the “Contractor”

(which term shall mean and include its Successors and permitted assigns).

TAMILNADU WAREHOUSING CORPORATION had floated a Tender

for supply and installation of 60 MT. Pit Less Electronic Lorry Weighbridges at

NALLAMPALLI Village, Dharmapuri District in Tamil Nadu State vide Tender

Rc.4351/2016/T2, dated 10.04.2017. M/s……………………………………………,

……………………………… (Successful Tenderer Name & Place) has quoted

lowest rate (“L1 Tender) of Rs……………./- (Rupees…………………… …………………………………………………….only) inclusive of Cental/State Sales

Tax/VAT, Transportation, Toll Tax, Octroi, State Entry Tax if applicable packing,

forwarding, loading/unloading and Insurance, etc. on FOR destination and agreed

to supply and installation of 60 MT. Pit Less Electronic Lorry Weighbridges at

NALLAMPALLI Village, Dharmapuri District in Tamil Nadu State as per the

following terms and conditions:-

1. This document on having been signed by both the parties shall constitute a

binding contract between the parties and shall remain in force for a period of 4

(four) months. But in the event of any breach of agreement at any time on the

part of the Contractor, the contract shall be determinable by TAMILNADU

WAREHOUSING CORPORATION without compensation to the Contractor. The

contract may also be put to an end at any time by TAMILNADU

WAREHOUSING CORPORATION upon giving seven days notice to the

Contractor.

32


2. The Contractor agrees to supply and install 60 MT. capacity Pit Less Type

Electronic Lorry Weighbridge at NALLAMPALLI Village, Dharmapuri District

in Tamil Nadu State and commission the Bills of Material detailed in

TAMILNADU WAREHOUSING CORPORATION Tender after carrying out

successfully all tests prescribed by the Tenderer at the unit price including

Taxes. The price offered is firm and is not subject to enhancement on any

ground.

3. The ordered Weighbridge should be delivered and installed and commissioned

within 120 days from the date of receipt of Work Order or Date of handing over

the site whichever is earlier.

4. The price of the ordered Weighbridge as per the Tender includes transportation,

all taxes, excise duty, Surcharges, Freight, Octroi, insurance, commissioning,

and such other levies that may be applicable from time to time by the

Government.

5. The Weighbridge to be supplied under this contract are to be of the quality and

of the sort mentioned in the TAMILNADU WAREHOUSING CORPORATION

Tender document.

6. The Weighbridge to be delivered and installed on F.O.R destination indicated by

TNWC/ Tenderer(s) without any extra cost in such quantities or numbers

contained in the Work order to be issued by TNWC from time to time. Any

amendments to the orders in terms of quantities or delivery period etc., may be

incorporated on a mutually agreed basis. The delivery of goods to the

destination is the responsibility of the Contractor only. The goods supplied under

the contract should be covered for comprehensive insurance by the Contractor

till installation and acceptance by the authority concerned.

7. Any replacement necessitated, as part of the warranty commitments shall be

carried out by the Contractor and faulty parts/materials that arise out of such

replacements shall be taken back by the Contractor within a reasonable time.

8. If the supply of the ordered Weighbridge is not effected as specified in the Work

order, TAMILNADU WAREHOUSING CORPORATION shall have the full

33


authority to cancel the order and to take any such action that will be deemed fit

in the circumstances.

9. In case of failure by the Contractor to deliver and install the Weighbridges

demanded from them, within the period specified for installation or in case of

goods or materials delivered by them not being of the stipulated quality and

specifications or in the case of goods or materials being delivered without a

correct invoice in duplicate, TAMILNADU WAREHOUSING CORPORATION or

anyone duly authorized by TAMILNADU WAREHOUSING CORPORATION

shall have the power to reject any such goods or materials and to get the work

completed by others in place of any goods or materials so rejected or not

delivered. Unless the Contractor shall themselves forthwith supply that shall be

sufficient and satisfactory any excess of cost so incurred by the Tenderer over

the contract price together with all charges and expenses attending the Work

shall be recoverable by TAMILNADU WAREHOUSING CORPORATION from

the Contractor.

10. 90% payment of the awarded work shall be released after installation,

commissioning and stamping i.e. complete in all respect and ready for operation

and on the production of completion certificate from the committee constituted

for the installation of weighbridges and the balance of 10% shall be released

after the guarantee period of two years from the installation and on producing

satisfactory report from the Regional Managers and the Warehouse Managers

concerned.

11. OTHER TERMS:

a. The contract or any part share of interest in it is not be transferred or

assigned by the Contractor directly or indirectly to any person or persons

whomsoever without the written consent of the Tenderer(s).

b. Penalty amount if any will be adjusted in any payment due to the Tenderer.

c. Neither the TAMILNADU WAREHOUSING CORPORATION nor the

Contractor shall be liable to the other for any delay or failure in the

performance of their respective obligations due to causes or contingencies

beyond their reasonable control such as

34


i. Natural phenomena including but not limited to earthquakes, floods

and epidemics.

ii. Acts of any Government authority domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine

restrictions.

iii. Accidents or disruptions including, but not limited to fire, explosions,

break down of essential machinery or equipment, power and water

shortages.

12. The following document shall be deemed to form and be read and construed as

part of this Contract.

a. Tender Terms and Conditions (as per the Tender Notification dated

10.04 .2017).

b. Amendments, if any, issued by TAMILNADU WAREHOUSING

CORPORATION for the Tender document.

c. Corrigendum / Clarifications if any issued by TAMILNADU

WAREHOUSING CORPORATION for the Tender Document.

d. Detailed final offer of the Contractor.

e. Work Order issued by the Managing Director, TAMILNADU

WAREHOUSING CORPORATION, Chennai in Rc.4351/2016/T2,

dated _____.05.2017.

f. Correspondence made by TAMILNADU WAREHOUSING

CORPORATION to the Contractor from time to time during the period

of the contract. Wherever the offer conditions furnished by the

Contractor are at variance with conditions of this contract or

conditions stipulated in the Work order, the latter shall prevail over the

offer conditions furnished by the successful Tenderer.

35


13. Unless otherwise provided in the agreement, any notice, request, consent or

other communication given or required to be given hereunder shall be given by

mailing the same by registered mail, postage prepaid, return receipt requested

in the case of the Contractor at their respective addresses and set forth above

or with other addresses and to the attention of such other person or persons as

may hereafter be designated by like notice hereunder and any such notice sent

by post shall be deemed to have been served on the date when in the ordinary

course of post, it would have been delivered at the address to which it was sent.

14. In case of any dispute relating to this contract arises the matter would be referred to

the Managing Director, Tamil Nadu Warehousing Corporation, Chennai -32 or

his nominee for the arbitration whose decision shall be final and binding on both

the parties. Such arbitration proceedings shall be held within the jurisdiction of

Chennai Court only and the language of Arbitration shall be in English.

Signature of the Contractor. Managing Director. (Name and Seal) WITNESS: WITNESS: 1. 1. 2. 2.

36


APPENDIX – I

TECHNICAL DATA

1. Tenderer shall confirm/ provide all information requested in the schedule the

items requiring description shall not be limited by the list as follows. Tenderers

shall include all pertinent items.

2. Technical details : (To be filled by the Tenderer)

A) Deck Structure Plate thickness :

B) Load Cells :

Type of Load Cells :

1) Make :

2) Capacity :

3) Operating Temperature Range :

4) Type of Sensor :

5) Overload Rating (without affecting) :

6) Overloading (ultimate) :

7) Name and address of the

Manufacturer :

C) Digital Indicator :

1) Accuracy ( + ) 10 Kgs. for 60 MT. Capacity :

2) Operating Temperature ( - ) 5 degree :

D) Printer (Dot Matrix) :

1) Make :

2) No. of character per line (80 col. Min.) : 3) Operating Temperature range ( - ) 5 degree C to 50 degree C :

E) PC Core – i3, Duo of reputed make / brand :

1) Make :

2) Operating Temperature (-) 5 degree C to 50 degree C

3) DVD RW Drive 4) 2 GB RAM 5) Optical Mouse 6) Key Board 104 keys “Alpha Numeric”

with membrane 7) Hard Disk Drive 500 GB or above 8) 18.5” TFT and above colour monitor 9) Window 8 Operating System

Signature of person[s] authorized

Name & Designation

37


APPENDIX – II

SUPPLY AND INSTALLATION OF 60 MT. PIT LESS TYPE ELECTRONIC LORRY WEIGHBRIDGE CERTIFICATE

(To be submitted along with the Tender)

Letter of Undertaking

To The Managing Director,

TAMIL NADU WAREHOUSING CORPORATION

82, Anna Salai, Guindy,

Chennai – 600 032.

Sir,

Sub: Undertaking for participating in TAMIL NADU WAREHOUSING

CORPORATION's Procurement Tender – Reg.

******

I / We ………………………………………… have gone through the

Terms and Conditions, Scope of Work and Specification and will abide by them as

laid down (Tender Documents, Tender).

I / We …………………………………………hereby confirm that our

Company was not blacklisted by any State Government/ Central Government/

Public Sector Undertakings during the last three years. We also hereby confirm that

our EMD/SD was not forfeited by any State Government / Central Government /

Public Sector Undertakings during the last three years due to our non-performance,

non-compliance with the tender conditions etc.

I / We ………………………………………… hereby declare that all the

particulars furnished by us in this Tender are true to the best of my/our knowledge

and we understand and accept that if at any stage, the information furnished is

found to be incorrect or false, we are liable for disqualification from this tender and

also are liable for any penal action that may arise due to the above.

38


I / We…………………………………………..certify that no refurbish

components are used in the manufacturing and supply of Tendered Weighbridge.

In case of violation of any of the conditions above,

I/We………………… ……..understand that I / We ……………………………are liable

to be blacklisted by TAMIL NADU WAREHOUSING CORPORATION for a period of

five years.

Yours faithfully, Date : Place : Name, Signature, Designation and Seal WITNESS SIGNATURE :

Name

Address and occupation of witness.

Note:

1) This undertaking shall be furnished in the company’s letter head as per format given above.

2) If the bidding firm has been blacklisted by any State Government/Central

Government/ Public Sector Undertakings earlier, then the details should be

provided.

39


APPENDIX – III

FINANCIAL CAPACITY :

1) Name of the firm :

2) Address of the Registered Office :

3) Address of the Office for Communication :

4) Net worth of the Firm (Rupees) :

5) Annual Turnover (Rupees) for :

2013-14

2014-15

2015-16

6) Average Annual Turnover for the above 3 years :

7) Furnish name, address, Telephone No.,

Fax No. & Contact person of your Bankers in

a separate list attached to this appendix :

8) Furnish name, address, telephone No., Fax No. and contact person of your Insurance Company in a separate list attached to this appendix :

I hereby authorize the Managing Director, TAMIL NADU

WAREHOUSING CORPORATION and its consultants /Representatives to seek

information as required from our Bankers and Insurers.

Date:

Signature of person[s] authorized

Name & Designation

Attachments to be submitted along with this Appendix :

Audited annual reports for the three (3) preceding Financial Years i.e. 2013-14,

2014-15 and 2015-16.

40


APPENDIX – VI

CHECK LIST

(Please mention “Yes” (or) “No” and Page No. as the case may be, for each item

below)

Sl. No.

Description Yes / No

Page No.

1 Covering Letter

2 EMD Demand Draft attached with Technical Bid.

3 If not attached the EMD Demand Draft, evidence to be produced for the exemption of EMD.

4 Certificate as per Appendix-II

5 Evidence of Technical Experience in the field of Weighbridge.

6 Evidence of Financial Standing as per Appendix-III with copy of Audited annual statement for the Financial Year 2013-14, 2014-15 and 2015-16.

7 Income Tax Returns for the Financial Year 2013-14, 2014-15 and 2015-16.

8 Cost of Tender Document with VAT, DD No. & Date

9 Letter of Tender as per Appendix-V

10 Declaration by the Tenderer that his Tender is without any Technical and Commercial deviations in the format of the letter enclosed with the Tender as per Appendix-VIII

11 Certified Power of Attorney authorizing a representative or Representatives of the Firm to sign the Tender and all subsequent communications.

12 Documentary evidence of unambiguous fulfillment of eligibility Criteria of a reputed Tenderer of Weighbridge along with Supplying, Installation and Maintenance Capacity Certificate

13 VAT / CST/ Sales Tax verification certificate obtained from the Commercial Tax Department, Government of Tamil Nadu for Financial Year 2013-14, 2014-15 and 2015-16.

14 The Manufacturer should produce the Valid License from the Weights and Measures dept., of Govt. of Tamil Nadu or Govt. of India.

15 Schedule of confirmation of Technical Data as per Appendix-I

16 In case the Tenderer is the Registered Company in India, produce the copy of Certificate of Incorporation.

17 In case the Tenderer is the Registered Partnership Firm, produce the copy of Registered Partnership Deed.

41


Sl.

No. Description

Yes / No

Page No.

18 Copy of Work Orders executed before 31.03.2014 and performance/ Completion Certificate obtained from the Customer should be submitted. i.e. minimum of 25 Nos. not less than 40 MT.

19 Copy of the Certificate of Registration for supplying, installation and maintenance of Weighbridge state wide issued by Appropriate Authority.

20 Valid proof of having sufficient local centres in Tamil Nadu

21 Furnish Profile of the Tenderer as per Appendix-VIII

22 Declaration as per Appendix-IX

23 A set of detailed description of outline on dimensional and cross section drawings of platform, cabin, etc.

24 Declaration certificate to be furnished for “Debarred” in any Central/State Government & Public Sector Undertakings.

Signature & Name of the

authorized signatory of the company

with seal.

42


APPENDIX – V

LETTER OF TENDERER

To

The Managing Director, Tamil Nadu Warehousing Corporation, 82, Anna Salai, Guindy, Chennai-600 032. Sir, Sub: Tender for the supply and installation of Weighbridges.

***** We, the undersigned do hereby Tender and undertake to perform, provide, execute all the works, materials, matters and things described or intimated in the various schedules hereto annexed and the specifications thereto (which have been produced to and carefully examined by us) in strict accordance with and subject to the terms, provisions and conditions set forth or mentioned in the said schedules, specifications at the rates given and as stated in the Tender schedule. We herewith enclose Demand Draft/Banker’s Cheque No. _________________ dated____________ in favour of the “TAMIL NADU WAREHOUSING CORPORATION” payable at CHENNAI – 32 for Rs.19,000/- (Rupees Nineteen Thousand only) as a guarantee for the due fulfillment of our Tender [EMD] and if successful undertake and agree to forward to the Managing Director, TAMIL NADU WAREHOUSING CORPORATION in (15) fifteen days after the notification of the acceptance by the Managing Director, TAMIL NADU WAREHOUSING CORPORATION of this Tender has been received by us, the Security Deposit as demanded in the form and manner required as security for the due fulfillment of our Contract. We, undertake and agree that we will not withdraw this Tender during the period that will be required for intimation of acceptance or non -acceptance as stipulated in the Tender document such period to date from the last date by which Tenders are due to be submitted to the Managing Director, TAMIL NADU WAREHOUSING CORPORATION. If we do so withdraw, we shall forfeit the Earnest Money Deposit to the Managing Director, TAMIL NADU WAREHOUSING CORPORATION. We further undertake to produce the certificate of VAT verification in original from the Commercial Tax Department and agree to execute at our cost the Agreement in (15) fifteen days after the notification of the acceptance of our Tender has been received by us. In the event of our failing to make the Security Deposit or to execute the Agreement in the said manner, the sum of Rs.____________ (Rupees. . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . only ) accompanying this Tender shall be forfeited to the Managing Director, TAMIL NADU WAREHOUSING CORPORATION and this concluded Contract shall in such case be considered as having been cancelled or terminated and we agree to be liable irrespective of the forfeiture aforesaid for all damages, losses, costs, charges and expenses arising from or by reason of such failure and arrangements. As witness our hand this.......................................day of----------------------2017. Signature :

Name & Address : Company Seal :

43


APPENDIX – VI

FORM OF LETTER CONFIRMING AGREEMENT WITH TECHNICAL AND

COMMERCIAL TERMS & CONDITIONS OF THE TENDER.

To




Chennai-600 032.

Sir,

Sub: Tender for the supply and installation of Weighbridge.

----

We have examined the Tender document, the receipt of which is

hereby acknowledged.

We have submitted our Tender Ref. Rc.4351/2016/T2, dated

10.04.2017 for the supply and installation of Weighbridge with civil works, etc.,

there for as per the specifications and terms and conditions of the Tender

Document.

We confirm that our Tender is in conformity with the technical

specifications and commercial terms & conditions as stipulated in the Tender

Document and without any deviations whatsoever. We are aware that our Tender is

liable for disqualification in the event of technical and commercial deviations are

observed by the Tender Accepting Authority at a later date during the process of

evaluation of our Tender.

Thanking you and assuring you of our best services always.

Yours faithfully,

Name of the Tenderer

Signature and name of the authorised signatory

Company Seal

44


APPENDIX – VII

CERTIFICATE FOR INSTALLATION OF WEIGHBRIDGE IN TIME

To




Chennai – 600 032.

Sir, We, M/s ......................................... hereby undertake and ensure that

as per the Tender Weighbridge floated by TAMIL NADU WAREHOUSING

CORPORATION, will supply and install within the stipulated time and strictly follow

the instructions of TAMIL NADU WAREHOUSING CORPORATION for the

installation of Weighbridge in time as per the conditions stipulated in the Tender. No

financial commitment will be claimed by us for the same.

We ensure that we will complete the Weighbridge installation work in

all aspect and get sealing certificate for the same from the Weight and Measures

department within the stipulated time as per Tender condition. If we fail to complete

the work in time as per the condition stipulated in the Tender, TAMIL NADU

WAREHOUSING CORPORATION reserves the right to terminate the contract with

us and we may be declared as non performer which may not permit us in

participating tenders floated by TAMIL NADU WAREHOUSING CORPORATION in

future, for the next five years.

In case of violation of any of the conditions above,

I/We................................................. understand that I/We are liable to be blacklisted

by TAMIL NADU WAREHOUSING CORPORATION for a period of five years.

Yours faithfully,



Company Seal

45


APPENDIX – VIII

PROFILE OF THE TENDERER

1. Name of the Company / Tenderer :

2. Year of incorporation :

3. Nature of the Company

(Registered Company or Partnership or Proprietary)

:

: 4. Registered office

Postal Address :

Office Telephone Number :

Fax Number :

5. Contact Person

Name :

Personal Telephone Number :

Email Address :

6. Local presence at Tamil Nadu

Telegraphic Address :

Office Telephone Number :

Fax Number :

7. Contact Person

Name :

Personal Telephone Number :

Email Address :

8. Registration Details

Permanent Account Number :

VAT Registration Number :

CST Registration Number :

Service Tax Registration Number :

9. Banker's Name & Address

10. Bank Account Number :

11. ESI Registration No. and Remittance details for last 3 years

:

12. PF Registration No. and Remittance details for last 3 years.

:



Company Seal

46


APPENDIX – IX

DECLARATION

I / We …………………………. agree that the offer shall remain open

for acceptance for a minimum period as stipulated in the Tender from the date of

opening of the tender and thereafter until it is withdrawn by us by notice in writing

duly addressed to the authority of opening the tender and sent by registered post

with acknowledgement due or otherwise delivered at the office of the authority.

The EMD amount shall not bear any interest and shall be liable to be

forfeited to TAMIL NADU WAREHOUSING CORPORATION should I / We

……………………………..….…fail to abide by the stipulations to keep the offer

open for a period mentioned above or fail to sign and complete the contract

document as required by TAMIL NADU WAREHOUSING CORPORATION and

furnish the Security Deposit as specified in the terms and conditions of the contract.

The EMD amount may be adjusted towards SD or refunded to me/us unless the

same or any part thereof has been forfeited as aforesaid.

I / We agree to adhere with the schedule of implementation and

deliver the Weighbridge as specified in the tender.

I / We declare that the Tender has been submitted without any

conditions and strictly as per the Terms and Conditions of the tender document and

I/We am/are aware that the Tender is liable to be rejected if it contains any other

conditions.

I / We declare that the information furnished in the tender is true to the

best of my/our knowledge. If any false/fictitious information is found I/We agree to

the rejection of the Tender and consequence action.

Place :

Date :



Designation

Company Seal

1


NOT TRANSFERABLE

Tender No. 4351/2016/T2 Date: 10.04.2017

TAMIL NADU WAREHOUSING CORPORATION (A Government of Tamil Nadu Sponsored Undertaking)


Telephone Nos. 044-22302300, 22302307 - Fax No. 044-22201320

E-mail ID : [email protected]

Web : www.tnwc.in

PART - B

PRICE BID

FOR

Purchase and Installation of 60 MT. Capacity

Pit Less Type Electronic “Lorry Weighbridge”

Including Civil, Electrical and

Allied Ancillary Works on

Turn Key Basis under Two Bid System

at

NALLAMPALLI Village, Dharmapuri District, Tamil Nadu State

Address of the Warehouse : Nallampalli Warehouse


Nallampalli Village,

Dharmapuri District,

Tamil Nadu State.


2


Tender No. 4351/2016/T2 Date: 10.04.2017

II. PART B – PRICE BID

I. SCHEDULE FOR INSTALLATION OF 60 MT. CAPACITY PIT LESS

TYPE ELECTRONIC WEIGHBRIDGE INCLUDING CIVIL, ELECTRICAL

WORKS, CABIN AND RELATED ANCILIARIES/WORKS, ETC.

AT

NALLAMPALLI WAREHOUSE

Item

No. Description

Amount

(in Rs.)

1 Cost of equipments

(a) Compressing of Platform, Structures, Load

Cells, Digital Weight Indicator, Printer,

compatible with PC, Alpha Numeric Key

Board, Inter connecting cables, Junction

Box, UPS., Stabilizer, 18.5” Colour Monitor, Optical Mouse, Complete as per Technical

specifications for 60 MT. 12 mm x 3 mm

Platform size Pit Less Type weighbridge

including excise duty (if applicable) to be

shown separately in the bill and will be paid

to the party on production of the proof of

payment (Photo copy) made to appropriate

authority.

(b) Central/State Sales Tax/VAT

(c) Transportation, Toll Tax, Octroi, State entry

Tax if applicable packing, forwarding,

loading/unloading and insurance, etc.

….………………..

……………………

……………………

2 Cost of Civil and Electrical Works

a) including construction of weighbridge

foundation, weighbridge cabin, Ramp,

electrical works, etc.,

b) Installation, commissioning and stamping

charges of weighbridge and Test weights

complete in all respect.

………………….

…………………..

3


Item

No. Description

Amount

(in Rs.)

3 Cost of Supervision for commissioning of the

weigh bridge at the project site and make it fit to

work under all climatic and dust prone conditions

4 Any other cost(s) not envisaged above, but

required for the completion of turnkey job like the

cost involved for various types of soil / Rock.

5 Providing of complete Test Weights required

(i.e., 20 Kgs. x 50 Nos. = 1000 Kgs.)

Grand Total (Sl.No.1 to 5)

(Rupees .............................................................................................................. only)

Remarks-1: Taxes, duties etc., may be indicated separately wherever applicable at

applicable rate.

Remarks-2: Service Tax, if applicable should be mentioned separately and will be reimbursed at applicable rate on production of proof of payment made to the appropriate authority.



Designation

Company Seal