task - society publication wing
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Responsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities ofResponsibilities of
Editorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication WingEditorial/Publication Wing
Osama Hasan
Secretary
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G e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r kG e n e r a l A r e a s o f Wo r k Preparation / research work
Cover essays / write ups Letter communication
Event reports
Press releases Society newsletter
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Preparation / Research WorkPreparation / Research Work Supporting / Refernece material to proposal
Brief, formally written, well formatted, easy tocomprehend
Example: Profile of the speakers invited
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Cover Essays / Write upsCover Essays / Write ups Meant to communicate the issue to desired audience
Medium sized Duly supported
Audience oriented
Reflects your approach as a science/engineering majors i.e.speak through facts, results, observations
Examples: World Water Day Essay
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Letter CommunicationLetter Communication Letter of invite
Participant, guest speaker Audience, school principal
Letter of gratitude
, , , ,
Letter of appreciation
Society member
S3 Short, Sweet and Simple
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Event ReportsEvent Reports Record of society activities
Important for audience who missed the event Could / should be:
Mailed to members
u s e on ogs, rnus an.com Put on society website
Added to society newsletter
Sent to newspapers / magazines
Submitted to NUSTNEWS, Chimaera
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Press ReleasesPress Releases Rector reads newspaper daily
Important for society impression to university officials
Projection of university
Promotion of science events culture
Public/Media Relations Directorate. First one is better
Head: Mr. Irshad Rao, former media advisor to PM Bhutto
| Express Tribune | Dawn | The News |
| Express | Jang |Read Newspapers. Adapt the language it speaks
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Society NewsletterSociety Newsletter To update society members with activities, upcoming events,
competitions, opportunities, scholarships, symposiums,
seminars and related thing
Produced and distributed electronically. Could be posted on
soft boards
The cheaper, the better
Could include articles, preferably one i.e. on the cover issue
Frequency: monthly
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F o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r kF o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r kF o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r kF o c u s e d A r e a s o f Wo r kF o c u s e d A r e a s o f W o r k Event names
Slogans / taglines Publicity material
Brochures / handouts / guidebooks
Event details Review of written material
Event newsletter
Event proceedings
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Event NamesEvent Names A marketing tactic
The Focus - human psychology / curiosity Not so simple, not so sound
Event Name
Short movie Through my LensScavenger hunt Where is it?
Bridge Making Bridge Your Innovation
Glider Making Fly me HighTee n Tie Design TnT
E gaming Conflict of Warriors
Quiz Competition War of Minds10
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Publicity MaterialsPublicity Materials Banners, leaflets, flyers
Your words speak!
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Brochures / handouts / guidebooksBrochures / handouts / guidebooks
Speaker whats important for you but not much for reader
Write less tell more Interact through words
Design / format should made reader read.
A picture speak thousand words
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Review of written materialReview of written material Rules and regulations
Event descriptions Guidelines
Manuscript for website
Speeches
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Event ProceedingsEvent Proceedings Script for Master of Ceremony i.e. the host
Speeches by Chief Guest We always wants others to speak in our interest
Speech by Advisor, President ,
Note of thanks
Statements to TV, radio, print media
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The Working SequenceThe Working Sequence Idea / plan
Research Proposal
Invitations
Publicity material Event proceedings
Press release
Event report
Letter of thanks / appreciation
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YourYourWordsWordsAction speaks louder than wordsAction speaks louder than words
YouYou makemake the talk of the townthe talk of the town
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Remember!!!Remember!!!Bill gates is yourBill gates is your best friend andbest friend and worst enemyworst enemy
Bill gates is your best friendBill gates is your best friend and worst enemyand worst enemy Your document speaks your standardsYour document speaks your standards
Boss sees paper not youBoss sees paper not you
Formatting is crucial,Formatting is crucial, very crucialvery crucial Explore Microsoft Office, its an asset.Explore Microsoft Office, its an asset.
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Remember!!!Remember!!!Your audience governs your documents:
Tone Diction
Length
Objective Nature
Presentation (formatting)
Same objective but different audience, different textSame objective but different audience, different text
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Remember!!!Remember!!! Learn to hide and highlight
Write between lines Quotes, proverbs, idioms do help
Use Google well
Never go for Wikipedia Professional sites could be life savior. National Geographic,
Discovery, Science World, NASA etc
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Working in TeamsWorking in TeamsBefore you start,
Interact with the relevant member in society, Event Head
Understand the theme, the method and the material
Taking advice can help
Time yourself
Consider the urgency
Output is well understood-
Give respect, get respect You learn, we earn
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Working in TeamsWorking in Teams Know your team I run, we won
Exchange cell no., emails, information Making text groups on cell phones
Google Docs is easy
Facebook could help u work Groups
Documents
Sharing
Work in consensus
Divide and rule the worldthe world
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Director / Head / Team LeadDirector / Head / Team Lead Not your boss but
A facilitator Liaison between President/Convener and team
Does an extra job, please dont irritate
Has a irritating boss on head cant manage u become alike Divides work equally and sensibly dont bother much
Has to respond back in time, so better u meet the deadline
Manage work distribution and response in due time
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ReferRefer ObserveObserve Publications
Brochures Handouts
Newsletters
Arrangement of text
Color schemes Fonts
Ideas / focus
DO letter of invite todignitaries
Magazines
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Orientation Writing style
Diction
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Things to DoThings to DoPhase 1 (prePhase 1 (pre--event)event) Event names
Event slogans / taglines
Promotion text for banners, posters
Review of directors introduction
Review of event description and website material Preparation of event guide book
Listing / coordinating the media contacts
Design event newsletter Opening / Closing speeches, hosting scripts
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Things to DoThings to DoPhase 2 (at event)Phase 2 (at event) Cover each event, individually
Write reports for them
Get material for event newsletter
Get comments, feedback, quotes from participants
repare press re eases
Prepare event newsletter
Select pictures from events
Print event newsletter
Distribute event newsletter
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Things to DoThings to DoPhase 3 (postPhase 3 (post--event)event) Send event detailed report to media partner / newspapers
with representative pictures
Publish event report on irnustian.com / event website
Post event newsletters to soft boards
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DoDo Talk to your director
Give your suggestion
Meet the work deadline
Coordinate with other members
Discuss before your start
Respond to emails, messages, wall posts, chats, ASAP, please
Assist creative / design wing with your documents
Contribute your ideas for other endeavors as well Smile
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Don'tDon't Remain isolated
Limit yourself to editorial / publication wing
Overburden yourself and others by delaying the work
Bother Convener individually, please
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